Procedure Document Control QAM-P001

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Procedure Document Control QAM-P001"

Transcription

1 Procedures are continually revised and improved. For the most recent version, please visit SCOPE: 1.1 This procedure outlines the process for adding, modifying, or deleting documents within or related to the Quality Assurance Model. Legacy policies and administrative rules are also controlled by a separate procedure QAM-P DEFINITIONS: 2.1 Document Policies, manuals, procedures, work instructions, and forms in either electronic or hard copy form. 2.2 Legacy Policies and Administrative Rules Policies and administrative rules created prior to adoption of policy governance and contained on the list of documents provided to Cabinet on 4/17/ MRep Management Representative. 2.4 MRT This acronym refers to the work group responsible for QAM. 3.0 PROCEDURE: 3.1 A Document Transmittal form (QAM-F030) is completed by the document approver which lists information necessary to implement the document and their approval. Policies must be approved by the department head, administrator, or delegate. All other documents must be approved by a department supervisor or delegate. 3.2 Documents also originate from the Reprographics department when it receives requests for printing. The owner instructs Reprographics to post the documents to QAM. Reprographics authorizes the change or posting through Documents only used internally may be controlled by the department who owns it using work instruction QAM-W004, Department Control of Internal Documents. 3.4 Documents being revised possess an index number previously assigned. The Lead Auditor assigns a document number to new policies and procedures Document revision status is denoted by the document date. Policies and procedures also contain an alpha designation External documents, such as state and federal regulations, etc., are listed on individual procedures to which they relate and controlled in a way appropriate to the process requiring the document All documents controlled by this procedure are maintained in a manner that assures they are legible, readily identifiable and retrievable Obsolete documents in work areas are destroyed. The Lead Auditor archives obsolete versions of documents. 3.5 The Lead Auditor performs an initial review of documents and the related transmittal forms. Documents with minor changes are posted to the web proceed to step 3.7.Documents with significant changes to current policies and processes are forwarded to the MRep. 3.6 The MRep reviews documents to determine their potential impact on District operations. Documents with minor potential impact on operations are returned to the Lead Auditor for processing. Date: 8/29/13 DOC#: Page 1 of 5

2 3.6.1 The MRep reviews changes recommended by the MRT and revises the document as deemed necessary The MRep presents the document to Cabinet for first reading At the second reading, Cabinet discusses the operating changes required by document and either approves, revises, or rejects it The MRep may choose to route the document to the District s Attorney to evaluate legality of proposed changes 3.7 Changes recommended by Cabinet and the Attorney are completed by the Lead Auditor or MRep and the document is posted to web. 3.8 Documents are forwarded to Executive Administration for dissemination using Document Dissemination processes (QAM-W010). The document transmittal is filed. 3.9 Department heads, administrators, and supervisors provide employees access to current documents pertaining to their jobs Documents may be deleted by a completing a document transmittal or an from an approver to the Lead Auditor. Documents with clerical errors or changes to employee titles may be made without documented authorization 4.0 MEASUREMENT: Not applicable 5.0 ASSOCIATED DOCUMENTS: 5.1 QAM Manual (QAM-M001) 6.0 RECORD RETENTION TABLE: Identification Storage Retention Disposition Protection Master list Electronic Ongoing maintenance of revisions Archive Electronic Back-up Document transmittal Hardcopy in Lead Auditor office Minimum 2 years Shred Office locked when not in use 7.0 REVISION HISTORY: Date Revision Ref. Description See archives for history of changes 8/29/13 D Para 3.2 added, & deleted, 3.6 Mrep added to make changes, 3.7 Paper copies of documents no longer maintained, 3.9 Wording added to correct clerical errors and titles without documented authorization. 8.0 FLOWCHART: None. Date: 8/29/13 DOC#: Page 2 of 5

3 9.0 APPROVAL AUTHORITY: 9.1 Management Representative Approval on File Signature Date Date: 8/29/13 DOC#: Page 3 of 5

4 Date: 8/29/13 DOC#: Page 4 of 5

5 Date: 8/29/13 DOC#: Page 5 of 5

This procedure applies to the following categories of documents:

This procedure applies to the following categories of documents: QOP-42-01 Control of Documents Issued by: Quality Assurance Effective Date: 6/6/2011 Rev. A Pg. 1 of 9 Approved: 6/6/2011 5:48 PM - Alan Halko, Quality Manager This procedure provides general rules for

More information

SOUTHWEST VIRGINIA COMMUNITY COLLEGE RECORDS MANAGEMENT POLICY

SOUTHWEST VIRGINIA COMMUNITY COLLEGE RECORDS MANAGEMENT POLICY SOUTHWEST VIRGINIA COMMUNITY COLLEGE RECORDS MANAGEMENT POLICY Statement of Intent This policy establishes the general responsibilities for management, retention, and disposition of SOUTHWEST VIRGINIA

More information

Board of County Commissioners Leon County, Florida

Board of County Commissioners Leon County, Florida 10.03 Board of County Commissioners Leon County, Florida Title: Public Records Law, E-mail, Social Media/Networking, and Archiving Date Adopted: April 12, 2011 Effective Date: April 12, 2011 Reference:

More information

Centerwide System Level Procedure

Centerwide System Level Procedure 1 of 8 REVISION HISTORY REV Description of Change Author Effective Date 0 Initial Release A. Grady 6/5/98 1 Clarifications based on /98 DNV Audit and 6/98 Internal Audit (see DCR 98-014). Major rewrite.

More information

1. The records have been created, sent or received in connection with the compilation.

1. The records have been created, sent or received in connection with the compilation. Record Retention & Destruction Policy Bradley Kirschner PC recognizes that the firm s engagement and administrative files are critical assets. As such, the firm has established this formal written policy

More information

Quality Enhancement Unit Environmental Management System Module 6. Document Control

Quality Enhancement Unit Environmental Management System Module 6. Document Control Quality Enhancement Unit Environmental Management System Module 6 Document Control Module 6 Objectives What is EMS Documentation? What are Documents and Records? ISO 14001 Requirements for Documents NCDOT

More information

UNIVERSITY OF MASSACHUSETTS RECORD MANAGEMENT, RETENTION AND DISPOSITION POLICY

UNIVERSITY OF MASSACHUSETTS RECORD MANAGEMENT, RETENTION AND DISPOSITION POLICY DOC. T99-061 Passed by the BoT 8/4/99 UNIVERSITY OF MASSACHUSETTS RECORD MANAGEMENT, RETENTION AND DISPOSITION POLICY The President of the University shall adopt guidelines to require that each campus

More information

Preservation and Production of Electronic Records

Preservation and Production of Electronic Records Policy No: 3008 Title of Policy: Preservation and Production of Electronic Records Applies to (check all that apply): Faculty Staff Students Division/Department College _X Topic/Issue: This policy enforces

More information

Retention & Destruction of Medical Records

Retention & Destruction of Medical Records Retention & Destruction of Medical Records Maryland Law and Regulations Stephen H. Johnson, MedChi September 15, 2015 HIPAA Always turn to HIPAA and its companion regulations first when looking issues

More information

SECTION 5 RECORDED INFORMATION MANAGEMENT

SECTION 5 RECORDED INFORMATION MANAGEMENT SECTION 5 RECORDED INFORMATION MANAGEMENT 5.02 POLICY RESPONSIBILITIES AUTHORITY: EXECUTIVE COUNCIL / ARCHIVES ACT, R.S.P.E.I. 1988, CAP. A-19 ADMINISTRATION: DEPARTMENT OF EDUCATION PUBLIC ARCHIVES AND

More information

PORTLAND ORTHOPAEDICS PTY LTD MARGRON TOTAL HIP REPLACEMENT. Unit 3, 44 McCauley Street MATRAVILLE NSW 2036 PROCEDURE DOCUMENT & RECORD CONTROL

PORTLAND ORTHOPAEDICS PTY LTD MARGRON TOTAL HIP REPLACEMENT. Unit 3, 44 McCauley Street MATRAVILLE NSW 2036 PROCEDURE DOCUMENT & RECORD CONTROL Page 1 of 1 PORTLAND ORTHOPAEDICS PTY LTD MARGRON TOTAL HIP REPLACEMENT Unit 3, 44 McCauley Street MATRAVILLE NSW 2036 PROCEDURE DOCUMENT & RECORD CONTROL This revision supersedes all previous revisions.

More information

NHIC EDI PROFILE FORM

NHIC EDI PROFILE FORM NHIC Document Name: DME EDI Profile Form Doc. Number: FRM-EDI-0019 Release Date: 6/15/2007 Version: 3.0 Please complete and MAIL with an: EDI PROFILE FORM 1) EDI Enrollment Form (Original Signature Required)

More information

Internal Audit Information Technology Equipment

Internal Audit Information Technology Equipment Internal Audit Information Technology Equipment June 2012 Bernalillo County Internal Audit Information Technology Equipment Executive Summary SUMMARY OF PROCEDURES REDW performed an internal audit of the

More information

Auditor of Public Accounts

Auditor of Public Accounts Auditor of Public Accounts Records Retention Schedule Prepared by the State Records Branch Approved by the State Archives and Records Commission This records retention schedule governs retention and disposal

More information

FORT KNOX. Environmental Management System Manual EMS-01 FORT KNOX. Environmental Management System Manual. Reference Number: Revision Date: 19MAY15

FORT KNOX. Environmental Management System Manual EMS-01 FORT KNOX. Environmental Management System Manual. Reference Number: Revision Date: 19MAY15 This is an UNCONTROLLED DOCUMENT printed 05/20/15 for reference only. The current CONTROLLED copy is available on the Environmental Management Division s webpage. Reference Number: EMS-01 Manual Approved

More information

ITEM NO: 4. Date: 23 March 2010. Pam Williams Borough Treasurer Wendy Poole Head of Risk Management Audit Services. Reporting Officers:

ITEM NO: 4. Date: 23 March 2010. Pam Williams Borough Treasurer Wendy Poole Head of Risk Management Audit Services. Reporting Officers: ITEM NO: 4 Report To: AUDIT PANEL Date: 23 March 2010 Reporting Officers: Subject: Report Summary: Recommendations: Links to Community Strategy: Policy Implications: Financial Implications: (Authorised

More information

Why should the CSU have a records/information retention and disposition policy?

Why should the CSU have a records/information retention and disposition policy? RECORDS MANAGEMENT SERVICES Frequently Asked Questions (FAQs) Retention Policy Why should the CSU have a records/information retention and disposition policy? A records/information retention and disposition

More information

Electronic Discovery

Electronic Discovery Electronic Discovery L. Amy Blum, Esq. UCLA University of California, Los Angeles 1 Topics Not Covered Best practices for E-mail E use and retention in the ordinary course of business Records Disposition

More information

METRO REGIONAL GOVERNMENT Records Retention Schedule

METRO REGIONAL GOVERNMENT Records Retention Schedule Program: Administration IS Administration provides strategic planning, direction, and central management oversight of the Information Services that includes the following programs: Desktop Support Services,

More information

Refresher on cloud computing

Refresher on cloud computing Refresher on cloud computing Cloud computing is a form of outsourcing where the organization outsources data processing to computers owned by the vendor. Outsourcing may also include utilizing the vendor

More information

Review of Document Imaging Railroad Unemployment Insurance Act Programs Report No. 01-01, November 17, 2000

Review of Document Imaging Railroad Unemployment Insurance Act Programs Report No. 01-01, November 17, 2000 Review of Document Imaging Railroad Unemployment Insurance Act Programs Report No. 01-01, November 17, 2000 This report represents the results of the Office of Inspector General s (OIG) review of the Railroad

More information

SOUTH EASTERN SCHOOL DISTRICT

SOUTH EASTERN SCHOOL DISTRICT No. 800 SECTION: OPERATIONS SOUTH EASTERN SCHOOL DISTRICT TITLE: RECORDS RETENTION AND MANAGEMENT ADOPTED: April 18, 2013 REVISED: 800. RECORDS RETENTION AND MANAGEMENT 1. Purpose It shall be the policy

More information

ACCOUNTING TECHNICIAN POSITION PLAN 2015-2016

ACCOUNTING TECHNICIAN POSITION PLAN 2015-2016 CAPITAL REGION ESD 113 SOUND TO HARBOR HEAD START/ECEAP POSITION PLAN 2015-2016 The position plan provides descriptions of job roles and responsibilities that are ongoing throughout the program year. The

More information

INTERNATIONAL SOS. Data Retention, Archiving and Destruction Policy. Version 1.07

INTERNATIONAL SOS. Data Retention, Archiving and Destruction Policy. Version 1.07 INTERNATIONAL SOS Data Retention, Archiving and Destruction Policy Document Owner: LCIS Division Document Manager: Group General Counsel Effective: January 2009 Revised: 2015 All copyright in these materials

More information

ACCESS, PRODUCTION AND RETENTION OF CITY RECORDS

ACCESS, PRODUCTION AND RETENTION OF CITY RECORDS 1.05-3 1 of 6 I. PURPOSE This directive prescribes the rules regarding access, production, and retention of City records. II. POLICY A. All records and other matters in City offices are presumed to be

More information

Centerwide System Level Procedure

Centerwide System Level Procedure 1 of 11 REVISION HISTORY Rev Description of Change Author Effective Date 0 Initial Release M. Walsh 6/17/8 1 Changes were caused from 1st Internal Audit findings of actual practices. Major rewrite. Refer

More information

BRIDGEVALLEY COMMUNITY AND TECHNICAL COLLEGE OPERATING POLICY

BRIDGEVALLEY COMMUNITY AND TECHNICAL COLLEGE OPERATING POLICY BRIDGEVALLEY COMMUNITY AND TECHNICAL COLLEGE OPERATING POLICY Effective Date Subject Number Page September 14, 2014 RECORDS RETENTION GUIDELINES E-OP-8-14 1 of 11 Supersedes/Supplements: Reference: BC

More information

Table of Contents. To control records generated by the Medical Device Single Audit Program and Quality Management System (QMS) processes.

Table of Contents. To control records generated by the Medical Device Single Audit Program and Quality Management System (QMS) processes. Responsible Office/Division Title: MDSAP QMS Control of Quality Records Version Date: 2015-09-22 Project Manager: Liliane Brown, USFDA Page: 1 of 6 Effective Date: 2013-07-15 Table of Contents 1. Purpose/Policy

More information

MEAT GRADING AND CERTIFICATION BRANCH QUALITY MANUAL

MEAT GRADING AND CERTIFICATION BRANCH QUALITY MANUAL United States Department of Agriculture Marketing and Regulatory Programs Agricultural Marketing Service Livestock and Seed Program Meat Grading & Certification Branch MGC Instruction 800 May 9, 2005 Page

More information

105 CMR: DEPARTMENT OF PUBLIC HEALTH 105 CMR 210.000: THE ADMINISTRATION OF PRESCRIPTION MEDICATIONS IN PUBLIC AND PRIVATE SCHOOLS

105 CMR: DEPARTMENT OF PUBLIC HEALTH 105 CMR 210.000: THE ADMINISTRATION OF PRESCRIPTION MEDICATIONS IN PUBLIC AND PRIVATE SCHOOLS 105 CMR 210.000: THE ADMINISTRATION OF PRESCRIPTION MEDICATIONS IN PUBLIC AND PRIVATE SCHOOLS Section 210.001: Purpose 210.002: Definitions 210.003: Policies Governing the Administration of Prescription

More information

BALTIMORE COUNTY PUBLIC SCHOOLS Quality Management System

BALTIMORE COUNTY PUBLIC SCHOOLS Quality Management System The online version of this document is controlled. Therefore, all printed versions of this document are unofficial copies. 1.0 PURPOSE: 1.1 This document defines the process used for hiring school-based

More information

Connecticut Sports Foundation, Inc. (CSF) RECORD RETENTION AND DESTRUCTION POLICY

Connecticut Sports Foundation, Inc. (CSF) RECORD RETENTION AND DESTRUCTION POLICY Connecticut Sports Foundation, Inc. (CSF) RECORD RETENTION AND DESTRUCTION POLICY 1) Purpose The purpose of this Policy is to ensure that necessary records of CSF which are of no value are discarded at

More information

DELAWARE PUBLIC ARCHIVES POLICY STATEMENT AND GUIDELINES ELECTRONIC MAIL

DELAWARE PUBLIC ARCHIVES POLICY STATEMENT AND GUIDELINES ELECTRONIC MAIL COMMUNICATIONS AND RECORDS DELAWARE PUBLIC ARCHIVES POLICY STATEMENT AND GUIDELINES ELECTRONIC MAIL Electronic mail systems, commonly called email, are becoming the communications method of choice for

More information

Practical tips for managing e mail

Practical tips for managing e mail E MAIL MANAGEMENT E mail messages both sent and received that provide evidence of a government transaction are considered public records. Agencies and locality Records Officers must ensure that e mail

More information

Rules, Policy and Industrial Relations Committee/Committee of the Whole Meeting of September 12, 2008

Rules, Policy and Industrial Relations Committee/Committee of the Whole Meeting of September 12, 2008 Agenda Item No. 2 To: From: Rules, Policy and Industrial Relations Committee/Committee of the Whole Meeting of September 12, 2008 Bob Haar, Director of Information Systems Celia G. Kupersmith, General

More information

Excerpted from Federal Register: Sept. 9, 2014 (Volume 79, Number 174)

Excerpted from Federal Register: Sept. 9, 2014 (Volume 79, Number 174) PBGC-13: Debt Collection Excerpted from Federal Register: Sept. 9, 2014 (Volume 79, Number 174) General Routine Uses System Name: Debt Collection -- PBGC. Security Classification: None. System Location:

More information

PSAB Supplement 21 Records Retention and Disposition

PSAB Supplement 21 Records Retention and Disposition PSAB Supplement 21 Records Retention and Disposition KEY WORDS INDEX... I TABLE OF AUTHORITIES... II PSAB Supplement 21 Records, Retention and Disposition MANUAL OF PROCEDURES PSAB SUPPLEMENT 21 RECORDS,

More information

ISO 9001:2008 STANDARD OPERATING PROCEDURES MANUAL

ISO 9001:2008 STANDARD OPERATING PROCEDURES MANUAL 8200 Brownleigh Drive Raleigh, NC 27617-7423 Phone: (919) 510-9696 Fax: (919) 510-9668 ISO 9001:2008 STANDARD OPERATING PROCEDURES MANUAL ALLIANCE OF PROFESSIONALS & CONSULTANTS, INC. - 1 - Table of Contents

More information

U.S. Nuclear Regulatory Commission Privacy Impact Assessment

U.S. Nuclear Regulatory Commission Privacy Impact Assessment ADAMS ML052920123 Yes No Make Public After President Submits Budget (For OIS Use Only) U.S. Nuclear Regulatory Commission Privacy Impact Assessment Instructions: Section A, B, C, and D must be completed

More information

Records Management Procedure Procedure No.: 6701 PR1

Records Management Procedure Procedure No.: 6701 PR1 Records Management No.: 6701 PR1 Policy Reference: 6701 Category: Records Management Department Responsible: Records Management and Privacy Current Approved Date: 2011 Dec 15 Objectives This procedure

More information

This schedule applies to: Pollution Liability Insurance Agency

This schedule applies to: Pollution Liability Insurance Agency This schedule applies to: Pollution Liability Insurance Agency Scope of records retention schedule This records retention schedule authorizes the destruction/transfer of the public records of the Pollution

More information

California State University, Sacramento INFORMATION SECURITY PROGRAM

California State University, Sacramento INFORMATION SECURITY PROGRAM California State University, Sacramento INFORMATION SECURITY PROGRAM 1 I. Preamble... 3 II. Scope... 3 III. Definitions... 4 IV. Roles and Responsibilities... 5 A. Vice President for Academic Affairs...

More information

Checklist. Standard for Medical Laboratory

Checklist. Standard for Medical Laboratory Checklist Standard for Medical Laboratory Name of hospital..name of Laboratory..... Name. Position / Title...... DD/MM/YY.Revision... 1. Organization and Management 1. Laboratory shall have the organizational

More information

WAKE FOREST BAPTIST MEDICAL CENTER POLICY AND PROCEDURE BULLETIN. Security and Protection of Medical Records in Paper Form

WAKE FOREST BAPTIST MEDICAL CENTER POLICY AND PROCEDURE BULLETIN. Security and Protection of Medical Records in Paper Form Page 1 of 6 PREPARED BY: Jeanne Goode, RHIA Medical Record Department SUBJECT: Security and Protection of Medical Records in Paper Form I. POLICY: The security and integrity of medical records in paper

More information

IN THE SUPREME COURT OF THE STATE OF KANSAS ADMINISTRATIVE ORDER NO. 268

IN THE SUPREME COURT OF THE STATE OF KANSAS ADMINISTRATIVE ORDER NO. 268 IN THE SUPREME COURT OF THE STATE OF KANSAS ADMINISTRATIVE ORDER NO. 268 FILED OCT 2 2 2012 CAROL G GREEN CLERi OF; ~~~ _,_:.TE COURTS Re: Technical Standards Governing Electronic Filing and Transmission

More information

MINNESOTA. Downloaded January 2011

MINNESOTA. Downloaded January 2011 4658.00 (GENERAL) MINNESOTA Downloaded January 2011 4658.0015 COMPLIANCE WITH REGULATIONS AND STANDARDS. A nursing home must operate and provide services in compliance with all applicable federal, state,

More information

ISO 9001: 2008 Construction Quality Management System Sample - Selected pages (not a complete plan)

ISO 9001: 2008 Construction Quality Management System Sample - Selected pages (not a complete plan) ISO 9001: 2008 Construction Quality Management System Sample - Selected pages (not a complete plan) Part 1: Project-Specific Quality Plan Part 2: Company Quality Manual Part 3: Submittal Forms Part 4:

More information

Using Document Control Software to Meet ISO Document Control Requirements

Using Document Control Software to Meet ISO Document Control Requirements Using Document Control Software to Meet ISO Document Control Requirements Two ISO quality system standards, ISO Q9001:2000 and ISO/TS 16949:2002, have recently been released. The ISO 9001:2000 Quality

More information

Auditing in an Automated Environment: Appendix C: Computer Operations

Auditing in an Automated Environment: Appendix C: Computer Operations Agency Prepared By Initials Date Reviewed By Audit Program - Computer Operations W/P Ref Page 1 of 1 Procedures Initials Date Reference/Comments OBJECTIVE - To document the review of the computer operations

More information

TRANSPORT CANADA MARINE SAFETY PLEASURE CRAFT OPERATOR COMPETENCY PROGRAM QUALITY MANAGEMENT SYSTEM FOR ACCREDITATION

TRANSPORT CANADA MARINE SAFETY PLEASURE CRAFT OPERATOR COMPETENCY PROGRAM QUALITY MANAGEMENT SYSTEM FOR ACCREDITATION TRANSPORT CANADA MARINE SAFETY PLEASURE CRAFT OPERATOR COMPETENCY PROGRAM FOR ACCREDITATION OF COURSE PROVIDERS PROJECT TRANSITION AND IMPLEMENTATION PLEASURE CRAFT OPERATOR COMPETENCY PROGRAM QUALITY

More information

This procedure applies to all aspects of Specialized Turning, Inc. s Aerospace Quality Management System.

This procedure applies to all aspects of Specialized Turning, Inc. s Aerospace Quality Management System. P 4.0 Page 1 Document Number and Title: P 4.0 QUALITY MANAGEMENT SYSTEM AND DOCUMENTATION REQUIREMENTS Originator: MANAGEMENT REPRESENTATIVE Revision: 8 1. Scope and Purpose: This procedure applies to

More information

Policy Number. Administrative Signature:

Policy Number. Administrative Signature: COMMUNITY MENTAL HEALTH PARTNERSHIP OF SOUTHEASTERN MICHIGAN Category Regulatory Compliance Policy and Procedure Policy Number Policy Name Type of Policy: RECORD RETENTION AND DESTRUCTION OF RECORDS POLICY

More information

C. Current book value or estimated current value of each item

C. Current book value or estimated current value of each item Oklahoma State University Policy and Procedures DISPOSITION OF SURPLUS PROPERTY 3-0126 ADMINISTRATION & FINANCE August 2010 POLICY 1.01 The responsibility and authority for disposition of any item of property

More information

NOTICE: This publication is available at: http://www.nws.noaa.gov/directives/.

NOTICE: This publication is available at: http://www.nws.noaa.gov/directives/. Department of Commerce $ National Oceanic & Atmospheric Administration $ National Weather Service NATIONAL WEATHER SERVICE INSTRUCTION 1-806 June 29, 2007 Administration and Management Records Management,

More information

Managing Government Records A Cooperative Undertaking. An Introduction to Kentucky s Public Records Management Law

Managing Government Records A Cooperative Undertaking. An Introduction to Kentucky s Public Records Management Law Managing Government Records A Cooperative Undertaking An Introduction to Kentucky s Public Records Management Law Revised August 2012 Table of Contents Introduction 3 What are public records? 3 What is

More information

Quality, Environmental, Health and Safety Manual Toshiba International Corporation

Quality, Environmental, Health and Safety Manual Toshiba International Corporation Quality, Environmental, Health and Safety Manual Toshiba International Corporation Doc. No. QEHS 001 Rev. 19 (12/12) Title: Prepared By: Revision No.: Table of Contents and Cross Reference Ken Mori/Homer

More information

Calibration & Preventative Maintenance. Sally Wolfgang Manager, Quality Operations Merck & Co., Inc.

Calibration & Preventative Maintenance. Sally Wolfgang Manager, Quality Operations Merck & Co., Inc. Calibration & Preventative Maintenance Sally Wolfgang Manager, Quality Operations Merck & Co., Inc. Calibration: A comparison of two instruments or measuring devices one of which is a standard of known

More information

MANAGEMENT PROCESS SYSTEM MANUAL

MANAGEMENT PROCESS SYSTEM MANUAL MANAGEMENT PROCESS SYSTEM MANUAL CLARK COUNTY SCHOOL DISTRICT 5100 West Sahara Avenue Las Vegas, Nevada 89146 Telephone: (702) 799-5011 Pending Approval By: Dwight D. Jones Superintendent of Schools Maureen

More information

RECORDS MANAGEMENT POLICY

RECORDS MANAGEMENT POLICY RECORDS MANAGEMENT POLICY PURPOSE The purpose of this policy is to: Assist departments in effective utilization of space and efficient information retrieval; Establish guidelines for disposal of records;

More information

SP007 - Procedure for the Control of Documents & Data

SP007 - Procedure for the Control of Documents & Data 1.1 SCOPE: SP007 - Procedure for the Control of Documents & Data In conformance with the requirements of ISO 9001:2008, document, data control is essential for the overall efficiency and quality of London

More information

QUALITY MANUAL REVISION RECORD

QUALITY MANUAL REVISION RECORD Page 2 of 31 REVISION RECORD Date Rev Description Jun 18, 2007 N/C Original Issue Sep 16, 2009 A Update to ISO 9001:2008 Standard. Feb 04, 2010 B Revised exclusions, removed (Except 7.3.7 from the exclusion

More information

Schedule 37-312 DEPARTMENT OF ROADS PROJECT SCHEDULING AND PROGRAM MANAGEMENT DIVISION

Schedule 37-312 DEPARTMENT OF ROADS PROJECT SCHEDULING AND PROGRAM MANAGEMENT DIVISION Schedule 37-312 DEPARTMENT OF ROADS PROJECT SCHEDULING AND PROGRAM MANAGEMENT DIVISION Nebraska Records Management Division 440 South 8 th Street, Suite 210 Lincoln, NE 68508 (402) 471-2559 INSTRUCTIONS

More information

E-mail Management: A Guide For Harvard Administrators

E-mail Management: A Guide For Harvard Administrators E-mail Management: A Guide For Harvard Administrators E-mail is information transmitted or exchanged between a sender and a recipient by way of a system of connected computers. Although e-mail is considered

More information

HCAOG Records Retention Policies & Procedures

HCAOG Records Retention Policies & Procedures HCAOG Records Retention Policies & Procedures Draft September 2015 HUMBOLDT COUNTY ASSOCIATION OF GOVERNMENTS 611 I Street, Suite B Eureka, CA 95501 www.hcaog.net RECORDS MANAGEMENT These procedures are

More information

FILING AND STORING RECORDS

FILING AND STORING RECORDS FILING AND STORING RECORDS CONTENTS 1. FILING AND STORING ACTIVE RECORDS 1 1.1 Organizing Filing Locations 1 1.2 Labels for Hardcopy Files 3 2. STORING INACTIVE HARDCOPY RECORDS IN YOUR AGENCY 3 2.1 Labels

More information

DATA RETENTION, STORAGE & DISPOSAL POLICY

DATA RETENTION, STORAGE & DISPOSAL POLICY THE COUNCIL OF THE INNS OF COURT The Bar Tribunals & Adjudication Service DATA RETENTION, STORAGE & DISPOSAL POLICY Date of implementation: November 2013 Date of last review: April 2015 Date of next review:

More information

Montana Local Government Records Management Guidelines

Montana Local Government Records Management Guidelines Montana Local Government Records Management Guidelines Prepared and Published by the Montana Local Government Records Committee Rev 3.0 Sep 2010 TABLE OF CONTENTS Introduction i Authority...ii Definitions...

More information

Business and Technology Services Division Effective: February 1, 2013

Business and Technology Services Division Effective: February 1, 2013 Business and Technology Services Division Effective: February 1, 2013 Chancellor San Diego Community College District Executive Vice Chancellor Business and Technology Services Program Support Administrative

More information

The Bureau of the Fiscal Service. Privacy Impact Assessment

The Bureau of the Fiscal Service. Privacy Impact Assessment The Bureau of the Fiscal Service Privacy Impact Assessment The mission of the Bureau of the Fiscal Service (Fiscal Service) is to promote the financial integrity and operational efficiency of the federal

More information

Archiving of Research Documentation

Archiving of Research Documentation Suspension, Termination & Completion Standard Operating Procedure VERSION / REVISION: 2.0 EFFECTIVE DATE: 28 05 12 REVIEW DATE: 28 05 14 AUTHOR(S): CONTROLLER: APPROVED BY: Clinical Trials Manager; Recruitment

More information

Virginia Commonwealth University School of Medicine Information Security Standard

Virginia Commonwealth University School of Medicine Information Security Standard Virginia Commonwealth University School of Medicine Information Security Standard Title: Scope: Data Handling and Storage Standard This standard is applicable to all VCU School of Medicine personnel. Approval

More information

DOCUMENT CONTROL AND MANAGEMENT

DOCUMENT CONTROL AND MANAGEMENT Page 1 of 14 Sections Included in this Document/(Change History) 1. Purpose 2. Scope 3. Responsibilities/(E. third bullet revised) 4. Background 5. References 6. Procedure/(6.1 Flowchart text added to

More information

Quality Manual. UK Wide Security Solutions Ltd. 1 QM-001 Quality Manual Issue 1. January 1, 2011

Quality Manual. UK Wide Security Solutions Ltd. 1 QM-001 Quality Manual Issue 1. January 1, 2011 Quality Manual 1 QM-001 Quality Manual Issue 1 January 1, 2011 This document is uncontrolled when printed. Please verify with Quality Management Representative 16 Dukes Close, West Way, Walworth Industrial

More information

ESD 113 SOUND TO HARBOR HEAD START/ECEAP ACCOUNTING TECHNICIAN POSITION PLAN 2013-2014

ESD 113 SOUND TO HARBOR HEAD START/ECEAP ACCOUNTING TECHNICIAN POSITION PLAN 2013-2014 ESD 113 SOUND TO HARBOR HEAD START/ECEAP POSITION PLAN 2013-2014 The position plan provides descriptions of job roles and responsibilities that are ongoing throughout the program year. The position plan

More information

UNIVERSITY OF NAIROBI POLICY ON RECORDS MANAGEMENT

UNIVERSITY OF NAIROBI POLICY ON RECORDS MANAGEMENT UNIVERSITY OF NAIROBI POLICY ON RECORDS MANAGEMENT APRIL 2011 POLICY ON RECORDS MANAGEMENT TABLE OF CONTENTS DEFINITION OF TERMS AND ACRONYMS... 5 1.0 BACKGROUND... 5 1.1 RATIONALE... 5 1.2 VISION... 5

More information

ELECTRONIC SIGNATURES AND MANAGEMENT OF ELECTRONICALLY SIGNED RECORDS

ELECTRONIC SIGNATURES AND MANAGEMENT OF ELECTRONICALLY SIGNED RECORDS Commandant United States Coast Guard 2100 Second Street, S.W. STOP 7101 Washington, DC 20593-7101 Staff Symbol: CG-6 Phone: (202) 475-3518 Fax: (202) 475-3929 COMDTINST 5200.5 FEB 3 2011 COMMANDANT INSTRUCTION

More information

Definitions For the purpose of this policy, the following definitions shall apply:

Definitions For the purpose of this policy, the following definitions shall apply: 5141.21 Administration of Student Medications in the Schools A licensed school nurse, or in the absence of such nurse, qualified personnel for schools may administer medication to students in the school

More information

Records Retention & Destruction Policy. Metro Metro & Associates

Records Retention & Destruction Policy. Metro Metro & Associates Records Retention & Destruction Policy Metro Metro & Associates Purpose Metro Metro & Associates (hereafter referred to as MMA ) has developed this records retention and destruction policy to provide written

More information

Approved By: Agency Name Management

Approved By: Agency Name Management Policy Title: Effective Date: Revision Date: Approval(s): LASO: CSO: Agency Head: Media Protection Policy Every 2 years or as needed Purpose: The intent of the Media Protection Policy is to ensure the

More information

Document Management Plan Preparation Guidelines

Document Management Plan Preparation Guidelines Document Management Plan Preparation Guidelines TABLE OF CONTENTS 1. Purpose of Document 1 2. Definition of Document Management 1 3. Objectives of Document Management 1 4. Terms, Acronyms and Abbreviations

More information

REQUEST FOR RE=iCORDS ITION AUTHORITY

REQUEST FOR RE=iCORDS ITION AUTHORITY REQUEST FOR RE=iCORDS ITION AUTHORITY JOB (See instructions on separate page) -/11 - ~ l/ / - tj/ - / J J To: NATIONAL ARCHIVES and RECORDS ADMINISTRATION W DC 20408 (NWM) /tj-;) 7-- 00 NOTIFICATION TO

More information

Glossary of Records Management Terms

Glossary of Records Management Terms Glossary of Records Management Terms Active record: A record referenced often in the conduct of current departmental business. Administrative record: Records documenting the day to day operation and administration

More information

GENERAL WELDING & FABRICATING, INC. 991 Maple Road Elma, New York 14059

GENERAL WELDING & FABRICATING, INC. 991 Maple Road Elma, New York 14059 QUALITY MANUAL GENERAL WELDING & FABRICATING, INC. 991 Maple Road Elma, New York 14059 Distribution: Position Location Copy # President / CEO Office 1 Operations Manager Office 2 Quality Assurance Office

More information

CORPORATE QUALITY MANUAL

CORPORATE QUALITY MANUAL Corporate Quality Manual Preface The following Corporate Quality Manual is written within the framework of ISO 9001:2008 Quality System by the employees of CyberOptics. CyberOptics recognizes the importance

More information

SOUTHWEST VIRGINIA COMMUNITY COLLEGE RECORDS MANAGEMENT PROGRAM. Revised January 15, 2014

SOUTHWEST VIRGINIA COMMUNITY COLLEGE RECORDS MANAGEMENT PROGRAM. Revised January 15, 2014 SOUTHWEST VIRGINIA COMMUNITY COLLEGE RECORDS MANAGEMENT PROGRAM Revised January 15, 2014 Page 1 Introduction In compliance with the Code of Virginia, Section 42.1085, Southwest Virginia Community College

More information

CREDIT CARD NUMBER HANDLING PROCEDURES POLICY. 2014 October

CREDIT CARD NUMBER HANDLING PROCEDURES POLICY. 2014 October CREDIT CARD NUMBER HANDLING PROCEDURES POLICY 2014 October Royal Roads University Page 1 of 6 21 October 2014 Table of Contents Policy Statement... 3 Rationale... 3 Applicability of the Policy... 3 Definitions...

More information

Case 1:14-cv-01242-RCL Document 15 Filed 03/23/15 Page 1 of 5 IN THE UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA

Case 1:14-cv-01242-RCL Document 15 Filed 03/23/15 Page 1 of 5 IN THE UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA Case 1:14-cv-01242-RCL Document 15 Filed 03/23/15 Page 1 of 5 IN THE UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA JUDICIAL WATCH, INC. Plaintiff, v. Civil Action No. 14-1242 (RCL DEPARTMENT

More information

SCHEDULE NO. 55 INFORMATION TECHNOLOGY AND COMMUNICATION SYSTEMS RECORDS

SCHEDULE NO. 55 INFORMATION TECHNOLOGY AND COMMUNICATION SYSTEMS RECORDS COLORADO MUNICIPAL RECORDS RETENTION SCHEDULE 55.010 SCHEDULE NO. 55 INFORMATION TECHNOLOGY AND COMMUNICATION SYSTEMS RECORDS General Description: Records relating to computer, information technology and

More information

CUNY SCHOOL OF PROFESSIONAL STUDIES: DEPARTMENTAL RETENTION SCHEDULE 4/7/2014 OFFICE OF INFORMATION TECHNOLOGY

CUNY SCHOOL OF PROFESSIONAL STUDIES: DEPARTMENTAL RETENTION SCHEDULE 4/7/2014 OFFICE OF INFORMATION TECHNOLOGY IT-1 Contracts/ Software Licenses/ Use Agreements General 6[6] IT-2 CUNY SCHOOL OF PROFESSIONAL STUDIES: DEPARTMENTAL RETENTION SCHEDULE 4/7/2014 CUNY-CIS Information Security Procedures Attestation Forms

More information

Schedule 37-360 DEPARTMENT OF ROADS PLANNING AND PROJECT DEVELOPMENT DIVISION

Schedule 37-360 DEPARTMENT OF ROADS PLANNING AND PROJECT DEVELOPMENT DIVISION Schedule 37-360 DEPARTMENT OF ROADS PLANNING AND PROJECT DEVELOPMENT DIVISION Nebraska Records Management Division 440 South 8 th Street, Suite 210 Lincoln, NE 68508 (402) 471-2559 INSTRUCTIONS FOR USING

More information

ISO 9001 (2000) QUALITY MANAGEMENT SYSTEM ASSESSMENT REPORT SUPPLIER/ SUBCONTRACTOR

ISO 9001 (2000) QUALITY MANAGEMENT SYSTEM ASSESSMENT REPORT SUPPLIER/ SUBCONTRACTOR Page 1 of 20 ISO 9001 (2000) QUALITY MANAGEMENT SYSTEM ASSESSMENT REPORT SUPPLIER/ SUBCONTRACTOR SUPPLIER/ SUBCONTRACTOR NAME: ADDRESS: CITY AND STATE: ZIP CODE: SUPPLIER/MANUFACTURER NO PHONE: DIVISION:

More information

OFFICE OF CHIEF COUNSEL OPERATION R.E.D. GUIDANCE

OFFICE OF CHIEF COUNSEL OPERATION R.E.D. GUIDANCE OFFICE OF CHIEF COUNSEL OPERATION R.E.D. GUIDANCE Operation R.E.D. is a two-month Chief Counsel event the goal of which is to refresh employees awareness of existing policies and procedures regarding safeguarding

More information

RECORDS RETENTION AND DISPOSITION SCHEDULE

RECORDS RETENTION AND DISPOSITION SCHEDULE RECORDS RETENTION AND DISPOSITION SCHEDULE EMPLOYEE RELATIONS OFFICE DIVISION OF COURT OPERATIONS OFFICE OF RECORDS MANAGEMENT November 1992 EMPLOYEE RELATIONS OFFICE TABLE OF CONTENTS Alternative Work

More information

RECORDS AND INFORMATION MANAGEMENT AND RETENTION

RECORDS AND INFORMATION MANAGEMENT AND RETENTION RECORDS AND INFORMATION MANAGEMENT AND RETENTION Policy The Health Science Center recognizes the need for orderly management and retrieval of all official records and a documented records retention and

More information

State Meat and Poultry Inspection (MPI) Program Laboratory Quality Management System Checklist

State Meat and Poultry Inspection (MPI) Program Laboratory Quality Management System Checklist This checklist is intended to help laboratories improve the quality of their testing programs with regard to meat and poultry testing samples, in order to ensure those laboratories are at least equal to

More information

Compliance Training. Records Retention Program. Department of Environmental Health & Safety. Records Retention Program

Compliance Training. Records Retention Program. Department of Environmental Health & Safety. Records Retention Program Compliance Training Policies and Regulations Department of Environmental Health & Safety UT Dallas is a State of Texas agency and must comply with Texas records management policies and regulations. The

More information

Federal Trade Commission Privacy Impact Assessment

Federal Trade Commission Privacy Impact Assessment Federal Trade Commission Privacy Impact Assessment for the: StenTrack Database System September, 2011 1 System Overview The Federal Trade Commission (FTC) protects America s consumers. As part of its work

More information

DEPARTMENT OF HEALTH AND HUMAN SERVICES SYSTEM DEVELOPMENTAL DISABILITIES SYSTEM. December 16, 2005

DEPARTMENT OF HEALTH AND HUMAN SERVICES SYSTEM DEVELOPMENTAL DISABILITIES SYSTEM. December 16, 2005 Schedule 150-1-1-7 DEPARTMENT OF HEALTH AND HUMAN SERVICES SYSTEM DEVELOPMENTAL DISABILITIES SYSTEM December 16, 2005 Nebraska Records Management Division 440 South 8 th Street, Suite 210 Lincoln, NE 68508

More information

SharePoint Document and Data Control

SharePoint Document and Data Control SharePoint Document and Data Control This article is concerned with how the management of documents and data in a site related to the delivery of SharePoint, thus allowing the control, storage and management

More information