Information Systems Projects Update

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1 26 June 2013 Performance and Resources Board 18 To consider Information Systems Projects Update Issue 1. To review the progress made during Quarter 1 in delivering the 2013 Information Systems project portfolio. Recommendation 2. The Performance and Resources Board is asked to consider the status report at Annex A.

To review the progress made during Quarter 1 in delivering the 2013

2 Issue 3. Earlier this year, the Directors and Assistant Directors agreed to a portfolio of projects for Information Systems (IS) to deliver during In total it was agreed that we would look to deliver 70 projects. The projects were prioritised as Essential, Important and Nice-to-Have. There are some Nice-to- Have projects included in the 70 and we agreed that we would deliver these if we are able to do so, but that there is also a possibility that we may not deliver some of them in We have ensured that our delivery approach reflects the priorities of the projects and, in particular, we have planned that sufficient resources will be available for the Essential projects as they become due during the year. 6. The budget for this work is 4.46 million. 7. The Scheduled Homeworking project is included in the list of 70 projects but has a separate budget of million. The IS element of this is 578k. 8. A progress report is at Annex A. 2

There are some Nice-to- Have projects included in the 70 and we agreed that we would deliver these if we are able to do so, but that there is also a possibility that we may not deliver some of them

3 Supporting Information How this issue relates to the corporate strategy and business plan 9. The IS programme of work is part the Resources and Quality Assurance Operational Plan. The majority of the projects in the IS portfolio map directly to specific line items in the operational plan and cover work in relation to most of our Strategic Aims. If you have any questions about this paper please contact: David Anson, Assistant Director for IS,

The majority of the projects in the IS portfolio map directly to specific line items in the operational plan and cover

4 18 Information Systems Projects Update Annex A IS Projects Update A1

5 IS Projects Update for P&R Board June 2013

6 Summary Several major projects completed Many projects in progress Programme progressing in line with plan No major issues just normal project issues to manage Forecasting 18k underspend on 4.46m capital budget 2

with plan No major issues just normal project issues

7 Background 70 projects in agreed plan 4 significant projects added Capital Budgets: SAP: 2.46m Other project work: 2m Scheduled homeworking: 578k Prioritisation categories: 38 Essential projects 26 Important projects The remainder are Nice to Have 3

46m Other project work: 2m Scheduled homeworking: 578k

8 Status Completed 7 In progress 32 In plan but not started 27 Scope still unclear 5 Deferred to TOTAL 74 4

9 Completed projects SAP Release 1 Reval / MPTS SAP Release 2 FtP improvements Agresso ugrade for HMRC reporting L&D system Procure data analysis software Tableau Update Siebel with new NHS organisational data National training survey system 5

system Procure data analysis software Tableau Update Siebel

10 Significant projects in progress Scheduled homeworking Windows 7 roll out National Training Survey reports Wireless network capacity increase Mobile apps CAC electronic marking 3HS expansion work 6

Survey reports Wireless network capacity increase

11 Significant new projects added Publishing FtP history New online FtP complaint form Paperless working for ELAs Database for registration change management team (document control and continuous improvement). 7

working for ELAs Database for registration change

12 IS Capital spend through end April Year to date Full year Budget Actual Variance Budget Forecast Variance SAP 882, ,123 37,963 2,460,862 2,443,333 17,529 Other projects 639, ,337* 321,540 2,006,000 2,005, SHW 102, , , ,000 0 * Note: the underspend is based on timing of some big spend items (e.g. monitoring software) against a profile that was developed in Autumn We will catch up over the next few months. 8

SHW 102,800 101,894 906 578,000 578,000 0 * Note: the underspend is based on timing

13 Financial Plan for SAP SAP Projects YTD Full year Cost Type Budget Actual Variance Budget Forecast Variance SAP 1 - Release , ,073 25, , ,948 21,110 SAP 2 - Release , ,500 (29,737) 799, ,292 26,520 SAP 3 - Release , ,343 (24,356) SAP Support 142, ,159 (1,228) 426, ,751 (5,746) Business Analytics Software 33,334 67,008 (33,674) 50,000 62,500 (12,500) Siebel Data Cleansing 60, ,000 60,000 47,500 12,500 Total Expenditure 882, ,740 21,346 2,460,862 2,443,333 17,529 9

6 0 0 0 737,987 762,343 (24,356) SAP Support 142,931 144,159 (1,228) 426,005 431,751 (5,746) Business Analytics Software 33,334 67,008

14 Financial Plan for other IS Projects YTD Full year Budget Actual Variance Budget Forecast Variance Infrastructure Project 192,500 30, , , ,000 (20,000) Business Project 307, ,094 60,283 1,181,000 1,135,111 45,889 Windows 7 Upgrade 40,000 40,389 (389) 50,000 75,000 (25,000) Monitoring Software 100, , , , , , ,540 2,006,000 2,005,

247,094 60,283 1,181,000 1,135,111 45,889 Windows 7 Upgrade 40,000 40,389 (389) 50,000 75,000

2014 Income and Expenditure Forecast

23 June 2014 Performance and Resources Board 12 To consider 2014 Income and Expenditure Forecast Issue 1 To consider actual income and expenditure to date, and forecast figures to the end of 2014. Recommendations