Intelligent SharePoint Architecture and Optimizing Storage. Ryan VanOsdol Director, EPG Southeast/Heartland Region

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1 Intelligent SharePoint Architecture and Optimizing Storage Ryan VanOsdol Director, EPG Southeast/Heartland Region

2 AvePoint: Who We Are Global Leader in Microsoft SharePoint Infrastructure Management Data Protection, Storage Optimization, Management, Integration, Reporting, Compliance, Migration Headquartered in Jersey City, NJ, with 500 engineers/developers/ support personnel, 800 staff in 16 global office locations Inc. 500 s Fastest Growing Private Companies (2010) Added 150 new AvePoint customers each quarter 714% growth over last 3 years Deloitte Fast 500, 14 th in Tri-State area (2009/2010) Ernst & Young, Entrepreneur of the Year (2010) KMWorld 100 Companies that matter in Knowledge Management A Depth Managed Microsoft Gold Certified ISV Partner Clearly AvePoint is making the most of both Microsoft technology and the Microsoft Partner Network in its quest to create a profitable business. Jon Roskill, Microsoft Corporate Vice President, Worldwide Partner Group

3 Growing SharePoint Environments

4 More Valuable Expanding Your SharePoint Deployment Collaboration Tool Line of Business Applications Enterprise Content Management Content Repository More Complex

5 Infrastructure Implications Storage Burden

6 Implications of Growing Deployments Scalability on settings, permissions, and policies Impact to SLAs for recoverability of content High cost of storage The BLOB problem binary large objects!

7 Data in SQL Server Content in SharePoint Problem begins with initial migration Need data for legal retention Year 0 Content Year 1 Collaboration Active Content Year 2 Development Stale Content Year3 ECM SLAs still cover ALL SharePoint content

8 Optimizing Performance

9 Optimize Your Storage Architecture Change where you store content Extend BLOBs out of SQL BLOBs: Binary Large Objects SharePoint Content = BLOB + Metadata Content DB = database of BLOBs + Metadata Archive content

10 BLOB Externalization: RBS & EBS EBS: External BLOB Storage Introduced in SharePoint 2007 SP1 On deprecation list in SP2013 RBS: Remote BLOB Storage For 2010 only introduced in SQL Server 2008R2 Feature Pack EBS to RBS migration can be performed via Powershell or DocAve

11 Impact of a BLOB Cost: SQL DB storage needs high IOPS and low latency disk = high cost of storage Speed: Increased latency for migrating and loading data to SharePoint

12 CPU % Utilized Miliseconds Impact of a BLOB - Performance SQL Lock Times SQL Lock (Performance) CPU Utilization BLOBs do not participate in query operations, so no reason to have BLOBs in a DB 9,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1, Threads SQL: CPU Utilization EBS Native EBS Native Threads

13 Requests Per Second (RPS) Requests Per Second (RPS) Impact of a BLOB Scalability SharePoint's Ability to Scale SharePoint Scalability with Extended BLOBs Seconds Seconds Threads 400 Threads 500 Threads Threads 400 Threads 500 Threads 0 User Threads Native RPS User Threads RPS with Extended BLOBs Native Avg. Test Time Avg. Test Time with EBS/RBS Expanding our SharePoint deployments increase our user base, need to scale requests per second

14 Benefits of Extending BLOBs Performance- Improving User Experience Performance increases as the BLOB sizes decrease. <256kb, SQL better 256kb to 1mb, SQL and file system comparable >1mb, file system better Saves storage costs Beware of Misconceptions! Backup & Recovery operations improved?? COMPLICATED! Databases are 60-80% smaller, but Need to backup BLOBs synchronously Integration of EBS/RBS Providers with other infrastructure management solutions is critical!

15 Options Archiving Removing the BLOBs by Rules, Cleaning Up SharePoint UX Extending Removing the BLOBs, and Keeping them Out Connecting Files Never put BLOBs in SQL at all Connecting Multi-Media Allow for the use of forbidden file types in SharePoint without impacting SQL

16 So Where Does AvePoint Fit In?

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18 DocAve Solution Platform HR IT Finance SharePoint Solutions & Workflows Business Users Applications Replication (Vendor A) Administration (Vendor B) Data Protection (Vendor C) YOU Migration (Vendor D) Storage Optimization (Vendor E) Compliance (Vendor F)

19 Resources - Visit us: us: ryan.vanosdol@avepoint.com Follow Download a FREE, fully-enabled 30 Day trial of DocAve at Visit our website for all white papers, case studies, download links, datasheets, etc!

20 Additional Resources Storage Optimization for SharePoint Whitepaper : _Optimization_Technical_Advisor.pdf Configure Content Database for RBS: FILESTREAM RBS: beta-with-filestream-rbs-provider.aspx Whitepaper about FILESTREAM: