Guide to Council Building Fire Safety Committees Draft February 2001

Transcription

1 Development Act 1993 Guide to Council Building Fire Safety Committees Draft February 2001 Planning SA Government of South Australia

2 Guide to Council Building Fire Safety Committees Draft February 2001 Planning SA Department for Transport, Urban Planning and the Arts 136 North Terrace Adelaide GPO Box 1815 South Australia ISBN FIS February 2001 page i

3 TABLE OF CONTENTS INTRODUCTION...3 BUILDING FIRE SAFETY COMMITTEE PROTOCOLS...5 What is the role of a Building Fire Safety Committee?...5 How does Council establish a Building Fire Safety Committee?...5 Who can be a member of a Building Fire Safety Committee?...6 What policies and procedures need to be considered and/or established by a Building Fire Safety Committee?...8 Why are Fire Safety Notices issued and what should they include?...11 What rights and obligations does a building owner have in relation to actions by a Building Fire Safety Committee?...14 What does a Building Fire Safety Committee do if a building owner fails to comply with a notice?...15 APPENDIX A: APPENDIX B: APPENDIX C: APPENDIX D: APPENDIX E: Example of a Notice of Fire Safety Defect Example of a Notice of Building Work Required Information required in an application to the ERD Court to serve a summons Section 7 enquiry Standard letters page 1

4 INTRODUCTION Local government councils play an important role in protecting the ongoing safety of building occupiers and users through the provisions of the Development Act Section 71 of the Act establishes the power for councils to investigate whether building owners are maintaining proper levels of fire safety in their buildings for the protection of all occupiers, whether they be residents and workers who use them regularly, or clients and visitors who only use them occasionally. An 'authorised officer' from a council can inspect existing buildings to check if the fire safety is adequate. If not, a Building Fire Safety Committee, as an 'appropriate authority' under the Act, can take action to require the owner to upgrade the fire safety of the building to an appropriate level. This guide is designed to: assist councils and Building Fire Safety Committee members to understand their roles and responsibilities with regard to fire safety of existing buildings; and outlines suggested procedures and protocols that a Building Fire Safety Committee may follow. page 3

5 BUILDING FIRE SAFETY COMMITTEE PROTOCOLS What is the role of a Building Fire Safety Committee? The role of a Building Fire Safety Committee includes- developing appropriate building fire safety inspection policies scrutinising the fire safety of buildings that have been identified as having inadequate fire safety provisions; issuing Notices of Fire Safety Defect to building owners, which identify fire safety provisions that need to be upgraded to an extent that provides a reasonable level of safety for occupants; forwarding information on section 71 fire safety notices to council administration for Section 7 enquiries (made by a vendor when a building is available for sale or lease - refer Appendix D); where appropriate, negotiating a cost effective performance solution with a building owner to reduce fire safety risks to an acceptable level; issuing Notices of Building Work Required, which schedule prescribed building work that must be carried out in order to raise the building fire safety to a reasonable level of safety; initiating enforcement or other action to ensure a building owner complies with a Notice of Building Work Required; and revoking or varying fire safety notices when appropriate. How does Council establish a Building Fire Safety Committee? The process for a council to establish a Building Fire Safety Committee is generally as follows: 1 decide whether to have a stand alone Building Fire Safety Committee to serve its council area, or to have an agreement with one or more adjoining councils to form a regional Building Fire Safety Committee; 2 select and appoint appropriate Building Fire Safety Committee members; 3 appoint the Building Fire Safety Committee under Section 71 of the Development Act 1993; 4 note and support building fire safety inspection policies; 5 appoint one or more authorised officers, who may enter and inspect the fire safety of existing buildings; and 6 provide administrative support to the Building Fire Safety Committee. If a regional Building Fire Safety Committee is appointed, agreement will need to be reached on matters such as cost sharing arrangements for legal proceedings etc. page 5

6 Who can be a member of a Building Fire Safety Committee? A Building Fire Safety Committee is required to have at least 3 members, of whom- (a) one must be a person with prescribed qualifications in building surveying appointed by the council or councils; (b) one must be a person nominated by the Chief Officer of the South Australian Metropolitan Fire Service or the Chief Officer of the Country Fire Service (as relevant); and (c) one must be a person with expertise in the area of fire safety appointed by the council or councils. Councils have the option of appointing a fourth member to a Building Fire Safety Committee, who may be- (d) any person the council or group of councils considers appropriate to nominate. The prescribed qualifications for member (a) are set out in the Development Regulations as either a person with current accreditation as a Building Surveyor or, for buildings having a rise in storeys not exceeding 3 and having a floor area not exceeding 2000 square metres, a person with current accreditation as an Assistant Building Surveyor. In relation to member (b) from the Fire Services, the council or group of councils will need to write to the Chief Officer relevant to its area of jurisdiction, asking that an officer be nominated for appointment to its Building Fire Safety Committee. For areas under the jurisdiction of the Metropolitan Fire Services contact- The Chief Officer SA Metropolitan Fire Service GPO Box 98 ADELAIDE SA For areas under the jurisdiction of the Country Fire Services contact- The Chief Officer SA Country Fire Service GPO Box 2468 ADELAIDE SA For areas with dual jurisdiction (MFS and CFS), it would be advisable to contact both jurisdictions and ask that they collaborate with each other and nominate the most appropriate officer. In relation to member (c), 'a person with expertise in the area of fire safety', this person would be expected to have significant practical and technical knowledge and experience in the principles of building fire safety, including (but not limited to)- page 6

7 Detection; Communication; Evacuation; Containment; and Extinguishment. In some areas the Council may consider that a person with qualifications in building as defined in Regulation 87(3), who has had training in the principles of building fire safety relative to the size and complexity of buildings likely to be scrutinised, would be suitable. In other cases the council may regard a person who has previously been a member of a Building Fire Safety Committee (including under Part VA of the repealed Building Act 1971) as having appropriate building fire safety expertise, or that appointing a fire safety engineer is more appropriate. With regard to member (d), the Council has the option of appointing any person it considers appropriate under their particular circumstances. In some cases the Council may decide to appoint a fourth member on an as needs basis. For example, using a fire engineer or other expert to match knowledge with building types and complexity of fire safety issues. Deputy members: Deputies can be appointed and it is recommended that a deputy for each member is nominated when the Building Fire Safety Committee is established to ensure that meetings are held at the appropriate times. Conflict of interest Under the Development Act 1993, a member of a Building Fire Safety Committee who has a personal interest or a direct or indirect pecuniary interest in any matter before the Building Fire Safety Committee must not take part in any deliberations or decisions of the Building Fire Safety Committee in relation to that matter. page 7

8 What policies and procedures need to be considered and/or established by a Building Fire Safety Committee? Once established, a Building Fire Safety Committee will need to determine its procedures and protocols. These are likely to include: Where and how often it will meet; How many members constitute a quorum; Who will chair the meetings; Who will act as the minute secretary; How records are to be kept, filed and stored; What types/classes of buildings are to be scrutinised; Who the Council has appointed as authorised officer to undertake inspections; Procedures for Building Fire Safety Committee inspections; Appropriate formats for fire safety notices, correspondence etc; Procedures for issuing, varying and revoking notices; and Procedures for prosecutions/appeals. Meeting procedures and protocols A Building Fire Safety Committee will need to meet on a regular basis to consider and determine matters such as- appropriate action to take following a fire safety inspection; whether upgrading works outlined in a fire safety report submitted by an owner are appropriate; negotiating and agreeing appropriate performance solutions with building owners; issuing, varying or lifting fire safety notices; monitoring progress and checking if owners are complying with fire safety notices; and instigation of prosecution and/or enforcement action. The Building Fire Safety Committee may decide to meet monthly until it has had an opportunity to assess the particular needs of the area. page 8

9 Quorum It is recommended that for a 3-member Building Fire Safety Committee, two members should constitute a quorum and that one of those members be the Fire Services representative. For a 4-member Building Fire Safety Committee, it is recommended that three members should constitute a quorum and that one of those members be the Fire Services representative. Each Building Fire Safety Committee will need to determine what to do if a majority decision cannot be reached. Some options include: provisions for one particular member (eg the Chair) to have a second or casting vote; or deferral until a majority decision can be reached. Chair It is recommended that each Building Fire Safety Committee has a Chairperson to preside at meetings. It may be that member (a) who has building surveying qualifications would be the most appropriate person for this role, however, this is not mandatory. In the absence of the Chair, the Committee should appoint the next most appropriate person to preside at meetings. Secretarial and administrative support A council or group of councils may provide a staff member to act as secretary to the Building Fire Safety Committee, or the Building Fire Safety Committee may decide that one of its members will undertake this function. Regardless of the administrative support, it is important that proper, accurate minutes and records be kept of Building Fire Safety Committee proceedings and actions, as they may later form the basis of: legal proceedings should an appeal be made against a decision of the Building Fire Safety Committee; or a history of sites with recurrent issues over long periods of time. Irrespective of who will take minutes, additional administrative support will need to be provided by council(s) to: prepare and issue correspondence and notices; co-ordinate information for Section 7 enquiries; track progress of actions; and file, store and retrieve records. [Refer to Appendix D for details of Section 7 statements and Appendix E for examples of standard letters that may be useful] page 9

10 Specialist support The Building Fire Safety Committee will need to check if the council(s) has appointed an authorised officer to undertake fire safety inspections of buildings in its area, and if procedures are in place for forwarding fire safety reports to the Building Fire Safety Committee. Inspection policy Once appointed, a Building Fire Safety Committee will need to develop a broad inspection policy that sets out the basis for undertaking inspections. Inspections must be carried out at the request of the fire authority, but may also be carried out when: a) a complaint is received; b) on an audit basis; or c) on a targeted high risk basis. In determining its policy, a Building Fire Safety Committee should have regard to the types of buildings and/or occupancies within its area of jurisdiction to identify those that may constitute a high fire safety risk and need to be systematically inspected. For instance; buildings that provide overnight accommodation for unrelated persons might be identified as a high-risk priority (even though many of these were upgraded under processes in place under the repealed Building Act 1971); or buildings where large crowds congregate during operating hours, such as shops or assembly buildings. When a Building Fire Safety Committee has determined its policy on buildings to be scrutinised, it would be good practice to have that policy noted by the elected council members. A fire safety inspection policy also needs to address how the policy is to be monitored. Issuing of Notices It is advisable for a Building Fire Safety Committee to inspect a building before issuing a Notice of Building Work Required so that it can make better informed decisions regarding the fire safety adequacy and extent of upgrading work it may require. Before undertaking an inspection, the Building Fire Safety Committee should advise the building owner in writing of its intention to do so, to give the owner the opportunity to be present during the inspection. Under the Act, the Building Fire Safety Committee can authorise the following fire safety notices to be served on a building owner - a Notice of Fire Safety Defect; and a Notice of Building Work Required. page 10

11 In order to reduce exposure to criticism or legal challenge it would be advisable to have at least two members of a Building Fire Safety Committee sign notices issued under Section 71 of the Development Act It may also be appropriate to seek legal advice regarding any notices before they are issued to ensure technical and procedural soundness and avoid exposure to actions in relation to due process. The Building Fire Safety Committee can vary or revoke a fire safety notice at any time if it is satisfied that it is appropriate to do so. For example, the Building Fire Safety Committee should revoke a Notice of Building Work Required once it is satisfied that the prescribed works scheduled in the notice have been completed. Both the building owner and the council administration responsible for providing information for Section 7 enquiries must be notified of any change to a fire safety notice. Why are Fire Safety Notices issued and what should they include? Notice of Fire Safety Defect A Notice of Fire Safety Defect is issued to alert the building owner that the building fire safety is considered inadequate, and that certain work needs to be undertaken to rectify the situation. The Act stipulates that such a notice may- require the owner to report to the Building Fire Safety Committee on building work or other measures necessary to ensure that the fire safety of the building is adequate; or require the owner to carry out a program of work, or other measures to overcome any fire hazard, or require evacuation of the building or part of a building until the Building Fire Safety Committee is satisfied that the fire hazard no longer exists. A list of building work or other measures that the Building Fire Safety Committee considers should be carried out to make the fire safety of the building or structure adequate may be attached as a schedule to the Notice of Fire Safety Defect. The Notice of Fire Safety Defect must stipulate a period of time (not less than 2 months) in which the owner can make representations to the Building Fire Safety Committee about the fire safety of the building and work or other measures to be carried out. The Notice of Fire Safety Defect should also inform the owner of his/her right to appeal within 14 days to the Environment, Resources and page 11

12 Development (ERD) Court if he or she disputes anything in the notice or schedule. A suggested format for a Notice of Fire Safety Defect can be found in Appendix A. Information regarding fire safety notices must be declared by the council if a Section 7 enquiry is made to the council. [Refer to Appendix D] Notice of Building Work Required A Notice of Building Work Required is issued to require a building owner to undertake appropriate upgrading work to rectify matters identified in a Notice of Fire Safety Defect. The Development Act 1993 stipulates that such a notice may- require the owner to seek development authorisation to carry out a program of work or other measures to make the fire safety of the building or structure adequate; or prohibit occupation of the building, or part of the building, until the Building Fire Safety Committee is satisfied that the fire hazard no longer exists. In addition, a schedule detailing the building work required to be undertaken must be attached as a schedule to a Notice of Building Work Required. A Notice of Building Work Required must also stipulate a period of time in which the prescribed works are to be completed. The specified time period may include time for the owner to obtain development approval (if required). It is recommended that when issuing a Notice of Building Work Required the Building Fire Safety Committee informs the owner of his/her right to appeal within 14 days to the ERD Court if he/she disputes anything in the notice or schedule. A suggested format for a Notice of Building Work Required is included in Appendix B. Information regarding fire safety notices must be declared by the council in Section 7 statements. [Refer to Appendix D] Prescribed building work When determining what work is appropriate to include in a schedule or program of prescribed building work (forming part of a Notice of Building Work Required), it is recommended that the Building Fire Safety Committee take a performance approach and take the following into consideration- any representation made by the building owner; page 12

13 any report/s submitted by the building owner; any risk analysis undertaken of the building by the building owner; any action plans previously prepared by the building owner to eliminate or minimise identified risks at the earliest opportunity, including those identified by the Building Fire Safety Committee; and the cost implications for the owner (minimise whenever possible and/or allow works to be staged). Staged works A Building Fire Safety Committee may allow an owner to undertake fire safety rectification work in stages, provided that the agreed program of work eliminates or minimises risks that threaten the life safety of occupants as a first priority. Staging the works can reduce the cost burden for an owner to a manageable level. It may also be useful in cases where the building owner elects to take the opportunity to progressively upgrade the whole building to meet current Building Code requirements (ie over and above the elimination of urgent high priority risks). page 13

14 What rights and obligations does a building owner have in relation to actions by a Building Fire Safety Committee? Fire safety notices A building owner served with a Notice of Fire Safety Defect has at least two months in which to develop an appropriate upgrading proposal and report to the Building Fire Safety Committee on work or measures proposed to be undertaken to make the fire safety of the building adequate. A building owner can: during that period make representations to the Building Fire Safety Committee about the fire safety of the building and the work or other measures that need to be carried out; apply to the Building Fire Safety Committee at any stage to have a fire safety notice varied or revoked; or appeal to the ERD Court against the service of a notice under Division 6 of the Act. An owner must comply with a fire safety notice or risk prosecution and/or enforcement action through the ERD Court. On completion of any work required by a fire safety notice, the owner must notify the Building Fire Safety Committee in writing that the work has been completed. Appeals with the ERD Court Appeals are lodged with and determined by the ERD Court. An appeal must be lodged within 14 days after a notice is given unless the Court allows longer time. The operation of a fire safety notice is not suspended pending the determination of an appeal, unless the ERD Court orders otherwise. To initiate an appeal the applicant must- submit a notice of appeal with the ERD Court; and pay the prescribed fee. A notice of appeal must be in writing, in a form determined by the ERD Court, setting out the grounds of the appeal, with a copy of the disputed notice attached. The Building Fire Safety Committee may only become aware of the appeal when the notice of appeal is served on them by the ERD Court. page 14

15 What does a Building Fire Safety Committee do if a building owner fails to comply with a notice? If a building owner fails to comply with a notice, the Building Fire Safety Committee can apply to the ERD Court for an enforcement order, and/or apply for a summons to be issued for the defendant to appear at a prosecution hearing (both procedures can run concurrently). Prosecution A building owner is guilty of an offence if he/she contravenes or fails to comply with a fire safety notice. The maximum penalties are: failure to comply with a notice under s71 (3) (b) or (6) - a division 5 penalty (max 2 yrs imprisonment or $8,000 fine), and a default penalty ($50) payable for every day that the owner continues to fail to comply. failure to comply with a notice under s71 (3) (a) - a division 7 penalty (max 6 months imprisonment or a $2,000 fine). Offences under the Development Act lie within the criminal jurisdiction of the ERD Court. A prosecution may be commenced within 3 years after the date of the alleged offence or at a later date with the authorisation of the Attorney General. With any ERD Court activities the Building Fire Safety Committee must provide reasonable information to the Court as to the nature of the charge including a statement of the specific offence with reference to the relevant section of the Development Act. A summons for appearance of defendant (in duplicate) will- be directed to the defendant charged by the information; state shortly the matter charged; and require the defendant to appear before the Court at a specified time and place to answer the charge. Enforcement of notices The Building Fire Safety Committee may apply to the ERD Court for an order to remedy or restrain a breach of the Development Act. If the Court is satisfied on the balance of probabilities that the respondent has breached the Act, the Court may make an order requiring the respondent to comply with the order or take any other action as the Court thinks fit under the circumstances. This can include ordering the respondent to pay penalties for failing to comply with a notice as prescribed in the regulations. Application to Court for an enforcement order A Building Fire Safety Committee can commence proceedings for an enforcement order by filing the following documents with the ERD Court- page 15

16 (a) an application seeking leave to serve a summons; (b) the summons in respect of which leave is sought; (c) one or more supporting affidavits; and (d) where the applicant brings the proceedings in a representative capacity, a memorandum. Every application must- be in writing and give the full name of the applicant; identify the person or persons on whom it is sought to serve the summons; specify the address for service of the applicant and, if available, the telephone and facsimile numbers of the applicant; and be signed by the applicant, or on his or her behalf by a solicitor, agent or other representative. Every summons must be in a format prescribed by the ERD Court Rules. An example of a summons is given in Appendix C. Every accompanying affidavit must set out- the facts and circumstances upon which the applicant relies; and the name, address, telephone and facsimile numbers of any person who, in the opinion of the deponent, either has or might reasonably be expected to have a legal or equitable interest in the land the subject of the application. Every memorandum must specify all the people or organisations upon behalf of whom or which the proceedings are brought and signed by all the people or organisations in such manner as shows that all the people or organisations consent to the proceedings being brought on their behalf. Leave to serve a summons On hearing an application to serve a summons, the ERD Court may refuse to grant the application or amend or strike out part of the summons. If leave is granted by the Court to serve a summons it must be issued within one month of the leave being granted, and once issued it remains in force for three months unless the Court extends such period. As soon as is reasonably practicable after a summons and accompanying affidavits have been served, the applicant must file an affidavit verifying such service. Non Compliance with Court order A person who fails to comply with a Court order shall be guilty of contempt of Court and be liable to imprisonment or a fine or both. page 16

17 APPENDIX A Example of a Notice of Fire Safety Defect NOTICE OF FIRE SAFETY DEFECT In the matter of the Development Act 1993 and the premises situated at [insert name and location of premises] TO: The Owner/s [Insert name of premises] c/-[insert name of owner's representative] [Insert postal address of owner's representative] TAKE NOTICE that whereas the [insert name of council or council region] Building Fire Safety Committee (hereinafter referred to as 'the Committee') or an authorised officer of the council has inspected the building situated at [insert location details of premises]; TAKE NOTICE that the said Committee is satisfied that the fire safety of the building so inspected is not adequate and, pursuant to Section 71 (3) and (4) of the said Development Act 1993, hereby gives notice that you are required to report within two months to the Committee on the work or other measures necessary to ensure that the fire safety of the building is adequate. PURSUANT TO the provisions of Section 71 (5) of the said Development Act 1993 you may, during the period of two months commencing upon the date of issue of this notice, make representations to the Committee about the fire safety of the building and the work or other measures to be carried out or taken. PURSUANT TO the provisions of Section 71 (12) of the said Development Act 1993, if you dispute the propriety of any requisition contained in this notice, you have 14 days in which to lodge an appeal with a registry of the Environment, Resources and Development Court. Dated at.....this day of.....in the year two thousand and CHAIR: MEMBER: MEMBER:. page 17

18 APPENDIX B Example of a Notice of Building Work Required NOTICE OF BUILDING WORK REQUIRED In the matter of the Development Act 1993 and the premises situated at [insert name and location of premises] TO: The Owner/s [Insert name of premises] c/-[insert name of owner's representative] [Insert postal address of owner's representative] TAKE NOTICE that whereas the [insert name of council or council region] Building Fire Safety Committee (hereinafter referred to as 'the Committee') did, by notice dated [insert relevant date] advise that it considered that the fire safety of the building situated at [insert location details of premises], was not adequate, and required you to report to the Committee on the work or other measures necessary to ensure that the fire safety of the building is adequate; and TAKE NOTICE that during the period of two months, commencing upon the date of issue of the said notice, such representations as were made on your behalf were considered by the Committee, now therefore TAKE NOTICE that pursuant to the provisions of Section 71 (6) of the said Development Act 1993, the Committee hereby gives you notice of building work or other measures, which it requires you to carry out within [insert appropriate period of time] from the date of issue of this notice. The building work or other measures required are set out in the attached schedule. The building work required is to be completed in the following stages- [Stage 1 [Stage 2 [Stage 3 insert date by which stage 1 must be completed] insert date by which stage 2 must be completed] insert date by which stage 1 must be completed] Before commencing any building work you are required to obtain a development approval from the council. Time has been allowed in the program of work for obtaining development approval. PURSUANT TO the provisions of Section 71 (12) of the said Development Act 1993, if you dispute the propriety of any requisition contained in this notice, you have 14 days in which to lodge an appeal with a registry of the Environment, Resources and Development Court. Dated at..this.. day of..in the year two thousand and... CHAIR: MEMBER: MEMBER:..... page 19

19 APPENDIX C Information required in an application to the ERD Court to serve a summons: SOUTH AUSTRALIA IN THE ENVIRONMENT RESOURCES AND DEVELOPMENT COURT No of 20 IN THE MATTER OF THE DEVELOPMENT ACT 1993 BETWEEN A.B Applicant and C.D.Respondent Let C.D...of..... (insert full names) (insert full address) and.... (insert full names and addresses of any other persons upon whom the summons is to be served) within fourteen days after the service of this summons on him (her/them) cause an appearance to be entered to the summons which is issued at the request of- A.B....of (insert full name of the applicant) (insert full address) seeking from the Court an order (orders) as follows: (insert the order(s) sought) The facts upon which the applicant relied are set out in the affidavit of (or affidavits of )-... served with this summons. Dated the..day of This summons remains in force for three months only after its date of issue unless it has been extended by order of the Court. A respondent may enter an appearance by filing an appropriate document either personally or by a solicitor at a Registry of the Environment, Resources and Development Court. The Principal Registry of such Court is situated at Sir Samuel Way Building, Victoria Square, Adelaide. If a respondent does not enter an appearance within 14 days of service, the Court may make orders on this summons without reference to him or her Registrar This summons is taken out by.....whose address for service is- (applicant or applicant s solicitor)... telephone number.... facsimile number... page 21

20 Appendix D Land and Business (Sale and Conveyancing) Act Section 7 enquiry Under Section 12 of the Land and Business (Sale and Conveyancing) Act 1994, if a council receives a Section 7 enquiry from a vendor, requesting information regarding any charge or prescribed encumbrance over land within the council area, or regarding insurance under Division 3 of Part 5 of the Building Work Contractors Act 1995, the council must provide the information within eight clear business days after receiving the request. The council is required to provide information on any of the following relevant items (item 25 relates to fire safety notices): 5 Condition (that continues to apply) of an approval or authorisation granted under any of the following repealed Acts- Building Act 1971 City of Adelaide Development Control Act1976 Planning and Development Act 1966 Planning Act 1982 Nature of condition: Development Plan under the Development Act 1993 of zone or policy area in which the land is situated (as shown in the Development Plan): Title or other brief description Is the land situated in a designated State Heritage area? Is the land designated as a place of local heritage value? YES/NO YES/NO Has a council submitted a Plan Amendment Report to the Minister? YES/NO If YES, state the name of the council: Has the Minister released for public consultation a Plan Amendment Report prepared by the Minister? YES/NO 7 Condition (that continues to apply) of a development authorisation that granted under the Development Act 1993 Name of relevant authority that granted authorisation: Date of authorisation: Conditions of authorisation: [attach in a schedule if appropriate] page 23

21 8 Enforcement notice under section 84, or enforcement notice under section 85(6), 85(10), or 106, of the Development Act 1993 In the case of a notice under section 84 - name of the relevant authority giving notice: Date notice given: Nature of directions contained in notice: [attach in a schedule if appropriate] Building work (if any) required to be carried out: Amount payable (if any): $ In the case of an order under section 85(6), 85(10) or name of the relevant authority: Name of Court that made order: Action number: Name of parties: Date order made: Terms of order: Building work (if any) required to be carried out: [attach in a schedule if appropriate] 9 Land management agreement under section 57 of the Development Act Date of Agreement: Name of parties: Terms of agreement: 10 Requirement under section 50(1), or agreement under section 50(2), of the Development Act 1993 to vest the land in a council or the Crown to be held as open space. In the case of a requirement under section 50(1)- Date requirement given: Name of body giving requirement: Nature of requirement: Contribution payable (if any): $ In the case of an agreement under section 50(2)- Name of parties: Terms of agreements: Contribution payable (if any): $ page 24

22 23 Notice, order, declaration, charge, claim or demand given or made under the Local Government Act Name of council by which, or person by whom, notice, order etc is given or made: Date of notice, order etc: Land subject thereto: [attach in a schedule if appropriate] Nature of requirements contained in notice, order etc: Amount payable (if any): $ 24 Emergency order under section 69 of the Development Act Name of authorised officer who made the order: Name of authority that appointed the authorised officer: Date of order: Nature of order: Amount payable (if any): $ 25 Fire safety notice under section 71 of the Development Act Name of authority giving notice: Date of notice: Requirements of notice: Building work (if any) required to be carried out: [attach in a schedule if appropriate] Amount payable(if any): $ 26 Order under section 55 of the Development Act 1993 to remove work or notice or order under section 56 of that Act to complete development. In the case of an order under section 55- Date of notice of order: Terms of order: Building work (if any) required to be carried out: [attach in a schedule if appropriate] Amount payable (if any): $ In the case of a notice under section 56- Date of notice of order: Requirements of notice or terms of order: page 25

23 Building work (if any) required to be carried out: [attach in a schedule if appropriate] Amount payable (if any): $ 27 Proceedings under Division 2 of Part 11 (disputes and appeals) of the Development Act Date of commencement of proceedings: Date of determination or order (if any): Terms of determination or order (if any): 28 Notice under section 666b of the Local Government Act Name of council: Date of notice: Requirements of notice: Time for carrying out requirements: 29 Notice of declaration under the Housing Improvement Act Those particulars required to be provided- (a) the housing authority on a statement under section 60: (b) a council under section 23: 30 Notice under the Health Act Person or body giving notice: Date of notice: Requirements contained in notice: 32 Direction under section 28(5) of the Food Act 1985 prohibiting the use of unclean or insanitary premises for the manufacture, transportation, storage or handling of food for sale. Date direction given: Name of council or other authority giving direction: Requirements of direction: Date or notice: Name of authority: 33 Notice under section 40 of the Country Fires Act Date of notice: Name of authority giving notice: Requirements of notice (as stated therein) page 26

24 34 Notice under Section 48 or 58 of the Animal and Plant Control (Agricultural Protection and Other Purposes) Act 1986 for the destruction or control of animals or plants. Date of Notice: Name of person giving notice: Description of area of land to which the notice applies (as stated therein): Requirements of notice (as stated therein): Amount payable (if any): $ Time within which payable (as stated in notice): Time for compliance with notice (as stated in the notice): 36 Notice under section 60 of the Animal and Plant Control (Agricultural Protection and Other Purposes) Act 1986 for costs of destruction or control of plants on road reserve. Date of Notice: Name of control board giving notice: Amount payable (as stated in the notice): $ Building indemnity insurance status under sections 33, 34 and 35 of the Building Work Contractors Act 1995: Details: page 27

25 Appendix E Standard letters: 1. Letter to owner that the Building Fire Safety Committee wishes to inspect premises Date [Insert name of property owner] [Insert name of property] [Insert postal address for property owner] Dear Sir/Madam [Insert property name, and property location] Building Fire Safety Inspection [Insert as appropriate - 'an authorised officer from the council' or 'an authorised officer from the Fire Services'] has inspected the fire safety of the above premises and reported to the [insert name of council or regional council area] Building Fire Safety Committee that the fire safety of the building is not considered adequate to protect the safety of the occupants should a fire occur in the building. Where the fire safety of a building is not considered adequate, a Building Fire Safety Committee is empowered under Section 71 of the Development Act to serve notice on the building owner requiring the owner to undertake actions to improve the fire safety to an adequate level. Before serving a Fire Safety Defect notice, the Building Fire Safety Committee wishes to inspect the above premises. Could you please ring [insert details] on [insert details] to arrange a convenient time for this inspection. Yours sincerely [Insert name of Chairperson] CHAIR BUILDING FIRE SAFETY COMMITTEE [Insert name of council or regional council area] page 29

26 Appendix E Standard letters: 2. Letter associated with issuing a Notice of Fire Safety Defect Date [Insert name of property owner] [Insert name of property] [Insert postal address for property owner] Dear Sir/Madam [Insert property name, and property location] Building Fire Safety Notice The [insert name of council or regional council area] Building Fire Safety Committee inspected the fire safety of the above premises on [insert date]. The Building Fire Safety Committee determined that the fire safety of the building is not adequate to protect the safety of the occupants should a fire occur in the building. Where the fire safety of a building is not considered adequate, a Building Fire Safety Committee is empowered under Section 71 of the Development Act 1993 to serve notice on the building owner requiring the owner to undertake actions to improve the fire safety to an adequate level. The [insert name of council or regional council area] Building Fire Safety Committee met on [insert date] to consider appropriate action. In this case the Building Fire Safety Committee resolved to serve you with the attached Notice of Fire Safety Defect. The Notice of Fire Safety Defect requires you to report within two months to the Building Fire Safety Committee on the work or other measures necessary to ensure that the fire safety of the building is made adequate. During that period, you may make representation(s) to the Building Fire Safety Committee about the fire safety of the building and the work or other measures to be carried out. If you dispute any of the details of this notice, you have 14 days in which to lodge an appeal with the Registrar of the Environment Resources and Development Court. For more information contact the Court administration on Yours sincerely [Insert name of Chairperson] CHAIR BUILDING FIRE SAFETY COMMITTEE [Insert name of council or regional council area] page 31

27 Appendix E Standard letters: 3. Letter associated with issuing a Notice of Building Work Required Date [Insert name of property owner] [Insert name of property] [Insert postal address for property owner] Dear Sir/Madam [Insert property name, and property location] Building Fire Safety Notice A Notice of Fire Safety Defect was issued on the above premises on [insert date]. The Notice required that you report to the Building Fire Safety Committee on work or other measures necessary to ensure that the fire safety of the building is made adequate. Following an inspection of the above premises on [insert date] the [insert name of council or regional council area] Building Fire Safety Committee met on [insert date] to consider appropriate action. The Building Fire Safety Committee has considered all reports or representations made by you, or on your behalf, in relation to the fire safety of these premises, and has resolved to serve you with the attached Notice of Building Work Required. This notice requires you to undertake the scheduled building work within the time prescribed, to ensure that the fire safety of the building is made adequate. If you dispute any of the details of this notice, you have 14 days in which to lodge an appeal with the Registrar of the Environment Resources and Development Court. For more information contact the Court administration on Yours sincerely [Insert name of Chairperson] CHAIR BUILDING FIRE SAFETY COMMITTEE [Insert name of council or regional council area] page 33

28 Further information For further information and enquiries on the integrated planning and development assessment system or assistance in regard to development applications, contact your local Council. Additional details can also be found in the following publications: Guide to South Australia's Integrated Planning and Development Assessment System; Guide to the Assessment of Major Developments or Projects; Guide to Development Assessment; Guide to Crown Development; Guide to Preparing Plan Amendments; Guide to Council Building Inspection Policies. Available from: Planning SA Level 5, 136 North Terrace GPO Box 1815, Adelaide SA 5000 Phone (08) or Planning SA's Internet site page 34