Extraordinary Meeting of Council
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1 Extraordinary Meeting of Council AGENDA Adoption of Annual Report 1.00pm Friday Council Chamber, Wairoa District Council, Coronation Square, Wairoa. The agenda and associated papers are also available on our website: For further information please contact us or by
2 Agenda Chairman: Councillors: His Worship the Mayor Mr C Little D. Eaglesome-Karekare (Deputy Mayor), M Bird, B Cairns, H Flood, J Harker, M Johansen. Procedural Items Pages 1. Civic Prayer 2. Apologies for Absence 3. Declarations of Conflict of Interest 4. Public Participation A maximum of 30 minutes has been set aside for members of the public to speak on any item on the agenda. Up to 3 minutes per person is allowed. General Items 5. Adoption of Annual Report A Morton Chief Financial Officer NB: Annual Report under separate cover 6. Carry Over of Approved Capital Scheme Expenditure A Morton Chief Financial Officer 3 4-7
3 REPORT TO: COUNCIL DATE: 18 DECEMBER 2015 SUBJECT: ANNUAL REPORT FILE REF: F02.10 AUTHOR: A MORTON, CHIEF FINANCIAL OFFICER ATTACHMENTS: Annual Report (Under Separate Cover) PURPOSE: The purpose of this report is to present the Annual Report for the Wairoa Distict Council for the year ended 30 June 2015 to enable its adoption by Council. BACKGROUND: The Auditors (Ernst & Young) have reviewed the Annual Report and are satisfied it can be adopted by Council. RECOMMENDATION That Council receive and adopt the Wairoa District Council Annual Report. Andrew Morton CHIEF FINANCIAL OFFICER
4 REPORT TO: COUNCIL DATE: 18 DECEMBER 2015 SUBJECT: CARRY OVER OF APPROVED CAPITAL SCHEME EXPENDITURE FILE REF: F01.32 AUTHOR: ANDREW MORTON CHIEF FINANCIAL OFFICER ATTACHMENTS: Appendix List of Proposed Carry Over Capital Schemes. RELATED COMMUNITY OUTCOME: n/a RELATED COUNCIL ACTIVITY: Finance PURPOSE: To seek Council s authority to carry forward into the Financial Year 2015/16 approvals to spend on certain Capital Expenditure Projects which were approved in the Annual Plan 2014/2015 for spending in 2014/2015 but were either not started in that year or not fully completed by the end of that year. BACKGROUND: The Annual Plan 2014/2015 adopted by Council on 17 th July 2014 contained within it an intention to incur Capital expenditure of $10.9m within the Financial Year 2014/15. Of this approved spend, Capital projects totalling $4.7m were either not commenced in that year or not fully completed by the end of the year. The unspent part of the approved budget is $3.7m. CURRENT SITUATION: The Capital Projects listed within the Appendix to this report, whilst approved within the Annual Plan 2014/2015, were not included within the Long Term Plan 2015/2025 when it was adopted by Council on 5 th August As expenditure continues on these projects it is considered appropriate that the spending approval provided within the Annual Plan 2014/2015 is formally confirmed by Council for any expenditure incurred on these projects within the 2015/2016 financial year. Loan Funded Capital Where the Project was to be funded through Loan funding, the Long Term Plan 2015/2025 includes provision for the revenue costs of both the Capital and Interest elements of the Loan funding. There is no impact on Rates. Reserve Funded Capital As all previous financial planning has assumed that this Capital expenditure would be used in full in the year it was planned, the unspent portion to be carried forward remains within the relevant Depreciation Reserve and the issue becomes one of the timing of the use of the Reserve rather than one of a requirement to expend additional Reserve monies. There is no impact on Rates.
5 AM Report Carryover Approved Capital Scheme Expenditure Recommended: That: 1. Council receive this report. 2. Council confirm that the spending approval provided within the Annual Plan 2014/2015 is carried forward for expenditure incurred, to a limit of $3.7m, on the Capital Projects listed within the Appendix to this report for the 2015/2016 financial year. Andrew Morton CHIEF FINANCIAL OFFICER
6 AM Report Carryover Approved Capital Scheme Expenditure APPENDIX List of Proposed Carry Over Capital Schemes Loan Funded Capital Annual Plan 2014/15 (Approved Spend) 2014/2015 AcPual Spend Approval Po Confirm Spends Project Cuture Office Accomodation 300, , , Citting out I site 40, , /entre Remedial Works 350, , , Relocate Gym Upstairs 40, , /apex - Stormwater 30, , , Cibre Optic /able Library 5, , , Signage 80, , Whakamahi Beach Project 250, , aain Street Toilets Project 250, , ,345, , ,129, Note: The Future Office Accomodation item includes the 2014/2015 over-run on the Exchange Building Fit-out approved budget. Reserve Funded Capital
7 AM Report Carryover Approved Capital Scheme Expenditure Annual Plan 2014/15 (Approved Spend) 2014/2015 AcPual Spend Approval Po Confirm Spends Project Student /omputers 9, , , Learners Pool 1,755, , ,319, Exterior Repaint 10, , , Renewal aaintenance 50, , , New Public Toilets Raupunga 10, , , aokotahi Toilets 50, , , Rural Cire Signage 7, , , New Cootpath 110, , , aarine Parade Upgrade 100, , , Swampfox Telemetry 30, , , Landfill 5iversion Infrastructure 50, , , PA/L Investigation & Installation 259, , , Safety Improvement 10, , , Replacement of Intake Valves 50, , , Renew Pool Heat Pump 15, , /ouncillor's Tablets 7, , /ivil 5efence Signage 2, , Welfare Registration Kits 1, , P/'s for EO/ /ivil 5efence 5, , Tsunami Signs 3, , /emetry 5atabase 5, , Repaint TV Room 3, , Purchase Record aanagement Software 8, , Lighting Renewal 4, , Improve Boat Ramp 5, , evelop Boat Park 5, , Traffic /ontrol structures 10, , aokotahi Picnic Area Enhancement 10, , Cire Equipment Corestry Packs 7, , Upgrade Road Stormwater Runoff Outlets 32, , //way Lighting - Replace/New 15, , Urewera Rainforest Route Upgrade Ceasibility 50, , /onsent 25, , aagnaflux Transducers 40, , Larger Pumps North /lyde 30, , Replace Kopu Road Line 200, , WWTP Solids Cilter 120, , Infiltration Tests 20, , Tuai Sand Cilters 80, , /ons - New /ell /onstruction 30, , /onstruction - New /ell 15, , /over Wairoa Landfill 30, , Asset aanagement aodelling 5esign 20, , Purchase /omputer 3, , /larifiers 20, , /leaning Inspection Reservoir 15, , Resilience Earthquake Valves and Bore Investigations 50, , ,388, , ,494,511.05
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