VITAL STATISTICS SERVICES. Operational Records Classification System (ORCS) I N D E X

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1 VITAL STATISTICS SERVICES Operational Records Classification System (ORCS) I N D E X This index provides an alphabetical guide to ORCS subject headings and relevant primary number(s). It should enable the user to locate the primary number(s) in which documents relating to a specific subject or function may be classified. It should also aid the user in retrieving, by subject, documents which have been classified and filed. Employees responsible for records classification should use this index as a means of access to the contents of ORCS. Once they have located what appear to be relevant index entries for a given subject, they should refer to the primary or primaries listed in order to determine which is the correct classification and also to determine the correct secondary. Often, the primary scope notes clarify whether or not a document should be classified in a given primary. Primary scope notes should be read carefully as they delineate a primary's subject and content. This index contains an alphabetical listing of: a) all keywords which appear in primary titles; b) all keywords which appear in secondary titles; c) keywords which appear in primary scope notes; d) common synonyms for indexed keywords; and e) common abbreviations. Cross references: "See" references indicate that the subject heading sought is indexed under an alternate entry (a more appropriate keyword, a full or official name, etc.). "See also" references are used when additional information can be found in another entry. 2006/03/01 Schedule ORCS/VSTA INDEX - 1

2 - A - ABORIGINAL REGISTRATIONS 24070, ADOPTIONS - Adoption Act orders applications for service database delayed registrations disclosure vetoes indices no-contact declarations ADMINISTRATIVE INDICES (See also registers) ALTERATIONS - and additions of given name by director of Christian (given name) AMENDMENTS - Adoption Act orders disclosure vetoes no-contact declarations of vital events registrations APPLICATIONS FOR SERVICE BAPTISMS - indices registers /03/01 Schedule ORCS/VSTA INDEX B - BIRTHS - delayed registrations 24060, notices of live birth or stillbirth registrations supplementary documentation BURIAL REGISTERS 24050

3 CAVEATS C - CERTIFICATES - cancelled issuance of birth, death, marriage, genealogy or change of name logs of cancelled, returned and spoiled medical certificates of death 24070, returned spoiled CHANGE OF NAME (See LEGAL CHANGE OF NAME) CHURCHES CLERGY CLIENT REGISTRY SYSTEM CORRECTION DECLARATION FILES DATA WAREHOUSE D - DEATHS - delayed registrations 24060, medical certificates of death overseas casualties registrations supplementary documentation DISCLOSURE VETOES DIVORCE COURT ORDERS - CHANGE OF NAME DOUKHOBOUR MARRIAGE REGISTRATIONS /03/01 Schedule ORCS/VSTA INDEX - 3

4 EMPI SYSTEM ENTERPRISE MASTER PATIENT INDEX SYSTEM (EMPI) E - FHDM SYSTEM FRAUDULENT REGISTRATIONS FUNERAL HOME DOCUMENT MANGEMENT SYSTEM FUNERAL DIRECTORS - appointments F - - G - - H - HEALTH STATUS REGISTRY SYSTEM (SEE HSR SYSTEM) HEALTH SURVEILLANCE REGISTRY (See HSR SYSTEM) HSR SYSTEM (See also the information System Overview in the ISO Section) - published reports registration cards source documents INDICES - adoptions baptisms legal changes of name /03/01 Schedule ORCS/VSTA INDEX I -

5 - wills notices vital events J - - K - LEGAL CHANGE OF NAME - alterations and additions of given name by director alterations of Christian (given name) registrations LEGISLATIVE APPOINTMENTS LEGITIMATIONS L - MARRIAGE COMMISSIONERS - appointments MARRIAGE LICENCE ISSUERS - appointments M - MARRIAGES - delayed registrations 24060, Doubkhobours registers registrations supplementary documentation MARRIAGE LICENCE REGISTRATION SYSTEM MEDICAL CERTIFICATES OF DEATH 24070, MICROFILM (See appropriate subject primary) 2006/03/01 Schedule ORCS/VSTA INDEX - 5

6 MLR SYSTEM NO-CONTACT DECLARATIONS NOTICES OF LIVE BIRTH OR STILLBIRTH N - OVERSEAS CASUALTIES O - PHN (See Personal Health Number) PERSONAL HEALTH NUMBER (PHN) - assignment of PHYSICIAN S NOTICE OF LIVE BIRTH OR STILLBIRTH PNOB P - POLICIES (See secondary 00 under the appropriate subject primary) PROCEDURES (See secondary 00 under the appropriate subject primary) PROVIDER REGISTRY SYSTEM Q /03/01 Schedule ORCS/VSTA INDEX R - REGISTERS (See Also Administrative Indices) - baptimal burial marriage 24050, 24330

7 REGISTRATIONS - births deaths legal changes of name marriages stillbirths RELIGIOUS BODIES - case files recognition refusals RELIGIOUS REPRESENTATIVES - appointment and cancellation lists case files RELIGIOUS REPRESENTATIVE REGISTRY SYSTEM REPORTS - published SERVICE PROVIDERS SPOILED, RETURNED AND CANCELLED CERTIFICATES /03/01 Schedule ORCS/VSTA INDEX S - STILLBIRTHS - delayed registrations 24060, notices of live birth or stillbirth registrations supplementary documentation SUPPLEMENTARY DOCUMENTATION SURVEYS

8 - customer satisfaction legislative appointments T - - U - VISION SYSTEM VISTA DATA WAREHOUSE published reports VITAL INFORMATION STATISTICS DATA WAREHOUSE (See VISTA DATA WAREHOUSE) - V - VITAL STATISTICS INFORMATION ON-LINE SYSTEM (See VISION SYSTEM) VITAL STATISTICS REGISTRARS - appointments VSTATS SYSTEM W - WEB SITES WILLS NOTICES -index notices searches WORK ORDERS X /03/01 Schedule ORCS/VSTA INDEX - 8

9 - Y - - Z /03/01 Schedule ORCS/VSTA INDEX - 9

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