St. Cloud HRA Request for Proposal

Transcription

1 REQUEST FOR INSURANCE PROPOSALS Request for Proposal for Property and General Liability Insurance The Housing and Redevelopment Authority of St. Cloud, Minnesota (ST. CLOUD HRA) is requesting sealed proposals for liability, property, boiler and machinery, electronic data processing equipment and media, and motor vehicle coverage. Coverage will be for a three-year term commencing September 1, Sealed proposals will be received at the office of the ST. CLOUD HRA, 1225 W St. Germain Street, St. Cloud, MN until 5:00 p.m., June 23, Quotations shall be firm for 60 days after the opening of proposals. Companies submitting proposals should be prepared to offer binders or extend coverage immediately upon notice to prevent any loss of coverage, which may result through change of carrier. Each proposal shall be sealed and endorsed with the name of the proposer and plainly marked Proposal for Insurance: ST. CLOUD HRA. Proposals are to include the name of the insurance company with which the insurance will be placed. Insurance company must have a Policyholder s Rating of A- or better. Agents and companies must be duly licensed for business in the State of Minnesota by the Minnesota Department of Insurance. Specifications and instructions may be obtained at the ST. CLOUD HRA office during normal business hours at the address above. A recommendation will be submitted to the Board of Commissioners for action at its regular scheduled meeting to be held on July 23, 2014 if deemed necessary by the ST. CLOUD HRA Executive Director. The ST. CLOUD HRA reserves the right to reject any and all proposals, to waive informalities in proposals and to accept the proposal(s) deemed to be in the best interest of the ST. CLOUD HRA. Sandy Hunter Administrative Services Manager

2 REQUEST FOR PROPOSAL SPECIFICATIONS 1. The ST. CLOUD HRA will receive sealed proposals at 1225 W St Germain Street, St. Cloud, Minnesota until 5:00 p.m., June 23, 2014 for the following specified insurance: I. Commercial Property Coverage II. Boiler and Machinery Coverage III. Inland Marine Coverage IV. Comprehensive General Liability V. Minnesota Fire Safety Surcharge VI. Auto/Fleet Coverage VII. Data Processing Equipment Coverage VIII. Commercial Crime Coverage 2. All RFPs must be sealed and marked Proposal for Insurance: ST. CLOUD HRA. Failure to meet the specifications contained herein may be cause for the rejection of a proposal. 3. Each proposal must contain the full name or names of the parties making the proposal and all persons interested therein. Each RFP respondent shall state in their proposals the names of the insurance company or companies and/or program in which they propose to provide the coverage. Respondents may make separate property and fleet quotes, but combined quotes are preferred. It is also encouraged to quote different deductibles for the ST. CLOUD HRA S consideration, but you must quote the specified deductibles. 4. Respondents shall note any differences in detail on an attachment between bid specifications and bid response. The ST. CLOUD HRA reserves the right to consider such exceptions before awarding the contract. The ST. CLOUD HRA has enclosed specifications of its current coverage and preference will be given to quotations that are as comparable as possible to the current policy. 5. The effective date of the policy or policies must be September 1 st unless otherwise directed by the ST. CLOUD HRA. The respondent shall outline in the proposal whether premium audits will be required. 6. Coverage shall be written with a responsible company or companies, each of which is qualified and/or licensed in the State of Minnesota. All carriers must carry a current A.M. Best Rating of A- or better. The financial condition of the company or companies shall be subject to the approval of the ST. CLOUD HRA. Respondents must include a list of all public entities located in Minnesota insured by the proposing agent. 7. The agency submitting a proposal must provide evidence of the ability to provide effective local claims administration and services to the ST. CLOUD HRA. The proposal shall include a synopsis of agency operations and a certificate verifying errors and omissions coverage for the agency in the minimum amount of $1,000,000.

3 8. Proposals submitted to or received by the ST. CLOUD HRA shall impose no liability or obligation upon the ST. CLOUD HRA and the ST. CLOUD HRA reserves the right to request future bid proposals at its discretion. 9. The ST. CLOUD HRA reserves the right to reject any or all RFPs; to waive any and all irregularities in a RFP; and to accept that RFP or combination of RFPs which, in its judgment, is the most favorable to the ST. CLOUD HRA. 10. In reviewing the RFPs and awarding the contract for insurances, the ST. CLOUD HRA reserves the right to consider all elements related to the RFP, including, but not limited to, the rating and financial condition of the prospective insurance company or program; the responsibility and experience of the respondent, its agents and representatives; and the services to be provided by the insurance company, the respondent, and its agents or representatives. 11. Loss prevention services (including the number of loss prevention specialists available to public entities), claims handling, and other services available to the ST. CLOUD HRA should be outlined in the proposal and be applicable to all coverage. 12. The successful insurer shall deliver the policy or policies of insurance or binders for such policy or policies of insurance covering the hazards named herein to the ST. CLOUD HRA within thirty (30) days following the notice of the award of the contract or the effective date of coverage, whichever comes first. 13. The ST. CLOUD HRA will make every attempt to reply to reasonable information requests. Any discrepancies in or omissions from these specifications or questions regarding their meaning should be reported to Sandy Hunter, ST. CLOUD HRA, The ST. CLOUD HRA will attempt to answer requests, questions or comments within a reasonable period of time and will send copies to all prospective respondents of record. 14. Each respondent must comply with all requirements of law pertaining to contracts with the ST. CLOUD HRA.

4 REQUEST FOR PROPOSAL COVERAGE PROPERTY COVERAGE Blanket coverage on Building and Content/Auxiliary Buildings should be afforded on a replacement cost basis with an Agreed Amount Clause per schedule of valuations. The values below represent 100 percent replacement values and should be used in determining their average rate and total premium. Coverage amounts will be adjusted annually to reflect subsequent annual valuations and it is understood that a premium adjustment for the revised amount will be allowed. Coverage should be on a Special form basis. Each occurrence deductible of $5,000 with an alternate for $10,000. Property Locations: 1. St. Cloud HRA Office Floor space: 10,499 square feet 1225 W St. Germain St. Construction: Brick St. Cloud, MN Year built: 1951; Rehab 2001 Value: $1,180,579 Content/Aux Bldgs: $236,114 Claims History: Bus Liability: $1,500, $0 Aggregate: $2,000,000 Also to include Automobile Liability, Open Meeting Law for Public Officials and Workers Compensation Policy for FTE and PTE. Sprinkling system in basement only; monitored alarm system. 2. Brownstones Family Housing Floor space: 15,864 square feet th /403 8 th Ave N Construction: Brick/Masonry St. Cloud, MN Year built: /3 BR townhomes Value: $2,444,600 Content/Aux Bldgs: $111,400 Claims History: Bus Liability: $3,000, $0 Aggregate: $6,000,000

5 3. Creeks Family Housing Floor space: 36,786 square feet rd St S Construction: Brick/Masonry St. Cloud, MN Year built: /3 BR townhomes Value: $3,186,100 Content/Aux Bldgs: $0 Claims History: Bus Liability: $3,000, $0 Aggregate: $6,000,000 Smoke alarms/co2 detectors 4. Eastwood Apartments Floor space: 16,964 square feet rd St NE Construction: Masonry Veneer St. Cloud, MN Year built: 1982; 2003 Rehab 18 units Value: $1,311,199 Auxiliary: $18,366 Claims History: Bus Liability: $1,000, $0 Aggregate: $2,000, Empire Apartments Floor space: 54,000 square feet 54 4 th Ave Construction: Brick/Masonry St. Cloud, MN Year built: single units Value: $7,256,100 Content/Aux Bldgs: $38,600 Claims History: Bus Liability: $2,000, $0 Aggregate: $4,000, $3, (BI Liability) 2013 $ (BI Liability) New windows 2013; new boiler Germain Towers Apartments* Floor space: 84,590 square feet 54 4 th Ave Construction: Brick/Masonry St. Cloud, MN Year built: 1919; Rehab single units Value: $9,095,045 Content/Aux Bldgs: $135,372 Bus Liability: $1,500,000

6 Claims History: (Germain Towers) 2011 $0 Aggregate: $2,000,000 New roof 2007 * Ground floor space occupied by adjacent theatre office owned by the City of St. Cloud; 3,000 sq. ft. Theatre and apartment connected Germain on right, Paramount Theatre on left. Sprinkling system in building. Smoke alarms/co2 detectors 7. Grace McDowall Apartments Floor space: 79,848 square feet 1525 Northway Drive Construction: Joisted Masonry St. Cloud, MN Year built: single units Value: $9,197,389 Content/Aux Bldgs; included Claims History: Bus Liability: $1,000, $0 Aggregate: $2,000, Northway Townhomes Floor space: 15,199 square feet th St N Construction: Frame St. Cloud, MN Year built: BR units Value: $2,017,908 Content/Aux Bldgs: $133,472 Claims History: Bus Liability: $1,000, $0 Aggregate: $2,000,000 9.Riverside Apartments Floor space: 62,631 square feet 101 Riverside Dr SE Construction: Frame St. Cloud, MN Year built: 1975; Rehab /2 BR units Value: $5,439,030 Content/Aux Bldgs: $55,199 Claims History: Bus Liability: $2,000, $0 Aggregate: $3,000,000

7 10. Swisshelm Village One Apartments Floor space: 39,268 square feet 316 Laudenbach Court Construction: Frame St. Cloud, MN Year built: /3 BR units Value: $3,110,758 Content/Aux Bldgs: $426,959 Claims History: Bus Liability: $2,000, $0 Aggregate: $4,000, Swisshelm Village Two Apartments Floor space: 39,268 square feet 304 Laudenbach Court Construction: Frame St. Cloud, MN Year built: /3 BR units Value: $3,141,748 Content/Aux Bldgs: $163,117 Claims History: Bus Liability: $2,000, $0 Aggregate: $4,000, Westwood Village One Apartments Floor space: 37,159 square feet 770 Savanna Ave Construction: Frame St. Cloud, MN Year built: /3 BR units Value: $3,001,917 Content/Aux Bldgs: $488,049 Claims History: Bus Liability: $2,000, $0 Aggregate: $4,000, Westwood Village Two Apartments Floor space: 39,663 square feet 822 Savanna Ave Construction: Frame St. Cloud, MN Year built: /3 BR units Value: $3,017,473 Content/Aux Bldgs: $170,976 Claims History: (WW Village Two) Bus Liability: $2,000, $0 Aggregate: $4,000,000

8 14. Wilson Apartments Floor space: 87,696 square feet 41 3 rd Ave NE Construction: Brick/Masonry St. Cloud, MN Year built: single units Value: $9,678,700 Content/Aux Bldgs: $38,600 Claims History: Bus Liability: $1,000, $0 Aggregate: $2,000,000 New boilers and windows

9 15. SCATTERED SITE HOUSES 40 family homes Built Claims History: 2011 $0 Value: $7,921,300 Content/Aux Bldgs: $38,600 Bus Liability: $1,000,000 Aggregate: $2,000, Improvements to 40 family homes: Roofs 11* Windows 7* Siding 1* Gutters 2* *All other homes not in need. Includes: Cedar Ridge Townhomes Floor space: 14,496 square feet 14 th St N Construction: Frame St. Cloud, MN Year built: 1992 New windows BR units Includes: Flintwood Townhomes Floor space: 14,484 square feet Flintwood Dr Construction: Frame St. Cloud, MN Year built: 1982; Rehab 2012 New windows two/three BR units Includes: Quarry Ridge Townhomes Floor space: 14,345 square feet Quarry Rd Construction: Frame St. Cloud, MN Year built: 1992 New windows BR units

10 INSURANCE SPECIFICATIONS Employee Dishonesty - $25,000 ($250 deductible) Inland Marine Computer Property - The limit of coverage to be provided is $10,000. This coverage should incorporate an occurrence deductible of $500 with an alternate for $1,000. Ordinance & Law Coverage - $100,000 Limit Comprehensive General Liability (Includes Volunteer Workers Coverage): Bodily Injury/Property Damage Each Occurrence $1,000,000 General Aggregate Limit (Other than Products) $2,000,000 Products-Completed Operations Aggregate Limit $2,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence Limit $1,000,000 Fire Damage Limit (Any one fire) $ 100,000 Medical Expense Limit (Any one person) $ 5,000 Stop Gap Limit $1,000,000 Employee Benefits Limit $1,000 deductible $1,000,000 Public ST. CLOUD HRA Errors & Omissions Legal Liability Each Loss $1,000,000 Aggregate Each Annual Policy Year $3,000,000 (For 21 FTE Employees) Claims History: Property/General Liability 2011 $0

11 REQUEST FOR PROPOSAL - INSURANCE RFP FORM INSTRUCTIONS Complete an RFP form for each carrier for which you are submitting a quote. Enter coverage limit and/or deductible where different. Attach additional explanation where necessary. INSURANCE CARRIER/PROGRAM: A.M. BEST RATING (Carrier or Reinsurer): FINANCIAL SIZE CLASS: PREMIUM SUMMARY: DEDUCTIBLE ANNUAL PREMIUM IF APPLICABLE MM/DD/YY - M/DD/YY I. Bldg & Content/Aux Bldgs Coverage $ $ II. Boiler & Machinery Coverage $ $ III. Inland Marine Coverage $ $ IV. Comprehensive General Liability $ $ V. Business Auto/Fleet Coverage $ $ VI. Data Processing Equipment $ $ VII. Commercial Crime Coverage $ $ VIII. Umbrella $ $ Total Annual Premium $

12 RESPONDENT INFORMATION: Name: Company: Address: City: State: Zip: Telephone: ( ) Fax: ( ) I (we) hereby certify that I (we) are duly authorized and licensed representatives of (company) and are legally permitted to make this quote for insurance coverage to the ST. CLOUD HRA, and will enter into an agreement and/or binder for coverage with the ST. CLOUD HRA on or before [date] for coverage to be effective [date] if awarded the quote for coverage in writing by [date]. Signed: Title: Date: