What information we collect and how we collect it.

Transcription

1 Texas Society of Association Executives Privacy Policy Effective September 1, 2015 This privacy policy applies to the website located at which is owned and operated by the Texas Society of Association Executives (TSAE). It governs TSAE collection, use and disclosure of non-public personal information ("NPPI"), defined below, received from our current and former members and prospects or collected by us concerning our current and former members and prospects. We reserve the right to modify this privacy policy at any time, so please review it frequently. If we make changes to this policy, we will change the date above. If we change this policy in a way that allows us to use your NPPI in a materially different manner, we will notify you here, by , or by means of a notice on our homepage prior to the change becoming effective, and we will obtain your opt-in consent before using your NPPI in such a materially different manner. We take the privacy and security of your NPPI seriously and believe it is important that you understand: What information we collect, and how we collect it; How we use information we collect; With whom we share collected information; What choices you have regarding the use of the information we collect; and The types of security we use to protect the information we collect. What information we collect and how we collect it. We collect the following categories of NPPI: (i) information you provide, such as your contact information; (ii) information about your transactions with us; (iii) information you provide to fulfill a transaction you request, such as dues renewal, order fulfillment, sponsorship agreements. Non-public personal information NPPI includes any information: (i) you provide to obtain a product or service; (ii) about you resulting from any transaction involving a product or service; or (iii) that we otherwise obtain about you in connection with providing a product or service that you request. This type of information does not include information that is collected anonymously or for the purpose of tracking movement on our website. In order for you to access many of the products and services offered through this site, you may be required to provide us with NPPI, such as: Name; Street or postal address; address; Phone number; Your organizations name and address Date of birth; Debit or credit card number, expiration date and security code. This information is used to identify you, complete your requests for products or services, facilitate requests for other products or services, and for customer service fulfillment.

2 Categories of information we disclose TSAE may disclose the NPPI we collect about you, described above, to our affiliate members and prospects, as described below, and as otherwise permitted by law. (i) To affiliates and service providers that sponsor our education and networking events; that sponsor a TSAE product; that purchase a product you have provided the information for such as our Meetings Profile Report created bi-annually. These companies are authorized to use your NPPI for contact and marketing purposes as authorized by you. TSAE never shares an electronic list of s for any purposes. s are in print only in the TSAE Member Directory and the TSAE Meetings Profile.. Selected NPPI, such as your debit or credit card numbers, expiration dates and security codes are immediately encrypted. TSAE does not sell, rent or otherwise disclose your NPPI to third parties except as explained in this privacy policy and as permitted by law. We may share aggregated information (i.e., collective information about you and other customers, but not specifically identifiable to you) and other deidentified or anonymous information we collect with third parties for the benefit of TSAE in analysis and member benefit studies. Why we need your address We use your address to: Send you information on the status of your transaction; Contact you if we need your assistance to complete the transaction; Send you newsletters, and other customer related material as permitted by law. TSAE has a zero tolerance policy for abuse. If you receive unsolicited s from TSAE, please report it to us at info@tsae.org. We are not responsible for communications you may receive from unaffiliated third-parties. If you contact us by , we will respond by . What choices you have regarding the use of your information correspondence. You may opt out of receiving s from us in one of two ways: 1. If you subscribe to the service online, you may "uncheck" the box next to the offer on the online form you complete; or 2. Click on the 'unsubscribe' link in the you receive. When you unsubscribe, you will receive an confirming your decision to opt out. Confirmations. You may not opt out of confirmation messages and messages that are part of the service to which you are subscribed. They are designed to confirm your identity and your decision to enter into a transaction. Confirmation s often contain important instructions about your transaction. If you do not wish to receive confirmation s, do not sign up for services or products on this website.

3 Your access to identifying NPPI If you want to delete your identifying NPPI, including your address, or if you no longer are interested in a service found on this website, you may request deletion of your identifying NPPI or deactivation by contacting customer service at info@tsae.org. We will retain your information for as long as your account is active or as needed to provide you services. In the event that certain information cannot be deleted (because, for example, the information is being retained to document compliance or to ensure that TSAE.org can enforce its legal rights), we may not delete such information. Information entered on the TSAE.org website will be automatically updated each time you renew your membership or request a different service. In addition, we will deactivate your account when you send such a request to info@tsae.org Please note that deactivation of your account will not necessarily result in the deletion of your NPPI. TSAE.org reserves the right to disclose your NPPI, including your address, without notice or your consent: 1. To comply with federal, state or local laws, rules and other applicable legal requirements; or 2. To comply with a properly authorized civil, criminal, or regulatory investigation, or subpoena or summons by federal, state or local authorities; or 3. To respond to judicial process or government regulatory authorities having jurisdiction over Credit.com for examination, compliance, other purposes as authorized by law; or 4. To enforce our Terms of Service; or 5. To permit us to pursue available remedies or limit the damages that we may sustain; or 6. For any other purpose permitted by applicable law. This privacy policy applies to This privacy policy applies only to the website and the users of the website. It does not apply to any other website whether it is a website that you may link to, or a website that may link to this website. Tsae.org is not responsible for the privacy practices on any other website or of any other entity or person. We encourage you to learn about the privacy policies of any website you visit and the companies that operate them. Social Media Our website offers publicly accessible blogs and/or community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. You have the option to post comments on our blog page through a third-party platform. These platforms are managed by a third-party application that may require you to register to post a comment. We do not have access or control of the information posted to the blog. You will need to contact or login into the third-party application if you want the personal information that was posted to the comments section removed. To learn how the third-party application uses your information, please review its privacy policy. Our website includes social media features, such as the Facebook Link, Twitter Link, LinkedIn Link, and You Tube Link to give you quick access to our social media pages and videos. These features may collect your IP address, which page you are visiting on our website and may set a cookie to

4 enable the feature to function properly. Social media features and are either hosted by a third party. Your interactions with these features are governed by the privacy policy of the company providing them. Privacy policies and unaffiliated third-parties We do not permit third parties to collect NPPI on our website, but our website does include links to third-party websites, services and products, and when you link to a third-party website, the thirdparty website's privacy policy applies. Because this privacy policy applies only to the tsae.org website, it may be different from the privacy policies of the unaffiliated third parties to whom your NPPI is disclosed when you visit another site from our website. Tsae.org urges you to review the privacy policies of every website you visit where you are required to disclose your NPPI to obtain a product or service. Your use of this website By using this website, you represent to us that you are an adult under the laws of the jurisdiction where you reside and that you have had an opportunity to review the terms of this privacy policy and the Terms of Use posted on this website. Do not use this website or disclose any NPPI if the terms of this privacy policy are not acceptable to you or if you do not agree to all provisions of our Terms of Use. Contact us If you have questions or concerns regarding this policy, contact customer service at info@tsae.org or by mail at the address set forth below. TSAE 8200 N Mopac Expwy, Suite 185 Austin, TX Security Tsae.org is a DigiCert secured website and uses a DigiCert SSL Certificate for encryption. Customer data is securely transmitted by tsae.org to unaffiliated third parties as permitted by this privacy policy or by law and to service providers through a combination of encryption techniques and other privacy protection measures. Selected NPPI submitted through the tsae.org website, such as your payment card data, are encrypted. Tsae.org also maintains and enforces strict internal policies to protect NPPI from unauthorized access by employees or third parties. When you submit information to tsae.org through our website, you should be aware that your information is transmitted across the Internet and that no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, we cannot guarantee its absolute security. Although we take reasonable security measures to protect your information when we receive it, you also need to ensure you take appropriate steps to protect your information. If you have any questions about security on our website, you can contact us at info@tsae.org. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please notify us of the problem as soon as possible by contacting us in accordance with the "Contact

5 us" section above (note that if you choose to notify us via physical mail, this will delay the time it takes for us to respond to the problem). Behavioral Targeting We partner with third-party advertising networks to display advertising on our website. Our network partner uses cookies and Web beacons to collect non-personally identifiable information about your activities on this and other websites to provide you targeted advertising based upon your interests. If you wish to not have this information used for the purpose of serving you targeted ads, you may opt out by clicking here. Please note this does not opt you out of being sent advertising. You will continue to receive generic ads. Terms Used in This Statement Encryption Tsae.org uses encryption to secure selected NPPI such as payment card data. Encryption is a way to scramble data to make it unreadable to anyone other than the intended recipient. If it is intercepted by a third party while traveling over a network, it cannot be read. Only the persons sending and receiving the encrypted data have a key to unscramble the data and make it readable. Tsae.org uses industry standard SSLencryption. Secure Sockets Layer Secure Sockets Layer is the industry standard method for protecting website communications by encrypting information, thus making it unreadable to anyone except the holders of the keys used to read the information. Tsae.org uses the SSL protocol to capture selected NPPI, such as your credit card numbers, via the Internet. SSL Certificate A SSL Certificate binds an entity to a pair of electronic keys that can be used to encrypt and sign digital information. A SSL Certificate makes it possible for you to verify that we have the right to use a given key, helping to prevent others from using phony keys to impersonate us. For more information about our certificate contact info@tsae.org to request a copy of DigiCert certificate.