Exhibit B.1 COST BID WORKSHEET

Transcription

1 Exhibit B.1 COST BID WORKSHEET Small Containers 4 MM (26 Capacity) 8 MM (40 Capacity) CD-ROM Laser Disk (10 capacity) Single Tape (One (1) DLT or two (2) 4mm) Extra Small/Small Utility (7 W x 4 ¾ H x 6 L) Monthly Per Unit Medium Containers 3480/3490/3590 (20 Capacity) 9840 (20 Capacity) DLT (20 Capacity) Data Cartridge /Streamer (20 capacity) Plastic Transport (10pk turtle case) Medium/Small Utility (7 W x 4 ¾ H x 15 L) Multi Media Containers (20pk w/interchangeable insert) Large Containers Document Boxes (13 W x 11 H x 16 L) 3480/3490/3590 (40 Capacity) 3480/3490/3590 (48 Capacity) 9840 (48 Capacity) Pendaflex (20 W x 10 ½ H x 16 L) 3420 Tape (9 Capacity)

2 Exhibit B.1 COST BID WORKSHEET Runs Per Month Per Run Monthly Sub (C) Number of Months (D) I. Transportation [Zone 1 = Pick-up/delivery to customer sites located within a zero (0) up to and including fifty (50) mile radius of any vendor owned, leased, or utilized facility]. 1. Pick-up/Delivery - per month Dedicated (Sunday -Saturday, including holidays) 2. Pick-up/Delivery - per month Shared (Sunday Saturday, including holidays) * 9 * 9 3. Critical Runs Emergency Runs Month (E) * Bidders must enter the number of customer runs located within this zone. See Exhibit B.3 Bid Worksheet Instructions Sub Section I II. Storage Space Square Feet Per Unit Monthly Sub (C) Number of Months (D) 9 Month (E) Material/Manual Storage (Per Square Foot) 25 9 Sub Section II Quantity All Accounts Per Hour Sub (C) Number of Events (D) (E) III. Media/Material Search 1. Search (1 Hour Minimum Per Event) Sub Section III Sections I-III Notes: Overhead shall not exceed five (5) percent. *For the purpose of evaluation, ground transportation will not be evaluated as part of this bid; the percentage quoted will be used to calculate total cost should ground transportation be required as noted in the SOW. Bid is not to exceed $30,000.00

3 Exhibit B.1 (continued) COST BID WORKSHEET XIII. Other Services and Supplies (as needed) 4MM Container 26 Capacity 8MM 40 Capacity 3480/3490/ Capacity 3480/3490/ Capacity 3420 Tape 9 Capacity Capacity Capacity Capacity DLT 20 Capacity Document Containers Transportation Containers Media Transport Carts 240 Capacity Media Transport Carts 480 Capacity Miscellaneous Storage Containers Plastic Transport 10 Pack Turtle Case Multi Media Containers 20 pack w/interchangeable Insert Data Cartridge Streamer 20 Capacity Laser Disk 10 Capacity Optical Disk Container 4MM Tape Media 8MM Tape Media 3490 Tape Media 3590 Tape Media 9840 Tape Media CD ROM /DVD Media DLT/LTO Tape Media Combination Locks Key Locks Purchase Per Unit Monthly Lease Per Unit

4 Exhibit B.2 COST SUMMARY The Bidder proposes to furnish all labor, materials, and equipment necessary to perform OFFSITE TAPE MEDIA STORAGE AND RETRIEVAL SERVICES in accordance with the specifications described in Exhibit A. Bidders shall provide a price quote for the 9 month period, March 1, 2013, through December 31, Please review the instructions (Exhibit B.3) before completing. Do not deviate from these instructions. TERM COST *GRAND TOTAL: $ * The Grand is the Bidder s final bid amount. (Representative s Signature) (Date) PLEASE TYPE/PRINT: Representative s Name: Representative s Title: Company Name:

5 Exhibit B.3 COST BID WORKSHEET INSTRUCTIONS 1. INTRODUCTION a. The Data is to include all costs to the CDCR for the 9 month period from March 1, 2013 through December 31, Such costs include, but are not limited to, consideration of one-time costs; continuing costs; and rate escalation as they specifically relate to the service to be obtained. b. The quantities listed on the cost sheets are estimated for purposes of evaluating the bidders. The CDCR does not guarantee a minimum or maximum number of media to be stored or transported. c. An award of the Agreement, if made, will be to the responsive and responsible bidder who meets all requirements of the bid, and submits the lowest net cost to the CDCR. d. All Bid Work Sheets must be completed with clear legible figures in accordance with the following instructions: I. Closed Storage and Transport Container/Handling Identify the monthly handling cost for each type of container. II. Transportation Determine the number of pickups ( runs ) each month. Enter the total number of runs in the appropriate box in column for the quantity of Dedicated and Shared Pick-up/Delivery. 1. Pickup/Delivery (Dedicated) Multiply the Runs Per Month by the Per Run, to obtain the Monthly (C); then, multiply the cost by 9 months (D) to arrive at the 9 Month for the Year (E). Next, transfer the 9 Month to the Sub Section IV (E). 2. Pickup/Delivery (Shared) Multiply the Runs Per Month by the Per Run, to obtain the Monthly (C); then, multiply the cost by 9 months (D) to arrive at the 9 Month for the Year (E). Next, transfer the 9 Month to the Sub Section IV (E). 3. Critical Runs Multiply the Runs Per Month by the Per Run, to obtain the Monthly (C); then, multiply the cost by 9 months (D) to arrive at the 9 Month for the Year (E). Next, transfer the 9 Month to the Sub Section IV (E). 4. Emergency Runs Multiply the Runs Per Month by the Per Run, to obtain the Monthly (C); then, multiply the cost by 9 months (D) to arrive at the 9 Month for the Year (E). Next, transfer the 9 Month to the Sub Section IV (E).

6 5. For Transportation, add each 9 Month (E) together and apply the total to Sub Section V (E). III. Storage Space Material/Manuals/etc. Multiply the Quantity Per Month by the Per Unit, to obtain the Monthly (C); then, multiply the cost by 9 months (D) to arrive at the 9 Month for the Year 1 (E). Next, transfer the 9 Month to the Sub Section IV (E). IV. Media/Material Search For each search, multiply the Quantity by the Per Hour, to obtain the Sub (C); then, multiply the Sub by the Number of Events (D) to arrive at the total charge (E). Next, transfer the total to Sub Section X (E).. V. Other Services and Supplies This is as needed Provide monthly cost (if applicable) per unit per month for leased items, and per unit for one-time purchases. s for each item must include all charges, including the purchase or lease charges and all shipping, handling, and sales tax costs. Do not add these costs into the total year charges; they are not included in the price evaluation. 2. TOTAL and GRAND TOTAL COST a. On Exhibit B.1, Bid Work Sheet, add all Sub Sections I - III, Column E, and enter the sum in the final box, Sections I III. b. In Exhibit B.1, Bid Work Sheet, transfer the amount entered in the final box, Sections I III to Exhibit B.2, and submit with your bid in accordance with the instructions set forth in this SOW.