My Self Service Personal Information. Version /04/09

Transcription

1 My Self Service Personal Information Version /04/09

2 Table of Contents Section Page Access PeopleSoft 3 Log In 4 Personal Information 5 View Name 6 Emergency Contacts 7 Home & Mailing Address 13 Addresses 15 Phone Numbers 16 Ethnic Groups 17

3 Access PeopleSoft There are two options for accessing the main PeopleSoft site: Click on InSite from your computer, then select BUZZ in the top toolbar. You may also access PeopleSoft from any computer with internet access by typing mybenefits.sw.org in the browser address box.

4 Log In Enter your User ID and Password, then click Sign In. Note: This User ID and Password is the same as your regular Novell log-in information. If you need assistance with your User ID or Password, contact the Help Desk: ) 11/4/2009 My Self Service Tab: Personal Information page 4

5 Personal Information Links to Personal Information will display in the Personal Information box on the My Self Service tab. Note that the information on this tab is your personal information. 11/4/2009 My Self Service Tab: Personal Information page 5

6 View Name The View Name link displays your name as on file in H.R. This is a view-only page. If your name has changed, please contact Human Resources ( or [email protected] ) and provide appropriate legal documentation to update our system. Elvis Presley Elvis Presley A Elvis Presley 11/4/2009 My Self Service Tab: Personal Information page 6

7 Emergency Contacts Click the Emergency Contacts link to review/ update your emergency contact information. Click Add an Emergency Contact* to enter information. Elvis Presley *The first Emergency Contact entered will default as your Primary Contact. 11/4/2009 My Self Service Tab: Personal Information page 7

8 Enter Emergency Contact Details: Enter Contact Name and select relationship to employee from drop-down box. If the person has the same address and phone number as the S&W staff member, check the same address and same telephone number boxes. Click Save. Elvis Presley 3734 Elvis Presley Blvd Memphis TN / /4/2009 My Self Service Tab: Personal Information page 8

9 Emergency Contact with different address: If the person has a different address, leave the check boxes blank and click on Edit Address. Elvis Presley Enter Address details, then click OK. Enter telephone number, then click Save. 11/4/2009 My Self Service Tab: Personal Information page 9

10 Enter additional telephone contact information for Emergency Contact: To enter additional telephone contact information for this Emergency Contact, click Add a Phone Number. Select Phone Type from drop-down box, and then enter number, including area code. Repeat steps above to add additional numbers. Click Save. 11/4/2009 My Self Service Tab: Personal Information page 10

11 Update Emergency Contact: To update Emergency Contact information, click on the Emergency Contact link under Personal Information. Click Edit to change information for a contact, or Delete to remove a person from your emergency contact list. To add additional emergency contacts, click Add an Emergency Contact. (Repeat steps noted in Enter Emergency Contact Details section.) Elvis Presley 11/4/2009 My Self Service Tab: Personal Information page 11

12 Changing Primary Emergency Contact: To change the person listed as your primary emergency contact, click on the Emergency Contact link under Personal Information. Click Change the primary contact. Elvis Presley Select the new Primary Contact from the drop-down box Click Save. Elvis Presley 11/4/2009 My Self Service Tab: Personal Information page 12

13 Home & Mailing Address Click the Home and Mailing Address link to review/ update your address information. Click on Edit to update current address. Enter current home address and effective date, and then click Save. 11/4/2009 My Self Service Tab: Personal Information page 13

14 Update Mailing Address: Select Mail from drop-down box and click Add if your mailing address is different than your home address. Enter current mailing address and effective date, and then click Save. 11/4/2009 My Self Service Tab: Personal Information page 14

15 Addresses Click the Addresses link to review/ update your address(es). Your S&W GroupWise address will be shown in the Business field. Click Add an Address to enter additional address. Select type from drop-down box, and then enter complete address. Click Save. Elvis Presley 11/4/2009 My Self Service Tab: Personal Information page 15

16 Phone Numbers Click the Phone Numbers link to review/ update your telephone contact information. Select Add a Phone Number to enter a new number. Select type from drop-down box, and then enter new number. Click Save. 11/4/2009 My Self Service Tab: Personal Information page 16

17 Click the Ethnic Groups link to review/ update your information. Ethnic Groups** An ethnic group is entered for all staff members at time of hire. There is now an option to select more than one ethnic group. If you choose not to update this information, the selection entered at the time you were hired will be reported. **Scott & White is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, Scott & White invites staff members to voluntarily self-identify their race or ethnicity. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. However, reporting of this information is mandatory. Should you choose not to voluntarily self-identify, the selection entered at the time you were hired will be reported. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific individual. 11/4/2009 My Self Service Tab: Personal Information page 17

18 Add an Ethnic Group: Click Add an Ethnic Group. Select* an Ethnic Group from the drop-down box. Click Save if you belong to only one Ethnic Group, or click Add an Ethnic Group if you belong to more than one ethnic group. * The first Ethnic Group selection will default as your primary ethnic group. Choose more than one Ethnic Group: o Click Add an Ethnic Group. o Select your additional ethnic group from the drop-down box. o Place a check in the box next to your Primary ethnic group. o Click Save or click Add an Ethnic Group and repeat steps to enter multiple Ethnic Groups. 11/4/2009 My Self Service Tab: Personal Information page 18