DoD Financial Management Certification Program

Transcription

1 DoD Financial Management Certification Program Office of the Under Secretary of Defense (Comptroller) Tracy Gifford OUSD(C) 17 November 2015

2 Agenda Purpose FM Certification Requirements FM Certification Statistics FM Certification Policy Updates Three Key Websites Using the LMS and the Three-step Process Introducing the Academic Course Search Coming Soon! Interactive Learning History Worksheet Continuing Education & Training Credits Resources & Frequently Asked Questions 2

3 Purpose Establish a framework to guide DoD FM professional development Intent is to make a good FM workforce even better! Establish a mechanism to encourage key training in: o Audit Readiness o Decision Support/Analysis Encourage career broadening and leadership Transition to a more analytic orientation Ensure financial management workforce has knowledge, skills, and abilities necessary to achieve auditable financial statements Develop a course-based rather than test-based certification Based on FM and Leadership competencies 3

4 Functional Competencies There are 17 DoD FM competencies that apply to the DoD FM Certification Program Accounting Analysis Accounting Concepts, Policies & Principles Advanced Financial Management Audit Concepts, Policies & Principles Budget Concepts, Policies & Principles Budget Execution Budget Formulation, Justification & Presentation Fundamentals & Operations of Accounting Fundamentals & Operations of Budget Fundamentals & Operations of Finance Fundamentals & Operations of Military & Civilian Pay Payroll Concepts, Policies & Principles Commercial Pay Concepts, Policies & Principles Decision Support Financial Concepts, Policies & Principles Financial Management Analysis Financial Management Systems 4

5 Technology Management Financial Management Creativity and Innovation Partnering Entrepreneurship National Defense Integration National Security Environment Vision External Awareness Strategic Thinking Political Savvy Global Perspective National Security Strategy Cert Level 3 Lead the Institution Cert Level 3 Lead Organizations/ Programs Team Building Accountability Decisiveness Influencing/Negotiating DoD Mission and Culture Human Capital Management Leveraging Diversity Conflict Management Developing Others DoD Corporate Perspective National Security Foundation Cert Level 3 Lead People Cert Level 2 Lead Teams/Projects Flexibility Integrity/Honesty Interpersonal Skills Resilience Customer Service Oral Communication Continual Learning Problem Solving Written Communication Service Motivation Technical Credibility Mission Orientation Computer Literacy Cert Level 1 Lead Self 5

6 DoD FM Certification Requirements Training in FM & Leadership Competencies (course-based) Other Required Courses FM Experience / DoD FM Experience Developmental Assignment (Level 3) Continuing Education and Training (CET) System of Record is the DoD FM Learning Management System FM Certification Requirements Find these FM Online 6

7 FM Certification Equation: Level 3 7

8 FM Certification Statistics FM Certification Program 11,836 (22%) Certified Active Component/Agency Implementation Phase completed on September 30, 2014 Guard/Reserve Implementation completed on March 31, 2015 Developed 69 web-based courses in FY15 8

9 % Percent Certified by Component* As of Nov 16, 2015, Weekly 11,836 FM Members Certified Sum of Users Not Certified ~22% of Active Members in the FM LMS Sum of Users Certified % % 41% % 22% *Active members in the FM LMS Army AF DoN DFAS DCAA Other Comptroller 47% November 13,

10 Percent Certified by 4 th Estate* As of Nov 16, 2015, Weekly % % Sum of Users Not Certified Sum of Users Certified % % % % 36% % 20% 41% 0 *Active members in the FM LMS November 13, 2015 DFAS DCAA 0 DLA DeCA MDA DISA DHA DCMA DTRA Other 10

11 Percent Certified at NSA As of Nov 16, % Users Not Certified Users Certified 9% % 50 0 Level 1 Level 2 Level 3

12 FM Certification Policy Updates Academic Matrix SLG approved a modification to current policy such that higher level academic courses may be applied to lower-level certification levels For example, Master s-level courses may be used to satisfy Level 1 & 2 requirements instead of only Level 3 Delegation of academic course approval: Credit for academic courses that are not close matches to the Academic Matrix will be delegated to the Governing Body Tiger Team FM Certification requirements for DAWIA-coded Positions (BUS-FM, BUS-CE, Audit) Reduced curriculum in LMS used for members in dual-coded positions if DAWIA level is equal to or higher than the FM Certification level An MFR signed by a DACM can be used for documentation when ALL required Acquisition training is complete, but the FM member does not have enough experience to obtain Acquisition Certification

13 FM Certification Policy Updates (cont) CET Non-compliance Consequences Senior Leader Group agreed to expand current policy that provides consequences for not obtaining certification to consequences for not obtaining or maintaining If member does not obtain or maintain, may request a time waiver (in one year increments) from the CCA; if time extension is not approved member is subject to adverse actions FMers on non-fm assignment Not coded for certification; may complete certification training to prepare to achieve certification soon after being placed on FM-coded position Voluntary pursuit of higher level of certification than current position requires Not currently available; however, as part of earning CETs for current certification member may complete certification training required by next level to prepare to achieve higher level certification soon after being placed on a position requiring it 13

14 Other Employee Policy FM Term employees (non-permanent employee with an appointment between 1-4 years), FM Temp employees (non-permanent employee with an appointment less than 1 year), and FM Foreign/Local National employees: Not included in the FM Certification Program; May complete certification training appropriate for their level and apply for certification if later assigned to an FM Certification coded billet FM Part-time employees (permanent employee with an "other than full-time" employment schedule, normally between hours bi-weekly): May be included in the FM Certification Program at Component s discretion If not included, may still complete certification training appropriate for their level, report training completion on their resumes, and apply for certification if later assigned to an FM Certification coded billet NAF employees: Not included in the FM Certification Program; May complete certification training appropriate for their level and apply for certification if later assigned to an FM Certification coded billet These policy items will be documented in the next revision of the DoDI

15 Meet Your Certification Deadline! Per DoDI Encl 3, para 4.a.1, participants in the FM Certification Program have two years to obtain their certification. In the event an individual cannot obtain the FM Certification in the initial 2-year time period, the CCA may grant a time waiver(s) in 1-year increments to remain in the position. If an individual fails to obtain the required FM Certification and the CCA approved time waiver(s) have expired, the individual is subject to adverse actions Adverse actions applicable are defined by the Component s Table of Penalties

16 Three Key Websites I n f o r m a t i o n One stop shop for DoD FM-related News - Announcements (new courses, policy, awards) - Senior Leader Messaging - Links to FM mylearn FM Online FM mylearn E-catalog of all FM-related DoD education & training mapped to FM Certification requirements - Registration information - Course descriptions - Eligibility requirements Process FM LMS System of record for the DoD FM Certification Program - Complete the three-step process - Document achievements - Submit certification for supervisor approval 16

17 Using FM Learning Management System The DoD FM LMS, hosted on icompass, is the system of record for the DoD FM Certification Program Login with Username (provided via ) DoD FM Learning Management System Create a PIN & Remember It View Your Personalized Curriculum LMS Tools and Resources Job Aids - LMS User Quick Guide - Step-by-step instructions for action you can take in the FM LMS Outlines the Three-step Process for achieving certification using the FM LMS 17

18 Achieve your Certification using the Three-step Process You re almost there. Get Certified Using the DoD FM Learning Management System Watch Training Videos Complete Practical Exercise Collect Documentation Fill out Learning History Worksheet Review Learning History Worksheet w/ Supervisor Develop a Plan for Success! FM Online: 1 Record Learning of Achievement Work w/ supervisor to assign Primary and/or Alternate Track Use your Learning History Worksheet to record information for ONE certification requirement Record learning for ALL courses needed to satisfy the requirement 2 Record Documentation 3 Record learning for the appropriate achievement documentation Remember: Combine all documents for each achievement into one PDF file, less than 800 KB Request Achievement Approval Record Learning for the appropriate achievement and request supervisor approval Repeat this 3-step process for each achievement documented in the FM LMS until all certification requirements are met Complete Other Required Courses Level 1: DoD FM 101 Course Levels 2&3: Audit Readiness, Ethics & Fiscal Law These courses are available w/in the FM LMS and via FM mylearn*. Approved substitution courses are available on FM mylearn*. * If completing a course via FM mylearn, you must follow the 3- step process to document course completion inside FM LMS. Request Certification Approval 1. Check that the three-step process is complete for each certification requirement 2. Record learning for your Certification Level and request CCA Approval.

19 Introducing the Academic Course Search Accessible from FM mylearn Automated Academic Matrix allows search by sample course title Searchable database of previously aligned and approved academic courses For detailed instructions, visit

20 Academic Matrix Search 1. Type Academic Matrix into the Academic Institution search field 2. Filter by FM or Leadership Competency, or Course Title, to see sample course titles that have been approved to meet FM Certification competencies. For detailed instructions, visit

21 Academic Institution Search Not a close match? 3. Search by Academic Institution (required field), then by other filters like FM/Lead Competency, Academic Course Title, or Academic Course Code to find your academic course. In this example, we are looking for a course taught at the Air Force Institute of Technology. For detailed instructions, visit

22 Academic Institution Search 4. Once expanded, the course details reveal all the approved competencies and course hours for the selected course. Click on the Print icon next to the approved competency you d like to use. Upload this memo to the LMS during Step 2 (Record Documentation) in addition to your course transcript or completion certificate. For detailed instructions, visit

23 What if My course isn t there? Use the Course Submission Template 1) Submit a Course Submission Template and syllabus to your organization s Course Manager. 2) Course Manager will route course through approval process FM Online> Training Resources> Tools/Templates/Forms 3) If approved, will be added to the database or you will receive approval documentation from OUSD(C) 23

24 Coming Soon! Interactive Learning History Worksheet Rollout in December Electronic, interactive Learning History Worksheet Inter-operable with FM mylearn and Academic Course Search Complete Step 1 (Record Learning) in LMS with one click

25 Continuing Education & Training Credits Keep your DFMCP current by accruing a certain number of Continuing Education and Training credits every two years. The number of CETs required is based on your level: FM Certification Level 1 40 CETs FM Certification Level 2 60 CETs FM Certification Level 3 80 CETs CETs must be recorded in the FM LMS see the job aid How to Record CETs in the DoD FM LMS for step-by-step instructions. OUSD(C) developed web-based training may be taken to satisfy CET requirements if the course was not used to meet initial certification requirements 25

26 FM Certification Resources Online or join us on LinkedIn Quarterly Newsletter Certification Update Lessons Learned Best Practices Practical Exercise Follow Kelly, a GS-14 through each step of certification DoD FM Certification Handbook Program background & overview Detailed requirement descriptions Checklist to get started Overview and Training Videos Video series introducing key elements of program Requirements Datasheets Outline requirements for each level Learning History Worksheets (LHW) Organize your prior training using these worksheets Competencies & Proficiency Levels Defines each of the 17 FM competencies and provides examples at each Proficiency Level. FM mylearn E-catalog of FM courses aligned to FM and leadership competencies. DAWIA/FM Certification LHWs Pre-populated w/ acquisition courses helping you focus Frequently Asked Questions LMS Job Aids LMS User Quick Start Guide Outlines the Three-step Process for achieving certification using the FM LMS Compilation of over 100 questions, organized by category Provide step-by-step instructions for all FM LMS tasks.

27 Do I still need my CDFM after I get this certification? Frequently Asked Questions Can I use the FM LMS to document training I'm taking to prepare me for my next job? What counts as CPE? What does it mean if I don't get my certification? I sit in a Defense Acquisition Workforce Improvement Act (DAWIA)-coded position. Am I required to complete both certifications? Will my prior FM experience count toward meeting the experience requirement for my certification level? I ve taken FM training that I do not see on FM mylearn. How do I submit a course to be included in the Program? Where can I find substitute courses for the Other Required Courses requirement? May I obtain a higher certification level than the level required by my current position? 27

28 Questions? Makes a Good FM Workforce Better Adding More Credibility to What We Do

29 Back-up

30 DoD Recognized Test-based FM Certifications Accredited Business Accountant (ABA) Accredited in Business Valuation (ABV) Certified Accounts Payable Professional (CAPP) Certified Business Manager (CBM) Certified Cost Estimator/Analyst (CCE/A) Certified Cost Professional (CCP) Certified Defense Financial Manager (CDFM) Certified Forensic Accountant (Cr.FA) Certified Fraud Examiner (CFE) Certified Government Audit Professional (CGAP) Certified Government Financial Manager (CGFM) Certified in Financial Forensics (CFF) Certified Information Systems Auditor (CISA) Certified Internal Auditor (CIA) Certified Management Accountant (CMA) Certified Payroll Professional (CPP) Certified Public Accountant (CPA) Certified Quality Auditor (CQA) Certified Treasury Professional (CTP) Forensic Certified Public Accountant 30