MINIMUM INTERNAL CONTROLS FOR RACETRACK GAMING OPERATORS

Size: px
Start display at page:

Download "MINIMUM INTERNAL CONTROLS FOR RACETRACK GAMING OPERATORS"

Transcription

1 NEW MEXICO GAMING CONTROL BOARD MINIMUM INTERNAL CONTROLS FOR RACETRACK GAMING OPERATORS 4900 Alameda Boulevard, NE Albuquerque, NM Phone Fax Effective 02/28/2005 i

2 Table of Contents SECTION 1 INTRODUCTION...1 SECTION 2 CURRENCY, COIN AND TOKEN CONTROL...2 Cash Vault General Requirements...2 Vault Cashier, Custodian or Vault Auditor Transfer of Vault Funds Cage Cashier General Requirements Cage Cashier...5 Change Bank Check Cashing...7 SECTION 3 GAMING MACHINE ACCESS LOGS...8 SECTION 4 JACKPOT PAYOUTS AND HOPPER FILLS...9 Jackpot Payout Procedures Unclaimed Jackpots...10 Hopper Fills and Auxiliary Hopper Fills Excessive Hopper Fills...11 SECTION 5 DROP AND COUNT Drop Procedures...12, Drop Count Procedures...14, Annual Hopper Adjustments...16 ACCOUNTING 6 ACCOUNTING...17 General Requirements...17 Gaming Machine Procedures Reports...18, SECTION 7 SIGNATURE CARDS...21 SECTION 8 KEY CONTROL LOGS Duplicate Keys End of Day Key Procedures SECTION 9 SURVEILLANCE SYSTEMS AND SECURITY GUIDELINES Closed Circuit Surveillance Areas Requiring Video Surveillance Surveillance Room Recording and Monitoring Surveillance Video Record Retention Security SECTION 10 PROGRESSIVE SLOT MACHINES General AGS Power Pro Progressive Controller Setup or Maintenance of Progressive Jackpot Reset, Base Amount and Increment Rate (Game Outcome Only) Transfer of Progressive Liability Closure/Continuance SECTION 11 REQUIREMENTS FOR GAMING FORMS SECTION 12 SAMPLE FORMS ATTACHED ii

3 1. INTRODUCTION These rules are the minimum requirements for internal controls as developed by the Gaming Control Board. You may choose to use these minimum internal controls as your system of internal controls, or you may choose to develop your own alternative system. If you develop your own system of internal controls, it must be approved in advance by the Board. If your internal controls do not address a procedure, it will be assumed you have adopted the New Mexico Gaming Control Board (NMGCB) approved minimum internal controls. These minimum internal control requirements do not include references to the Gaming Control Act and other New Mexico Gaming Control Board rules. Compliance with all applicable statutes and rules is mandatory, regardless of whether the statutes or rules are repeated in the internal controls. Internal controls are based on three factors: (1) access to gaming machines, currency, coins, and tokens must be restricted; (2) internal controls for each job function must have proper segregation of duties and; (3) all assets must be safeguarded. In addition to these minimum internal controls, the racetrack licensee must read, understand, and comply with all applicable federal and state statutes and other New Mexico Gaming Control Board rules. Periodically, the NMGCB will revise these minimum internal controls to keep up with changes in the gaming industry or as conditions warrant. All gaming forms must be approved by the Gaming Control Board prior to their use by the Racetracks. If the racetrack does not have the appropriate forms, they must use the attached NMGCB approved forms. 1

4 2. CURRENCY, COIN, AND TOKEN CONTROL 2.1 CASH VAULT GENERAL REQUIREMENTS A. The cash vault at the racetrack operator s casino is the secured area under constant surveillance where the cash reserves are stored. Cash reserves are currency, coins, tokens, foreign coins, damaged or mutilated currency and coins, loose coins, unclaimed jackpots, and any other item of value as determined by the licensee. The cash reserves stored in the cash vault may be placed in a safe and secured cabinets or shelving units. Each safe must have a locking device (either a key or electronic door combination). B. All coin and currency counting devices (i.e. jet sorts, coin wrappers, currency counters, etc.) MUST be tested at the beginning of each shift. The test amount and the time of the test count must be documented on a Vault Cash Inventory form. C. Sealed clear bags MUST be used for coins and tokens used in the casino. The licensee may request a variance to use canvas bags. The canvas bags must be color coded by denomination. D. When the vault or cage (rack) inside the vault is left unattended, all currency, coins and tokens are to be secured by a lock device. E. Any unreconciled variance (overage or shortage) of $500 or more per shift must be reported to the Audit and Compliance Division of the New Mexico Gaming Control Board within 72 hours of the discovery of the variance using a Variance Report form. The licensee MUST prepare a written report that describes the nature of the variance, how the variance was investigated and who performed the investigation. F. Extraneous items such as sweaters, coats, magazines, books, purses, personal currency, boxes, hats, etc. are not allowed in the vault area. G. The licensee s management must ensure that appropriate written policies and controls are in place to minimize theft. 2.2 VAULT CASHIER, CUSTODIAN OR VAULT AUDITOR A. The casino s vault is to be inventoried at the beginning and closing of each shift. On a quarterly basis, the casino s vault is to be inventoried by someone independent of the cashier cage. All bundled (strapped) currency must be broken down and recounted at least weekly and must be dated and initialed by the vault cashier, custodian or auditor. B. In the presence of each other, the vault cashier, custodian or vault auditor and verifier must independently count the entire vault s cash reserves (currency, coins, tokens, foreign coins, damaged or mutilated currency and coins, loose coins, miscellaneous vault drawers, unclaimed jackpots, and any other item of value. Vault inventory counts are to be documented on a Vault Cash Inventory form. Inventory count means physically counting all strapped and bundled currency, coin cans and token racks, every sealed token bag, physically placing all loose coins or token in the jet sort counting machine, 2

5 and physically counting loose currency or placing loose currency in the currency counting machine. The entire contents of the cash vault must be inventoried. C. Vault inventory count should agree with the predetermined cash vault amount or the NMGCB should be notified. D. The vault cashier, custodian or vault auditor must reconcile any variances between the inventory count and the predetermined cash vault amount. The vault cashier, custodian or auditor will place a Cash Vault Inventory form in the accounting lock box, or other secured depository. E. At the change of shifts, the off-going vault cashier, custodian or vault auditor physically counts the entire contents of the cash vault and documents his/her closing inventory count on a Cash Vault Inventory form. The on-coming vault cashier, custodian or auditor will conduct a separate physical count of the entire contents of the cash vault and document his/her opening inventory count on a Cash Vault Inventory form. The two vault cashiers, custodian or vault auditor will compare their independent inventory counts. If variances occur, the vault cashiers, custodian or vault auditor will recount the areas of the cash vault that are showing discrepancies. Once the variances are resolved (if any), the cash vault can be transferred to the on-coming vault cashier, custodian or vault auditor. F. The on-coming vault cashier, custodian or auditor must reconcile any variances between the inventory count and the predetermined cash vault amount. After the variance are resolved, if applicable, the on-coming cashier, custodian or auditor will place a Cash Vault Inventory form in the accounting lock box, or other secured depository. G. At the close of the gaming day, vault cashier, custodian or vault auditor counts the cash vault and documents his/her closing inventory on a Cash Vault Inventory form. The verifier will perform a separate inventory count. H. The vault cashier must reconcile any variances between the inventory count and the predetermined cash vault amount. After the variances are resolved, if applicable, the vault cashier, custodian or vault auditor will place the Cash Vault Inventory form in the accounting lock box, or other secured depository. I. The vault cashiers, custodian or vault auditors are responsible for completing a Daily Cash Summary form. All entries on a Daily Cash Summary form must have supporting documentation. Jackpot payouts and hopper fills are to be recorded on a Daily Cash Summary form. J. The licensee must establish written policies and procedures for the use of an accounting lock box system to secure gaming forms. The accounting lock box(s), or other secured depository must be keyed separately and be located in a secure location under surveillance. 2.3 TRANSFER OF VAULT FUNDS A. On drop and count days, the count team leader will transfer the cash drop funds (soft and hard count) from the count room to the vault cashier, custodian or vault auditor. In the count room, the vault cashier will recount the cash drop funds and compare his/her 3

6 totals to the totals of the count team. Once the totals agree, the count team leader and the vault cashier, custodian or auditor will sign a Bill Validator Summary form for the soft count funds and a Gaming Machine Count Summary form for the hard count funds. B. Following receipt of the money from the count team, the vault cashier, custodian or vault auditor transfers the money to the vault and documents the entry on a Vault Transfer Slip. The vault cashier, custodian or vault auditor will combine the cash drop funds to the cash funds on hand in the cash vault. If required by the licensee, the vault cashier, custodian or vault auditor will prepare the bank deposit and rework the cash in the vault to meet the needs of the casino for the gaming day. Any bank deposits and funds being transferred to the bank must be documented on a Daily Cash Summary form. All funds received back from the bank must be documented on a Daily Cash Summary form. The vault cashier, custodian or vault auditor will also be responsible for ensuring that the validated bank deposit slips are forwarded to the accounting office, custodian or auditor. C. Any transfer of funds from the vault cashier, custodian or vault auditor to the cage cashier or vice versa will be counted by both parties and documented on a Vault Transfer Slip form. D. The vault cashier, custodian or vault auditor is responsible for maintaining the vault s copy of the Vault Transfer Slip form. E. The vault cashier, custodian or auditor is responsible for depositing the other copy of the Vault Transfer Slip form into the accounting lock box, or other secured depository. 2.4 CAGE CASHIER GENERAL REQUIREMENTS A. All coin and currency counting devices (i.e. jet sorts, coin wrappers, currency counters, etc.) must be tested at the beginning of each shift. The test amount and the time of the test count must be documented on a Cage Cashier Inventory form. B. When the cage cashier s drawers are left unattended, all currency, coins and tokens are to be secured by a lock device. C. Extraneous items such as sweaters, coats, magazines, books, purses, currency, boxes, hats etc. are not allowed in the cage cashiers area. D. The licensee s management must ensure that appropriate written policies and controls are in place to minimize theft. E. Cage cashiers may transfer funds or make a change between each other (from cash drawer to cash drawer). F. Transfer of funds can only take place between the cage cashier and the vault cashier using the Vault Transfer Slip. G. Any unreconciled variance (overage or shortage) of $500 or more per shift must be reported to the Audit & Compliance Division of the Gaming Control Board within 72 hours of discovery of the variance using a Variance Report form. The licensee MUST prepare a written report that describes the nature of the variance, how the variance was investigated, who performed the investigation, and how the variance was resolved. 4

7 H. Tips received by a cashier are not to be combined with the gaming licensee s monies. I. The licensee MUST develop and implement written policies and procedures to collect and distribute tips. 2.5 CAGE CASHIER A. All cage cashier window drawers are to be inventoried at the beginning and closing of each shift. All bundled currency must be counted at least weekly and must be dated and initialed by the cage cashier. Cage cashier inventory counts are to be documented on a Cage Cashier Inventory form. B. Cage cashier drawer inventory counts should agree with the predetermined cage drawer amount. C. The verifier must observe the recount of the opening cage cashier s drawer and/or the closing cage cashier s drawer (whichever is applicable). D. If there is a variance from the predetermined amount, the cage cashier and the cage cashier supervisor will investigate the variance and document the variance using the Variance Report form. Any unreconciled differences should be reported to the Audit & Compliance Division of the New Mexico Gaming Control Board within 72 hours. E. At the change of shifts, the off-going cage cashier physically counts the cage drawer and balances to the predetermined cage drawer amount. The cage cashier will document his/her closing inventory count on the Cage Cashier Inventory form. The on-coming cage cashier will conduct a separate physical count of the cage drawer and document his/her opening inventory count on the Cage Cashier Inventory form. The two cage cashiers will compare their independent inventory counts. If variances occur, the cage cashiers will recount the areas of the cage drawers that are showing discrepancies. Once the variances are resolved (if any), the cage drawers can be transferred to the on-coming cage cashier. F. After the cage cashier drawers are inventoried and variances reconciled, the cage cashier will place the Cage Cashier Inventory form in the accounting lock box, or other secured depository. G. At the end of each shift, all Jackpot Payout/Fill Slips and variance forms are to be turned over to the vault cashier for documenting on the Daily Cash Summary form. H. A Multiple Currency Transaction Log must be completed by the licensee for each single transaction in excess of $3,000 ($3, or more). This form may also be used to log additional transactions as required under federal law, Title 31, of the United States Code, Sections (31 USC ) and related regulations pertaining to gaming establishments. I. For currency transactions in aggregate for an individual or each single transaction in excess of $10,000 ($10, or more), the licensee must complete Internal Revenue Service form Currency Transaction Report by Casinos. 5

8 2.6.1 CHANGE BANK For licensees that have change banks on the casino floor, the following procedures must be performed: A. A change bank is to contain a pre-determined currency and/or token amount. B. The change person will perform a daily inventory of each change bank/drawer and verify that the totals equal the pre-determined dollar amount. The inventory is to be taken at the beginning and end of each shift. At the end of each shift, the verifier (as determined by the licensee) must verify the ending inventory count. C. The change bank account is to be entered on a Change Bank Inventory form. D. When a change person needs to exchange cash from the cage cashier, the change person and the cage cashier count the currency and coins and fill-out a Change Bank Transfer Slip form. E. If an overage occurs, the change person will transfer the overage using the Change Bank Transfer Slip form to the cage cashier. The cage cashier will send one copy of the Change Bank Transfer Slip form to the vault cashier to document the overage on the Daily Cash Summary form. The second copy will be deposited in the accounting lock box, or other secured depository. F. If a shortage occurs, the cage cashier issues an amount necessary to replenish the imprest bank using the Change Bank Transfer Slip form. The cage cashier will send one copy of the Change Bank Transfer Slip form to the vault cashier to document the shortage on the Daily Cash Summary form. The second copy will be deposited in the accounting lock box, or other secured depository. G. Any unreconciled variance (overage or shortage of $500 or more per shift) must be reported to the Audit & Compliance Division of the Gaming Control Board within 72 hours of the discovery of the variance using the Variance Report form. The licensee MUST prepare and submit to the Audit & Compliance Division of the New Mexico Gaming Control Board a written report that describes the nature of the variance, how the variance was investigated, who performed the investigation, and how the variance was resolved CHANGE BANK For licensees that do not have change banks on the casino floor, the following procedures must be performed: A. The cage cashier checks out change banks to change persons using a Change Bank Inventory form. B. The currency and coins are to be counted by the cage cashier and then by the change person. Both parties sign the Change Bank Inventory form. C. When a change person needs to exchange cash from the cage cashier, the change person and the cage cashier count the currency and coins and fill-out a Change Bank Transfer Slip form. 6

9 D. If a variance occurs when the imprest bank is returned, the cage cashier and change person will recount the contents. E. If an overage occurs, the change person will transfer the overage using the Change Bank Transfer Slip form to the cage cashier. The cage cashier will send one copy of the Change Bank Transfer Slip form to the vault cashier to document the overage on the Daily Cash Summary form. The second copy will be deposited in the accounting lock box, or other secured depository. F. If a shortage occurs, the cage cashier issues an amount necessary to replenish the change bank using the Change Bank Transfer Slip form. The cage cashier will send one copy of the Change Bank Transfer Slip form to the vault cashier to document the shortage on the Daily Cash Summary form. The second copy will be deposited in the accounting lock box, or other secured depository. G. Any unreconciled variance (overage or shortage of $500 or more per shift) must be reported to the Audit & Compliance Division of the Gaming Control Board within 72 hours of the discovery of the variance using the Variance Report form. The licensee MUST prepare and submit to the Audit & Compliance Division of the New Mexico Gaming Control Board a written report that describes the nature of the variance, how the variance was investigated, who performed the investigation, and how the variance was resolved. 2.7 CHECK CASHING A. Each licensee must establish its own written policy for cashing checks. B. The check cashing policy must include the following: 1. Types of checks accepted; 2. Types of identification required to accept checks; 3. Criteria for not accepting checks; 4. Policies to handle dishonored checks; 5. Checks must only be accepted at the cashiers cage; 6. Checks must not be accepted that are not payable on demand. 7

10 3. GAMING MACHINE ACCESS LOGS When the gaming machine door is opened, the Gaming Machine Access Log form must be filled out and placed back inside the gaming machine. The only exception is when the gaming machine is accessed to remove the bill validator boxes for regularly scheduled drops. The licensee is to develop procedures to file and retain completed Gaming Machine Access Log(s) forms for a period of five years. The completed Gaming Machine Access Log(s) forms should be made available within a reasonable period of time upon request for review by the Board s agent. 8

11 4. JACKPOT PAYOUTS AND HOPPER FILLS 4.1 JACKPOT PAYOUT PROCEDURES A. Licensee MUST establish a written policy identifying which gaming positions are authorized to sign the Jackpot Payout/Fill Slip and which gaming positions may sign for the different levels of payouts up to $1, (i.e. $500, $1,000, etc.). The written policy MUST also define who may sign as verifiers. B. Slot employees verify that a jackpot has occurred at the gaming machine and notifies security and surveillance of the transaction. C. Slot employee enters the appropriate jackpot payout information into the computer and produces a Jackpot Payout/Fill Slip. D. The slot employee proceeds to the cage cashier to obtain the jackpot payout funds. The jackpot payout is counted out by the cage cashier and given to the slot employee. The jackpot payout is recounted by the slot employee. The Jackpot Payout/Fill Slip is signed by both the cage cashier and the slot employee. The cage cashier will retain the appropriate copy to balance the cage drawer and the slot employee will retain a copy for additional signatures. E. For jackpots of $1,200 or more the slot employee will complete a Verification of Winnings in Excess of $1,200 form (State of New Mexico Human Services Department form). A W-2G Statement of Gambling Winnings (IRS form) must be completed for jackpots of $1,200 or more. The slot employee will verify all the necessary information provided by the patron and have the patron sign the appropriate forms. The slot employee is required to ensure the patron provides the appropriate forms of identification before issuing the patron their winnings. If the patron does not have the appropriate forms of identification, the jackpot is considered an unclaimed jackpot. F. The slot employee counts out the payout to the patron and then gives the funds to the patron. The patron MUST sign the Jackpot Payout/Fill Slip. The slot employee will have the verifier (to be determined by the licensee) sign the Jackpot Payout/Fill Slip. If the jackpot payout is in excess of $1,200 ($1, or more), security and the casino floor supervisor must also sign the Jackpot Payout/Fill Slip. G. The remaining completed copies of the Jackpot Payout/Fill Slip are forwarded to the accounting lock box, or other secured depository. H. When a Jackpot Payout/Fill Slip is voided, the cage cashier MUST ensure that the slip is properly voided. The face of the original slip and copies of the slip MUST be clearly marked as voided, dated and signed by the cage cashier and casino floor supervisor. All copies of the voided slip are to be deposited in the accounting lock box, or other secured depository. The voided slip MUST be attached to the replacement Jackpot/Fill Slip. I. If the licensee allows slot attendants to perform more than one jackpot payout transaction at a time, the licensee MUST develop written procedures allowing such 9

12 transactions. The written procedures MUST address the number of jackpot transactions that may be processed at one time and verified by another employee. J. After the patron is paid his/her jackpot winnings, the slot employee must request that the patron play off the machine. If the patron declines, the slot attendant must notify the slot supervisor that the slot attendant will be opening the gaming machine to a take a coin or token from the hopper and play off the machine. The slot attendant will notify security and surveillance that he/she will be accessing the gaming machine before he/she removes the coin or token from the hopper in order for this transaction to be monitored. 4.2 UNCLAIMED JACKPOTS A. An Unclaimed Jackpot Receipt MUST be completed for all unclaimed jackpots. The Unclaimed Jackpot Receipt is transferred to the cash vault. B. If after thirty days, the jackpot remains unclaimed, the vault cashier writes void on the Jackpot Payout/Fill Slip. The Unclaimed Jackpot Receipt and Jackpot Payout/Fill Slip are then forwarded to accounting. C. After the thirty day period has expired and the Unclaimed Jackpot Receipt and the Jackpot Payout/Fill Slip is forwarded to accounting, the unclaimed jackpot is then included in net revenue and gaming tax is paid. D. The patron will have 180 days (or longer as determined by the licensee) from the date of the jackpot win to claim the unclaimed jackpot win. E. If after 30 days and the unclaimed jackpot is added back into income and gaming taxes are paid and the patron claims the unclaimed jackpot before the 180 days period expires (or longer as determined by the licensee), the accounting department can reverse the unclaimed jackpot transaction in Section C above and may make an adjustment to gaming revenue for the current months tax bill. The licensee must make a proper gaming revenue adjustment and obtain approval for the adjustment with the Information System Division. F. After 30 days, prepare the Unclaimed Jackpots over 30 Days form (GC-9B). 4.3 HOPPER FILLS AND AUXILIARY HOPPER FILLS The following procedures are performed when a gaming machine hopper indicator light is lit: A. The slot employee verifies the need to perform a hopper fill. The slot employee will open the gaming machine door and verify that the hopper is empty or jammed. If the hopper is not empty, the slot employee will stir the coins or tokens with their hand to release the jammed coins or tokens in the hopper and close the gaming machine door. The slot employee will re-verify that a hopper fill still needs to be performed. If the hopper is empty, the slot employee will proceed to the cage cashier to initiate the request to obtain hopper fill bags. 10

13 B. The Gaming Machine Access Log is filled out by the slot employee and put back into the gaming machine. C. The slot employee enters the information into the computer and generates a Jackpot Payout/Fill Slip and presents the fill slip to the cage cashier. D. The cage cashier transfers the fill bags to the slot employee and both sign the Jackpot Payout/Fill Slip. E. The hopper is replenished by the slot employee. F. The slot employee signs the Jackpot Payout/Fill Slip. G. The Jackpot/Fill Slip is forwarded to the accounting lock box, or other secured depository. H. When a Jackpot Payout/Fill Slip is voided, the cage cashier and casino floor supervisor MUST ensure that the slip is properly voided. The face of the original slip and copies of the slip MUST be clearly marked as voided, dated and signed by the cage cashier and casino floor supervisor. All copies of the voided slip are to be deposited in the accounting lock box, or other secured depository. The voided Jackpot Payout/Fill Slip must be attached to the replacement slip number. I. If the licensee allows slot employees to perform more than one hopper fill transaction at a time, the licensee MUST develop written procedures allowing such transactions. The written procedures MUST address the number of hopper fill transactions that maybe processed at one time or verified by another employee. These procedures should minimize potential errors by employees while processing multiple hopper fills. J. Hopper fills from the gaming machine drop bucket is strictly prohibited. 4.4 EXCESSIVE HOPPER FILLS A. On a drop-by-drop basis, the licensee will review actual fills to identify excessive hopper fills. Excessive hopper fills will be based on volume of play, location of machine, past history of machine, day and seasonality factors, and other factors affecting the amount of play machine receives. After identifying the machines that appear to have excessive fills, the licensee will perform a hopper fill analysis using the following formula: Estimated Fills = (Ending Coin in Beginning Coin in) (Ending Drop Beginning Drop) B. Estimated hopper fills are compared to actual fills and should be within +/- one fill. All variances must be investigated. C. Licensee must develop their own form to document the excessive hopper fill analysis performed. 11

14 5. DROP AND COUNT 5.1 DROP PROCEDURES A. Drops must be conducted at times that have been previously submitted to the New Mexico Gaming Control Board on the Drop and Count Schedule. B. The drop team is to wear coveralls issued by the licensee. The licensee must develop written procedures for the issuance and inspection of the coveralls issued to drop team members. The licensee s inspection procedures must include at a minimum, procedures that will deter theft of funds during and after the drop and count process. C. At a minimum, one drop team must consist of one drop team leader, two security guards, and as many others as deemed necessary. D. The drop team leader or designee and security will obtain all keys from the dual key lock box necessary for the drop. E. The drop buckets and bill validator boxes are distributed to each machine. F. The team or teams stay together and drop one gaming machine bank section at a time. The soft drop takes place first. Once the soft drop is completed, the hard drop can commence. G. Soft Drop Procedures The following are the minimum procedures that MUST be performed during the soft drop: 1. The gaming machine door is opened and the bill validator box is removed. 2. An empty bill validator box is placed back into the gaming machine and the gaming machine door relocked. 3. The bill validator box containing the removed money is taken to the bill validator cart. 4. The bill validator box containing the money is placed on the bill validator cart. One soft drop team member MUST be assigned to stay with the bill validator cart at all times during the soft drop process. 5. Soft drop team members MUST ensure that all bill validator box covers are secured and locked. 6. One security guard must be stationed with the soft drop team to observe all of the drop team members perform the soft drop duties. The second security guard will be stationed with the bill validator box cart. 7. In the event currency is not fully secured in the bill validator box, security will tell all members to stop the soft drop process. Security will notify surveillance which gaming machine bill validator box has currency not secured and the amount of 12

15 currency not secured. The soft drop team leader will obtain the bill validator box cover key from security to secure the currency back into the box. Security will notify surveillance that the currency is secured and the soft drop team members can continue the drop process. 8. Once the drop is completed and/or bill validator box cart is full, security will lock the cart. All drop team members and security personnel will take the full cart to the soft count room. Surveillance must ensure that the bill validator cart in the soft count room is monitored until the soft drop count is completed. 9. The soft drop team and security will continue the soft drop process until it is complete. 10. If the licensee use two separate soft drop teams, both bill validator carts are to be transported to the soft count room together. H. Hard Drop Procedures The following are the minimum procedures that MUST be performed during the hard drop: 1. The gaming machine cabinet door to the hard drop bucket is opened and the hard drop bucket is removed from the gaming machine cabinet. Every hard drop bucket must be removed regardless if it is empty or full. 2. Anytime there is loose coin inside the gaming machine cabinet, security must first notify surveillance that the drop team member will be placing the loose coin back into the hard drop bucket and security will notify let surveillance know when that process is completed. If loose coin is found on the gaming floor prior to the hard drop, the coin is to be turned over to the cage cashier and recorded as miscellaneous income. 3. For slant top style gaming machines, the drop team must show surveillance the drop bucket. If the drop bucket has coin inside, the drop team must show surveillance that they are pouring the contents of the bucket into a separate hard drop bucket. Once emptied, the drop team will put the original hard drop bucket back into the gaming machine cabinet. If the drop bucket does not have coin, the drop team must show surveillance that the drop bucket is empty before placing the bucket back into the cabinet. 4. A gaming machine tag is placed in the hard drop bucket to identify which gaming machine the hard drop bucket came from. 5. The hard drop bucket is taken to the hard drop bucket cart. 6. The hard drop bucket is placed on the hard drop bucket cart. One hard drop team member must be assigned to stay with the hard drop bucket cart at all times during the hard drop process. 7. One security guard must observe the hard drop to ensure that any loose coin is put in the hard drop bucket and all hard drop buckets are removed and replaced. 8. The second security guard stays with the hard drop cart. 13

16 9. When the hard drop process is complete, all hard drop team members escort the hard drop bucket cart to the hard count room with security personnel. 10. All drop keys are immediately checked back into the dual keyed locked box at the completion of the soft and hard drop process. 11. Drop team members MUST rotate duties on a weekly basis as determined by the licensee. 5.2 DROP COUNT PROCEDURES A. The count team consists of a count leader and three team members, one of the team members must be the count recorder. B. Drop counts must be performed immediately following the drops (after the soft and hard drops are completed), allowing a reasonable amount of time for break purposes. C. The licensee will determine the order in which the soft count and hard count will take place. Each count process must be performed separately. D. A Bill Validator Report, Count (Weigh)/Wrap Variance Report, and a Gaming Machine Count Summary are completed during the count procedure. These reports must be forwarded to accounting immediately after the completion of the count process. E. The count team enters the count room escorted by security. Security leaves the room and locks the door. Two members test the count machines with a predetermined amount of currency and coin. The predetermined amount cannot come from the drop buckets or bill validator boxes. This test is documented on the Gaming Machine Count Summary. The licensee must develop written procedures to test the counting machines. F. The count team members cannot leave the count room until all money is counted, verified, sorted, and totaled into the computer and cash drop funds are transferred to the cash vault. If a count team member needs to leave the count room for any reason, all count team members must secure all of the cash drop funds in the count room, notify security that the count team needs to leave the count room, all count team members must be screened by security before leaving the count room, and under no circumstances may a count team member be left in the count room alone. The count team members cannot reenter the count room until all count team members are present. Surveillance must monitor the count room at all times during the drop count process. G. All team members sign the Gaming Machine Count Summary. H. At the completion of the count, the team leader and another member, transfer accountability of the money to the vault cashier, who verifies the total and signs the Gaming Machine Count Summary. The Gaming Machine Count Summary is forwarded to accounting after the completion of the count process. I. Upon leaving the count room, all money is to be transferred to the cash vault and locked up and secured. The count team members will be wanded down by security with a metal detector at the completion of the hard count. 14

17 J. Count team members MUST rotate duties on a weekly basis as determined by the licensee. K. Soft Count Procedures - The following are the minimum procedures that must be performed during the soft count: 1. A count team member unlocks the bill validator box, removes the currency, shows the empty box to the camera, and relocks the box. 2. A count team member runs a first count of the currency through the bill counting machine. 3. After the first count, the currency is given to another count team member for a second count. 4. After the second count is complete, the currency is placed in a sorting bin (to be determined by the licensee) and a printed receipt indicating the amount counted is given to the soft count recorder. 5. The soft count recorder enters both the gaming machine number that corresponds to the bill validator box counted and the total counted from the printed receipt into the computer. 6. A team member that receives the currency placed in the sorting bin may begin the bundling process. 7. After the bundling process is complete, all bundles are recounted and reconciled to the computer total. 8. After each count procedure is performed, the members MUST clear their hands (show both palms up) to the surveillance camera. L. Hard Count Procedures - The following are the minimum procedures that must be performed during the hard count: 1. A count team member removes the gaming machine tag from the hard drop bucket and gives the tag to the count recorder. The count recorder enters gaming machine number into the computer or on the Gaming Machine Count Summary form for manual operations. 2. A count team member places the hard drop bucket on the weigh scale. The count team member weighs the contents of the hard drop bucket on the scale. The count team member calls out the amount from the weigh scale to the count recorder and the count recorder will restate the amount back to the count team member for verification purposes. The count recorder will enter the weigh scale amount into the computer. 3. If the licensee uses a coin counting machine during the hard count process, count team member pours the drop bucket into the coin counter. The team member gives 15

18 the printed ticket to the count recorder. The count recorder enters the amount from the coin counting machine printed ticket into the computer. 4. A team member either bags or rolls the coins or tokens in accordance with the licensee s policies and procedures. 5.3 ANNUAL HOPPER ADJUSTMENTS A. At least once per year, the licensee must perform a physical inventory count on 100% of the gaming machines. The licensee must use a weigh scale or a jet sort coin counter to perform the physical hopper inventory count. The machine used for the inventory count must be properly calibrated and tested before the start of the hopper inventory count. The licensee will forward the results of the physical hopper count inventory to accounting. Accounting will make the necessary hopper count adjustments to the licensee s accounting records. All documentation relating to the physical hopper inventory count must be attached to the Hopper Summary form. 16

19 6. ACCOUNTING 6.1 GENERAL REQUIREMENTS A. Accounting is responsible for reviewing, analyzing, comparing, reconciling, filing, and maintaining all source documents. B. Accounting determines amounts to deposit into the licensee s gaming tax transfer account for subsequent transfer to the state, and prepares and files standard financial statements with the Gaming Control Board. C. Additional responsibilities include preparing statistical reports as required by Internal Control Minimum Procedures, and analyzing and documenting variances noted as a result of reviewing statistical reports. D. Accounting is to document their analysis and review of statistical reports. Accounting MUST also provide written documentation that will support their review and results of investigations conducted to explain variances outside allowable thresholds. E. The licensee MUST develop written procedures that outline the process for the preparation, review, analysis, and maintenance of statistical reports. F. For control purposes, accounting personnel cannot participate in any gaming transactions or activities (i.e., drops, counts, fills, cashiering, handling currency and coin, etc.) other than reading and recording gaming machine meters. G. All gaming related records and forms must be maintained for a period of five years in the State of New Mexico. The licensee MUST have written backup and recovery policies that ensure the timely restoration of data (onsite and offsite) in order to resume operating after hardware or software failure. H. Documents supporting each drop period MUST be filed together by gaming day and stored in a secured area as determined by the licensee. 6.2 GAMING MACHINE PROCEDURES A. At the end of each shift and soft/hard counts, all documents and supporting forms are immediately forwarded to the accounting lock box, or other secured depository. B. Accounting personnel MUST sign the gaming forms where appropriate. C. On a daily basis, accounting obtains a copy of all gaming forms from the accounting lock box, or other secured depository. D. Accounting reviews, matches, and verifies all Jackpot Payout/Fill Slips used since the previous drop. Accounting verifies the sequence of slip numbers from shift to shift, determines that no slips are missing or unaccounted for, verifies that all voided slips are properly accounted for, and examines slips for proper signatory authority, mathematical accuracy, and proper completion. 17

20 E. Accounting reviews, matches, and verifies all Unclaimed Jackpot Receipts; matches them to corresponding Jackpot Payout/Fill Slips. Non-compliance issues are investigated, resolved, and documented on a timely basis. F. Accounting enters information from the Jackpot Payout/Fill Slips on the Payout/Fill Summary Sheet. The Payout/Fill Summary Sheet is used to summarize, by machine, the payout/fills for each drop period. G. Non-compliance issues are investigated, resolved, and written documentation is prepared on the results of the investigation of the non-compliance issue. H. The Gaming Machine Count Summary, Count (Weigh)/Wrap Variance Report, and Bill Validator Summary are reviewed by count team leader to verify that: a. The count/weigh machine has been properly tested by a count team member. b. All team members have signed the Gaming Machine Count Summary, Count (Weigh)/Wrap Variance Report, and Bill Validator Summary and have proper signatory authority. I. The above mentioned reports must be properly completed on a timely basis. J. The cashier, custodian or auditor has signed the Gaming Machine Count Summary, Count (Weigh)/Wrap Variance Report, and Bill Validator Summary as evidence of receipt of the drop into the cage. K. There should not be any variances between the Gaming Machine Count Summary, Count (Weigh)/Wrap Variance Report, Bill Validator Summary, and Daily Cash Summary. If it occurs, any variances should be investigated and the results of the investigations MUST have written explanations and supporting documents for conclusions reached. L. Upon completing the review procedure, accounting signs the Gaming Machine Count Summary, Count (Weigh)/Wrap Variance Report, and Bill Validator Summary. M. Variances of 2% or more by denomination, or in total, are investigated and documented on The Count (Weigh)/Wrap Variance Report. N. ALL LICENSEES MUST CONTACT THE INFORMATION SYSTEMS DIVISION OF THE NEW MEXICO GAMING CONTROL BOARD AT PRIOR TO PERFORMING ANY MAINTENANCE ON ANY GAMING MACHINE. 6.3 REPORTS A. There are three statistical reports that Accounting must prepare at least on a monthly basis. These reports are to remain on the premises and be readily available at the request of the Gaming Control Board: 18

21 a. Drop/Meter Comparison, b. Jackpot/Meter Comparison c. Meter Reading Summary B. Review of these reports is critical in maintaining an effective internal control environment. Unusual, large, and/or unexpected unreconciled variances (5% or more) must be investigated by appropriate personnel, documented in writing and reported within 72 hours to the Audit & Compliance Division of the New Mexico Gaming Control Board. Explanations for variances MUST include: a. The procedures used to investigate the variance. b. The results of the investigation. c. Any actions taken or to be taken to monitor or correct the cause of the variance. d. Results of corrective actions taken. C. Drop/Meter Comparison Report a. The Drop/Meter Comparison is used to compare the meter drop with the actual drop by machine. b. Variances of 5% or more must be investigated and documented on this report and reported to the Board. D. Jackpot/Meter Comparison Report a. This report compares the meter jackpots with the actual paid jackpots by machine, by denomination, and in total. b. Information needed to calculate the report includes the actual manual pay jackpot from the Jackpot Payout/Fill Slips, and the current and prior jackpot meter readings. Variances of 5% or more must be investigated and documented on this report and reported to the Board. E. Meter Reading Summary a. Licensees must ensure the soft meter readings are documented on the Meter Reading Summary. Soft meters and the accounting system reports must be investigated and documented on this summary and reported within 72 hours to the Gaming Control Board s Audit and Compliance Division. F. Instructions for Completing Gaming Forms All entries made on all gaming forms are to be made in ink. If an error occurs on a gaming form, the error is to be crossed out and initialed by the person making the correction. The correct entry must be made on the same gaming form. A new gaming form should not be generated to correct errors. 19

22 Under no circumstances shall any gaming document be shredded or destroyed in any manner. If an error occurs in the preparation of the gaming document and the error causes the original gaming document to become illegible, the licensee must attach the original gaming document to the corrected gaming document. At no time shall any gaming employee who serves in a supervisory position directly or indirectly solicit any tip or gratuity from a gaming employee under their supervision, or any other gaming employee, at the premise where they are employed. 20

23 7. SIGNATURE CARDS Signature Card General Requirements: A. Signature Cards are to be used for two purposes: 1. To document the Key Person personnel and Work Permit employees signature, initials, and license number. 2. To document the gaming forms licensed personnel are authorized to use and sign and which keys the licensed personnel are authorized to use and check out. The keys to be checked out are either unrestricted or restricted. B. All Signature Cards must contain the following elements: 1. The Licensee s name. 2. The gaming employee s printed name. 3. Key Person personnel and Work Permit employees respective Key Person number or work permit number issued by the New Mexico Gaming Control Board AND the employee identification number issued by the licensee. 4. The gaming employee s handwritten signature and a box for employee s initials. 5. The name of the department where the Key Person or Work Permit employee works. 6. Any gaming forms Key Person or Work Permit employees are authorized to sign. 7. Keys authorized to be checked out by the Key Person or Work Permit employee. 8. The department head s signature authorizing the signature card. C. All Signature Cards are to be updated on an as needed basis or change in employee status. D. The original Signature Card is to be maintained as determined by the licensee. 21

24 8. KEY CONTROL LOGS The licensee is to determine which keys will be restricted. The licensee will establish appropriate written policies and procedures to determine who may check out AND use the restricted keys. The key control policies and procedures MUST include at a minimum: 8.1 Keys to restricted areas are kept in a dual-keyed locked box. This box is to be secured in an area to be determined by the licensee and under 24 hour surveillance. The licensee will determine the appropriate custodian of the dual-keyed locked box. The custodian will ensure that only authorized employees check out restricted keys. The licensee MUST determine and define in their internal control system which keys will be restricted. 8.2 Gaming machine door keys may be checked out at the beginning of each shift for the entire shift. The keys may be transferred from one shift to the next. The first person to check out the keys must check in the keys, and the next person must recheck out the keys in order to properly maintain the key control logs. 8.3 No keys are to remain in the lock of the dual keyed locked box. No one person can have access to more than one key to the locked box. 8.4 All restricted keys are controlled through restricted access and Key Control Logs, which include the following: A. Date of issuance B. Time of issuance C. Signature of individual receiving key D. Key number E. Reason for issuing key F. Signature of issuer G. Date of return H. Time of return I. Initials of individual accepting return of key. 8.5 The following procedures are to be followed when a key is requested: 22

25 A. The employee requests the key from the cashier. B. The cashier verifies authority. If the person does not have authority the cashier denies access. C. If the employee has the authority, the Key Control Log is completed. D. The cashier fills in the key number, initials the log, and gives the key to the authorized person. The gaming manager or security employee initials the log. E. When the key is returned, the cashier accepts custody and responsibility for the key by recording the time, date in, and initialing the Key Control Log. F. The cashier immediately places the key back into the locked key box, locks the box, and removes the access key. 8.6 DUPLICATE KEYS A. Duplicate copies of all restricted keys are locked in a secured area as determined by the licensee and are only accessible to authorized personnel. B. An authorized person and a licensed employee must be present when duplicate keys are accessed. C. If there is no vault, duplicate keys are stored in a dual-keyed locked box located in the accounting office, in the security office, or in another secure area. One key to the locked box for the duplicate keys is kept in the security locked box. The second key to the duplicate lock box is kept in the Director of Securities locked box. D. Duplicate restricted keys must be inventoried at least annually. E. Upon receiving duplicate keys the Duplicate Key Control Log must be completed with the following information: 1. Date key(s) received, 2. Restricted key description, 3. Number of new keys made, 4. Signature of individual receiving key(s), 5. Key number(s), and 6. Total number of duplicate keys existing. F. If a duplicate key is removed or checked out to an authorized employee for any reason, the Duplicate Key Control Log must be completed with the following information: 1. Signature and I.D. # of individual issuing key, 2. Signature and I.D. # of individual receiving key, 3. Reason for issuing the key, 4. Date of issuance, 5. Time of issuance, and 23

STATE OF NEVADA GAMING CONTROL BOARD MINIMUM INTERNAL CONTROL STANDARDS SLOTS

STATE OF NEVADA GAMING CONTROL BOARD MINIMUM INTERNAL CONTROL STANDARDS SLOTS Note 1: The controls in effect for participation slot machines will provide at least the level of control described by these MICS. Note 2: One slot route operator s employee may be used to fill the employee

More information

NEW MEXICO GAMING CONTROL (NMGCB) MINIMUM INTERNAL CONTROL STANDARDS FOR RACE TRACK LICENSEES

NEW MEXICO GAMING CONTROL (NMGCB) MINIMUM INTERNAL CONTROL STANDARDS FOR RACE TRACK LICENSEES NEW MEXICO GAMING CONTROL (NMGCB) MINIMUM INTERNAL CONTROL STANDARDS FOR RACE TRACK LICENSEES 4900 Alameda Blvd. NE Albuquerque, NM 87113-1736 Phone 505.841.9700 Fax 505.841.9720 3/7/14 TABLE OF CONTENTS

More information

543.7 What are the minimum internal control standards for bingo?

543.7 What are the minimum internal control standards for bingo? Bingo Purpose This section provides guidance on the development of internal controls, policies, and procedures for the operation of bingo. It has been compiled by tribal regulators, Class II gaming operators,

More information

7-8-10 Version Page 1 of 5

7-8-10 Version Page 1 of 5 543.14 What are the minimum internal control standards for the cage? (a) Computer applications. For any computer applications utilized, alternate documentation and/or procedures that provide at least the

More information

SLOTS - GENERAL WALK-THROUGH

SLOTS - GENERAL WALK-THROUGH Client Name: Audit Period: Prepared By: NGC Regulation 6.090(9) requires the CPA to use criteria established by the chairman in determining whether a Group I or Group II licensee is in compliance with

More information

MINIMUM INTERNAL CONTROL STANDARDS (MICS) FOR NON-PROFIT GAMING OPERATIONS

MINIMUM INTERNAL CONTROL STANDARDS (MICS) FOR NON-PROFIT GAMING OPERATIONS NEW MEXICO GAMING CONTROL BOARD MINIMUM INTERNAL CONTROL STANDARDS (MICS) FOR NON-PROFIT GAMING OPERATIONS 4900 Alameda Boulevard NE Albuquerque, NM 87113-1736 Phone 505.841.9700 Approved February 12,

More information

2. TABLE GAMES (Blackjack, House Banked Poker, Craps, Roulette)

2. TABLE GAMES (Blackjack, House Banked Poker, Craps, Roulette) TABLE OF CONTENTS SECTION 1. GENERAL SECTION A. General... 1 B. Information submitted to the Division prior to opening... 1 C. Other matters... 2 D. Internal controls and the control environment... 3 E.

More information

ASSOCIATED STUDENTS, INCORPORATED CALIFORNIA STATE UNIVERSITY, LONG BEACH DATE REVISED: 04/10/2013

ASSOCIATED STUDENTS, INCORPORATED CALIFORNIA STATE UNIVERSITY, LONG BEACH DATE REVISED: 04/10/2013 Cash Handling BACKGROUND AND PURPOSE...1 POLICY STATEMENT...2 WHO SHOULD KNOW THIS POLICY...2 DEFINITIONS...2 STANDARDS AND PROCEDURES...3 1.0 CONDITIONS FOR EMPLOYMENT IN CASH HANDLING ENVIRONMENT...3

More information

OFFICE OF ATTORNEY GENERAL GAMING DIVISION. GAMING INTERNAL CONTROL MANUAL FOR CHARITY INC. (A Hypothetical Organization)

OFFICE OF ATTORNEY GENERAL GAMING DIVISION. GAMING INTERNAL CONTROL MANUAL FOR CHARITY INC. (A Hypothetical Organization) OFFICE OF ATTORNEY GENERAL GAMING DIVISION GAMING INTERNAL CONTROL MANUAL FOR CHARITY INC. (A Hypothetical Organization) Revised October, 2008 OFFICE OF ATTORNEY GENERAL GAMING DIVISION GAMING INTERNAL

More information

Pitt County Schools Individual School Accounting. Internal Controls and Responsibilities Fiscal Year 2009-10

Pitt County Schools Individual School Accounting. Internal Controls and Responsibilities Fiscal Year 2009-10 Individual School Accounting Internal Controls and Responsibilities Fiscal Year 2009-10 Individual School Accounting Internal Controls and Responsibilities Fiscal Year 2009-10 Contents Page Principal Statement

More information

Vance County Schools Individual School Accounting

Vance County Schools Individual School Accounting Individual School Accounting Internal Controls and Responsibilities Individual School Accounting Internal Controls and Responsibilities Contents Page Principal Statement of Understanding 3 Treasurer Statement

More information

STATE OF NEVADA GAMING CONTROL BOARD MINIMUM INTERNAL CONTROL STANDARDS TABLE GAMES

STATE OF NEVADA GAMING CONTROL BOARD MINIMUM INTERNAL CONTROL STANDARDS TABLE GAMES Note 1: Throughout the Table Games MICS all references to dealers include craps boxmen. Note 2: For any Board-authorized computer applications, alternate documentation and/or procedures which provide at

More information

GRAND RONDE GAMING COMMISSION. MINIMUM INTERNAL CONTROL STANDARDS (Effective August 21, 2015)

GRAND RONDE GAMING COMMISSION. MINIMUM INTERNAL CONTROL STANDARDS (Effective August 21, 2015) GRAND RONDE GAMING COMMISSION MINIMUM INTERNAL CONTROL STANDARDS (Effective August 21, 2015) PO Box 155 27100 SW Salmon River Highway, Ste. A Grand Ronde, Oregon 97347 (503) 879-2362 www.grandrondegaming.org

More information

Cash Handling Questionnaire

Cash Handling Questionnaire Cash Handling Questionnaire Internal Control Questionnaire Question Yes No N/A Remarks Because of the relatively high risk associated with transactions involving cash, universities should have a cash management

More information

BUSINESS SERVICES DIVISION PROCEDURES MANUAL REVISED DATE 08/13 CASH HANDLING

BUSINESS SERVICES DIVISION PROCEDURES MANUAL REVISED DATE 08/13 CASH HANDLING BUSINESS SERVICES DIVISION PROCEDURES MANUAL CASH HANDLING REVISED DATE 08/13 When handling money, internal controls ensure resources are guarded against waste, loss, and misuse. Basic principles of internal

More information

AAM 50. CASH. AAM 50.010 Treasury Investment (10-09)

AAM 50. CASH. AAM 50.010 Treasury Investment (10-09) AAM 50. CASH 50.010 Treasury Investment 10/09 50.020 Accountability 10/09 50.030 Control 10/09 50.040 Receipt for Payments 10/09 50.050 Daily Record of Collections 10/09 50.060 Mail Collections 50.070

More information

543.15 What are the minimum internal control standards for lines of credit?

543.15 What are the minimum internal control standards for lines of credit? Lines of Credit Purpose This section provides guidance on the development of internal controls, policies, and procedures for Class II gaming operations to issue credit to gaming patrons for wagering activities.

More information

Article 104.-MINIMUM INTERNAL CONTROL SYSTEM

Article 104.-MINIMUM INTERNAL CONTROL SYSTEM Article 104.-MINIMUM INTERNAL CONTROL SYSTEM 112-104-1. Definitions; internal control system. 112-104-2. Facility manager s organization. 112-104-3. Accounting records. 112-104-4. Forms, records, and documents.

More information

Best Practices for Cash Control

Best Practices for Cash Control Best Practices for Cash Control The procedures listed below are a list of best practices to accept, store, reconcile and deposit, document, and transport deposits, for cash, checks and payment cards. There

More information

Bursar s Office Department Cash Receipting Training for Receipt Book, Pre Numbered Tickets and Cash Register Users.

Bursar s Office Department Cash Receipting Training for Receipt Book, Pre Numbered Tickets and Cash Register Users. Bursar s Office Department Cash Receipting Training for Receipt Book, Pre Numbered Tickets and Cash Register Users Updated 9/24/15 1 Receipt Book/Pre-numbered Ticket/Cash Register Users Customers of the

More information

SUBJECT: Cash Handling Policy. Forest Preserve District of Cook County: Employee Handbook Rules of Conduct

SUBJECT: Cash Handling Policy. Forest Preserve District of Cook County: Employee Handbook Rules of Conduct POLICY PROCEDURE GUIDELINES POLICY NUMBER: 04.30.00. SUBJECT: Cash Handling Policy PAGE NUMBER: 1 of 7 Adopted: 7/6/2015 Latest Revision: 12/8/2015 Next Review: 04.30.00. POLICY STATEMENT 04.30.01. PURPOSE

More information

COUNTY OF TRINITY CASH HANDLING PROCEDURES

COUNTY OF TRINITY CASH HANDLING PROCEDURES COUNTY OF TRINITY CASH HANDLING PROCEDURES Prepared by the Trinity County Auditor/Controller s Office Revised October 1, 2009 TABLE OF CONTENTS I. Introduction--------------------------------------------------------------------1

More information

Draft Version 12 of working document

Draft Version 12 of working document A. Guarantee that all donations collected by the ushers are delivered intact (as collected) to the count team by supplying pre-numbered tamper resistant bags. The donations are consolidated into one sealed

More information

UNT Cash Control and Departmental Deposit Handbook

UNT Cash Control and Departmental Deposit Handbook UNT Cash Control and Departmental Deposit Handbook University of North Texas January 2014 Volume 2, Issue 1 STUDENT ACCOUNTING & UNIVERSITY CASHIERING SERVICES Table of Contents General Overview...1 Proper

More information

Implementation Date: Revised: 4/2005 TABLE OF CONTENTS INTRODUCTION 2 ESTABLISHING CASH COLLECTION DEPARTMENT APPROVAL 3

Implementation Date: Revised: 4/2005 TABLE OF CONTENTS INTRODUCTION 2 ESTABLISHING CASH COLLECTION DEPARTMENT APPROVAL 3 TABLE OF CONTENTS INTRODUCTION 2 ESTABLISHING CASH COLLECTION DEPARTMENT APPROVAL 3 RECEIPT AND COLLECTION OF CASH 5 Cash Handling Requirements Check Acceptance Methods of Recording Cash Receipts Reconciliation

More information

CHAPTER 69N SPORTS WAGERING

CHAPTER 69N SPORTS WAGERING CHAPTER 69N SPORTS WAGERING SUBCHAPTER 1. SPORTS POOL LICENSING AND OPERATIONS 13:69N-1.1 Definitions The following words and terms, when used in this subchapter, shall have the following meanings unless

More information

Ithaca College Accepting Cash and Checks Procedures

Ithaca College Accepting Cash and Checks Procedures Ithaca College Accepting Cash and Checks Procedures I. Procedure Statement To minimize institutional risk, Ithaca College discourages individual departments from accepting cash and checks on its behalf.

More information

Date Adopted: 05-18-11

Date Adopted: 05-18-11 Page 1 of 9 I. PURPOSE: The Oakland County Parks and Recreation Cash and Payment Card Industry (PCI) outlines procedures for the safe handling of funds managed on behalf of Oakland County as well as PCI

More information

CR-370 CASH RECEIPTS

CR-370 CASH RECEIPTS CR-370 CASH RECEIPTS 370.1 UNIT DEPOSITING PROCEDURES 370.2 GENERAL INTERNAL POLICIES RELATING TO THE CASHIER 370.3 TIMELY DEPOSITS 370.4 COUNTING THE ENTERPRISE UNIT DEPOSIT 370.5 PREPARING THE BANK DEPOSIT

More information

Department of Sociology Cash Handling Procedures Fiscal Year 2016

Department of Sociology Cash Handling Procedures Fiscal Year 2016 Department of Sociology Cash Handling Procedures Fiscal Year 2016 I. PURPOSE AND OVERVIEW In accordance with MAPP 05.01.01, Cash Handling, all cash transactions involving the University, its colleges,

More information

POLICY & PROCEDURE DOCUMENT NUMBER: 3.3011. DIVISION: Finance & Administration. TITLE: Cash Operations Policy and Procedures. DATE: July 15, 2011

POLICY & PROCEDURE DOCUMENT NUMBER: 3.3011. DIVISION: Finance & Administration. TITLE: Cash Operations Policy and Procedures. DATE: July 15, 2011 POLICY & PROCEDURE DOCUMENT NUMBER: 3.3011 DIVISION: Finance & Administration TITLE: Cash Operations Policy and Procedures DATE: July 15, 2011 Authorized by: K. Ann Mead, VP for Finance & Administration

More information

MINIMUM INTERNAL CONTROL STANDARDS FREQUENTLY ASKED QUESTIONS (FAQs) (MICS Effective 10/1/14)

MINIMUM INTERNAL CONTROL STANDARDS FREQUENTLY ASKED QUESTIONS (FAQs) (MICS Effective 10/1/14) MINIMUM INTERNAL CONTROL STANDARDS FREQUENTLY ASKED QUESTIONS (FAQs) (MICS Effective 10/1/14) Introduction This document contains answers to questions frequently asked by gaming licensees with regard to

More information

2. Is the mail log prepared by someone who does not participate in any other aspects of the revenue receipts process?

2. Is the mail log prepared by someone who does not participate in any other aspects of the revenue receipts process? CASH AND CHECK HANDLING SELF ASSESSMENT Because of the relatively high risk associated with transactions involving cash, universities need to have a cash management program to safeguard cash and ensure

More information

MISSOURI GAMING COMMISSION MINIMUM INTERNAL CONTROL STANDARDS TABLE OF CONTENTS

MISSOURI GAMING COMMISSION MINIMUM INTERNAL CONTROL STANDARDS TABLE OF CONTENTS MISSOURI GAMING COMMISSION MINIMUM INTERNAL CONTROL STANDARDS TABLE OF CONTENTS FOREWORD CHAPTER A: General and Administrative 1. General... A-2 2. Internal Control Systems... A-4 3. Changes to Class A

More information

13:69D 1.39 Progressive slot machine jackpots (a) This section shall apply to any slot machine jackpot that may increase in value as the machine is

13:69D 1.39 Progressive slot machine jackpots (a) This section shall apply to any slot machine jackpot that may increase in value as the machine is 13:69D 1.39 Progressive slot machine jackpots (a) This section shall apply to any slot machine jackpot that may increase in value as the machine is played (a progressive jackpot ). (b) Each slot machine

More information

SUMMARY OF CORRECTIVE ACTION FOR SEGREGATION OF DUTIES AUDIT ISSUES

SUMMARY OF CORRECTIVE ACTION FOR SEGREGATION OF DUTIES AUDIT ISSUES SUMMARY OF CORRECTIVE ACTION FOR SEGREGATION OF DUTIES AUDIT ISSUES CASH MANAGEMENT I. Checks a. All checks are restrictively endorsed, using the endorsement stamp maintained by the building secretary.

More information

Chapter 8. Internal Control. Chapter 8-1

Chapter 8. Internal Control. Chapter 8-1 8 Internal Control and Cash 8-1 Internal Control and Cash Internal Control Cash Controls Use of a Bank Reporting Cash The Sarbanes- Oxley Act Principles Limitations Control over cash receipts Control over

More information

UCLA Policy 360: Internal Control Guidelines for Campus Departments

UCLA Policy 360: Internal Control Guidelines for Campus Departments UCLA Policy 360: Internal Control Guidelines for Campus Departments Issuing Officer: Assistant Vice Chancellor, Corporate Financial Services Responsible Dept: Financial Management Programs Effective Date:

More information

Scott County Family YMCA Policy

Scott County Family YMCA Policy Title: Cash Handling & Procedure Effective Date 08/01/2015 Section: Financial Operations Supersedes: Cash Handling Procedures, revised 03/05/2013 PURPOSE: The purpose of this policy is to establish strong

More information

205 CMR: MASSACHUSETTS GAMING COMMISSION. 138.05: System for Ensuring Employees are Properly Licensed or Registered

205 CMR: MASSACHUSETTS GAMING COMMISSION. 138.05: System for Ensuring Employees are Properly Licensed or Registered 205 CMR: MASSACHUSETTS GAMING COMMISSION UNIFORM STANDARDS OF ACCOUNTING PROCEDURES AND INTERNAL CONTROLS Section 138.01: Definitions 138.02: Licensee s system of internal controls 138.03: Records regarding

More information

CASH HANDLING & DEPOSIT GUIDE TEXAS STATE UNIVERSITY STUDENT BUSINESS SERVICES

CASH HANDLING & DEPOSIT GUIDE TEXAS STATE UNIVERSITY STUDENT BUSINESS SERVICES CASH HANDLING & DEPOSIT GUIDE TEXAS STATE UNIVERSITY STUDENT BUSINESS SERVICES General Overview UPPS 03.01.05 establishes requirements and procedures for the collection and recording of university income,

More information

FINANCE COMMITTEE PROCEDURES. Audit Process. Cash Handling

FINANCE COMMITTEE PROCEDURES. Audit Process. Cash Handling 1 FINANCE COMMITTEE PROCEDURES Audit Process 1. Internal audits are conducted once a year. 2. The bookkeeper will provide the following information: bank statements, prior year vouchers, and access to

More information

INTERNAL CONTROL QUESTIONNAIRE OFFICE OF INTERNAL AUDIT UNIVERSITY OF THE VIRGIN ISLANDS

INTERNAL CONTROL QUESTIONNAIRE OFFICE OF INTERNAL AUDIT UNIVERSITY OF THE VIRGIN ISLANDS Cabinet Member or Representative responsible for completing this form: INSTRUCTIONS FOR COMPLETING THIS FORM: Answer each question by placing an X in the either the Yes, No,, or Applicable () column. Provide

More information

Cash, Petty Cash, Change Funds, and Credit Cards

Cash, Petty Cash, Change Funds, and Credit Cards CASH As public servants, it is our responsibility to safeguard taxpayer s dollars while adhering to laws and regulations governing processes over cash handling. Internal controls over cash are necessary

More information

MS 760 Overseas Imprest Management

MS 760 Overseas Imprest Management MS 760 Overseas Imprest Management Effective Date: January 7, 2013 Responsible Office: Office of Chief Financial Officer Supersedes: 5/15/84 V.2; MS 731 Issuance Memo Issuance Memo 01/07/2013 Table of

More information

COUNTY OF MENDOCINO CASH CONTROL AND ACCOUNTING STANDARD PRACTICE MANUAL F O R E W O R D

COUNTY OF MENDOCINO CASH CONTROL AND ACCOUNTING STANDARD PRACTICE MANUAL F O R E W O R D F O R E W O R D This Manual has been developed to provide basic guidance and to standardize operating procedures for all phases of handling cash. The policies and procedures contained in the Manual are

More information

PROCEDURES for CAMPUS CASH MANAGEMENT POLICY ADM-0113 California State University, Sacramento. CASH HANDLING Updated February 2014

PROCEDURES for CAMPUS CASH MANAGEMENT POLICY ADM-0113 California State University, Sacramento. CASH HANDLING Updated February 2014 PROCEDURES for CAMPUS CASH MANAGEMENT POLICY ADM-0113 California State University, Sacramento CASH HANDLING Updated February 2014 I. ACCEPTING UNIVERSITY FUNDS II. III. IV. CASH CHANGE FUNDS SAFEGUARDING

More information

INTERNAL ACCOUNTING CONTROLS CHECKLIST FOR NTMA CHAPTERS

INTERNAL ACCOUNTING CONTROLS CHECKLIST FOR NTMA CHAPTERS P R E C I S I O N INTERNAL ACCOUNTING CONTROLS CHECKLIST FOR NTMA CHAPTERS Presented at NTMA 2004 Annual Convention Palm Springs, CA February 2004 National Tooling & Machining Association 9300 Livingston

More information

ABC Division Cash Handling Procedures Fiscal Year 20XX

ABC Division Cash Handling Procedures Fiscal Year 20XX ABC Division Cash Handling Procedures Fiscal Year 20XX I. PURPOSE AND OVERVIEW In accordance with MAPP 05.01.01, Cash Handling, all cash transactions involving the University, its colleges, or any departments

More information

CASH HANDLING AND REPORTING

CASH HANDLING AND REPORTING CASH HANDLING AND REPORTING A. Purpose The purpose of this policy is to outline procedures for the consistent cash management at The University of Texas Rio Grande Valley (UTRGV). B. Persons Affected This

More information

ACCESS LOG - Log that is filled out when accessing a gaming device or ticket redemption kiosk.

ACCESS LOG - Log that is filled out when accessing a gaming device or ticket redemption kiosk. SECTION 17 TERMINOLOGY The following is provided to define common terms used throughout the ICMP. The list is not allinclusive, but intended to clarify common gaming terminology. ACCESS - The ability to

More information

Oklahoma State University Policy and Procedures

Oklahoma State University Policy and Procedures Oklahoma State University Policy and Procedures COLLECTIONS, DEPOSIT AND CONTROL OF CASH OR CHECKS RECEIVED IN THE NAME OF OKLAHOMA STATE UNIVERSITY 3-0331 ADMINISTRATION & FINANCE May 2008 POLICY AND

More information

EASTERN OKLAHOMA STATE COLLEGE ACCEPTING AND HANDLING CREDIT AND DEBIT CARD PAYMENTS POLICIES AND PROCEDURES

EASTERN OKLAHOMA STATE COLLEGE ACCEPTING AND HANDLING CREDIT AND DEBIT CARD PAYMENTS POLICIES AND PROCEDURES EASTERN OKLAHOMA STATE COLLEGE ACCEPTING AND HANDLING CREDIT AND DEBIT CARD PAYMENTS POLICIES AND PROCEDURES This document describes Eastern Oklahoma State College s policy and procedures for the proper

More information

Internal Control and Cash

Internal Control and Cash Accounting Principles, 7 th Edition Weygandt Kieso Kimmel Chapter 8 Internal Control and Cash Prepared by Naomi Karolinski Monroe Community College and Marianne Bradford Bryant College John Wiley & Sons,

More information

The Saskatchewan Gaming Corporation Casino Regulations

The Saskatchewan Gaming Corporation Casino Regulations SASKATCHEWAN GAMING 1 The Saskatchewan Gaming Corporation Casino Regulations Repealed by Chapter A-18.011 Reg 3 (effective February 1, 2003). Formerly Chapter A-18.01 Reg 4 (effective January 25, 1996).

More information

DIXON MONTESSORI CHARTER SCHOOL FISCAL CONTROL POLICY

DIXON MONTESSORI CHARTER SCHOOL FISCAL CONTROL POLICY DIXON MONTESSORI CHARTER SCHOOL FISCAL CONTROL POLICY 1. Purpose The Dixon Montessori Charter School Board of Directors ( Board ) has reviewed and adopted the following policies and procedures to ensure

More information

Index #: 302.12 Page 1 of 7

Index #: 302.12 Page 1 of 7 State of Alaska Index #: 302.12 Page 1 of 7 Department of Corrections Effective: 04/6/2011 Reviewed: Policies and Procedures Due for Distribution: Public Rev: 04/2013 Chapter: Fiscal Management and Prisoner

More information

COMMUNITY EDUCATION Department Summary Transactions Summary Internal Controls of Cash Receipts

COMMUNITY EDUCATION Department Summary Transactions Summary Internal Controls of Cash Receipts COMMUNITY EDUCATION Department Summary Community Education provides quality programs and services for more than 25,000 residents of our community and beyond each year. Programs include Adult Education

More information

1501 BANKING RELATIONSHIPS

1501 BANKING RELATIONSHIPS 1501 BANKING RELATIONSHIPS Effective: December 1986 Revised: May 2013 Responsible Office: Treasurer Approval: Treasurer The Vice President for Finance and Treasurer is responsible for the efficient operations

More information

Chapter 7 Trustee. Internal Control Questionnaire

Chapter 7 Trustee. Internal Control Questionnaire Chapter 7 Trustee Instructions for the trustee: The purpose of the (ICQ) is to provide the United States Trustee with an understanding of the internal controls and financial record keeping and reporting

More information

Eugene Smith Executive Director of Athletics Department of Intercollegiate Athletics Arizona State University Box 872505 Tempe, AZ 85287-2505

Eugene Smith Executive Director of Athletics Department of Intercollegiate Athletics Arizona State University Box 872505 Tempe, AZ 85287-2505 January 16, 2003 Eugene Smith Executive Director of Athletics Department of Intercollegiate Athletics Arizona State University Box 872505 Tempe, AZ 85287-2505 Dear Mr. Smith: In accordance with National

More information

CASH HANDLING POLICY

CASH HANDLING POLICY COUNTY OF SAN LUIS OBISPO OFFICE OF THE AUDITOR-CONTROLLER CASH HANDLING POLICY Revised September 22, 2008 COUNTY OF SAN LUIS OBISPO OFFICE OF THE AUDITOR-CONTROLLER CASH HANDLING POLICY FORWARD This manual

More information

FLORIDA HIGHWAY PATROL POLICY MANUAL

FLORIDA HIGHWAY PATROL POLICY MANUAL FLORIDA HIGHWAY PATROL POLICY MANUAL SUBJECT PUBLIC RECORDS REQUESTS POLICY NUMBER 13.04 ISSUE DATE 11/01/96 REVISION DATE 05/29/15 TOTAL PAGES 8 13.04.01 PURPOSE It is the purpose of this policy to establish

More information

ILLINOIS GAMING BOARD MINIMUM INTERNAL CONTROL STANDARDS SECTION A - GENERAL AND ADMINISTRATIVE TABLE OF CONTENTS

ILLINOIS GAMING BOARD MINIMUM INTERNAL CONTROL STANDARDS SECTION A - GENERAL AND ADMINISTRATIVE TABLE OF CONTENTS TABLE OF CONTENTS General A-1 Management Information System (MIS) A-2 Remote Access A-4 Voucher System Security A-6 Problem and Underage Gambling A-8 Property Based Self-Exclusion Program A-8 IGB Statewide

More information

OFFICIAL CASH HANDLING PROCEDURES FOR DEPARTMENTS, STUDENT FINANCIAL SERVICES, AND ACCOUNTING

OFFICIAL CASH HANDLING PROCEDURES FOR DEPARTMENTS, STUDENT FINANCIAL SERVICES, AND ACCOUNTING Last Updated 7/15/15 OFFICIAL CASH HANDLING PROCEDURES FOR DEPARTMENTS, STUDENT FINANCIAL SERVICES, AND ACCOUNTING To be in compliance with the Cash Handling and Deposits Policy, Departments must also

More information

Deposit of Cash Receipts

Deposit of Cash Receipts Deposit of Cash Receipts Table of Contents 01. Policy Statement... 2 02. Reason for Policy... 2 03. Who Needs to Know This Policy... 2 04. Bonding Requirements... 2 05. Definitions... 2 06. Lockboxes and

More information

Introduction to Accounting 2 Modul 1 Internal Control and Cash

Introduction to Accounting 2 Modul 1 Internal Control and Cash Introduction to Accounting 2 Modul 1 Internal Control and Cash After studying this chapter, you should be able to: 1. Describe the Sarbanes-Oxley Act of 2002 and its impact on internal controls and financial

More information

MEDIA BINGO TERMS AND CONDITIONS

MEDIA BINGO TERMS AND CONDITIONS MEDIA BINGO TERMS AND CONDITIONS SASKATCHEWAN LIQUOR AND GAMING AUTHORITY Media Bingo - Terms and Conditions TABLE OF CONTENTS Section Page 1. Definitions...1 2. General...2 3. Joint Operations...3 4.

More information

FS-06-SF3 School Funds Receipt Log; FS-04-SF2 Schools Funds Payment Request; FS-04-SF1 School Funds: Advance of Funds

FS-06-SF3 School Funds Receipt Log; FS-04-SF2 Schools Funds Payment Request; FS-04-SF1 School Funds: Advance of Funds Administrative SCHOOL FUNDS Responsibility: Legal References: Related References: Executive Superintendent of Business Services Nil FS-04-SF4 School Funds: Receipts; FS-06-SF3 School Funds Receipt Log;

More information

GCR016 Page 1 of 78 SAN MANUEL TRIBAL GAMING COMMISSION REGULATIONS SUBJECT: TRIBAL INTERNAL CONTROL STANDARDS (TICS)

GCR016 Page 1 of 78 SAN MANUEL TRIBAL GAMING COMMISSION REGULATIONS SUBJECT: TRIBAL INTERNAL CONTROL STANDARDS (TICS) GCR016 Page 1 of 78 SAN MANUEL TRIBAL GAMING COMMISSION REGULATIONS SUBJECT: TRIBAL INTERNAL CONTROL STANDARDS (TICS) I. PURPOSE Pursuant to Section 7.6.18 of the San Manuel Gaming Act, Section 8.1 of

More information

City of Berkeley. Prepared by:

City of Berkeley. Prepared by: City of Berkeley Customer Service Cash Receipts / Cash Handling Audit Prepared by: Ann-Marie Hogan, City Auditor, CIA, CGAP Teresa Berkeley-Simmons, Audit Manager, CIA, CGAP Frank Marietti, Senior Auditor,

More information

IAPE STANDARDS SECTION 10 - MONEY

IAPE STANDARDS SECTION 10 - MONEY IAPE STANDARDS SECTION 10 - MONEY Standard 10.1: Money - Packaging Standard: Money should be packaged in uniquely colored envelopes or in containers with unique labels attached. Information on the label

More information

Cash Receipt and Banking Internal Controls

Cash Receipt and Banking Internal Controls Chapter 4 Cash Receipt and Banking Internal Controls A major asset of parishes is its cash and cash equivalents, including marketable securities and other highly liquid assets readily convertible into

More information

Palm Beach County Clerk & Comptroller s Office Operations Receipts Handling and Processing Review

Palm Beach County Clerk & Comptroller s Office Operations Receipts Handling and Processing Review Palm Beach County Clerk & Comptroller s Office Operations Receipts Handling and Processing Review SHARON R. BOCK Clerk & Comptroller Palm Beach County Audit Services Division September 26, 2008 Report

More information

The Saskatchewan Gaming Corporation Casino Regulations, 2002

The Saskatchewan Gaming Corporation Casino Regulations, 2002 1 CORPORATION CASINO, 2002 A-18.011 REG 3 The Saskatchewan Gaming Corporation Casino Regulations, 2002 being Chapter A-18.011 Reg 3 (effective February 1, 2003) as amended by the Statutes of Saskatchewan,

More information

TOWN OF CARLYLE POLICY MANUAL

TOWN OF CARLYLE POLICY MANUAL TOWN OF CARLYLE POLICY MANUAL POLICY DESCRIPTION: POLICY NUMBER: IAC 0010 Internal Accounting Controls DATE APPROVED: March 26, 2008 DATE REVISED: October 12, 2011 Purpose of Policy: To promote and protect

More information

Cashier s Cash Handling Procedures. Revised 7/1/2013

Cashier s Cash Handling Procedures. Revised 7/1/2013 Cashier s Cash Handling Procedures Revised 7/1/2013 1 Appendix A Cashiers Handbook Sec. 1: Why Your Job Is Important As a cashier your primary responsibility is the proper handling of the money received

More information

Standard Procedures and Controls for the Title Industry. Prepared by the ALTA Internal Auditing Committee ALTA

Standard Procedures and Controls for the Title Industry. Prepared by the ALTA Internal Auditing Committee ALTA Standard Procedures and Controls for the Title Industry Prepared by the ALTA Internal Auditing Committee ALTA The American Land Title Association, founded in 1907, is the national trade association and

More information

Over the past few years, management in

Over the past few years, management in Effects of Downloadable Credit Free Play on Revenue by Stephen M. Simon Over the past few years, management in many casinos have observed a decrease in the Hold percent on their casino floors. They have

More information

Agency Escrow Accounting Standards.

Agency Escrow Accounting Standards. Agency Escrow Accounting Standards. Title Insurers State regulatory divisions, financial institutions, national groups, and others rely on Title Insurance underwriters to develop programs and practices

More information

Internal Control Guide & Resources

Internal Control Guide & Resources Internal Control Guide & Resources Section 5- Internal Control Activities & Best Practices Managers must establish internal control activities that support the five internal control components discussed

More information

My Ticket. User Guide

My Ticket. User Guide My Ticket User Guide Last Updated 01.08.2014 Contents Introduction... 2 Wildcat Help Desk... 2 Setup and Configuration... 2 Paper Supplier... 2 Web Orders... 2 Hardware... 3 EGM Hardware... 3 Ticket Printers

More information

Collections, Contributions, and Accounts Receivable Policies

Collections, Contributions, and Accounts Receivable Policies Collections, Contributions, and Accounts Receivable Policies The Office of the Student Financial Services is responsible for monitoring, processing and recording the collection of all funds collected by

More information

Cash & Check Handling Policy

Cash & Check Handling Policy Cash & Check Handling Policy Effective Date: October 27, 2006 Revised Date: October 31, 2011 Policy Statement This policy sets requirements for the collection and secure processing of coin, currency, checks,

More information

FINANCIAL MANAGEMENT POLICIES AND PROCEDURES

FINANCIAL MANAGEMENT POLICIES AND PROCEDURES FINANCIAL MANAGEMENT POLICIES AND PROCEDURES SAMPLE 1. GENERAL PURPOSE The purpose of these policies is to establish guidelines for developing financial goals and objectives, making financial decisions,

More information

The Practice of Internal Controls. Cornell Municipal Clerks School July 16, 2014

The Practice of Internal Controls. Cornell Municipal Clerks School July 16, 2014 The Practice of Internal Controls Cornell Municipal Clerks School July 16, 2014 Page 1 July 18, 2014 Cash Receipts (Collection procedures) Centralize cash collections within a department or for the local

More information

FY2010 SBDC Cash Handling Procedures

FY2010 SBDC Cash Handling Procedures FY2010 SBDC Cash Handling Procedures General 1) The UH SBDC follows the University of Houston MAPP Cash Handling Policy, 05.01.01 (attached) and the Bauer College of Business (BCB) Policies and Procedures

More information

ADMINISTRATIVE PRACTICE LETTER

ADMINISTRATIVE PRACTICE LETTER ADMINISTRATIVE PRACTICE LETTER SUBJECT: PETTY CASH Section I - E Issue 6 Page 1 of 2 Effective 7/10/07 GENERAL Each petty cash fund is in the sole custody of a business manager who is responsible to the

More information

SERVICE STANDARDS. 2006, Educational Institute

SERVICE STANDARDS. 2006, Educational Institute BEVERAGE SERVICE STANDARDS Army Catering & Club Operations BEVERAGE CONTROLS Controlling is the management process of comparing actual performance with established standards and, when necessary, taking

More information

TWU CASH RECEIPTS POLICY

TWU CASH RECEIPTS POLICY TWU CASH RECEIPTS POLICY The TWU Cash Receipts Policy provides procedures and guidelines to all University departments handling cash collections. Procedures have been established to encourage an effective

More information

Fiscal Policies and Procedures Handbook. Crown Preparatory Academy

Fiscal Policies and Procedures Handbook. Crown Preparatory Academy Fiscal Policies and Procedures Handbook Crown Preparatory Academy TABLE OF CONTENTS Cover Page...i Table of Contents.ii Overview... 1 Annual Financial Audit... 1 Purchasing... 2 Petty Cash... 2 Contracts...

More information

Approved and commenced March 2015 Review by March, 2017 CONTENTS

Approved and commenced March 2015 Review by March, 2017 CONTENTS Related Policy Responsible Officer Approved by Approved and commenced March 2015 Review by March, 2017 Responsible Organisational Unit CONTENTS Cashiering and Revenue Collection Procedure Invoicing & Receivables

More information

The policy and procedural guidelines contained in this handbook are designed to:

The policy and procedural guidelines contained in this handbook are designed to: BASIC POLICY STATEMENT The Mikva Challenge is committed to responsible financial management. The entire organization including the board of directors, administrators, and staff will work together to make

More information

Summary of Significant Revisions to the Accounting Procedures Manual For the Public Schools in the State of West Virginia

Summary of Significant Revisions to the Accounting Procedures Manual For the Public Schools in the State of West Virginia 1-3 Not Specifically Addressed School personnel do not have statutory authority to enter into contracts or obligate board funds. Schools are not separate legal entities. 1-3 Not Specifically Addressed

More information

CASH MANAGEMENT AND CASH HANDLING POLICY CONTENTS POLICY STATEMENT

CASH MANAGEMENT AND CASH HANDLING POLICY CONTENTS POLICY STATEMENT UT System Administration Policy Library -- Policy UTS166 CASH MANAGEMENT AND CASH HANDLING POLICY Responsible Officer: Associate Vice Chancellor for Finance Sponsoring Office: Office of Finance Effective

More information

STANDARD PROCEDURES. for Limited Casinos

STANDARD PROCEDURES. for Limited Casinos Gaming Policy and Enforcement Branch STANDARD PROCEDURES for Limited Casinos SEPTEMBER 2015 Know your limit, play within it. For Help: 1-888-795-6111 or www.bcresponsiblegambling.ca Table of Contents 1.

More information

NOTE: In the event that the seal is accidentally broken, the narcotic may be wasted via narcotic wastage procedures.

NOTE: In the event that the seal is accidentally broken, the narcotic may be wasted via narcotic wastage procedures. HOSPITAL NAME INSTITUTIONAL POLICY AND PROCEDURE (IPP) Department: Manual: Section: TITLE/DESCRIPTION POLICY NUMBER NARCOTICS AND CONTROLLED DRUGS EFFECTIVE DATE REVIEW DUE REPLACES NUMBER NO. OF PAGES

More information

UNIVERSITY OF NEVADA, RENO WOLF PACK MEATS Internal Audit Report July 1, 2009 through February 28, 2011

UNIVERSITY OF NEVADA, RENO WOLF PACK MEATS Internal Audit Report July 1, 2009 through February 28, 2011 UNIVERSITY OF NEVADA, RENO WOLF PACK MEATS Internal Audit Report July 1, 2009 through February 28, 2011 GENERAL OVERVIEW Wolf Pack Meats was established in 1967 and falls administratively under the College

More information

INSTRUCTIONS FOR PREPARING CASH TRANSMITTALS AND WEB DEPOSITS

INSTRUCTIONS FOR PREPARING CASH TRANSMITTALS AND WEB DEPOSITS INSTRUCTIONS FOR PREPARING CASH TRANSMITTALS AND WEB DEPOSITS It is the responsibility of all individuals receiving money on behalf of the University to be aware of and to comply with the following procedures

More information

MEMORANDUM INTERNAL CONTROL REQUIREMENTS FOR NON-PROFITS

MEMORANDUM INTERNAL CONTROL REQUIREMENTS FOR NON-PROFITS DIVISION OF CHILD CARE AND EARLY CHILDHOOD EDUCATION HEALTH AND NUTRITION UNIT P O BOX 1437, SLOT S 155 501-320-8982 FAX: 501-682-2334 TDD: 501-682-1550 TO: NON-PROFIT INSTITUTIONS FROM: HEALTH AND NUTRITION

More information