DEC Portal User Management Tools. that you can use!

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1 DEC Portal User Management Tools that you can use! Stu Hasic Feb 2013

2 Management Tools in DEC Portal The link at the top of the your DET Portal to My Applications provides you with many tools you can use to manage DEC systems for your school The AMU tool is by default ONLY provided to the Principal, but it can be delegated to others such as the CC and the School Admin Manager AMU is used for authorising staff to use systems like OASIS, EMU, ERN, BlogEd, SBSR and AMU itself EMU under the section starting with E is a tool used for bulk management of student passwords and also to produce usage reports

3 Educational Mgmt Utility User Management offers bulk password resetting based on groups of students If you have a link to EMU on your DET Portal, you can open the Education Management Utility The Reports section lets you see which students have not been using the Internet

4 User Management (Students) Only your school will be shown here You can search by Roll Class or Year Group You can also work with just one student if you wish

5 EMU Search Results You can select just one student and reset their password The selected grouping will be displayed and can be sorted by any of the column headers shown You can perform a bulk password change for all or part of the grouping listed here You can select Export to save the screen contents to Excel or a CSV file You can see which students have had their Internet Account Suspended, and you can change the setting here

6 Bulk Password Reset When you click Reset Bulk Pwd on the previous screen, this screen is displayed You can now select any or all students in the group list by ticking the appropriate boxes You can type in the password you d like all selected students to have in this box Then just click the Submit button

7 EMU Reports When you click Reports, this screen is displayed The Report options are explained above Again, you can search by Roll Class or Year Group

8 Last Log In Report This column is only relevant to schools like the campuses of Sydney Secondary College, where the students logon to DET s EDU domain, rather than their own local domain This column identifies the last date and time each student logged on either to the Student Portal or to use the Internet Students listed as NEVER LOGGED ON or not logged on since last year may be having a problem, such as a forgotten username or password

9 User Management (Staff) You have some Staff Search Utilities You have some Staff Management Utilities (Password Resets) You have access to some Staff Reports you can print

10 Staff Password Reset Click Staff Management, then Reset Password Find the Staff Member(s) that need their password reset Click Search and their names will appear below. Click each name to set a new password. SO HOW DO YOU GET ACCESS TO EMU and SMU IF THEY ARE NOT ON YOUR PORTAL??

11 Access Management Utility (AMU) To start with, each Principal only gets access to AMU for their own school This is used to manage who is allowed to use BlogEd and what level of access they have This is used to manage who is allowed to use the RMU tool to manage DER Laptops in a high school For non-et4l schools, this is used to manage who is allowed to install software from the CPC server. For et4l schools, it identifies which staff groups each person belongs to This is used to manage who is allowed to authorise what system This is used to manage who is allowed to use the EMU tool This is used to manage who is allowed to use OASIS Thin Client This is used to manage who is allowed to use the SMU tool

12 Authorised EMU Users These tick boxes are used to specify which staff can have access to USE the EMU system via their DET Portal. This adds an EMU link to each selected person s portal Access can be granted and revoked using this webpage It is recommended that only select staff are given access to EMU. As discussed, an audit trail is maintained for EMU password changes These tick boxes are used to specify which staff can also suspend a student s Internet and Access using the EMU tool. This would be done in the case of breaches of the Internet Usage Policy

13 Authorised SMU Users These tick boxes are used to specify which staff can have access to USE the SMU system via their DET Portal. This adds an EMU link to each selected person s portal Access can be granted and revoked using this webpage It is recommended that only select staff are given access to SMU. As discussed, an audit trail is maintained for SMU password changes IMPORTANT NOTE! SMU contains private details of each staff member including home phone and address information.

14 OASIS User Settings These tick boxes are used to specify which staff can have access to USE OASIS Thin Client via their DEC Portal Access to use OASIS Admin, Library and Library Enquiry (or for small schools, Adlib) can be set independently Access can be granted and revoked using this webpage OASIS Security Permissions are NOT set here. They are part of the OASIS Operators function within OASIS itself

15 Setting Authorisers in AMU This list is for identifying which staff are allowed to AUTHORISE others for the use of these systems Placing a tick in any of these boxes will create a link to AMU on that person s portal. It is strongly recommended that only selected staff are set as AUTHORISERS AMU Authoriser permissions can be added or revoked using this screen. NOTE the horizontal scroll bar at the bottom there are more applications to set authority for to the right. Eg. The SAM might be OASIS Authoriser and the CC might be EMU & SBSR Authoriser

16 Internet Filter Tools On the My Applications tab, further down, you ll find Internet Filtering Web Filter Check Provides a link to two useful Internet Filtering tools

17 Internet Filter Tools To find out about how DEC filters work, click here. Also provides links to log a service desk request to either block or unblock specific websites Web Filter Check is a handy tool that all staff can use to see if a website they d like to use in class is blocked or not for their students.

18 Blocking and Unblocking Sites Find out about how DEC Filtering works by clicking here: If you have found an inappropriate site that needs to be blocked or would like a currently blocked site unblocked, click here:

19 Blocking and Unblocking Sites Before completing this form, you will be asked to enter your DEC portal ID. Then select whether you d like to Allow or Block a specific URL (website) Enter the exact website URL to be blocked or unblocked Type the reason for your request. Why should this site be blocked or unblocked? For unblocking, provide educational reasons A Service Desk call will then be logged in your name. Block requests are usually done within 12 hours. Unblocks take a couple of days if approved.

20 Web Filter Check This is a handy tool all teachers can use to identify whether they sites they wish to use in class with their students are available or blocked. Simply enter as many website URLs as you d like to check (copy/paste them), one line per URL The resulting report can either be displayed for you on the next screen, or you can choose to have it ed to your mailbox

21 Web Filter Check This is the check report that is displayed on the screen This is general information about the site, including the site categories For your particular school type, it will show the Allow/Block status for that specified website against each year group at your school, plus for staff. While a site may be unblocked for you, it can be very frustrating to find that students cannot access it in the classroom. This tool helps avoid that frustration.

22 Principal s Network Information This tool is only in the Principal s DEC Portal It provides usage reports and graphs of the school s Internet usage across time periods Traffic Reports provide details of most visited websites, busiest internet computers at the school and other useful reports This very useful tool can help the school to identify how (well) the Internet is being used. Perhaps suggest to the Principal to show it to staff

23 Get to know these tools! Any questions?