Drug and Alcohol Information System (DAISy) PROJECT BOARD. Terms of Reference. Version 1.0

Transcription

1 Drug and Alcohol Information System (DAISy) PROJECT BOARD Terms of Reference Version 1.0

2 Document Control Version Project Board ToR Date Issued 29/01/14 Author(s) Lindsay Mathie Other Related Documents Comments to Document History Version Date Comment Author(s) /04/13 Initial draft Lindsay Mathie /07/13 Updated with comments from Project Board Lindsay Mathie /12/13 Updated to current format and include changes to membership Lindsay Mathie /04/14 Updated with ehealth Representative Lindsay Mathie Distribution Version Date Name /01/14 Project Board

3 1. Project Objective To develop a solution for a secure national information system that will collect and report on drug and alcohol treatment and outcomes information. This will provide a clearer picture on the benefits of the significant investment the Scottish Government (via ADPs) has made in both drugs and alcohol specialist services over the years and allow for improved evidence of the effectiveness of specialist services and associated client outcomes. It will include a robust framework to satisfy patient requirements for safe processing of information and a reduction in the amount of data entry (duplication) required by the services and ensure data quality and completeness can be managed more effectively. 2. Purpose The Project Board will provide direction and leadership to the Drug and Alcohol Information System (DAISy) Project. 3. Remit Oversee delivery of the DAISy project through the work of the Implementation Group and Project Team. Provide overall direction and management to the project Have autonomy to make decisions on behalf of the area they represent Approve project documentation (e.g. business case, implementation plan, project scope) and change requests Confirm that project deliverables have been produced satisfactorily Provide the Project Manager with the necessary decisions for the project to proceed and overcome any problems Be responsible for the commitment of resources to the project (personnel, money and equipment) and act as the escalation point for any issues that the Project Manager may have Champion the project and raise awareness at senior level in relevant organisations Resolve any strategic and policy issues and communicate any which may impact on the project to the project team Approve a solution as outlined in the feasibility report to be taken forward to development 4. Accountability The Project Board will report to the Scottish Government Drug and Alcohol Policy Units and through that body to the Scottish Ministers. The Project Board should consider in light of the frequency of its meetings and the significance of decisions required, whether it wishes another group to carry out some work on its behalf. Options would include: The full Project Board agrees to meet regularly to minimise the requirement for delegation; The Chair is empowered to make decisions on behalf of the Project Board between meetings; A sub-group of the Project Board is formed with a more frequent meeting schedule.

4 5. Chair The Group will be co-chaired by Daniel Kleinberg, Head of Alcohol Policy Unit and Beverley Francis Head of Drugs Policy Unit, both Scottish Government. 6. Project Board Membership Daniel Kleinberg Beverley Francis Hilary Smith Euan Dick Scott Heald Jackie Davies Laureen McElroy Suzy Calder Andrew McAulay Johan Nolan David McCartney Tessa Parkes Head of Alcohol Policy, Scottish Government Head of Drugs Policy, Scottish Government ADP Team Leader, Scottish Government Analytical Services Division, Scottish Government Associate Director, ISD Dumfries & Galloway ADP Glasgow City ADP Highland ADP Health Scotland ehealth Drug Strategy Delivery Commission Drug Strategy Delivery Commission Members of the Project Team may be co-opted to attend Project Board meetings. 7. Quorum It is expected that if any Project Board Members are unable to attend a meeting, that they will nominate a deputy (with authority to make decisions on behalf of the organisation which they represent) to attend in their place. 8. Meeting Frequency The Project Board will meet on a three monthly basis unless otherwise agreed. 9. Documentation and Agenda Items Required Where possible papers will be issued one week in advance of each Project Board meeting to allow members to submit comments should they be unable to attend. The Project Board will receive regular update reports on the progress of the work undertaken in accordance with the project plan. The Project Board will also receive documentation to support the decision making process i.e. Outline Business Case, Options Appraisal Documents etc. as appropriate. 10. Outputs Minutes of meetings Issues log items to be discussed / addressed by the Implementation Group/ Project Team. Risks log items to be discussed / addressed by the Implementation Group / Project Team.

5 11. Governance Framework Scottish Government Drug & Alcohol Policy Units Project Board SG ehealth Project Executive Implementation Group Project Team Dataset Information Governance Procurement/IT Solution Reporting Project Executive Implementation Group Project Team Workstreams: 1. Dataset (including definitions and recording guidance) 2. Information Governance 3. Reporting 4. Procurement and IT 5. Communication/ Engagement Scott Heald Associate Director, Data Management, ISD Hilary Smith ADP Lead, SG Elaine Strange Service Manager, ISD Will comprise of the current membership of Drug and Alcohol Data Action Group Scott Heald Head of Data Management, ISD (Chair) Elaine Strange Service Manager, ISD Fiona Mackenzie Service Manager, ISD Catherine Thomson Service Manager, ISD Angela Prentice Information Manager, ISD Hilary Smith ADP Lead, SG Lindsay Mathie Principal Information Development Manager, ISD Workstream Lead: 1. Elaine Strange, Service Manager, ISD 2. Fiona McKenzie, Service Manager, ISD 3. Catherine Thomson, Service Manager, ISD 4. Elaine Strange, Service Manager, ISD 5. Hilary Smith, ADP Lead, SG