HURRICANE LOSS MITIGATION PROGRAM REVIEW THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT

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1 HURRICANE LOSS MITIGATION PROGRAM REVIEW

2 AGENDA Program Overview TCC Mobile Home Tie-Downs Shelter Retrofits Mitigation Research and Studies Wind Mitigation Retrofit Program Building Code Training Education and Outreach Residential Retrofits Moving Forward with RCMP

3 Fund was established to prevent or reduce loss after a disaster or reduce the costs of rebuilding after a disaster Programs include: PROGRAM OVERVIEW PURPOSE OF THE HURRICANE LOSS MITIGATION PROGRAM Improving the wind resistance of residences and mobile homes Cooperative programs with the federal and local governments Total Obligations: $181,019,030

4 PROGRAM OVERVIEW APPROPRIATION OF FUNDS Florida Legislature appropriates funding on an annual basis. Total appropriated annual funds = $10,000,000 $3,000,000 - Public Hurricane Shelter Retrofits $7,000,000 - Residential Construction Mitigation Program $3,500,000 - Competitive grant program $2,800,000 - TCC Mobile Home Tie-Down Program $700,000 - FIU Hurricane Research Grant

5 MOBILE HOME TIE-DOWN PROGRAM UPDATE Darrell Miller, Tallahassee Community College October 13, 2014

6 MOBILE HOME TIE-DOWN PROGRAM HISTORY Total Obligations $43,127,211 Total Expenditures $40,413, Counties 194 Mobile Home Communities 30,476 Mobile Homes

7 MOBILE HOME TIE-DOWN PROGRAM HISTORY Mobile Home Tie-Down Obligations $2,800,000 $2,800,000 $2,800,000 $2,800,000 $2,800,000 $2,800,000 $2,800,000 $2,800,000 $2,800,000 $2,800, $3,215, $2,800, $3,087, $3,183,779 $2,500,000 $2,600,000 $2,700,000 $2,800,000 $2,900,000 $3,000,000 $3,100,000 $3,200,000 $3,300,000

8 MOBILE HOME TIE-DOWN PROGRAM HISTORY Mobile Home Tie-Downs

9 MOBILE HOME TIE-DOWN AUDIT HISTORY FY 2001/2002 was audited by Keith Delhomme, Ted Court and Roosevelt Brooks. FY 2003/04 the program was audited by Iris Stanley. The Auditor General s office audits the College annually. The most recent audit had no audit findings. The following websites reflect the Auditor General s audits of the College.

10 MOBILE HOME TIE-DOWN PERSONNEL Dr. Teresa Smith Vice President for Administrative Services & Chief Financial Officer (850) Vanessa Wright MPA, CRA Director of Contracts and Grants 850) Amy Bajoczky Coordinator Contracts and Grants, Interim Contracts and Grants Manager, Formerly RCMP Manager (850) Darrell Miller Program Specialist II for Residential Construction Mitigation Program (850) Windstorm Mitigation (Contractor/Vendor) (850)

11 MOBILE HOME TIE-DOWN FORMAL SELECTION PROCESS Every five years a Request for Proposal is used to determine the vendor for the program. The RFP is issued through TCC s Purchasing Department. TCC appoints an Evaluation Team to review the responses to the RFP. The Evaluation Team makes a recommendation for award of the contract based on which proposal, in the opinion of TCC, will meet the best interest of the Program. The award recommendation is forwarded to the Board of Trustees for consideration and approval.

12 2014 SHELTER RETROFIT PROGRAM UPDATE Danny J. Kilcollins, Planning Manager Florida Division of Emergency Management October 13, 2014

13 2014 SHELTER RETROFIT REPORT Annual report subject to provisions of Section (3), Fla. Stat. Provides the division s list of facilities recommended to be retrofitted using state funds Facilities in regions with deficits of public hurricane shelter space given priority

14 2014 SHELTER RETROFIT REPORT Facilities identified for retrofitting by local emergency managers with input/guidance of division Majority are K-12 educational facilities Also includes: University, State College, local community assembly and some private-owned facilities Retrofit priority criteria includes: Regional shelter space deficit County shelter space deficit Hurricane wind design, construction & flood considerations Number of spaces gained Cost $/space gained Local considerations

15 PROGRESS Table Shelter Retrofit Report Historical Summary of Florida's Hurricane Shelter Retrofit Program Shelter Retrofit Report Year Annual Shelter Retrofit Report Recommended Budget Cost $ (without generators) Annual Shelter Retrofit Report Projected Number of Spaces Gained Federal and State Funds Allocated to Shelter Retrofit Report Recommended Projects Shelter Retrofit Report Spaces gained Cumulative Shelter Retrofit Report Spaces gained 1999 $16,185,193 88,679 $8,473,341 72,230 72, $36,399, ,362 $25,572, , , $26,943, ,905 $5,233,731 20, , $26,959, ,326 $4,735,113 41, , $23,349, ,985 $3,000,000 33, , $13,457,737 93,967 $7,500,000 68, , $11,882,722 68,882 $3,000,000 24, , $8,683,049 54,415 $3,000,000 13, , $10,956,377 82,930 b $6,607,263 a 25, , $13,432,213 85,997 $0 c 0 419, $11,777,884 69,465 $3,000,000 d 13, , $15,634, ,447 $1,750,000 e 4, , $20,337, ,308 $3,000,000 f 17, , $14,707, ,394 $3,000,000 g 15, , $12,745,072 87,150 $3,000,000 h 16, , $13,994, ,236 $3,000,000 j 16, ,766 TOTAL N/A N/A $83,872, ,766

16 PROGRESS

17 GENERAL POPULATION SHELTER DEFICIT

18 SPECIAL NEEDS POPULATION SHELTER DEFICIT

19 MITIGATION RESEARCH AND STUDIES Meredith Van Valkenburgh Florida Division of Emergency Management October 13, 2014 Conducted by Florida International University

20 DIVISION OF EMERGENCY MANAGEMENT GRANT FS , 10% of the Residential Construction Mitigation Program (RCMP) funds are directed to the FIU s International Hurricane Research Center over $9M in funding Loss Reduction for Mobile Homes Mobile Home Replacement Program Statewide Social Surveys Development of Mitigation Devices and Techniques 1. Ring Shank Nail Building Code Modification 2. Roof Top Equipment Building Code Modification 3. Wall of Wind Concept Development. 4. Wind-driven Water Intrusion in residential buildings 5. Roof-to-Wall Connections for Low-Rise Buildings 6. Internet GIS system developed to distribute statewide airborne LiDAR data 7. Outreach partnerships with local and federal museums 8. STEM Outreach

21 WALL OF WIND DEVELOPMENT 2-FAN WOW RENRE 6-FAN WOW 12-FAN WOW IHRC is created 2012

22 WOW AERODYNAMIC/DESTRUCTIVE TESTING Porous screens around the equipment reduced wind loads on the equipment by up to 58%

23 12- FAN WOW ROOF SUCTION MITIGATION

24 DAMAGE REDUCTION (%) - MITIGATION Masonry Frame Roof strength BRACED GABLE ENDS 1% 1% HIP ROOF 7% 10% Roof Covering RATED SHINGLES (110 MPH) 1% 1% 8d NAILS 41% 41% Wall-Floor Strength STRAPS % Roof to Wall Strength CLIPS 13% 15% STRAPS 15% 22% The potential of damage reduction techniques and new mitigation strategies will be investigated through full-scale testing at the FIU WOW.

25 RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM (RCMP) Meredith Van Valkenburgh Florida Division of Emergency Management October 13, 2014

26 PROGRAM OVERVIEW Project Selection Criteria Retrofit Projects Public Outreach and Awareness Increased Code Compliance Trainings Wind Mitigation Research and Studies

27 PROGRAM HISTORY Percentage of RCMP Obligations by Category 16% 12% 27% 45% Retrofit Projects Outreach and Training Activities Research and Studies Building Code Training and Development RCMP Funds Obligated by Category Retrofit Projects $17,742,631 Outreach and Training Activities $10,576,617 Research and Studies $6,069,939 Building Code Training and Development $4,806,013 FY (Grant Categories Unavailable) $5,732,887

28 CURRENT PROGRAM STATUS BUILDING CODE COMPLIANCE AND MITIGATION FY % of the allocated funds ($925,000) expended. Training and continuing education for Florida contractors Provided through the Florida Building Commission FY 2014 $925,000 incorporated into the wind retrofit budget. Translates to 100 residential retrofits Wind mitigation education continued with outreach projects to contractors and residents

29 OUTREACH ACTIVITIES Year Recipient Outreach Strategy 2013 Florida PACE Funding Agency 2013 Florida Foundation Florida Home Builders Association Florida Association of Counties 2014 Volunteer Florida 2014 BRACE Number of Events Expositions; Conferences; Webinars; Regional workshops; Regional council presentations 19 Workshops at local community centers; Webinars 22 Training workshops at local home shows 19 Wind Mitigation Training Course for local governments 5 Residential Mitigation for Florida Homeowners 40 Webinars on Residential Mitigation for Florida Homeowners 60 FY OBLIGATION TOTAL: $912,182 OVER 1,135 ATTENDEES

30 WIND MITIGATION RETROFIT PROGRAM Fiscal Year Obligation Communities Awarded/ Residential Retrofits Expenditures Percent of Funds Expended $995, / 104 $893, % $822,176 9 / 137 $670, % $1,672, / 181 $1,297, % $1,404, / 167 $1,228, % $1,800, / 248 $1,471,344 82% $2,900,

31 AWARD SELECTION PROCESS RFP My Florida Market Place Procurement reviews for eligibility Evaluation Committee Review proposals Scoring and Ranking Category Funding Determination Pre-determined in RFP announcement Remaining funds are dispersed between grantees

32 SCORING CRITERIA Point Max Criterion Description Executive Summary: Capabilities, Qualifications, Prior Experience, Approach, Project Description, Need/justification for the project, Current Financials Project Team: Qualifications and experience of the Project Manager, Team Members, and Subcontractors 10 3 References: Relative project experience, Proper contact information Work Plan: Project timeline, Work assignments, Performance measures, Subcontractors, Adequate staff, Capacity to accomplish project, Equipment Need/Justification: Identify the project need; Short term benefits; Long term benefits Cost Control*: Estimated number of wind mitigated residential structures; Methods used to reduce costs *This criteria is new to the cycle

33 PROGRAM EVALUATION AND OVERSIGHT Benefit-Cost Analysis Contract Preparation Scope of Work Program Requirements Actively Manage Projects Reminders of upcoming dates Confirming Quarterly Reports Evaluate cost reimbursements Data collection Monitoring Administrative and or Performance Site Visits Outcome Based Corrective Action Plan Closeout Final Inspection Project File Review Closeout Letter

34 THE FUTURE OF RCMP Focus outreach activities directly from FDEM to communities Incorporate engineering standards and benefits for all outreach activities Prioritize coastal communities for retrofits, potentially High Velocity Hurricane Zones Veteran s Direct Grant $9.3M Spend Plan (under development) Expand contracting period from 1 year to 2 years Increase the amount of available funding

35 QUESTIONS? Darrell Miller Tallahassee Community College , Danny Kilcollins Florida Division of Emergency Management , Carolyn Robertson Florida International University , Meredith Van Valkenburgh Florida Division of Emergency Management ,