Request for Quote. LETTERING REPLACEMENT At Tulsa International Airport

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1 Request for Quote LETTERING REPLACEMENT At Tulsa International Airport 7777 East Apache Street Room A217 Tulsa OK Attn: Mark Soltero Airports Facilities Engineer Office (918) October 19 th, 2015

2 Summary and Background The Tulsa Airports Improvement Trust (TAIT) is currently accepting proposals to design, fabricate and replace the Airport s outdoor lettering installed on three (3) masonry walls (see attachment for locations and current lettering). The purpose of this Request for Quote (RFQ) is to solicit proposals from various companies based on criteria listed herein, and select the company who best represents the direction TAIT wishes to go. 1. PROPOSAL GUIDELINES This Request for Proposal represents the requirements for an open and competitive process. Proposals will be accepted until 5pm CST October 30 th, Any proposals received after this date and time will be returned to the sender. All proposals must be include the official agent or representative of the company submitting the proposal along with a phone number. All costs must be itemized to include an explanation of all fees and costs. Contract terms and conditions will be negotiated upon selection of the winning bidder for this RFP. All contractual terms and conditions will be subject to review by TAIT legal section and will include scope, budget, schedule, and other necessary items pertaining to the project. 2. PROJECT DESCRIPTION Project Description: TAIT is seeking a contractor to develop an aesthetically pleasing, attractive and modern sign to complement the recent Airport modernizations. The selected proposal will be responsible for the removal of existing lettering, fabrication and installation of new sign. 3. PROJECT SCOPE The scope of this project includes all design, development, removal of existing lettering, fabrication and installation of new signs. The selected bidder will be responsible for submitting drawing(s) of the proposed replacement sign and either an architectural rendering or Photoshop image of the sign against its intended background The following criteria must be met to achieve a successful project: Visually and aesthetically pleasing design Consistency of design across all three locations Accommodate landscape lighting (NIC) 4. Quotes Shall Be Due: Quotes shall be received by the airport on or before the close of business November 30 th, 2015 Quotes must be delivered to:

3 Tulsa Airports Improvement Trust 7777 E Apache Street, Room 217 Tulsa, OK Attention: Mark Soltero Airports Facilities Engineer 7777 E Apache Tulsa, OK (918) The sealed envelope containing your quote shall show the name of proposer and must be clearly marked in the left lower corner TUL LETTERING REPLACEMENT. Any quote or unsolicited amendments to a quote received after the closing date and time will not be considered and will be returned unopened. The TAIT method of selection for contractors will meet the TAIT purchasing policy, be professionally acceptable, ensure maximum open and free competition and avoid any suggestion of unfair or unethical practices. TAIT generally intends to select the contractor offering the lowest price. However, other factors including but not limited to contractor reputation, experience, expertise and capabilities may supersede selection based on price. The contractor will be required to provide insurance according to the following: 5. SP INSURANCE AND INDEMNIFICATION: Before the execution of the Contract, the Contractor shall obtain all insurance required under this section. The Contractor shall not allow any Subcontractor to commence Work until the Subcontractor has also obtained insurance applicable to his Work, including Workers Compensation and Employer s Liability coverage, which is acceptable to the Contractor. The Contractor shall maintain insurance throughout the life of this Contract including the guarantee and maintenance periods. The Contractor, its principals, partners, employees, agents, representatives, successors or assigns, hereby agree to protect, defend, save harmless and indemnify Owner, the Tulsa Airport Authority, the City of Tulsa, their Trustees, Councilors, officers, employees and authorized representatives or their successors against any loss, cost, damage, suits, expense, judgment or liability of any kind whatsoever, from or by reason of or on account of, as a result of Work or activities of any nature whatsoever arising directly or indirectly under this Contract, including any claims for injury to person or property or death to the party or to employees of the Contractor, the Subcontractors or its principals or of TAIT, the Tulsa Airport Authority or the City of Tulsa. The Contractor shall purchase and maintain in full force during the life of this Contract, Commercial General Liability insurance as shall protect TAIT and the Contractor against losses

4 which may result from claims for damages for bodily injury, including accidental death, as well as from claims for property damages, which may arise from any operations under the Contract, whether such operations be those of the Contractor, a Subcontractor or anyone directly or indirectly employed by either of them. Commercial General Liability insurance shall meet the requirements set forth below LANDSIDE PROJECT Commercial General Liability $1 Million Per Occurrence/$1 Million Aggregate, including Premises Operations; Products and Completed Operations; Blanket Contractual (including Provisions for Contractor s Obligations); Personal and Advertising Injury. Auto Liability, including all owned hired and non-owned automobiles $1 Million Combined Single Limit All required coverage, underwritten on an occurrence basis, must be provided by an insurance company licensed to do business in the State of Oklahoma with an AM Best rating of A-VII or better. Contractor may use an excess policy or umbrella to reach required limits. TAIT, the Tulsa Airport Authority and the City of Tulsa, their trustees, councilors, officers and employees shall be named as additional insured on all policies except Workers Compensation and Employer s liability coverage. Certificate(s) of insurance, on a form satisfactory to TAIT, shall be completed and submitted with the Contract to be approved by TAIT. In addition to the insurance required above, the Contractor shall obtain, at its expense, an Owner s and Contractors Protective Insurance policy covering the Work to be performed by the Contractor for the Owner specifically naming TAIT, the Tulsa Airport Authority and the City of Tulsa as insured with the same limits as set forth for the Project category identified and set forth above. The Contractor shall also purchase and maintain during the life of this Contract, Worker s Compensation insurance as required by law for all employees who will Work on this Project and Employer s Liability with a minimum of $100,000 per accident; $100,000 for disease any one employee; and $500,000 for disease any one occurrence. If any Work is provided by

5 Subcontractors, the Contractor shall require each Subcontractor to provide similar Workers Compensation and Employer s Liability insurance coverage. Contractor s insurance policies shall contain a Waiver of Subrogation in favor of TAIT, the Tulsa Airport Authority and the City of Tulsa. Each certificate of insurance required hereunder SHALL state that TAIT will be notified in writing of any alteration, modification, cancellation, nonrenewal or expiration of the insurance policy not less than thirty (30) days prior to the effective date thereof. The Contractor shall obtain similar or greater insurance prior to the expiration or termination of any existing insurance contract. The insurance described herein is intended to fully protect TAIT, the Tulsa Airport Authority, the City of Tulsa, their trustees, councilors, officers, servants, employees and authorized representatives or their successors, the Contractor and Subcontractors from any loss whatsoever arising from Contractor s operations. The Contractor and the company issuing such insurance shall prosecute and defend all court actions at no expense to the Owner or to other named insured. Attachments (5) 1 - Sign Locations 2 - Image of sign at location Image of sign at location Image of sign at location 3 5 Letter Sample

6 Project contingent upon Tulsa Airports Improvement Trust Board management approval and Notice to Proceed. Quote Form Must be included with Submitted Quote Tulsa Airports Improvement Trust Attn: Mark Soltero 7777 E. Apache Street, Room A217 Reference: Tulsa International Airport -- Lettering Replacement Company Name and type of entity: Minority Business: Yes No Contact: Address: City State Zip address: Phone: Fax: I certify that I have fully examined and carefully prepared the proposal from the plans and/or specifications provided:

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