add your Company Logo 2. Customizing Your Favorites 3. Debugs AR, AP, IN

Transcription

1 Microsoft Dynamics SL Top 10 Tips and Tricks

2 genda 1. Customizing i Your Menu to add your Company Logo 2. Customizing Your Favorites 3. Debugs AR, AP, IN 4. FRx 5. Cash Manager 6. Od Order Management 7. Payroll 8. Inventory 9. Project 10. Business Portal

3 ustomizing Your Menu Simplify the menu for Organize your menus process Based on User Groups Menu Maintenance Ap pplication less experienced users to follow your business Includes custom screen groups with descriptions for inline documentation Link in external applic cations

4 dd Your Company Logo Thisareadefinesthe e position of your company logo.

5 ompany Logo Name Same as Company ID Company ID defined in the root of Solomon

6 ustomized Menu Example

7 RS Reporting What is SQL Reporting Serv vices SQL Server 2005 Reporting Services is a server-based enterprise reporting environment, manage ed through Web services, that delivers a variety of interactive and printed reports. Authoring - reports are written in Vi isual Studio easier to create Management easier to execute reports on demand, schedule and track report publishing and history Delivery supports both on-demand (pull) and event-based (push) delivery of reports, providing greater flexibility; Users can view reports in either web- security model to protect reports based format, or in format. Security SRS offers a flexible, role-based and reporting resources For more in depth information:

8 ustomize Your Favorites Access favorites from the Utility ty Option Opto Define Application Number, Application Name, and Executable e File Name for the Application

9 RS Reporting Will my existing i reports work with SQL Server 2005 Reporting Services? Yes, all reports will continue to work as they did in SQL Server 2000 Reporting Services. If you want to take advantage of new report functionality, you will need to convert the reports to the new report definition format in the SQL Server 2005 Report Designer.

10 RS Reporting What does SQL Reporting Se ervices do for me? Versatility to see data you want, when you want to see it, including web-based format, or delivery. Flexibility to retrieve data from multiple data sources Better ability to manage scheduling and publishing reports SRS is the future reporting platform for all Microsoft Dynamics products The inclusion i of the Report Builder tool in multiple l editions of SQL Server 2005 means that you can provide your users with this simple reporting tool without having to invest in the full-blown Enterprise Edition of SQL Server The tool frees up your SQL Server professiona als by letting them provide your users with limited access to data to create their own reports without requiring IT to customize report changes for them.

11 RS Reporting Adding an SRS Report to the Menu System Create a Report Contr rol Record Add a Module Record (if needed) Create a Screen Record with the type SRS Report Grant Users Access through Access Rights Add the report to a Menu

12 ebugs Accounts Payable Debug Knowledge Base article includes a link to the AP Debug Accounts Receivable Debug Knowledge Base article includes a link to the AR Debug Payroll Debug Knowledge Base article includes a link to the PR Debug Inventory Knowledge Base article includ des information to run the QC_Data_Check Check and SSP_Data_Check Also includes information on obtaining detailed event log

13 Rx What are all those FRx files and why do I need them? File Name What is it? Where is it? FRxSys32.mdb Holds paths (spec sets and companies) and FRx system info ActSys32.mdb Holds registration for accounting system type SysData directory SysData directory FRxrpts.f32 File that holds spec sets (never delete) SysData directory.mdb Microsoft Database Files SysData directory.f32 Holds registration for accounting system type; Holds building SysData directory blocks (never delete)

14 Rx What are all those FRx fi les and why do I need them? File Name What is it? Where is it?.g32 Link to GL -- looks at account structure/f files in Dynamics SL (OK to delete and recreate).frd Drill Down Viewer SysData directory file - all IO_DATA directory.frv Drill Down Viewer not zipped file - IO_DATA directory.ldb Lock Database file --- locks while.g32 is in use. Should delete themselves when FRx is exited Regsrv32.exeexe Used to register.d dll files SysData directory System32 directory

15 Rx What are all those FRx fil les and why do I need them? File Name What is it? Where is it? FRx.ini FRx32.cfg System.cfg Holds the last company logged into (rename this file if FRx needs to be reinstalled) Holds path to Sysdata (Directory=row) Holds system preferences. If the path to the Sysdata will not hold at the workstation, rename all Windows or WINNT directory FRx code directory SysData directory

16 ash Manager KB Cash Manager Do s DO use Cash Account Trans sfers ( ) ) to record any transfers of amounts between Cash Accounts defined in Solomon. DO ensure that both Update Cash Accounts used in GL Transactions in CA Setup ( ) 00) and Accept Updates from GL Transactions in Cash Account Maintenance ( ) are selected in order for General Ledger transactions ti to update Cash hm Manager. DO ensure that the Transaction Date corresponds to the Period to Post when entering transactions that update Cash Manager balances.

17 ash Manager KB Cash Manager Do s DO exercise caution when using th he O Entry Types in Cash Manager. O entries can be used when starting Cash Manager to enter outstanding items or to enter one-sided adjustments to Cash Manager balances to correct data entry errors for the purposes p of reconciliation. DO review the value in GLTRAN.S4Future11 for those transactions entered in General Ledger that did not or sho ould not have gone over to Cash Manager. DO specify a Company ID when running CA Integrity Check ( ) in a multi-company database. Leaving the Company ID blank will only rebuild balances for the current Company as opposed to all Companies.

18 ash Manager KB Cash Manager Don ts DO NOT use Initialize Mode to del lete batches from General Ledger that have updated Cash Manager balances. DO NOT enter Cash Accounts in the detail level of screens such as AP Voucher and Adjustment Entry ( ) or AR Invoice and Memo ( ). DO NOT define Cash Accounts as default accounts in a setup screen (for example, Payroll Deduction Maintenance ( )) except for screens defining default Cash Accounts (for example, AP Setup ( )). DO NOT use Cash accounts used DO NOT change a date or period in an already-released GL batch. It does not update CA. as a default account for an Entry Type.

19 rder Management Order Types - Benefits Framework for managing and automating sequential processes and procedures Configure to your processes Output selection Custom order steps

20 rder Types - Wildcards Allows OM to use account ts/subaccounts from other screens Wildcard Description Setup Screen &CC Customer Class OM Defaults tab Customer Class Account & Subaccount &CC &CU & IC &IT &SI &SH &PL &CU Customer OM GL Accounts tab Customer &SV &MI Maintenance Sales Valid Valid Valid Valid Valid &IC Item GL Class Item GL Classes Valid Valid &IT Line Discounts Item Valid Valid Va OM alid Accounts Valid tab Valid Inventory Valid Valid Items &SI Site OM Accounts tab Sites &SH Whole Order Cust Discounts Ship-to Address Valid Valid Od Order Management Valid Shipping Valid i Address &PL Product Line Product Lines &SV COGS Ship Via Valid Valid Va Salid hip Via Valid Maintenance Valid a Valid Valid &MI Freight Misc Charges Valid Valid Miscellaneous Charges Valid Valid Valid Miscellaneous Charges Valid Valid Valid Valid Valid

21 rder Management Wildcards 00-&CU-&SH-&CC-& &IT AA

22 rder Types Output Selection

23 rder Types Custom Order Steps Custom report steps Microsoft SQL-Based Custom stored procedures VBTools-Based Based stepss Custom executables steps Creating custom order type steps document com/documents/cu ustomerfaqs/tkcreatingordersteps.pdfpdf

24 ventory KB How to enable the "Lot/Se erial" button so that you can edit the lot numbers or the serial numbers in a batch tha is partially released in Inv ventory in Microsoft Solomon To enable the Lot/Serial button in the batch entry screen, turn on Initialize Mode before you open the screen. To do this, follow these steps: Log on to Microsoft Business Solutions - Solomon by using the SYSADMIN user ID. On the Options menu, click Initialize Mode In the Modules list, click Inventory.

25 Inventory KB In the Inventory pane, click c one of Receipts Issues Adjustments Transfers the following o options o under Input: In the Batch Number box, type the batch number for which h you want to modify lot numbers or serial numbers. Click the line item that you want to modify. Note: The Lot/Serial button is now enabled. Click Lot/Serial, perform the modifications, and then click OK. In the Handling box, select Release Now. Click Save, and then click Finish.

26 ayroll KB Issue: Payroll Calcu ulation does not calculate or incorrectly calculates deductions Attach the Deduction to the appropriate Payroll Earnings Types and Work Locations. Verify the Deduction is set up for All or Selected Work Locations. Verify the Deduction is attached to the appropriate Earnings Types.

27 ayroll KB Issue: A Deduction is attached to the Work Location, but the field is not set correctly in DEDUCT TION table. Verify the settings in the SubjAllWorkLoc and Employee Deduction fields in the DEDUCTION table using SQL Query Analyzer or SQL Server Management Studio

28 ayroll KB Issue: The Employee Deduction option is selected in Deduction Maintenance ( ), ) but the field is not set correctly in the DEDUCTION table Verify the settings in the SubjAllWorkLoc and Employee Deduction field ds in the DEDUCTION table using SQL Query Analyzer or SQL Server Management Studio

29 oject - see KB for full list Error messages and warning messages that t you may receive when you try to close the period or the year in Microsoft Dynamics SL Project Controller PC Message Number The period cannot be closed. Please see the conditions listed in the Error List Box. Common errors and reasons include:

30 oject - see KB for full list "PO Commitments t not transferred for the current period ; "PO Last Transferred MM/YYYY" This problem occurs if the Commitments t (PO & Subcontract) t) records have not been transferred to Project Controller for the current period in Project Controller. Knowledge Base article "Untransferred AP transactions exist" This problem occurs if transactions in one or more of the following modules have not yet been transferred to Project Controller: Knowledge Base article "Warning: %n Timecards are Unposted" This problem may occur if unposted timecards exist in the current period or in an earlier period. Knowledge Base article

31 usiness Portal - KB How to delete reports in Busine ess Portal in Microsoft Dynamics SL Method 1: Manually delete the reports 1. You can manually delete reports in Business Portal in Microsoft Dynamics SL. To do this, follow these steps: 1. In Busines ss Portal, click Site Settings, click Application Settings, point to Reports, and then click Report Scheduler. 2. In the Report List section, click the down arrow next to Reports, and then click Requests. NOTE: This action displays a list of reports that you have submitted in Business Portal. 3. Click the report you want to delete, and then click Delete Report/Request. NOTE: When you click c Delete ete Report/Re equest, the page does not update. This behavior occurs because the report has already been deleted. Therefore, if you click the report again, the Delete Report/Request button becomes unavailable (dimmed). Additionally, you receive the following error message: GetRequestOptions to ti failed. Errorinfo=<soap:server:System.Web.Services.Protocols.SoapException: Server was unable to process request. ---> System Null Reference Exception: Object reference not set to an instance of an object.

32 usiness Portal - KB How to delete reports in Businesss Portal in Microsoft Dynamics SL Method 2: Run the ReportSchedulerCleanup tool You can run the ReportSchedulerCleanup tool to automatically ti delete the reports. For more information about how to use the ReportSchedulerCleanup tool, review Microsoft Knowledge Base article : Frequent tly asked questions about the ReportSchedulerCleanup utility for Business Portal together with Microsoft Dynamics SL

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