NICU Redevelopment. Stage 1 - Temporary office move. Shirley Graham !"!"

Transcription

1 NICU Redevelopment Stage 1 - Temporary office move Shirley Graham!"!"

2 Introduction The Neonatal Intensive Care Unit (NICU) at John Hunter Children s Hospital is about to undergo redevelopment. The redevelopment will occur over four (4) stages. Stage 1 will commence in March/April 2015 and at the commencement of Stage 1 current offices will be temporarily relocated to vacate the area for development. This document identifies the location of temporary office spaces within the old HMRI area; who will reside in the offices and what equipment is required to ensure a safe workspace. Throughout the document are some schematic diagrams to allow easier visualisation of the space and the requirement of office furniture. These diagrams are not to scale or exact, although the areas have been measured. The diagram on Page 2 identifies the office relocations described in this document and the new entry/exit point. 1 P age

3 Emergency Exit NEW Entry/ Exit corridor 2 P age

4 Room number will be occupied by Nurse Manager Marie Mannion. Currently in this office most of the space is taken up by a return desk. The following is a proposal of the room layout for Marie s use. Window Wall to wall - length 2240mm 1590 mm Desk 4200 mm 3750 mm Filing cabinet Filing cabinet Drawers 1000 mm (w) Bookcase 910 mm (w) 2500 mm The furniture for this office will all come from Marie s current office in room number P age

5 Plan: Remove return desk and free standing floor furniture in room. Retain wall units. Relocate office desk, small 3 drawer chest, long 2 drawer chest, bookcase and 2 filing cabinets from office number 3633 as described. Data point- B1 & B2 to be activated 4 P age

6 Room number to be occupied by Dr. Chris Wake, Dr. Javeed Travadi and Dr. Larissa Korostenski. This room currently contains old and broken office furniture that needs to be removed. A proposed layout is as follows: 4140mm 4200 mm 1200mm long Narrow desk 2100 mm long 900mm depth Dr Travadi Windows 750mm deep 1370 mm long Small corner table around column Dr Wake 3700 mm Dr Korsotenski 1370mm long x 750 mm Filing cabinet Filing cabinet 3300 mm 5 P age

7 Plan: Remove old and broken furniture Retain- small corner table around column. Retain wall cabinet. Relocate office desk from room 3657 (Dr Travadi) and two desks from Room 3642 (currently used as NUM 2 office). Datapoints- D1, D2, E1, E2, C1, C2 to be reactivated. 6 P age

8 Room number to be occupied by the Director of Newborn Services Dr. Paul Craven The furniture in this room is in good condition and in a good position. Room dimensions are 3500mm wide along window wall 4200mm long. Plan: Retain- desk and overhead shelving. Keep file drawers under desk. Data points C1 and C2 for computer/ telephone. Also activate B1 & B2 for printer. To relocate a small desk from another area to accommodate printer next to sink. Remove- three filing cabinets- were removed January P age

9 Room number to be occupied by Dr Rebecca Glover, Dr. Keort de Waal and Dr. Anil Lakkundi. This room is currently set up as an office for one person and will need to be refitted to suit three people. The following diagram demonstrates a proposal of the room use and layout mm Window 2000mm (L) Dr Glover Desk 1500 mm x 750 mm Drawers 470mm (w) x670 mm (h) Space avail for Below window filing cabinet 520 mm x 520 mm 3280mm Window Dr de Waal Filing cabinet 4200 mm Filing cabinet Filing cabinet Dr Lakundi includes below desk drawer set 1050 mm X 400mm 1990 mm 8 P age

10 Plan: Remove existing furniture, wall viewing box, existing loose furniture. Retain- wall cabinets Relocate office one desk from room (3644 Anil s desk and under desk drawers set- light birch colour). Rebecca (3657) desk and drawer set. Koert desk and drawer set from office 3656 Datapoints- A1, A2, B1, B2, C1, C2 to be reactivated. 9 P age

11 Room number to be occupied by Secretarial Staff and a Clinical Support officer. The current furniture in this room is unworkable as the desk space is too narrow to safely house a computer workstation and therefore needs to be replaced. Proposed room layout below x 690x mm Window Desk 1480 mm (w) 890 mm (D) 1480 mm 1170mm 4060 mm Desk 1480 mm x 890 mm Filing drawer Filing drawer Filing drawer 460 mm(w) Desk 1480 mm x 890mm Sealed door 10 Page 2400mm

12 Plan: Reactivate data points- A1, A2, B1, B2, C1, C2 Note data points A and B are very old and may need to be replaced. Remove all fixed desks. Retain wash basin and wall shelving. Relocate free standing desks from current secretaries office 3660 and one from current CSO office Relocate filing drawers from current secretaries office. 11 P age

13 Room Will be occupied by the Research Team. The occupants will be two research nurses Jane Buchan and Ros Black and the Research Fellow. A workstation will be set up for a Research Student. This room is full of furniture and contains a sink and shower that all need to be removed before it can be refurnished to accommodate office staff as identified in the following photographs. The proposed layout of this office space is outlined on page 13. Plan: Retain- Shelving room divider. Remove sink and shower. Remove- all other office equipment and stored items. Relocate - This room requires four office desks. Two of the desks are to be relocated from the Research office (number 3644) and two from current storage space. All grey desks. Data points- There is a data plate and data point B1 & B2- to be reactivated. Room requires 4 double data points for four computers and a minimum of 2 telephones. 12 P age

14 3590- The proposed room layout is: 2900mm desk 2500mm desk Data plate Filing cabinet desk desk Shower to be removed Filing cabinet Filing cabinet Sink to be removed Data B1 & B2 Filing cabinet 13 P age

15 Room Will be an equipment store- room. Inside this room is an office that will be utilised by the Equipment officer, Tracey Edwards. Plan: Retain fitted cupboards in this room. Remove and/or tap off equipment pictured as possible. Remove loose furniture. 14 P age

16 3589 continued Retain cupboards identified below. 15 P age

17 Room dimensions mm 1500 mm 1960 mm x 150 mm sink Respiratory Fume hood 1500mm x 2300mm b a s e 7560mm 600mm 1770 mm 7560mm 1150 mm Cabinets 2350mm (l) x 750 mm (w) Equipment fixed Office P age

18 3589- Equipment officer Tracey Edwards. This office is within the storage space of room The existing furniture is unworkable as an office workstation. The proposed room layout is described on page P age

19 Proposed room layout 2650 mm Floor standing drawers 1700mm (l) 2570 mm Desk 1400mm x 900mm High window 2650 mm Plan: Remove floor cupboards to make room for relocated office equipment. Relocate a desk and two filing cabinets from room 3631 Retain the wall cupboards. Activate data points 18 P age

20 3587- Data Manager- Lynn Cruden. The existing layout of this room (as photographed below) is unworkable as an office. Proposed layout of room Overhead cupboards window 2200mm 1800 mm Plan: Overhead cupboards Remove all floor- standing furniture. Retain- wall cupboards. Relocate lockable cupboards x3 and office desk from office 3618 (current office space of Data Manager). Reactivate data points. 19 P age

21 3583/ 3582/ 3581/ 3580/ Equipment store (2). A diagram of the room is as follows: 2400mm 8 Dbl Power points (PP) Base units and room divider 2370 mm 3 Dbl PP 8 Dbl PP Base units and room divider 2200 mm 8 Db lpp Base units and room divider 2000 mm 7 Dbl PP Base drawers 20 P age

22 The current condition of this room is depicted in the following photographs: 21 P age

23 Plan: Remove corrosive substance cabinet. Relocate and re- fit large sink. 22 P age

24 store room Room dimensions 1760 mm x 1500mm. Plan: No changes to this room. 23 P age

25 3574- Guideline development- Jenny Ormsby and Hot Desk. Currently this room is empty. Proposed layout window Part of desk from Jenny s current office 1350 mm 1500mm 2 nd desk corner return from Lynn Cruden s current office 2 nd desk as described 1300mm x 1800mm 2850 mm Plan Activate data points. Relocate desks from Lynne Cruden and Jenny Ormsby s current office space Relocate wall cupboards. 24 P age

26 Education and meeting room. Current room layout with overlaying proposed room layout New Smartboard to be installed Base units to be removed Base units to be removed Flammables New smartboard 6000mm x 7200 mm Remove room divider FLammable Sink Sink 25 P age

27 Remove Remove 26 P age

28 Retain Relocate sink to equipment room P age

29 Remove Retain 28 P age

30 3575 Office for Paediatric Pharmacists (2). Room dimensions 4250mm x 2850 mm Plan: Remove existing furniture. Relocate desks from existing office space. Reactivate - Data points 29 P age

31 3588- Fax, printer room. The room was cleared of all filing cabinets in January Plan: Install data points. Relocate Fax, Printer and photocopier from Room dimensions 2260 mm 4760 mm 30 P age

32 In summary Following the completion of the new corridor, communication cupboard and removal of excess furniture left behind by HMRI staff this area needs to be thoroughly cleaned. It is currently extremely dusty. Old and used office furniture and disposal items need to be removed as per plan prior to relocation of current office furniture and office staff. Reactivate phone and data as listed in previous document. Room number Remove 3610 Return desk and floor furniture 3600 Old and broken furniture 3598 Furniture (loose and fitted), wall viewing box 3591 All fixed desks 3590 Furniture (loose and fixed) Shower Wash hand basin 3589 Loose furniture and fitted equipment as described 3589 office Floor furniture (base units and desks) 3587 All fixed and loose floor furniture Corrosive substances cabinet 3573 Room divider as described Base cabinets as described on page 22 Flammables cabinet 3575 All fitted and loose furniture 31 P age

33 The removal of the items listed above can happen at any stage. The relocation of items will be a coordinated approach once a date of commencement has been received. The office area will be cleaned prior to staff moving into the area. Relocate From To Desk, drawers, bookcase and filing cabinets x Desk Desks x Desk Desk and drawer Desk and drawer Desks x Desk Desk (grey) x Desk (grey) x2 Storage 3590 Desk, filing cabinet x Loose sink 3578 Desk as described, wall cupboards as described Fax, printer, photocopier and cabinets P age

34 NICU Stage 1 Temporary Accomodation Office Usage with Data and Comms Point Numbers Room Room Use Occupied By Data point number to be activated Room Data Points Comms Point Additional Comments Office for 1 Office for 3 Marie Mannion Chris Wake/ Javeed Travadi/ Larissa Korostenski Office for 1 Paul Craven Koert de Waal/ Rebecca Office for Glover/ Anil 3 Lakkundi Office for 4 Office for 3 Office for 1 & Store Printer Fax Office for B1 & B E1 & E2 / F1 & F2/ G1 & G B1 & B2/ C1 & C A1 &A2/ B1 & B2/ C1 & C Research team- Research nurse x2 Research fellow x1 Research Student x Secreteries x2 CSO x1 (Tara/ Keisha/?Kumarah) Equipment officer- Tracey Edwards Printer room only 3591 A1 & A2/ B1 & B2/ C1 & C B1 & B unable to ascertain if data points present Data Manager- Lynne Cruden I phone 1 computer 3 phones 3 computers C- for computer and phone B- for Printer 3 phones 3 computers 2 phones and 4 computers. Room is full of furniturecould only see one data point behind furniture on door side of room 3 phones 3 computers/ A and B data points very old style 1 phone 1 computer Networked printer and fax 1 phone 1 computer- unable to see data point number as it is behind furniture but it is present 33 P age

35 Room Room Use Store ? Office for 2 Office for 2 Occupied By Guidelines- Jenny Ormsby and "hot desk" Data point number to be activated Room Data Points Comms Point 3574 A1 & A Paediatric pharmacist x not big enough for office space- small store 3579 data point for smart boardwires hanging Education Room Smart board from ceiling Store Room 3572 Additional Comments 1 phone 2 computers- data point on wall next to window 1 phone 2 computers- data point on wall behind furniture Needs to be Networked 34 P age