2015 RACE REGISTRATION packet

Transcription

1 2015 RACE REGISTRATION packet First annual Delaware Charity Challenge Saturday, May 2, 2015 Lums Pond State Park Bear, Delaware

2 delawarecharitychallenge.com Saturday, May 2, 2015 Lums Pond State Park 2015 DELAWARE CHARITY CHALLENGE Race Registration information Packet #CHALLENGEDE We look forward to having your team compete in the First Annual Delaware Charity Challenge. This packet contains information about the races and race registration process. For additional information, visit our website at delawarecharitychallenge.com or or call What is the Delaware Charity Challenge? The Delaware Charity Challenge is this region's first charity race to raise event of its kind. This fun and unique team based fundraising event allows for teams and charities to race to raise both awareness and monies for their cause. The First Annual Delaware Charity Challenge will take place Saturday, May 2, 2015 at Lums Pond in Bear, Delaware. The Charities that Benefit from the Delaware Charity Challenge Unlike races where one charity may be the focus of the event, Delaware Charity Challenge is an opportunity for any and all participating charities because teams can choose whatever nonprofit organization they would like to be the beneficiary for their raising and racing efforts. Nonprofits are also encouraged to build and promote their own teams in the Delaware Charity Challenge. Teams will need four or more members to qualify to win the team races at the Delaware Charity Challenge. Most of the sponsorships permit you to form one or more teams and designate a different charity with each team you form. How Charities Will Benefit from the Delaware Charity Challenge Teams will be the primary vehicle through which the charities will be able to raise money for and awareness of their cause. From January 1, 2015 to May 1, 2015, teams will race to raise the most money for their charity by promoting their teams and raising money through their social networks, friends, and families through the fundraising portion of the Delaware Charity Challenge. The money that is donated to the charities through the teams goes directly to the charities. On the day of the Delaware Charity Challenge itself, teams will race to win for their charities.

3 Charities Can Win Additional Prize Money through the Delaware Charity Challenge In addition to the money the charities raise from their teams, charities can win additional awards from the Delaware Charity Challenge prize pool. The prize pool will be generated from a portion of the race registrations and race sponsorships. For the fundraising challenge (January 1, 2015 to May 1, 2015), the top three charities that raise the most money will win 60% of the prize pool. The remaining money from the prize pool will be distributed among the charities of the teams that win the various races at the Delaware Charity Challenge. Events at the Delaware Charity Challenge On Saturday, May 2, 2015, there will be several races that morning. Particularly, there will be a competitive women's team 5K race, a competitive men's team 5K race, a competitive co ed team 5K race, and a fun 5K run/walk. There will also be an event called the Adventure Challenge Relay race, where a team of at least five members will compete in multiple events, including mountain biking, running, canoeing, ziplining, and a puzzle challenge. The winning team of each of these races will win the remaining 40% of the prize pool. Team Size For teams to score in the competitive team races (Men's 5K Team Race, Women's 5K Team Race, Co ed 5K Team Race), they need at least four members and at most seven members. There is no cap to team size in the Fun 5K Team Run/Walk, although if you have multiple charities you would like to raise money for, you may want to consider splitting larger teams into smaller ones. Each team can only designate one beneficiary. Registration & Registration Cost Teams can register online and the person registering the team will be defaulted as team captain. The rest of the team members will also need to individually complete the registration process because each person must sign the waiver form to complete registration for whatever race you are competing in. For the Adventure Challenge Relay, team members who compete in the canoe and zipline portions of the challenge will need to sign separate waivers the day of the race. Your registration payment covers your race registration cost, cotton race t shirt, and parking for up to three cars at Lums Pond on Saturday, May 2, We strongly encourage teams to carpool that morning. Additional Information More information can be found online at delawarecharitychallenge.com. You can also follow us on Twitter (@challengede) or on Facebook (facebook.com/decharitychallenge). All sponsors will be followed, liked, and promoted by Delaware Charity Challenge social media with additional online and social media messaging commensurate with your sponsorship level. The hashtag for the event on Twitter, Instagram and other social media is #challengede. 2

4 Team Size 5K Race Registration Costs Early Bird Rate (until March 1, 2015) Regular Rate (March 2 April 17, 2015) Regular Teams Nonprofit Teams Regular Teams Nonprofit Teams Team of 1 $50 $40 $65 $50 Additional runners 2 19 Team of 5 runners (1 team) 10 Runners (up to 2 teams) 20 Runners (up to 4 teams) runners Team of 50 (4 10 teams) $40 each $35 each $50 each $40 each $200 $400 $700 $175 $350 $600 ($30 runner) $250 ($50/runner) $500 ($50/runner) $800 $200 $400 $700 $35 each $30 each $40 each $35 each $1,500 ($30/runner) $1,250 ($25/runner) $1,750 $1,500 ($30/runner) 51+ runners $30 each $25 each $35 each $30 each Team of 100 (7 20 teams) 100+ runners $2,500 ($25/runner) Contact $3,000 ($30/runner) Contact $25 each Contact $30 each Contact Volunteer $15 (covers t shirt & parking) $15 (covers t shirt & parking) Virtual Team (Fundraising challenge only) $25 $25 $25 $25 Team Size Adventure Challenge Relay Race (minimum 5 members up to 7 members) Adventure Challenge Relay Race Registration Costs Early Bird Rate Regular Rate (until March 1, 2015) (March 2 April 17, 2015) Regular Teams Nonprofit Teams Regular Teams Nonprofit Teams $300 $300 $450 $450 3

5 5K Race Registration Costs Regular Teams Early Bird Rate (until Mar. 1, 2015) Regular Rate (Mar. 2 Apr. 17, 2015) Team of 1: $50 Team of 1: $65 Additional runners 2 19: $40 each Additional Runners 2 19 ($50 each) Team of 5: $200 Team of 5: $250 ($50/runner) 10 Runners (up to 2 teams): $ Runners (up to 2 teams): $500 ($50/runner) 20 Runners (up to 4 teams): $ Runners (up to 4 teams): $800 Additional Runners ($35 each) Additional Runners ($40 each) Team of 50 (4 10 teams): $1,500 ($30/runner) Team of 50 (4 10 teams): $1, runners: $30 each 51+ runners: $35 each Team of 100 (7 20 teams): $2,500 ($25/runner) Team of 100 (7 20 teams): $3,000 ($30/runner) 100+ runners ($25 each) 100+ runners ($30 each) Nonprofit Teams Early Bird Rate (until Mar. 1, 2015) Regular Rate (Mar. 2 Apr. 17, 2015) Team of 1: $40 Team of 1: $50 Additional runners 2 19: $35 each Additional Runners 2 19 ($40 each) Team of 5: $175 Team of 5: $ Runners (up to 2 teams): $ Runners (up to 2 teams): $ Runners (up to 4 teams): $600 ($30/runner) 20 Runners (up to 4 teams): $700 Additional Runners ($30 each) Additional Runners ($35 each) Team of 50 (4 10 teams): $1,250 ($25/runner) Team of 50 (4 10 teams): $1,500 ($30/runner) 51+ runners: $25 each 51+ runners: $30 each Adventure Challenge Relay Race Registration Costs* Team Entry Fee (Early Bird Rate until March 1, 2015) $300 (Minimum 5 members, maximum 7 members) Regular Rate (March 2, 2015 April 17, 2015) $450 (Minimum 5 members, maximum 7 members) *There will be a limit of 10 teams in this race, although a wait list will be created if there is sufficient interest. 4

6 1ST ANNUAL DELAWARE CHARITY CHALLENGE SATURDAY, MAY 2, 2015 LUMS POND STATE PARK, BEAR, DELAWARE DELAWARECHARITYCHALLENGE.COM For online registration, sponsorship opportunities, and more information about the event, please visit delawarecharitychallenge.com, or call Race Registrations must be received no later than April 18, 2015 TEAM NAME(S) CAPTAIN NAME ADDRESS CITY, STATE, ZIP PHONE _( ) EARLY BIRD RATES* Price Total Price Total 5K Team of 1 $50 Adventure Challenge Relay Team (up to 6 $300 members) 5K Team of 2 $90 Virtual Team $25 5K Team of 3 $130 Volunteer $15 5K Team of 4 $170 Tech T-shirt upgrade $15 each x$15= 5K Team of 5 $200 Indicate 5K Race(s) Your Men's Additional runners 6-19 $40/each x$40= Team(s) Will Compete In Women's 5K Team of 10 $400 (one race per team) Co-Ed 5K Team of 20 $700 Fun Run/Walk Additional runners $35/each x$35= GRAND TOTAL *Early Bird Rates Will End on March 1, 2015 Captains, please use the back of this sheet to list your team members' names and t-shirt sizes, as well as your intended nonprofit beneficiary. Your team members will need to individually sign the race waiver form, which may be copied or completed online. Mail checks to: Innovincent LLC attn.: Delaware Charity Challenge, P.O. Box 25208, Wilmington, DE Please make checks payable to "Innovincent LLC." After we receive your team information, we will work with you to ensure that your team is created correctly online and that your beneficiary is selected properly. We will also provide the code that allows additional team members to register and join your team as necessary. Thank you for your consideration and support of the Delaware Charity Challenge.

7 1ST ANNUAL DELAWARE CHARITY CHALLENGE NONPROFIT TEAM REGISTRATION FORM SATURDAY, MAY 2, 2015 LUMS POND STATE PARK, BEAR, DELAWARE DELAWARECHARITYCHALLENGE.COM For online registration, sponsorship opportunities, and more information about the event, please visit delawarecharitychallenge.com, or call Race Registrations must be received no later than April 18, 2015 NONPROFIT CAPTAIN NAME ADDRESS CITY, STATE, ZIP PHONE _( ) EARLY BIRD RATES* Price Total Price Total 5K Team of 1 $40 Adventure Challenge Relay Team (up to 6 $300 members) 5K Team of 2 $75 Virtual Team $25 5K Team of 3 $110 Volunteer $15 5K Team of 4 $145 Tech T-shirt upgrade $15 each x$15= 5K Team of 5 $175 Indicate 5K Race(s) Your Men's Additional runners 6-19 $35/each x$35= Team(s) Will Compete In Women's 5K Team of 10 $350 (one race per team) Co-Ed 5K Team of 20 $600 Fun Run/Walk Additional runners $30/each x$30= GRAND TOTAL *Early Bird Rates Will End on March 1, 2015 Captains, please use the back of this sheet to list your team members' names and t-shirt sizes, as well as provide the EIN number for your nonprofit. Your team members participating in the race will need to individually sign the race waiver form, which may be copied or completed online. Mail checks to: Innovincent LLC attn.: Delaware Charity Challenge, P.O. Box 25208, Wilmington, DE Please make checks payable to "Innovincent LLC." After we receive your team information, we will work with you to ensure that your nonprofit team is set up correctly online. We will also provide you with a code that allows additional team members to register and join your team as necessary. Thank you for your consideration and support of the Delaware Charity Challenge.

8 Delaware Charity Challenge Participant Waiver (A separate copy of this document must be signed by every member of your team) I acknowledge that the Delaware Charity Challenge is a potentially hazardous activity and carries with it potential for death, serious injury, and property loss. I am aware of the inherent risks (physical and otherwise) involved in participating in the Delaware Charity Challenge, and I HEREBY VOLUNTARILY ASSUME THE RISKS OF PARTICIPATING IN THE DELAWARE CHARITY CHALLENGE. I certify that I am physically fit, have sufficiently trained for participation in this event, and have not been advised otherwise by a qualified health professional. Having read this waiver and in consideration for my participation in the race, I, for myself as well as for my heirs, executors, administrators, trustees, and assigns, or anyone else who may claim or sue on my behalf, and I expressly acknowledge that it is my intent to take these actions: (a) I AGREE to abide by the rules adopted for the Delaware Charity Challenge; (b) I AGREE that prior to participating in the event, I will inspect the race course, facilities, equipment, and areas to be used and if I believe any to be unsafe I will advise the person supervising the event, activity, facility, or area; (c) I AGREE TO WAIVE, RELEASE, AND DISCHARGE FROM ANY AND ALL CLAIMS, LOSSES, OR LIABILITIES FOR DEATH, PERSONAL INJURY, PARTIAL OR PERMANENT DISABILITY, PROPERTY DAMAGE, MEDICAL OR HOSPITAL BILLS, THEFT OR DAMAGES OF ANY KIND, INCLUDING ECONOMIC LOSSES AND LOSS AND/OR STOLEN ITEMS, PREMISES LIABILITY, EMOTIONAL INJURY, INTENTIONAL CONDUCT, TORT CLAIMS, AND ANY OTHER ACTIONS OR DEMANDS WHICH ARISE OUT OF OR RELATE TO MY PARTICIPATION IN, OR MY TRAVELING TO AND FROM THE EVENT, THE FOLLOWING PERSONS OR ENTITIES: Innovincent LLC, its sponsors and sponsors of the Delaware Charity Challenge, race directors, employees, event owners, volunteers, and the officers, directors, employees, representatives, volunteers, and agents of any of the above; (d) I ALSO ASSUME ANY AND ALL OTHER RISKS associated with participating in this event including but not limited to falls, contact and/or crashes with other participants, effects of weather including heat and/or humidity, defective equipment, the condition of the roads and trails, water hazards, and any hazard that may be posed by spectators of volunteers, and all such risks being known and appreciated by me. I further acknowledge that these risks include risks that may be the negligence of the persons or entities mentioned above in paragraph (c) or other persons or entities; (e) I AGREE NOT TO SUE ANY OF THE PERSONS OR ENTITIES MENTIONED ABOVE IN PARAGRAPH (c) for any of the claims, losses, or liabilities that I have waived, released or discharged herein; (f) I INDEMNIFY AND HOLD HARMLESS THE PERSONS AND ENTITIES MENTIONED IN PARAGRAPH (c) for any and all claims made or liabilities assessed against them as a result of (i) my actions or inactions, (ii) the actions, inactions or negligence of others including those parties hereby indemnified; (iii) the conditions of the facilities, equipment, or areas where the event is being conducted; (iv) the competitive rules; or (v) any other harm caused by an occurrence related to The Delaware Charity Challenge event; (g) I GRANT PERMISSION for the use of my name and/or likeness relating to my participation in The Delaware Charity Challenge event, and I waive all right to any future compensation to which I may otherwise be entitled as a result of the use of my likeness; (h) I UNDERSTAND and accept that my entry fee is non refundable under any circumstance; and (i) I UNDERSTAND and accept that Innovincent LLC is a FOR PROFIT company and the Delaware Charity Challenge is a FOR PROFIT event that is separately raising money for the participating charities. I certify that I am 18 years of age or older, or that I am the Parent/Guardian of the entrant and am granting permission for him/her to participate. I have read this waiver and understand its contents. Name: Date: Parent or Guardian Date (if participant is under 18)