Request for Proposals WBCSD Reporting Landscape Mapping Project: Reporting Provisions Database

Transcription

1 Request for Proposals WBCSD Reporting Landscape Mapping Project: Reporting Provisions Database 27 April 2015 Contact: Andy Beanland, Associate, Redefining Value Direct: All Rights Reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system or translated into any language in any form without the written permission from the WBCSD. While every precaution has been taken in the preparation of this document, the WBCSD assumes no responsibility for errors, omissions, or for damages resulting from the use of the information herein. Products or corporate names may be trademarks or registered trademarks of other companies and are used only for the explanation and to the owner s benefit, without intent to infringe.

2 Project Background WBCSD s vision for the economy is that by 2050 a business should be measured by its True Value and should use True Costs and True Profits in its internal and external reporting. This involves a redefinition of profit and loss, performance and value creation to integrate longer-term environmental and social impacts. The development of standardized frameworks for business to integrate social and natural capital into decision-making are essential to achieving this aim. WBCSD believes that corporate reporting must adapt to reflect integrated management and facilitate informed and sustainable decision making. However, the information that businesses are required to disclose in their annual, sustainability or integrated reports varies significantly and the landscape of reporting frameworks, regulation, policies, standards and guidance becomes more diverse and complex as voluntary and mandatory reporting initiatives emerge. Project Aim and Objectives In response to this issue and a call from its membership, the WBCSD has partnered with the Climate Disclosure Standards Board (CDSB) to launch a three year Reporting Landscape mapping project with the overall aim to enhance and consolidate business understanding and implementation of sustainability, integrated, mainstream and legally required corporate reporting. This project is funded by the Gordon and Betty Moore Foundation. To achieve this overall aim, WBCSD s objectives are: 1) To develop a freely available web based application and database (the Reporting Provisions Database (RPD)) which enables stakeholders to navigate and understand the reporting landscape at national, regional and international level by autumn 2017; 2) To engage with key stakeholders to understand user requirements and how the RPD can best support reporting processes through two pilot programs, one in Q with sample reporting provisions from 5 countries and one in 2016 with reporting provisions from 67 WBCSD member countries; and 3) To create a community of moderators operating autonomously, contributing to and validating the reporting data held in the RPD to ensure accuracy, standardisation, provenance and credibility by spring Scope and Deliverables WBCSD is seeking a development and design agency to partner on the delivery of objective 1 and 2. The following deliverables are expected: 1) Development of a web application and database (See Appendix B System and User Requirements Document); 2) Develop an identity and brand for the web tool and database including: a) a strong, engaging and unique name for the web tool and database that can be used in all publications and promotional material; b) supporting logos, fonts and designs for the web tool and database which complement the WBCSD and Redefining Value brands c) brand guidelines 3) Facilitate user requirements gathering workshop(s) with WBCSD members and industry experts;

3 4) Provide technical support and a bug / issue reporting platform during 2 x pilot programs and throughout the project lifecycle; 5) Develop supporting promotional materials and provide copywriting support for: a) 2 page summary document b) infographics c) power point slide template d) information packs e) non-database driven web pages f) other related media 6) Develop a user introductory / instructional video or animation; and 7) Create an online user manual. Project Timeline The project key dates are as follows: Year Quarter Milestone 2015 Q1 Planning phase 2015 Q2 Developer recruited 2015 Q3 User requirements workshop 2015 Q3-Q4 Software development 1 st phase 2015 Q4 1 st release (closed beta) database available Q4 / Q1 1 st pilot program 5 countries 2016 Q1 / Q2 Software development 2 nd phase 2016 Q2 2 nd release (open beta) database available 2016 Q2 / Q3 2 nd pilot program 67 countries 2016 Q3 / Q4 / Q1 Software development 3 rd phase 2017 Q2 Release ready database 2017 Q4 Project close System and user requirements brief A non-technical brief is available as an Appendix to this document. This brief was prepared following an initial requirements gathering exercise by WBCSD and CDSB, and is designed as a guide to potential functionality of the RPD only. The WBCSD would like our potential partners to facilitate a requirements gathering workshop with the potential end users of the RPD. WBCSD will help with the delivery of this workshop. Resources to be provided by WBCSD All the data for the RPD in a format to be agreed by the developer; and All the copy for supporting materials in a format to be agreed by the developer. Guidelines for Proposal Submission Please provide the following information in your response to this request: 1. Background information a. A brief overview of your company; and b. Qualification / skills / competencies or qualities relevant to this project. 2. Previous work

4 a. A brief description of similar projects including scope, staffing, duration, and key deliverables plus samples of the work (can be an appendix). 3. Project Approach a. Describe your project approach based on the deliverables and draft system and user requirements document attached; and b. Describe your approach to software development, including details of project management and software development methodologies. 4. Provide initial design concepts / ideas 5. Project Timing and Costs a. A project timeline; b. The total cost, including a breakdown of costs by deliverable. Please itemise any costs not associated with the individual deliverables; and c. Any on-going costs beyond the three year project timescale e.g. hosting costs. 6. Project Assumptions and Risks a. List any assumptions you have made in producing this proposal; and b. Please list any risks that you have identified, if any. Please rate them (high / medium / low) and suggest how you or WBCSD may mitigate them. 7. Appendices References and samples of previous work. Submissions should be limited to 6 pages, A4 (excluding cover pages) plus appendices. Response Schedule Date Description 22 May pm CET- Deadline for proposal submission May 2015 Evaluation of responses June 2015 Meeting with prospective developers in either London or Geneva (tbc) June 2015 Contract prepared, agreed and signed 08 June 2015 Contract commences Evaluation Process Award of the contract resulting from this RfP will be based upon the most responsive proposal. The following elements will be the primary considerations in evaluating all submitted proposals and in the selection of a developer. Each received proposal will be evaluated independently on the following: Item Weighting Understanding of requirements 25% Expertise and qualifications 25% Project approach 25% Innovation and initial design concept 25% The proposals will be assessed by the WBCSD and CDSB evaluation committee: Rodney Irwin, Managing Director, Redefining Value, WBCSD Andy Beanland, Associate, Redefining Value, WBCSD WBCSD Member Companies WBCSD Future Leaders Program Luke Blower, Technical Officer, CDSB

5 Lois Guthrie, Executive Director, CDSB WBCSD reserves the right to: Reject any or all offers and discontinue this RfP process without obligation or liability to any potential developer / designer; Award a contract on the basis of initial offers received, without discussions or requests for best and final offers; and Award more than one contract. Project submission All proposals are due by the close of business (6pm CET) on 22 nd May Proposals should be submitted in electronic format (PDF) to Andy Beanland, the main project contact at WBCSD for all matters relating to this RfP and the Reporting Landscape Mapping project. Contact details provided below: Name Andy Beanland, Associate, Redefining Value, World Business Council for Sustainable Development, Address Maison de la Paix, Chemin Eugene Rigot 2, 1202 Genève Phone beanland@wbcsd.org

6 Appendix A - About the World Business Council for Sustainable Development The World Business Council for Sustainable Development (WBCSD), a CEO-led organization of some 200 forward-thinking global companies, is committed to galvanizing the global business community to create a sustainable future for business, society and the environment. Together with its members, the council applies its respected thought leadership and effective advocacy to generate constructive solutions and take shared action. Leveraging its strong relationships with stakeholders as the leading advocate for business, the council helps drive debate and policy change in favour of sustainable development solutions. The WBCSD provides a forum for its member companies who represent all business sectors, all continents and a combined revenue of more than US$8.5 trillion, 19 million employees to share best practices on sustainable development issues and to develop innovative tools that change the status quo. The council also benefits from a network of 70 national and regional business councils and partner organizations, a majority of which are based in developing countries. WBCSD s vision for the economy is that by 2050 a business should be measured by its True Value and should use True Costs and True Profits in its internal and external reporting. Profit and loss, performance and value creation, have been redefined to consider longer-term environmental and social impacts. Most importantly, prices reflect all externalities costs and benefits. To achieve this vision, measuring, valuing and reporting corporate performance needs to adapt to reflect integrated performance management and to facilitate informed and sustainable decision making with the aim of looking beyond short-term financial gain to the broader set of dependencies such as natural and social capitals Appendix B System and User Requirements Document A system and user requirements document can be downloaded here Appendix C Frequent Asked Questions For further information on this project, please read the frequently asked questions which can be download here