General Specifications And Requirements For San Francisco Road Mowing Services

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1 General Specifications and Requirements for Mowing & Road-Side Clearing Services For The December 16, 2014 I. General Requirements A. This bid is to provide road mowing services for the San Francisco Public Utilities Commission (SFPUC) B. Bidders shall refer to Bid Sheets and Attachment A for additional specifications and requirements. C. Bidders wishing to inspect the site and/or review work area maps prior to bidding are required to contact Guido Ciardi, Area Manager, at (650) One bid walk will be scheduled to inspect the project site. Failure to inspect site or review work area maps prior to bidding shall not excuse the successful bidder from any obligations of the contract. D. The awarded vendor is required to make arrangement with Guido Ciardi at (650) prior to starting work. E. The awarded vendor may be required to complete and submit an access permit apphcation and a key request form for operations within the Watershed, contact Gloria Ng at for detailed infonnation. F. The Minimum Compensation Ordinance (MCO) and Health Care Accountability Ordinance (HCAO) requirements apply to this Invitation to Bid. For additional information, see Attachment A, Special Bid Conditions No. G39 (MCO) and G40 (HCAO). G. Bidder must meet all applicable City, State, and Federal regulatory requirements and standards. H. The bid document and all attached forms must be filled out completely and submitted with your bid package. Any incomplete bid package may result in the rejection of you bid. II. Road Mowing Requirements A. Bid Line Item No. 1 is to provide mowing and road side clearing for fire hazard reduction and protection on the Peninsula Watershed only. Date: December

Bidders shall refer to Bid Sheets and Attachment A for additional specifications and requirements. C.

2 San Francisco Pubiic Utilities Commission B. C. D. E. F. G. H. I. J. Work requires mowing of sixty-five (65) plus miles of road on Peninsula Watershed lands. Job duration is approximately four hundred twenty-five (425) total hours. One job = four hundred twenty-five (425) hours. Work shall be started on or before May 1, 2015 and completed by June 30, Pending award date of contract, scheduling may be revised by SFPUC Area Manager. Start date must be approved by SFPUC, contact Guido Ciardi Bid price to include transportation, setup and pre/post cleaning of all equipment prior to starting of work with a 2% solution of bleach and water outside of the watershed, prior to delivery or leaving area. When moving locations within watershed lands, all equipment will be washed with a pressure sprayer with plain water prior to transport to new mowing areas to reduce transport of invasive exotic vegetation. Tractor shall have side boom flail and rear boom flail to mow grasses and brush on both sides of all Peninsula roads, a minimum of ten (10) feet from the edge to a maximum of twelve (12) feet. Mowers must be flail type to take the vegetation down to no more than two (2) inches above the native soil. Vegetation may include woody brush, shrubs and/or branches up 2" diameter. A minimum of two (2) mowers with operators shall be provided. Mower style subject to approval by area manager. All internal combustion machines shall have spark arrestor or spark arresting exhaust system. Contractor shall supply three hundred (300) gallon fire-ready Water Buffalo (or approved mobile fire pumper unit) for fire suppression, and ground person with chainsaw (for fire watchman needs, limb pruning, and general technical support), and include sterilization of equipment prior to move-in and move out. AH equipment will have ABC extinguisher. In the event of inclement weather, high fire hazard conditions or improper operations resulting in damage to natural resources, the SFPUC area manager is authorized to terminate the job. Delays may occur, and should be taken into consideration. Bid price shall include cost of iabor and all equipment, operator (s), move-in, move-out, and sterilization of machinery. Billing shall be on an hourly basis. Total job cost shall equal the number of specified estimated hours times the hourly rate. Date; December 16,

Pending award date of contract, scheduling may be revised by SFPUC Area Manager.

3 ITSFI /CD K. City will provide 2 to 3 hours of environmental training and all employees assigned to job must attend. L. Hazardous Materials Spill kit must be on site. Bidders must enter the total job cost on the Bid Sheet for Bid Line Item No. 1 III. Price A. Pricing (in U.S. dollars and cents) must be quoted in the space provided on the City's Bid Sheet. Any other notations in the spaces or pricing not filled in will deem your bid non-responsive. B. Bid prices shall be firm from the award date through completion of the project. IV. Payment A. Vendors may invoice monthly. The City will process payments monthly for services rendered during that invoice period. V. Insurance Prior to award, the successful bidder or bidders will be required to furnish Evidence of Insurance as follows: A. Without in any way limiting Contractor's liability pursuant to the "Indemnification" section of this Agreement, Contractor must maintain in force, during the full term of the Agreement, insurance in the following amounts and coverages. (1) Workers' Compensation, in statutory amounts, with Employers' Liability Limits not less than $1,000,000 each accident, injury, or illness; and (2) Commercial General Liability Insurance with limits not less than $1,000,000 each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Contractual Liability, Personal Injury, Products and Completed Operations; and Date: December 16,

Any other notations in the spaces or pricing not filled in will deem your bid non-responsive. B. Bid prices shall be firm from the award date through completion of the project. IV. Payment A.

4 Natural Resources & Land Management Division (3) Commercial Automobile Liability Insurance with limits not less than $1,000,000 each occurrence Combined Single Limit for Bodily Injury and Property Damage, mcluding Owned, Non-Owned and Hired auto coverage, as applicable. Commercial General Liability and Commercial Automobile Liability Insurance policies must provide the following: (1) Name as Additional Insured the City and County of San Francisco, its Officers, Agents, and Employees. (2) That such policies are primary insurance to any other insurance available to the Additional Insureds, with respect to any claims arising out of this Agreement, and that insurance applies separately to each insured against whom ciaim is made or suit is brought. C. All policies shall provide thirty (30) days' advance written notice to City of reduction or non-renewal of coverages or cancellation of coverages for any reason. Notices shall be sent to the following address: City and County of San Francisco Attn: Howard Tevelson, PUC Purchasing 525 Golden Gate Ave. 7 th Floor San Francisco, CA D. E. Should any of the required insurance be provided under a claims-made form, Contractor shall maintain such coverage continuously throughout the term of this Agreement and, without lapse, for a period of three years beyond the expiration of this Agreement, to the effect that, should occurrences during the contract term give rise to claims made after expiration of the Agreement, such claims shall be covered by such claims-made policies. Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defense costs be included in such general annual aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limits specified above. Should any required insurance lapse during the term of this Agreement, request for payments originating after lapse shall not be processed until the Date: December

Commercial General Liability and Commercial Automobile Liability Insurance policies must provide the following: (1) Name as Additional Insured the City and County of San Francisco, its Officers,

5 San Francisco Pubiic Utilities Commission RQUW Natural Resources & Land Management Division City receives satisfactory evidence of reinstated coverage as required by this Agreement, effective as of the lapse date. If insurance is not reinstated, the City may, at its sole option, terminate this Agreement effective on the date of such lapse of insurance. G. Before commencing any operations under this Agreement, Contractor shall furnish to City certificates of insurance and additional insured policy endorsements with insurers with ratings comparable to A-, VII or higher, that are authorized to do business in the State of California, and that are satisfactory to City, in form evidencing all coverages set forth above. Failure to maintain insurance shall constitute a material breach of this Agreement. H. Approval of the insurance by City shall not relieve or decrease the liability of Contractor hereunder. VI. Failure to Execute Contract Within ten days of the receipt of a notice of award, the bidder to whom the contract is awarded shall deliver the specified insurance certificate to City. If the bidder fails or refuses to furnish the required insurance within ten days after receiving notice from Purchasing, Purchasing may, at its option, determine that this bidder has abandoned its bid. Thereupon the tentative award of said contract to this bidder should be cancelled and rejected as "non-responsive". Date: December 16,

Before commencing any operations under this Agreement, Contractor shall furnish to City certificates of insurance and additional insured policy endorsements with insurers with ratings comparable to

Office of Contracts Administration Purchasing

Office of Contracts Administration Purchasing I. Purpose A. The purpose of this bid is to provide the City and County of San Francisco Public Utilities Commission Water Quality Division (WQD) with one (1) (System). II. Scope of Work A. The Contractor