PAYROLL MANAGEMENT PAYROLL MANAGEMENT

Transcription

1 PAYROLL MANAGEMENT PAYROLL MANAGEMENT As part of HCMS integration, the Payroll Management module shares data common with the other modules such as : Personnel Administration, Workplace Management, Leave Management, ensuring accuracy and avoiding duplication of data entry. Full functionalities are provided for employees who may have multiple rates of pay at the same time, with complete occupancy history being held for each rate. Employees can change employment status (and therefore processing rules) at any time, even at mid period. This includes the ability to change pay rate, eligibility or rates for allowances, overtime rates, and super-annuation contribution rates any number of times within a period. It features fully date-driven and real-time process, retrospective payroll solution including an accurate calculation of unlimited employee earning, tax, allowances, deductions, and benefits components. Unlimited Configuration: Definition of any number and type of components and rules can be set up and maintained to organizational and statutory requirements. Earnings, Allowances, and Deductions: The system maintain unlimited earnings, allowances and deductions in number, type, and formula with a variety of business rules attached to ensure correct automatic payment. The basis upon which these components are calculated are userdetermined to satisfy the terms of statutory, union awards or industry agreements, defined at a global or classification level, and may be

2 overridden on an agreed rate basis, and may commence, end or change rate at any time within a pay period. User parameters specify payment rules for periods of leave or inclusion in super-annuation, or taxable salary. Unlimited Allowance Types with its own Rules

3 Employees can have any number of deductions or super-annuation schemes, all of which can be prioritized, with overriding or additional percentages or fixed amounts which can be applied. Unlimited Deduction Types with its own Rules Date Driven Real Time Retro Process takes you back in the past Automatic retrospective pay calculations are fully date driven and calculated based upon rules applicable at such time for full and unrestricted back pay capability - from a backdated salary or allowance or benefit adjustments for a single employee, a unit, or the whole organization. When retrospective calculations are carried out, the validity of all pay transactions is always rechecked and compared automatically against the data valid for the pay periods, specified calculation accuracy is thus ensured.

4 Our HCMS Real-time Retrospective Processing Overtime, Leave, Sickness, Occupancy, Promotion, etc. Change done Time Day at actual time Period 1 Month Period 2 Period 3 Period 4 Period 5 Loans and Reimbursements Fully integrated to Loans Module, the Payroll Management module accommodate Staff Loan and Medical Reimbursements configuration and processing with user-defined parameters such as : unlimited types and entitlements, flexible ceiling and default ceiling, flexible interest rate and types, flexible subsidy and calculations, flexible loan installment periods, user-definable medical claim formula s, retrospective calculation and processing, flexible total repayment versus total salary (net or gross total salary is user-definable).

5 Unlimited Loan Types with its own Rules and Formula s Powerful Time Sheets The time sheet is one of the most powerful forms in the HCMS, used for ad-hoc reward recognition of unlimited types. Full-time, part-time, casual, and contracted personnel time records can be directly entered and processed, with allowance claims, deductions, offline payment, manual payment process, and employee provident fund related issues, at departmental or personal level for approval and processing.

6 The HCMS powerful Timesheet with unlimited processing capability Unlimited Trial Salary Process To enable payroll staff correct possible errors prior to actual payroll run, anomality and possible errors report through unlimited trial runs are available, which will print exceptions together with a severity of error level number. It allows the payroll staff to easily isolate and investigate possible problems so that the pay clerk may correct or approve such exceptions. Multiple Salary Runs The Payroll Management module allows more-than-one salary runs within one month. Salary-run dates are entirely user-definable, and each run covers their- own tax calculation.

7 Multi Currencies and Multi Disbursements Complement to unlimited user-definable payroll components, the module also offers a multi-currency and multi-disbursement system based on company s determined rules. Net pay may be disbursed in cash, by cheque, or transfer to one or more employee bank accounts. On request, money may be automatically disbursed to third parties such as government agencies, creditors or garnishee orders. Disbursements can be a fixed percentage of net income, a fixed amount, or a combination of both. There is also a facility to disburse balance of pay. Disbursement in multi currency can be pre-calculated using company rate, commercial rate or government conversions Employees can be paid on an automatic (exception) basis, through claims, or by a combination of both methods (e.g. claims for overtime and allowances). The system can support unlimited weekly, fortnightly, three or four weekly and monthly pay frequencies. Unlimited trial payroll processing screen

8 Customized Pay Slip HCMS undertakes free customization of the layout and size (format) of pay slip within the Payroll Management module to suit the company and existing stationery. Required Short messages can be printed on the pay slip and pay slips can be sorted by pay site. Country Statutory Compliance Set-up of taxation rules and taxation scales within this module is fully and easy user-definable and accommodates extreme global flexibility to country specific statutory rules. Rules can be easily user-modified to accommodate additional regional requirements at any time without loss of historical changes. Specifically for Indonesia, the Payroll Management module fully complies to the Indonesian PPH 21 statutory and supports automatic production of the yearly Indonesian Group Certificates - SPT 1721 Forms - and other statutory reports on an individual or group basis, including the ability to cancel and re-issue a group certificate and to incorporate multiple jobs and multiple periods of employment into a single group certificate record.

9 The Indonesian Group Certificates SPT 1721-A1 Modeling and Analysis The Payroll Management module integrates to the Budget and Commitments module. Thus salary cases and award adjustments function with the ability to model in advance is fully available. Once a decision and execution date is made to grant such a wage rise, the system automatically update the employee s records accordingly and the Payroll Module will execute the decision automatically. Reporting The Payroll Management module offers a wide variety of company, legislative, and statutory reports, covering employee and their tax, payroll recapitulation, payroll process, benefits or super-annuation, social security.

10 Mandatory Indonesian statutory reports such as ASTEK and JAMSOSTEK form-1a/b/c and 2, and the annual Indonesian group certificates SPT 1721 Forms, are fully available and auto generated when required. Company Ad-hoc reports are in addition supported by the Meta Layer Report Generator module. The Indonesian statutory Jamsostek -1B auto- generated by HCMS

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