Administration Intelligence: Optimierung der BO Enterprise Administration [A4] Alexander Pröm Uetliberg,

Transcription

1 : Optimierung der BO Enterprise Administration [A4] Alexander Pröm Uetliberg,

2 Michaels fantastic journey in the BO Wonderland Alexander Pröm Uetliberg,

3 The Administration of one or more BO environments can be exhausting and needs time - It's got to be it, right? AGENDA Introduction The Customer: FEDRO / ASTRA The BO Administrator: Michael The Solution: 360 by G. B. & Smith Initial situation BO-Migration Brace yourself! An admin s daily life Let the reports burst Conclusion Slide 3

4 A fantastic kingdom. INTRODUCTION Slide 4

5 Beatiful (system) landscapes INTRODUCTION Slide 5

6 The BI Platform the inconvenient truth INTRODUCTION Slide 6

7 INTRODUCTION FEDRO / ASTRA Slide 7

8 INTRODUCTION FEDRO / ASTRA Swiss federal road office (Departement for environment, traffic, energy and communication) Founded in 1998 ~ 550 Employees Ensuring proper functioning of the national roads and main road network Slide 8

9 INTRODUCTION - FEDRO / ASTRA BI LANDSCAPE ASTRA Data Warehouse (Department for strategic IT) ~ 11 internal & external employees 2005: Starting setup for a DataWarehouse Data/Reports from 7 different business divisions Oracle & Teradata DBs BO XI 3.1 SP 6.3 (4-System-Landscape) Webi-Reports on Universes Slide 9

10 The hard facts INTRODUCTION - FEDRO / ASTRA BI LANDSCAPE 7 different business divisions x 26 different cantons x 3 different security levels (reader, editor, designer) + additional special groups = ~ 800 BO groups ~ 900 user from ASTRA & cantons (Police, civil engineering department, ) ~ 50 universes (~ 231 classes, ~ objects) ~ 8000 reports ~ 300 Instances Slide 10

11 INTRODUCTION - FEDRO / ASTRA BI LANDSCAPE BO XI 3.1 SP 6.3 BO BI 4.1 SP Slide 11

12 Starring INTRODUCTION - THE BO ADMINISTRATOR Name: Michael Age: ~ 30 Profession: BO BI Platform Administrator Hi Alex Responsabilities: Migration from BO 3.1 to 4.1 Securing BO-Operation BO Support and special services Slide 12

13 Starring INTRODUCTION BY G.B. SMITH Name: Greg Bernard Smith Age: unknown, appeard in 2007 Profession: BO Druid Responsabilities: Help the helpless, support the unsupported Name: 360 Suite Consistency: Pure magic Effect: Puts a smile on the BO Administrators face Durability: until infinity (or the next great update) Slide 13

14 INTRODUCTION BY G.B. SMITH Backup & Promote Slide 14

15 INITIAL SITUATION Migration-Project: XI 3.1 to BI 4.1 Migration-Project: Oracle to Teradata BO daily business: Configure BO-Platform Configure BO-Security BO Housekeeping BO Troubleshooting Distribution of Reports Slide 15

16 BO-MIGRATION BRACE YOURSELF!

17 A fast migration is never a good option (BOAK Session A2) WE MUST MIGRATE. Migrate! Now! Slide 17

18 It is not only setting up a new environment, a migration raises a lot of questions. BEFORE MIGRATION Slide 18

19 Can the BO standard tools answer the questions below? BEFORE MIGRATION Slide 19

20 Can the BO standard tools answer the questions below? BEFORE MIGRATION Slide 20

21 BO-MIGRATION BE PREPARED AND USE 360 VIEW Slide 21

22 KNOW YOUR BO-ENVIRONMENT(S)

23 Michael has no direct access to the BO-Server and has to count on his support partner and his timeslots for 10 minutes of his time we receive loads of possibilities with a simple installation INSTALLATION 360 VIEW Slide 23

24 Simply open 360 View in your browser through and login with Enterprise- or AD-Account 360 VIEW OVERVIEW Slide 24

25 HOW ARE MY USERS AND GROUPS STRUCTURED?

26 Manage your users and groups for one or more environments with one interface 360 VIEW USERS Slide 26

27 Get your Users & Groups documentation out of the box 360 VIEW USERS Slide 27

28 360 VIEW USERS Slide 29

29 HOW ARE MY FOLDERS AND REPORTS STRUCTURED?

30 View your folder- and report-structure. Create, delete, modify as you like 360 VIEW OBJECTS Slide 31

31 HOW ARE MY UNIVERSES AND RESTRICTIONS STRUCTURED?

32 Explorer your universes, connections and access-restrictions all in one 360 VIEW UNIVERSES & RESTRICTIONS Slide 33

33 Know your structures before you change something 360 VIEW UNIVERSES & RESTRICTIONS New reports and universes from external provider (BIAR-File) Import new universes and new reports Correct restrictions Change universe in Webi-Reports Slide 34

34 HOW DOES THE ACTUAL SECURITY CONCEPT LOOK LIKE?

35 Get information about all security settings in a nice matrix view or with a list of all explicit rights 360 VIEW SECURITY Slide 36

36 I WANT TO KNOW IF MY BO ENVIRONMENTS ARE CONSISTENT

37 360 VIEW COMPARE Slide 40

38 360 VIEW COMPARE Slide 41

39 360 VIEW COMPARE Slide 42

40 PROFIT FROM 360VIEW OUT-OF-THE-BOX-FUNCTIONS How was it? Thanks, that really saved time Slide 43

41 GET MORE INFORMATION WITH 360EYES Use your «eyes» I still have open questions Slide 44

42 FOR DEEPER INSIGHT USE 360 EYES Slide 45

43 DEEP(ER) INSIGHT INTO YOUR BO-ENVIRONMENT(S)

44 360eyes gives you a world full of possibilities to view and analyse every bit of your BO environment 360 EYES - KEY FEATURES Gathers ALL BO-Metadata Easy installation on BO Server Use existing databases to store and merge your BO-Data Load all your BO data within a data warehouse (documents, universes, security, Auditor data ) Query and analyze data using prebuilt universes and webi reports Compare all of your environments in one report See your BO environments evolve (create scheduled snapshots) Slide 47

45 Search through a load of information and get the insight you want SIMPLE WEBI REPORTS Slide 48

46 Use 360eyes to make complex analysis and give answers the unanswered questions WHAT WOULD YOUR ANSWER BE? User: «I heard there have been changes regarding the Webi-Calculation- Engine, are my reports affected?» Michael: «How do I find out which reports use specific functions / operators / merged dimensions?» Slide 49

47 Dive deep into your webi reports and gather «ALL» information out of them SIMPLE WEBI REPORTS Slide 50

48 Use 360eyes to make complex analysis and give answers the unanswered questions WHAT WOULD YOUR ANSWER BE? DB-Developer: «As we are migrating from Oracle to Teradata, how are the Webi-Reports influenced? (DB language)» Michael: «I know there are some reports with custom-sql, how can I find out where they are and how the SQL-Statement look like?» Slide 51

49 Use 360eyes to make complex analysis and give answers the unanswered questions WHAT WOULD YOUR ANSWER BE? Michael: «Before migration I need to do some housekeeping do I have unused Universe-Objects / Universes / Reports / Folders / Categories?» Slide 52

50 GOOD PREPARATION BEFORE MIGRATION HAPPY USERS AFTERWARDS Slide 54

51 AN ADMIN S DAILY LIFE

52 The admin s daily life can be exhausting. USERS WANT Slide 56

53 The admin s daily life can be exhausting. USE THE «SECRET WEAPON» Slide 57

54 MANAGE SECURITY

55 CONS OF BO SECURITY MANAGEMENT Single selection of objects to give rights to Giving different access levels to different users / groups No Overview: Which User / Group has which access levels on which folders which applications which universes which connections Slide 59

56 Easy security management 360 VIEW SECURITY MANAGEMENT What a nice overview Slide 60

57 Easy security management 360 VIEW SECURITY MANAGEMENT I want to manage the folder security Slide 61

58 360 VIEW SECURITY MANAGEMENT Show me the magic Slide 62

59 Select your groups and folders and get the information in a matrix view 360 VIEW SECURITY MANAGEMENT Matrix Style? Multiple Select? Slide 63

60 Select multiple groups and / or users and add or remove rights 360 VIEW SECURITY MANAGEMENT Slide 64

61 Select multiple groups and / or users and add or remove rights 360 VIEW SECURITY MANAGEMENT Slide 65

62 360 VIEW SECURITY MANAGEMENT WOW! Slide 66

63 360 VIEW SECURITY MANAGEMENT Slide 67

64 MANAGE BACKUP

65 CONS OF BO BACKUP No «real» Backup-Solution within BO Selective restore not possible with (LCM)-BIAR through LCM Restore earlier Versions? Restore deleted items? Restore instances? Slide 69

66 THE POOR USER What happened? Slide 70

67 THE POOR USER I deleted the annual Management- Report I will help Slide 71

68 THE POOR DEVELOPERS What happened? Slide 72

69 THE POOR DEVELOPERS I have accidentially overwritten the monthly traffic report I have accidentially deleted the new traffic universe I will help Slide 73

70 HELLO IS THERE A SOLUTION OUT THERE? Upgrade Management Tool BIAR-Files File-Repository Database Slide 74

71 FOR SIMPLE BACKUP AND RESTORE USE Slide 75

72 360 PLUS KEY FEATURES Additional function to use within the 360suite Dynamic backup solution allowing selective restore and rollback or undo of any object Restore any lost object from a recycle bin Promote content between environments either with a scheduled job or simply with drag n drop Compare different document versions Slide 76

73 EASY BACKUP

74 360 PLUS BACKUP Slide 78

75 360 PLUS BACKUP Slide 79

76 360 PLUS BACKUP Slide 80

77 EASY RESTORE

78 Klick auf Tab Objects und Auswahl des gewünschten Objekts 360 PLUS - RESTORE Slide 82

79 Klick auf Tab Objects und Auswahl des gewünschten Objekts 360 PLUS - RESTORE Slide 83

80 Klick auf Tab Objects und Auswahl des gewünschten Objekts 360 PLUS - RESTORE Slide 84

81 360 PLUS - RESTORE Slide 85

82 360 PLUS - RESTORE FROM RECYCLE BIN Slide 86

83 TROUBLE-FREE BACKUP & RESTORE SOLUTION FOR TROUBLE-FREE USERS Slide 87

84 EASY PROMOTION / TRANSPORT

85 PROMOTE WITH SCHEDULED JOB Slide 89

86 PROMOTE WITH SCHEDULED JOB Slide 90

87 PROMOTE WITH SCHEDULED JOB Slide 91

88 PROMOTE WITH DRAG N DROP Users Groups Folders Reports Universefolders Universes Connections Multiple Objects at once Slide 92

89 PROMOTE WITH DRAG N DROP Slide 93

90 PROMOTE WITH DRAG N DROP Slide 94

91 PROMOTE WITH DRAG N DROP Slide 95

92 LET THE REPORTS BURST

93 REPORT BURSTING Slide 97

94 REPORT BURSTING Different Documents Different Report-Tabs Different Data-Security How to handle that? Different Stakeholder Different Destinations Different Formats Different Prompts Different Filters Slide 98

95 REPORT ASTRA ADMAS-Report: Monthly PDF-Document containing ~ 30 different reports VMON-Annual-Report: Annual Traffic-Monitoring report (4 different documents x 2 languages x 400 measuring points DQM-Report: Audit-Report for traffic department (changing user list) Testing: Different reports from different folders Weekly Housekeeping-Reports (PDF & XLS for Michael): Who has Admin-Rights? How many users do we have? Were there failed logons the last 7 days? Does any user have an enterprise alias in addition to his AD-Account? Slide 99

96 IT S NOT A BURST IT S A CAST! Slide 100

97 360 CAST WITHIN 360SUITE Slide 101

98 360 CAST OPTIONS Search for documents in different folders or categories (e.g. Selection of documents from different categories for testing) Package one or more documents to a zip-file Concatenate CSV or PDFs BO-Schedule-Options Slide 102

99 360 CAST USE A DESTINATION LIST Slide 103

100 360 CAST OPTIONS Choose dynamic (from destination list) or static mapping options Choose dynamic document selection Set global or report-specific prompts, filters or report tabs, either static or dynamic Choose a static or dynamic instancename Slide 104

101 360 CAST OPTIONS Choose dynamic or static options Click on «Schedule» and let it «burst» Slide 105

102 360 CAST TASK OVERVIEW Slide 106

103 1 TASK MANY OPTIONS MORE ADVANTAGES MOST SATISFIED USERS Slide 107

104 CONCLUSION

105 360 SUITE MICHAEL'S NEW BEST FRIEND By having out-of-the-box information about the BO environments, Michael is prepared for the upcoming BI4-Migration without the common stumbling stones Michael can see deep into the inner workings of all 4 (and soon 8) BO- Environments to get every bit out of it Different Housekeeping -Possibilities give Michael the ability to be the AUDITOR himself Reports can get deleted, universes overwritten Michael will help with just a couple of clicks 4 (and soon 8) environments can have inconsistencies Michael will find and erase them Any report(s) to nearly anyone, to any destination, in any format? YES HE CAN! How many people does ASTRA need to administer the whole BI-Landscape? ~ 150% with 360 SUITE Slide 109

106 360 SUITE ONE SOLUTION TO ADMINISTER THEM ALL Get the best out of your BO Landscape to make it wonderfull Slide 111

107 SPECIAL THANKS TO Slide 112

108 SPECIAL THANKS TO Slide 113

109 I m looking forward to lively discussions with you Alexander Pröm BI Consultant [email protected] Follow