Administrative Boundaries

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Timothy Melvin Wilkins
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1 Administrative Boundaries

2 Administrative Boundary Panelists Shelby Johnson Panel Moderator, story teller, GIS policy junkie, city boundary activist, State GIS Coordinator for Arkansas Eileen Battles Technical guru, Kansas GIS Clearinghouse Queen, motivator of locals, located in Lawrence, KS Mike Schonlau Mover & Shaker, On the Go Rising Star, GIS Coordinator, City of Omaha, knows local business drivers and brings municipal perspective Steve Marsh MAGIC Director, Jackson County MO GIS Coordinator, Mover & Shaker, knows local business drivers andbrings a county perspective Melissa Crane IAAO Mover & Shaker, Kansas Association of Mappers Founder and Leader Tax Policy, knows state business drivers and brings a tax policy perspective Barbara Taylor US Bureau of the Census, Regional Geographer, All Knowing Expert of Boundary and Annexations Survey aka BAS, knows federal business drives and brings national integration perspective

municipal perspective Steve Marsh MAGIC Director, Jackson County MO GIS Coordinator, Mover & Shaker, knows local business drivers andbrings a county perspective Melissa Crane IAAO Mover & Shaker,

3 Got Boundaries? Significance of Boundaries Local Revenue State Revenue Election Administration Provision of Services Public Safety $$

4 Local level Boundary Lines Michael Schonlau GIS Coordinator City of Omaha Douglas County org

5 2007 Elkhorn Annexation In March of 2005, the City of Omaha annexed the City of Elkhorn. By State Law, Omaha has the authority to annex any incorporated jurisdiction with a population under 10,000. The residents of Elkhorn fought the annexation tooth & nail. Omaha annexed Elkhorn to preserve its ability to expand westward before Elkhorn reached hdh the 10, person mark. GIS boundary lines played an important role in the annexation process. Due to another State Law, Omaha could only annex areas contiguous to its existing iti municipal boundaries. To assimilate Elkhorn, Omaha needed to annex intermediate developments to create the contiguous bridge to Elkhorn. Accurate GIS boundary lines play a major role in annexations. Depending on local laws and statutes, the GIS boundaries help to determine urban growth patterns and directly influence development plans.

GIS boundary lines played an important role in the annexation process. Due to another State Law, Omaha could only annex areas contiguous to its existing iti municipal boundaries.

6 Property LineMapping The Douglas County Assessor s office is responsible for mapping property lines throughout the county. These boundary lines are used broadly by government employees, realtors, engineers, the public, and many others. Because many users rely on these maps as their initial means of viewing properties, the accuracy of the boundary lines is essential.

These boundary lines are used broadly by government employees, realtors, engineers, the

7 Steve Marsh Jackson County, Missouri

8 Jackson Missouri County GIS

10 ESN (911 Response Areas)

11 Tax Code Maintenance

15 State of Kansas Data Access & Support Center DASC Statewide Tax Unit Boundary Initiative Presented by: Eileen Battles GIS Specialist DASC Kansas Geological Survey The University of Kansas

16 Kansas Statewide Tax Units Initiative Collaborative effort between DASC and County Clerks ( and their GIS departments) Many different boundary files (+30!) can be derived from tax unit boundaries: Airport Authority Ambulance Cemetery City Community Building Community College County Drainage Extension Fire Hospital Improvements (special) Industrials Irrigation Library Light Municipal Universities Parks and Recreation Regional Library Rural Road School District School Bonds School General Fund Sewer State Township Transit Water Watersheds Waste Water

) can be derived from tax unit boundaries: Airport Authority Ambulance Cemetery City Community Building Community College County Drainage

17 Kansas Statewide Tax Units Initiative Kansas county s tax unit development at various stages - hand drawn, CAMA, or GIS Statewide, accurate tax unit boundary would be available to public from DASC Annual or semi-annual maintenance Needed by Homeland Security/KDEM for obtaining multiple contacts at time of emergency

boundary would be available to public from DASC Annual or semi-annual

18 Kansas Statewide Tax Units Initiative County participation status map April 2008

23 Contact information: Ivan Weichert Ken Nelson Eileen Battles GIS Director Kansas Information Technology Office KGS GIS Coordinator/DASC Manager Kansas Geological Survey GIS Specialist DASC

24 State Taxation Policy Melissa Crane

25 Kansas Department of Revenue Property Valuation Division The Kansas Property Valuation Division (PVD) exercises general supervision over ad valorem policies and procedures. Annually a State Abstract of property p values summarized by Tax Unit is prepared p from data supplied by each County. Each County must also submit a map of these Tax Unit boundaries and/or changes.

26 K.S.A on or before January 15 of each year the county clerk shall prepare and forward to the county appraiser, director of property valuation and the state assessed tt public utilities a taxing unit map showing the number and metes and bounds of every taxing unit or any portion of a taxing unit located within the county as the same exists on December 31 of the preceding year.

28 A Tax Unit A Tax Unit is represented by a 3 digit number that identifies a unique combination of taxing districts within each county. A Tax District (boundary of a levying entity such as a city or a school district) is represented by a required alpha code (1 2 characters) followed by a district number comprised of 3 numeric digits.

29 Example of a Tax Unit Tax Unit 007 (LyonCounty) ST100 State of Kansas CT200 Lyon County C007 Emporia City SD405 School District 405 H033 Hospital #1

30 Each Tax District is a levying body that submits a budget to the County Clerk and that receives property tax dollars. School, Cemetery, Sewer and Water Districts are examples of these levying bodies. 33 different types of entities like these are authorized to levy budgets to be collected thru Ad Valorem Property Taxes. Tax Units and Maps are Certified by County Clerks annually to DOR/PVD.

31 Barbara Taylor U.S. Census Bureau Kansas CityRegional Office

32 Boundary and Annexation Survey BAS The US U.S. Census Bureau conducts the Boundary and Annexation Survey (BAS) to collect information about selected legally defined geographic areas. BAS is used to update information about the legal boundaries and names of all governmental units in the United States. 32

33 Uses The Census Bureau uses the boundary information collected in the BAS to tabulate data for various censuses and surveys, such as the American Community Survey and other Census Bureau programs, such as the Population Estimates Program. p// /p p / p p 33

34 Who is surveyed Beginning in 2008, all federally recognized American Indian areas, governmental counties (and equivalent areas), incorporated municipalities, and governmental minor civil divisions (MCDs) will be surveyed. This survey includes approximately 40,000 entities and will be conducted deach year to provide the geographic support needed for the American Community Survey. 34

35 Response Methods Paper Participants are provided with paper maps and forms to update their boundary and geographic g information. If the participant does not indicate a preferred submission method during Advance Response, they will automatically be enrolled in the traditional paper BAS method. 35

36 Response Methods MAF/TIGER Partnership Software (MTPS) MTPS is a PC based software application for participants p to digitally update Census Bureau maps and forms, as well as local contact data. Participants receive a CD containing the software to install on their computer, a user name and password to access data provided by the Census Bureau for the entity in the software. Participants will be able to submit the map and form updates using this software. 36

37 Response Methods Digital BAS Digital BAS is designed to accept submissions from experienced geographic g information system (GIS) users. The governments modify spatial data provided by the Census Bureau to digitally submit boundary and feature updates. Digital BAS is limited to governments that have gone through the Census Bureau's realignment process (MTAIP). 37

38 Web BAS Response Methods Participants will receive a user name and password in January of each year. This password will be used to access a Web site through a web browser (such as Internet Explorer or Mozilla Firefox). The Web BAS site lets the user submit changes according to specific business rules and constraints set by the Census Bureau. This software will be available for the 2009 BAS. 38

39 Contact ml Toll free Kansas City Regional Census Center

administrative subdivisions of the counties and are not counted as separate governments in census statistics on governments. IOWA

administrative subdivisions of the counties and are not counted as separate governments in census statistics on governments. IOWA IOWA Iowa ranks 17th among the states in number of local governments with 1,954 as of October 2007. COUNTY GOVERNMENTS (99) There are no areas in Iowa lacking county government. The county governing body