SpaceCode RFID for Diamond Sales Offices

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1 SpaceCode RFID for Diamond Sales Offices

2 Contents 1)Introduction... 2 What is RFID ( Radio Frequency Identification)?... 2 Why RFID?... 3 SpaceCode Who we are and what do we do?... 3 Plexus SmartDevices... 4 Plexus Diamond SmartTracker Software )Diamond Sales Office - RFID Deployment Description... 5 i)workflow:... 5 ii)rfid Enabled Schema:... 6 Figure 1: RFID Enabled Schema... 6 iii)principal Areas of Benefit in the Sales Office from SpaceCode RFID:... 6

3 1) Introduction What is RFID ( Radio Frequency Identification)? RFID is automated object identification and data capture using radio frequency technology to communicate between objects and readers. The technology consists of two main elements: a tag and a reader, that communicate through radio transmission. RFID thus provides a sophisticated automation and tracking technology that allows companies to know at any time where a given stone is in the company or globally. Why RFID? The main advantage of RFID over other technologies (such as barcodes) is its ability to identify large numbers of objects simultaneously without the need for line of sight. This efficient and accurate technology significantly reduces time consuming and non-productive labour processes (e.g. tracking and inventory control), while increasing the amount of time available in a day for productive labour processes (e.g selling). This robust platform allows managers to know at any time who handled a stone, what stone was handled, when & where it had been handled, and where it is in real time, ensuring: - automated 24/7 track-and-trace - inventory visibility enterprise wide - indisputable stock control - seamless process efficiency - continuous monitoring and security - comprehensive audit trail and reports SpaceCode Who we are and what do we do? SpaceCode is a specialist award winning RFID technology company that provides Total Business Solutions comprising advanced software, innovative hardware, and comprehensive wireless workflow automation technologies. Our PLEXUS product suite uses sophisticated powerful software with advanced RFID hardware to provide the leading system of its kind in the diamond industry. The system constantly lets the client know where stock is and what the stock is doing. It provides accurate stock records and audits, and adds another layer of security which is always running in the background 24/7. SpaceCode is a privately owned company with some of its principal investors coming from the diamond & jewellery industry and hence the focus on developing the broadest possible range of solutions to maximise the benefit for the industry. The main offices are in Paris, where much of the product development takes place, and in Geneva which is the sales and marketing hub and provides a showroom demonstrating the full suite of products.

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5 Plexus SmartDevices Our PLEXUS SmartDevices continuously and automatically scan thousands of diamond parcels or jewellery items with complete reliability and with no manual intervention. Stock is counted, identified and located automatically up to 240 times per day or more. This significantly increases the level of accuracy, control, monitoring and security in real time. Delays, inefficiencies, bottlenecks and errors associated with physical counts and manual locating processes are eliminated. Using PLEXUS, your company can achieve a higher level of sophistication and efficiency in the way that inventory is managed and monitored: - count stock in automated and continuous manner - identify and locate stones anywhere, on demand to achieve companywide visualisation - audit, examine, and report individual transactions currently and historically - monitor and secure items continuously using software (alerts), smart devices & biometric access The business case derives from a return on investment driven by workflow automation, staff productivity, enterprise visibility and control, security and financial gains such as insurance premium reductions. Plexus Diamond SmartTracker Software The Diamond SmartTracker software developed specifically for the diamond industry links and analyses all the data in real time, offering incredible visibility, traceability, control and analytics. Stones, movements and transactions are monitored and analysed in real time. Alerts are triggered when unusual or prohibited activity occurs such as when a door is left open too long, removal of exceptionally valuable items and removal of goods beyond the permitted value limit of a user. The software can generate real time activity reports and data in regard to any stock movement. The software automatically and simultaneously acquires rich data sets from all SmartDevices thus tracking the asset movement and generating business intelligence and reports such as: total inventory and its value stock location and movements anywhere in the world in real time, who accessed it, and when key employees activity and transactions on demand stock situation in a particular global office movements of a particular stone security alerts for any breach of rules As many of the larger and medium sized diamond companies are already operating with their own customised in-house software or other specialist software packages, SpaceCode provides a Software Development Kit (SDK) which allows easy integration of the RFID devices into any existing software. This allows the RFID to be a natural extension of the system already in use and so there is virtually no additional training required to operate the system and minimal change for the users.

6 2) Diamond Sales Office - RFID Deployment Description PLEXUS will enable key processes and departments within your company, using strategic deployment of SpaceCode RFID workflow automation technology. i) Workflow: The processes employed to grade, distribute and sell diamonds are broadly as per the following framework below with customer specific variations that can be accounted for during the project definition phase: ii)rfid Enabled Schema: PLEXUS can be implemented strategically throughout the sales departments, to deliver the objectives of your company. With the introduction of our PLEXUS range of solutions, you will now be able to track the

7 movement of each and every parcel paper right throughout your sales process, in real time. With the use of the biometric access technology, it will be possible to track who took what, when and where, again in real time. This will eliminate the tedious and time consuming manual process of using memos and signing of books. With the use of alerts, any stipulated situations or contraventions will attract immediate attention (if for example a parcel paper is not returned, or is sent to the wrong department, etc.). Figure 1: RFID Enabled Schema Key: iii) Principal Areas of Benefit in the Sales Office from SpaceCode RFID: There are many ways that companies can generate a significant Return On Investment (ROI) including: Maximise the time that sales personnel spend with clients and not looking for stones Increase the efficiency of the sales cabin, the selling and export process by automating which stones are selected by the customer Distribute stones internally & externally to brokers through a SmartSAS to automatically transfer ownership no more memos or hand written notes Minimise the time spent doing manual inventories and reduce the number of errors Minimise the time wasted trying to resolve inconsistent stock tallies through 100% RFID accuracy Separate any special stock into a SmartBox on the desktop and/or in a safe with restricted access Reduce possible end of day tally errors by putting all stock in a SmartCabinet within the strong room for a final check at the end of each day Adding another layer of security is always a good investment The schema that follows is an example, showing how RFID can be implemented to accomplish the workflow for a typical diamond sales office.

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