Notes for Payroll Software Providers on EHECS Requirements (Version 4.0)

Transcription

1 Notes for Payroll Software Providers on EHECS Requirements (Version 4.0) Contact Information: Central Statistics Office, Skehard Road, Blackrock, Cork. Telephone: Mairead Griffin: Paul M Crowley: E mail: [email protected] [email protected] CSO website:

2 Table of Contents: PART 1 : DOCUMENT HISTORY... 2 PART 2: INTRODUCTION... 3 PART 3: FILE SPECIFICATION... 7 PART 4: EXPLANATION OF TERMS USED IN XML FILE PART 5: EXPLANATORY NOTES ON ELEMENTS & ATTRIBUTES PART 6: SOME QUESTIONS AND ANSWERS FOR PROGRAMMERS: PART 7: VALIDITATION RULES AT FILE LEVEL: PART 8 GUIDELINES FOR MAPPING PAYROLL CODES TO CSO PAYMENT TYPES PART 9: INSTRUCTIONS ON THE USE OF CSO S SECURE DEPOSIT BOX

3 Part 1 : Document History Version Author Date Comment 1.0 Mairead Griffin 10/7/ 2007 Creation of original document 2.0 Mairead Griffin 04/1/2007 Addition of Part 1 Document history to document 3.0 Mairead Griffin 18/04/08 Addition of points k & l to Part 2: File specification 4.0 Mairead Griffin 16/07/08 Rewording of point k in Part 2: File specifiction, to allow for the exclusion of employees other than pensioners from the EHECS return. Insertion of Part 1 Introduction, onto the document. Insertion of Part 9 Guidelines for mapping payroll codes to CSO Payment Types 2

4 Part 2: Introduction This document is intended to provide computer programmers with the technical specifications guidelines required to assist them with programming for the CSO s quarterly Earnings, Hours Employment Cost Survey (EHECS). It also provides the necessary technical specifications for the creation of an EHECS XML file which payroll operators can lodge directly into the CSO s Secure Deposit Box. Feedback to date indicates that the vast majority of payroll providers have now decided to program for both the EHECS the annual 'National Employment Survey' (NES). Whether you are programming for the EHECS alone, or programming for the EHECS with the intention of programming for the NES at a later stage, it is important to note the following: Two required types of classifications required at employee level: Both the EHECS NES require that every employee is designated as one of the following employee types: Employee Types: 1. Full time 2. Part time 3. Apprentice/trainee 4. Other 5. Exclude (e.g. for people in receipt of pension payments through the payroll) For the EHECS, each employee, excluding those categorised as exclude, must, in addition to the above employee type classification, also have an 'EHECS occupational category' of one of the following three types, i.e. 'EHECS occupational category' 1. Managers, Professionals & Associate Professionals 2. Clerical, Sales & Service Workers 3. Production, Transport Workers, Craft & Tradespersons, Other Manual Workers. The CSO recommends that instead of classifying employees at the level of EHECS Occupation Category, every employee should be assigned (to facilitate the return of the NES), a 'NES Occupational Status Code' of one of the following: 'NES Occupational Status Code' 11 (i.e. Legislators senior officials) 12 (i.e. Corporate managers) 13 (i.e. General managers) 21 (i.e. Physical, mathematical engineering science professionals) 22 (i.e. Life science health professionals) 23 (i.e. Teaching professionals) 24 (i.e. Other professionals) 3

5 31 (i.e. Physical engineering science associate professionals) 32 (i.e. Life science health associate professionals) 33 (i.e. Teaching associate professionals) 34 (i.e. Other associate professionals) 41 (i.e. Office clerks) 42 (i.e. Customer services clerks) 51 (i.e. Personal protective services workers) 52 (i.e. Models, salespersons demonstrators) 61 (i.e. Market oriented skilled agricultural fishery workers) 62 (i.e. Subsistence agricultural fishery workers) 71 (i.e. Extraction building trades workers) 72 (i.e. Metal, machinery related trades workers) 73 (i.e. Precision, hicraft, printing related trades workers) 74 (i.e. Other craft related trades workers) 81 (i.e. Stationary plant related operators) 82 (i.e. Machine operators assemblers) 83 (i.e. Drivers mobile plant operators) 91 (i.e. Sales services elementary occupations) 92 (i.e. Agricultural, fishery related labourers) 93 (i.e. Labourers in mining, construction, manufacturing transport) The EHECS occupation categories can then be derived from the NES Occupational Status Codes as follows: 1) NES Occupational Status Codes 11 to 34 aggregates to the EHECS Occupation Category 'Managers, Professionals & Associate Professional', 2) NES Occupational Status Codes 41 to 52 aggregates to EHECS Occupation Category 'Clerical, Sales & Service Workers' 3) NES Occupational Status Codes 61 to 93 aggregate up to the EHECS category 'Production, Transport Workers, Craft & Tradespersons, Other Manual Workers'. The Classification of Payment Types: To facilitate the combined programming for both the EHECS NES, the payroll manager should be provided with the following options to enable the software to capture 1. Regular, overtime irregular earnings required for Part 2 of the EHECS (i.e. RegWgFtMg, RegWgFtCl, RegWgFtOt, RegWgPtMg, RegWgPtCl, RegWgPtOt, OvrtFtMg, OvrtFtCl, OvrtFtOt, OvrtPtMg, OvrtPtCl, OvrtPtOt, IrrBFtMg, IrrBFtCl, IrrBFtOt, IrrBPtMg, IrrBPtCl, IrrBPtOt,) 2. Redundancy payments in Part 7 of the EHECS (i.e. RedMg, RedCl RedOt). 3. The required Benefit In Kind elements required for Part 8 of the EHECS (i.e. CarMg, CarCl, CarOt, VHIMg, VHICl, VHIOt, HseMg, HseCl, HseOt, OtBenMg, OtBenCl, OtBenOt) 4

6 CSO Payment Types 1. Exclude from CSO returns (e.g. refund of expenses) 1 2. Basic Wages & Salaries (including sick, maternity holiday pay) 2 3. Regular Bonuses, Allowances & Commissions (excluding regular shift allowances) 4. Regular Shift Allowances 5. Irregular Bonuses, Allowances Commissions (excluding irregular shift allowances) 6. Irregular Shift Allowances. 7. Overtime 8. BIK Company Vehicles 9. BIK Health Insurance 10. BIK Staff Housing 11. BIK Other 12. Redundancy payments. Caution: Please note that the above options do not include other EHECS variables that are captured through payroll such as Employer s PRSI (PRSIMg, PRSICl PRSIOt the PRSI component of SSecApMg, SSecApCl SSecApOt) Employer s Pension contributions (PenMg, PenCl PenOt). Note: While IncCtMg, IncCtCl IncCtOt (Income continuance insurance Part 7 of EHECS) OtSocMg, OtSocCl OtSocOt (Other employee related payments Part 7 of EHECS) may also be captured through payroll, to simplify the classification process for payroll operators, the CSO is happy to accept Income continuance Other employee related payments as either Regular/Irregular Bonuses, Allowances & Commissions. Thus for the EHECS, EHECS Elements = RegWgFtMg, RegWgFtCl, RegWgFtOt, RegWgPtMg, RegWgPtCl, RegWgPtOt, (i.e.regular Wages & Salaries) = the total paid during the quarter, to the relevant category of employee, of the following: (2+3+4) EHECS Elements = OvrtFtMg, OvrtFtCl, OvrtFtOt, OvrtPtMg, OvrtPtCl, OvrtPtOt (i.e Overtime) = the total paid during the quarter, to the relevant category of employee, of the following: (7) EHECS Elements = IrrBFtMg, IrrBFtCl, IrrBFtOt, IrrBPtMg, IrrBPtCl, IrrBPtOt) (i.e. Irregular bonuses & Allowances) = the total paid during the quarter, to the relevant category of employee, of the following: (5+6) 1 There should be an exclude option for paycodes to allow a payroll manager to exclude non relevant pay codes, e.g. refunds of travel subsistence. 2 We suggest using the descriptive term 'basic wages & salaries' rather than just regular wages salaries as most payrolls appear to have paycodes set up 'wages' /or 'salaries' there seems to be confusion about whether or not someone's basic pay is always regular or not (the answer to this is 'yes'). Extra care will need to be taken by users with an integrated time attendance system to ensure that they include all the relevant paycodes that are just another name for an employee s basic pay when they are e.g. out of the office on official business, on training etc. 5

7 EHECS Elements = AppWgMg, AppWgCl, AppWgOt (i.e. Apprentice/Trainees total wages & salaries) = the total paid during the quarter, to the relevant category of employee, of the following: ( ). EHECS Elements = RedMg, RedCl, RedOt (i.e. Redundancy payments) = the total paid during the quarter, to the relevant category of employee, of the following: (12) EHECS Elements = CarMg, CarCl, CarOt (i.e. Private use of company cars) = the total paid during the quarter, to the relevant category of employee, of the following: (8). EHECS Elements = VHIMg, VHICl, VHIOt (i.e. Voluntary Sickness Insurance) = the total paid during the quarter, to the relevant category of employee, of the following: (9). EHECS Elements = HseMg, HseCl, HseOt (i.e. Staff houing) = the total paid during the quarter, to the relevant category of employee, of the following: (10). EHECS Elements = OtBenMg, OtBenCl, OtBenOt (i.e. Other free or subsidised benefits) = the total paid during the quarter, to the relevant category of employee, of the following: (11). 6

8 PART 3: FILE SPECIFICATION. a) Running the EHECS report. To avoid incorrect /or incomplete returns, the system should not allow the payroll operator run the EHECS report unless 1) all employees are categorized into one of the three EHECS occupational categories (or one of the 26 NES (National Employment Survey) categories if you are programming for both NES EHECS are aggregating the NES occupational categories to derive the three EHECS occupational categories) 2) are identified as either full time or part time employees 3) contracted hours are assigned to all employees. The payroll system should generate an error message list all the employees that have no EHEC/NES occupation code /or contracted hours assigned to them. b) XML File name: When returning an XML files to the CSO s secure deposit box, the XML file must have the following file name: CBR_Yr_Qtr_DDMMYYYY_HHMMSS.XML Where CBR = The returning employer s enterprise number. Yr = The four digit year that the data contained in the XML file relates to. Qtr = The quarter that the data contained in the XML file relates to. DDMMYYYY = The date that the XML file was created. HHMMSS = The time that the XML file was created using a 24 hour clock. Note: CBR is a child element of the element Company. Yr Qtr are both attributes of the element EHECS e.g. EN _2006_4_ _ is the file name for a return for quarter that was created on 1 st April 2007 at 1.24 p.m.for an employer with an Enterprise number of EN c) Checking for incorrect CBR s As the CBR is a unique identifier of each enterprise, it is vitally important that the CBR is correctly entered onto the EHECS return, particularly in the event of someone lodging a corrupt file that we are unable to open. To minimize the possibility of a payroll operator entering an incorrect CBR, payroll providers should program an internal check of the CBR. The cbr number must have the following format: ENxxxxxxxK where: EN = an acronym for "Enterprise", must always be in capital letters is always at the start of the CBR number. Note: it is called the CBR number but is in fact a character string) xxxxxxx= seven numbers K is the check digit for the cbr; K is calculated as follows: 1) Total the numbers by applying the formula a*8 + b*7 + c*6 + d*5 + e*4 + f*3 + g*2 where a is the first number after 'EN', b is the second number after 'EN so on. 2) Divide the total by 11 round down to the nearest whole number. 7

9 3) Multiply this whole number by 11 take away from the original total. 4) Take this figure from 11 this is the check digit. 5) If the check digit is 10 then it becomes 0 if it is 11 it becomes ' ' E.g. An enterprise has the following CBR number "EN " The total (1) is 3*8 + 2*7 + 8*6 + 7*5 + 9*4 + 5*3 +6*2 = 184 Divided by 11 is rounding down is 16. Mutiply by 11 is 176 taking away from the original total is = 8 Therefore the check digit is 11 8 = 3. The above CBR is therefore a valid number. d) Amended returns: The latest version of a return replaces previous versions of a return for any given quarter. If an employer returns more than one XML file to the CSO for a particularly quarter, the latest return (identified by the date on the file name) will overwrite all previous returns for that quarter. It is therefore vitally important that all amended returns contain all the data (amended if necessary) that was contained on the original XML file. E.g. A payroll manager decides to return the XML file with just the payroll related data for Quarter The payroll manager subsequently receives additional non payroll related data thus has to submit an amended return. This amended return must include both the payroll related data submitted on the original return the non payroll related data. If the payroll manager creates an amended XML file containing only the additional non payroll related data, the amend return will overwrite all the payroll data contained on the original return the payroll data will then be read into our system as zeros. This point is particularly relevant if the original return contained non payroll related data. If this isn t re entered (or stored on the system for automatic population of the amended XML file), this data will be lost. e) The coding of element attribute ID s: The titles of the elements attribute ID s contained on the XML file must be identical to those contained in the attached XML file specification listed in this document. Particular care must be taken to use capital small case letters as appropriate. E.g. FstFtMg must not be coded as Fstftmg. f) No mix match of XML files paper returns: For any given quarter, an employer must return either a XML file or a completed Earnings, Hours Employment Costs Survey form that they will receive each quarter from the CSO. They cannot return part of their data by XML file the remainder of the data on our survey forms. 8

10 g) All elements attributes must be listed in the presecribed order on all XML files Even if the element or attribute is an optional field therefore blank (e.g. address line 4), the name of the element/attribute must appear on all XML files in the same order as that given in the XML file specification. h) Do not use quotation marks: Payroll operators should not be able to enter quotation marks into any fields in the XML file. i) Option to exclude certain employees from the EHECS return: The option should be available to the payroll manager to exclude certain categories of employees from the EHECS returns e.g if the enterprise makes pension payments to its former employees through the payroll, then these pensioners should be excluded from the EHECS return. j) The payroll operator should be prompted to save a copy of the XML file prior to lodging it into the CSO s secure deposit box. Prior to submitting the XML file to the CSO, the payroll operator should be prompted to save a copy of the file. k). Exclusion of certain categories of payments from the EHECS return An exclude option should be available so that certain category of payments (e.g. refund of expenses) can be excluded from the EHECS return. l.) The ability to convert unit payments to hours to exclude certain categories of hourly imputs from the calculation of paid contracted hours paid overtime hours. The payroll manager should have the option of excluding certain hourly paid elements from the calculation of paid contracted hours paid overtime hours. The facility should also be present to allow the payroll manager to convert unit based payments to corresponding hours. E.g an employee is rostered to work 7 hours on a Sunday at a premium rate of 2.5 times basic pay. The payroll manager pays this as follows: 7 hours at the basic rate plus 7 hours (i.e. the Sunday premium ) at time a half. The paid hours that we want returned for the EHECS is 7 hours not 14 hours. Payroll managers may also enter certain categories of pay as unit based payments rather than hourly based payment, e.g. paying employees by the day (for the purpose of the example we will say that a day corresponds to 7 hours). Thus, in this example, the daily units have to be converted into the corresponding hours. The inclusion of a CSO hours multiplier that in the first example could be set to zero the second example be set to 7 would allow for the return of correct paid contracted hours paid overtime hours on the EHECS return. The multiplication of the units hours by their multiplier would ensure the correct calculation of paid overtime hours paid contracted hours for the EHECS. 9

11 PART 4: EXPLANATION OF TERMS USED IN XML FILE. Yr = Year Qtr = Quarter TypRt = Type of Return SoftwareName = Name of the payroll package producing the XML file SoftwareVersion = The version of the payroll package producing the XML file VendorName = The name of the payroll supplier VendorPhone = Contact phone number of payroll supplier Name = Enterprise Name Addr1 = Address line 1 Addr2 = Address line 2 Addr3 = Address line 3 Addr4 = Address line 4 Addr5 = Address line 5 ChgAd = Change of name /or address indicator CBR = Enterprise Number Contact = Name of person signing the declaration Phone = Phone number of person signing the declaration = E mail address of person signing the declaration 10

12 Date = Date the declaration is signed off by the company Position= Position of person signing declaration FstFtMg = "Number of full time employees as at first day of Quarter Full time Managers, Professionals Associate Professionals FstFtCl = " Number of full time employees as at first day of Quarter Full time Clerical, Sales & Service Workers" FstFtOt = " Number of full time employees as at first day of Quarter Full time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" LstFtMg = "Number of full time employees as at last day of quarter Full time Managers, Professionals Associate Professionals" LstFtCl = " Number of full time employees as at last day of quarter Full time Clerical, Sales & Service Workers" LstFtOt = " Number of full time employees as at last day of quarter Full time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" HireFtMg = "Number of full time employees hired during the quarter Full time Managers, Professionals Associate Professionals" HireFtCl = " Number of full time employees hired during the quarter Full time Clerical, Sales & Service Workers" HireFtOt = " Number of full time employees hired during the quarter Full time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" FstPtMg = " Number of part time employees as at first day of Quarter Part time Managers, Professionals Associate Professionals" FstPtCl = " Number of part time employees as at first day of Quarter Part time Clerical, Sales & Service Workers" 11

13 FstPtOt = " Number of part time employees as at first day of Quarter Part time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" LstPtMg = " Number of part time employees as at last day of quarter Part time Managers, Professionals Associate Professionals " LstPtCl = " Number of part time employees as at last day of quarter Part time Clerical, Sales & Service Workers" LstPtOt = " Number of part time employees as at last day of quarter Part time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" HirePtMg = " Number of part time employees hired during the quarter Part time Managers, Professionals Associate Professionals " HirePtCl = " Number of part time employees hired during the quarter Part time Clerical, Sales & Service Workers" HirePtOt = " Number of part time employees hired during the quarter Part time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" AppMg = "Average number of apprentices/trainees engaged in the business during the quarter Managers, Professionals Associate Professionals " AppCl = "Average number of apprentices/trainees engaged in the business during the quarter Clerical, Sales & Service Workers" AppOt = "Average number of apprentices/trainees engaged in the business during the quarter Production, Transport workers, Craft & Tradespersons, Other Manual Workers" OtPerMg = "Average number of other persons engaged Managers, Professionals Associate Professionals " OtPerCl = " Average number of other persons engaged Clerical, Sales & Service Workers" OtPerOt = " Average number of other persons engaged Production, Transport workers, Craft & Tradespersons, Other Manual Workers" 12

14 VacMg = "Number of Vacancies as at the last working day of the quarter Managers, Professionals Associate Professionals " VacCl = " Number of Vacancies as at the last working day of the quarter Clerical, Sales & Service Workers" VacOt = "Number of Vacancies as at the last working day of the quarter Production, Transport workers, Craft & Tradespersons, Other Manual Workers" NMWMg = " Number of full part time employees paid the national minimum hourly wage rate for an experienced adult worker or less Managers, Professionals Associate Professionals " NMWCl = " Number of full part time employees paid the national minimum hourly wage rate for an experienced adult worker or less Clerical, Sales & Service Workers" NMWOt = " Number of full part time employees paid the national minimum hourly wage rate for an experienced adult worker or less Production, Transport workers, Craft & Tradespersons, Other Manual Workers" RegWgFtMg = "Full time employees Regular wages & salaries Full time Managers, Professionals Associate Professionals " RegWgFtCl = " Full time employees Regular wages & salaries Full time Clerical, Sales & Service Workers" RegWgFtOt = " Full time employees Regular wages & salaries Full time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" OvrtFtMg = " Full time employees Overtime Pay Full time Managers, Professionals Associate Professionals " OvrtFtCl = " Full time employees Overtime Pay Full time Clerical, Sales & Service Workers" OvrtFtOt = " Full time employees Overtime Pay Full time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" IrrBFtMg = " Full time employees Irregular bonuses & allowances Full time Managers, Professionals Associate Professionals " 13

15 IrrBFtCl = " Full time employees Irregular bonuses & allowances Full time Clerical, Sales & Service Workers" IrrBFtOt = " Full time employees Irregular bonuses & allowances Full time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" RegWgPtMg = " Part time employees Regular wages & salaries Part time Managers, Professionals Associate Professionals " RegWgPtCl = " Part time employees Regular wages & salaries Part time Clerical, Sales & Service Workers" RegWgPtOt = " Part time employees Regular wages & salaries Part time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" OvrtPtMg = " Part time employees Overtime Pay Part time Managers, Professionals Associate Professionals " OvrtPtCl = " Part time employees Overtime Pay Part time Clerical, Sales & Service Workers" OvrtPtOt = " Part time employees Overtime Pay Part time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" IrrBPtMg = " Part time employees Irregular bonuses & allowances Part time Managers, Professionals Associate Professionals " IrrBPtCl = " Part time employees Irregular bonuses & allowances Part time Clerical, Sales & Service Workers" IrrBPtOt = " Part time employees Irregular bonuses & allowances Part time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" AppWgMg = "Apprentices/trainees Total wages & salaries Apprentice/trainee Managers, Professionals Associate Professionals " AppWgCl Workers" = "Apprentices/trainees Total wages & salaries Apprentice/trainee Clerical, Sales & Service 14

16 AppWgOt = "Apprentices/trainees Total wages & salaries Apprentice/trainee Production, Transport workers, Craft & Tradespersons, Other Manual Workers" CHrsFtMg = " Full time employees Paid Contracted Hours Full time Managers, Professionals Associate Professionals " CHrsFtCl = " Full time employees Paid Contracted Hours Full time Clerical, Sales & Service Workers" CHrsFtOt = "Full time employees Paid Contracted Hours Full time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" OTHrFtMg = "Full time employees Paid Overtime Hours Full time Managers, Professionals Associate Professionals " OTHrFtCl = "Full time employees Paid Overtime Hours Full time Clerical, Sales & Service Workers" OTHrFtOt = "Full time employees Paid Overtime Hours Full time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" CHrsPtMg = " Part time employees Paid Contracted Hours Part time Managers, Professionals Associate Professionals " CHrsPtCl = " Part time employees Paid Contracted Hours Part time Clerical, Sales & Service Workers" CHrsPtOt = " Part time employees Paid Contracted Hours Part time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" OTHrPtMg = " Part time employees Paid Overtime Hours Part time Managers, Professionals Associate Professionals " OTHrPtCl = " Part time employees Paid Overtime Hours Part time Clerical, Sales & Service Workers" OTHrPtOt = " Part time employees Paid Overtime Hours Part time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" CHrsApMg = "Apprentices/trainees Paid Contracted Hours Apprentice/trainee Managers, Professionals Associate Professionals " 15

17 CHrsApCl = "Apprentices/trainees Paid Contracted Hours Apprentice/trainee Clerical, Sales & Service Workers" CHrsApOt = "Apprentices/trainees Paid Contracted Hours Apprentice/trainee Production, Transport workers, Craft & Tradespersons, Other Manual Workers" OTHrApMg = "Apprentices/trainees Paid Overtime Hours Apprentice/trainee Managers, Professionals Associate Professionals " OTHrApCl = "Apprentices/trainees Paid Overtime Hours Apprentice/trainee Clerical, Sales & Service Workers" OTHrApOt = "Apprentices/trainees Paid Overtime Hours Apprentice/trainee Production, Transport workers, Craft & Tradespersons, Other Manual Workers" ALFtMg = " Full time employees Annual Leave & Bank Holidays Full time Managers, Professionals Associate Professionals " ALFtCl Workers" = " Full time employees Annual Leave & Bank Holidays Full time Clerical, Sales & Service ALFtOt = " Full time employees Annual Leave & Bank Holidays Full time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" MatFtMg Professionals " = " Full time employees Maternity Leave Full time Managers, Professionals Associate MatFtCl = " Full time employees Maternity Leave Full time Clerical, Sales & Service Workers" MatFtOt = " Full time employees Maternity Leave Full time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" SicFtMg Professionals " = " Full time employees Sick Leave Full time Managers, Professionals Associate SicFtCl = " Full time employees Sick Leave Full time Clerical, Sales & Service Workers" 16

18 SicFtOt = " Full time employees Sick Leave Full time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" OtLFtMg Professionals " = " Full time employees Other Leave Full time Managers, Professionals Associate OtLFtCl = " Full time employees Other Leave Full time Clerical, Sales & Service Workers" OtLFtOt = " Full time employees Other Leave Full time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" ALPtMg = " Part time employees Annual Leave & Bank Holidays Part time Managers, Professionals Associate Professionals " ALPtCl Workers" = " Part time employees Annual Leave & Bank Holidays Part time Clerical, Sales & Service ALPtOt = " Part time employees Annual Leave & Bank Holidays Part time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" MatPtMg Professionals " = " Part time employees Maternity Leave Part time Managers, Professionals Associate MatPtCl = " Part time employees Maternity Leave Part time Clerical, Sales & Service Workers" MatPtOt = " Part time employees Maternity Leave Part time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" SicPtMg Professionals " = " Part time employees Sick Leave Part time Managers, Professionals Associate SicPtCl = " Part time employees Sick Leave Part time Clerical, Sales & Service Workers" SicPtOt = " Part time employees Sick Leave Part time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" OtLPtMg Professionals " = " Part time employees Other Leave Part time Managers, Professionals Associate 17

19 OtLPtCl = " Part time employees Other Leave Part time Clerical, Sales & Service Workers" OtLPtOt = " Part time employees Other Leave Part time Production, Transport workers, Craft & Tradespersons, Other Manual Workers" LApMg = " Apprentices/trainees All Paid Leave Apprentice/trainee Managers, Professionals Associate Professionals " LApCl = " Apprentices/trainees All Paid Leave Apprentice/trainee Clerical, Sales & Service Workers" LApOt = " Apprentices/trainees All Paid Leave Apprentice/trainee Production, Transport workers, Craft & Tradespersons, Other Manual Workers" PenMg = "All employees, including apprentices/trainees Employers contribution to pension funds All Managers, Professionals Associate Professionals " PenCl = " All employees, including apprentices/trainees Employers contribution to pension funds All Clerical, Sales & Service Workers" PenOt = " All employees, including apprentices/trainees Employers contribution to pension funds All Production, Transport workers, Craft & Tradespersons, Other Manual Workers" LibIns = "Employer s liability insurance premiums paid in the quarter" PRSIMg = "Full time part time employees Employer s statutory PRSI Managers, Professionals Associate Professionals " PRSICl Service Workers" = "PRSI Full time part time employees Employer s statutory PRSI Clerical, Sales & PRSIOt = " Full time part time employees Employer s statutory PRSI Production, Transport workers, Craft & Tradespersons, Other Manual Workers" IncCtMg = " Full time part time employees Income continuance insurance Managers, Professionals Associate Professionals " IncCtCl Workers" = " Full time part time employees Income continuance insurance Clerical, Sales & Service 18

20 IncCtOt = " Full time part time employees Income continuance insurance Production, Transport workers, Craft & Tradespersons, Other Manual Workers" RedMg = " Full time part time employees Redundancy Payments Managers, Professionals Associate Professionals " RedCl Workers" = " Full time part time employees Redundancy Payments Clerical, Sales & Service RedOt = " Full time part time employees Redundancy Payments Production, Transport workers, Craft & Tradespersons, Other Manual Workers" OtSocMg = " Full time part time employees Other employee related payments Managers, Professionals Associate Professionals " OtSocCl Service Workers" = " Full time part time employees Other employee related payments Clerical, Sales & OtSocOt = " Full time part time employees Other employee related payments Production, Transport workers, Craft & Tradespersons, Other Manual Workers" SSecApMg = "Apprentices/trainees Total social security contributions Apprentice/trainee Managers, Professionals Associate Professionals " SSecApCl = " Apprentices/trainees Total social security contributions Apprentice/trainee Clerical, Sales & Service Workers" SSecApOt = " Apprentices/trainees Total social security contributions Apprentice/Trainee Production, Transport workers, Craft & Tradespersons Other Manual Workers" CarMg = "Full time part time employees Private use of company cars Managers, Professionals Associate Professionals " CarCl Workers" = " Full time part time employees Private use of company cars Clerical, Sales & Service CarOt = " Full time part time employees Private use of company cars Production, Transport workers, Craft & Tradespersons, Other Manual Workers" 19

21 StksMg = "Full time part time employees Stock options & share purchase schemes Managers, Professionals Associate Professionals " StksCl = " Full time part time employees Stock options & share purchase schemes Clerical, Sales & Service Workers" StksOt = " Full time part time employees Stock options & share purchase schemes Production, Transport workers, Craft & Tradespersons, Other Manual Workers" VHIMg = " Full time part time employees Voluntary sickness insurance Managers, Professionals Associate Professionals " VHICl Workers" = " Full time part time employees Voluntary sickness insurance Clerical, Sales & Service VHIOt = " Full time part time employees Voluntary sickness insurance Production, Transport workers, Craft & Tradespersons, Other Manual Workers" HseMg Professionals " = " Full time part time employees Staff Housing Managers, Professionals Associate HseCl = " Full time part time employees Staff Housing Clerical, Sales & Service Workers" HseOt = " Full time part time employees Staff Housing Production, Transport workers, Craft & Tradespersons, Other Manual Workers" OtBenMg = " Full time part time employees Other free or subsidised benefits Managers, Professionals Associate Professionals " OtBenCl Service Workers" = " Full time part time employees Other free or subsidised benefits Clerical, Sales & OtBenOt = " Full time part time employees Other free or subsidised benefits Production, Transport workers, Craft & Tradespersons, Other Manual Workers" TrExp = "Other labour costs Training costs" OtExp = "Other labour costs Other Expenditure" 20

22 TrSub = "Subsidies refunds received Training Subsidies" OtSub = "Subsidies refunds received Other Subsidies" Rfund = "Subsidies refunds received Refunds from social welfare" Comment = Comments to help interpret the data provided ; 21

23 PART 5: EXPLANATORY NOTES ON ELEMENTS & ATTRIBUTES Element: EHECS. Attribute = Yr Short Description: Year Detailed description:the four digit year that the returned data relates to. Validation Rules at attribute level: A required 4 digit numeric field e.g. 2006, Element: EHECS. Attribute = Qtr Short Description: The one digit quarter that the data relates to. Detailed Description: If the returned data relates to the period (a) 01 January to 31 March, then enter 1 ; (b) 01 April to 30 June, enter 2 ; (c) 01 July to 30 September, enter 3 (d) 01 October to 31 December, enter 4 Validation Rules at Attribute level: A required one digit numeric fields; Range 1 to 4 Element: EHECS. Attribute = TypRt Short Description: The one character indicator for the type of return. It signifies whether the return is an original or amended return for the quarter. Detailed Description: If the return is an original return, enter O. If the return is an amended return, then enter A into this field. Validation Rules at Attribute level: A required alpha field; Length 1; valid entries O or A. Capital Letters only. Default to O. Element: EHECS. Attribute = SoftwareName Short Description: Name of payroll package Detailed description: The name of the software package generating the XML file. Validation Rules at attribute level: A required alpha numeric field: Maximum length of 80 characters. This name should be hardcoded into the system so that it automatically generates each time the XML file is created. Element: EHECS. Attribute = SoftwareVersion Short Description: The version of the payroll package generating the XML file Detailed description: The version number of the payroll package generating the XML file. Validation Rules at attribute level: A required alpha numeric field: Maximum length of 10 characters. This should be hardcoded into the system so that it automatically generates each time the XML file is created. 22

24 Element: EHECS. Attribute = VendorName Short Description: The name of company supplying the payroll package Detailed description: The full name of the company that produces the software package used to generate the XML file. Validation Rules at attribute level: A required alpha numeric field: Maximum length of 80 characters. This name should be hardcoded into the system so that it automatically generates each time the XML file is created. Element: EHECS. Attribute = VendorPhone Short Description: Contact phone number of payroll provider. Detailed description: The contact phone number of the company producing the software used to generate the XML file. Validation Rules at attribute level: A required alpha numeric field. Maximum length 14. Should be entered in the format area code, hyphen, local number with no spaces in between, e.g , This contact number should be hardcoded into the system so that it automatically generates each time the XML file is created. Element: Company. Child element = Name Short Description: Enterprise name/employer name Detailed Description: Enter the name of the enterprise/employer Validation Rules: A required alpha numeric field: Maximum length of 80 characters Element: Company. Child element = Addr1 Short Description: Address line 1 Detailed Description: The first line of the enterprise s/employer s address. Validation Rules: A required alpha numeric field; Maximum length of 80 characters Element: Company. Child element = Addr2 Short Description: Address line 2 Detailed Description: The second line of the enterprise s/employer s address. Validation Rules: An optional alpha numeric field; Maximum length of 80 characters Element: Company. Child element = Addr3 Short Description: Address line 3 Detailed Description: The third line of the enterprise s/employer s address. Validation Rules: An optional alpha numeric field; Maximum length of 80 characters 23

25 Element: Company. Child element = Addr4 Short Description: Address line 4 Detailed Description: The fourth line of the enterprise s/employer s address. Validation Rules: An optional alpha numeric field; Maximum length of 80 characters Element: Company. Child element = Addr5 Short Description: Address line 5 Detailed Description: The fifth line of the enterprise s/employer s address. Validation Rules: An optional alpha numeric field. Maximum length of 80 characters Element: Company. Child element = ChgAd Short Description: Change of name /or address indicator. Detailed Description: Change of enterprise name /or address indicator. Enter 1 if you wish to notify the CSO of any changes to the enterprise/employer s name /or address fields. Validation Rules: A required one digit numeric field. Range 0 to 1. Default to 0 Element: Company. Child element = CBR Short Description: Enterprise number Detailed Description: The enterprise number is the 10 character reference quoted on all correspondence between the enterprise the CSO. Validation Rules: A required alpha numeric field. Length 10. Must begin with the characters EN followed by seven numeric characters a check digit (note that the check digit can be any number in the range 0 to 9 or a hyphen ). EN must be in capital letters. E.g. EN or EN To check for valid CBR numbers, the CBR number must have the following format: ENxxxxxxxK where: EN = an acronym for "Enterprise" is always at the start of the CBR number (it is called the CBR number but is in fact a character string), xxxxxxx= seven numbers, K is the check digit for the CBR. K is calculated as follows: 1) Total the numbers by applying the formula a*8 + b*7 + c*6 + d*5 + e*4 + f*3 + g*2 where a is the first number after 'EN', b is the second number after 'EN so on. 2) Divide the total by 11 round down to the nearest whole number. 3) Multiply this whole number by 11 take away from the original total. 4) Take this figure from 11 this is the check digit. 5) If the check digit is 10 then it becomes 0 if it is 11 it becomes ' ' E.g The enterprise has the following number "EN " The total (1) is 3*8 + 2*7 + 8*6 + 7*5 + 9*4 + 5*3 +6*2 = 184 Divided by 11 is rounding down is 16. Mutiply by 11 is 176 taking away from the original total is = 8 Therefore the check digit is 11 8 = 3. Thus the above CBR is a valid number. 24

26 Element: Declaration. Attribute = Contact Short Description: Name of person signing the declaration Detailed Description: Name of the person declaring that the data in the return is complete accurate. Validation Rules at Attribute level: A required alpha field. Maximum length 40 characters. Element: Declaration. Attribute = Phone Short Description: Phone number of person signing the declaration Detailed Description: The contact phone number (including area code) of the person signing the declaration Validation Rules at Attribute level: A required alpha numeric field. Maximum length 14. Should be entered in the format area code, hyphen, local number with no spaces in between, e.g , Element: Declaration. Attribute = Short Description: E mail address of person signing the declaration Detailed Description: E mail address of person signing the declaration Validation Rules at Attribute level: A required alpha numeric field. Maximum length 80 characters. Element: Declaration. Attribute = Date Short Description: Date on which declaration is completed. Detailed Description: Date on which declaration is completed. Validation Rules at Attribute level: A required date field in the format DDMMYYYY Element: Declaration. Attribute = Position Short Description: Position of person completing the declaration. Detailed Description: The position or job title of the person completing the declaration. Validation Rules at Attribute level: A required alpha numeric field. Maximum length 40 (e.g. financial controller.) Element: Data. Child element: FstFtMg Short Description: Number of full time 3 managers, professionals associate professional employees as at the first day of the quarter. Detailed Description: Enter the number of full time managerial, professional associate professional employees who were on the payroll received wages at the first paydate of the quarter (i.e. exclude any persons who were on the payroll received no wages at the first pay date of the quarter). Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) 3 Full time Employees are defined as employees (excluding apprentices) whose regular working hours are the same as the collectively agreed or customary hours worked in the enterprise, even if the contract is for less than one year regardless of whether the contract is a permanent or temporary one. 25

27 Element: Data. Child element: FstFtCl Short Description: Number of full time clerical, sales service employees at the first day of the quarter Detailed Description: Enter the number of full time clerical, sales service workers who were on the payroll received wages at the first pay date of the quarter (i.e. exclude any persons who were on the payroll received no wages at the first pay date of the quarter). Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: FstFtOt Short Description: The number of full time production, transport workers, craft & tradespersons, other manual workers at the first day of the quarter Detailed Description: Enter the number of full time production, transport, craft, trade other manual workers who were on the payroll received wages at the first pay date of the quarter (i.e. exclude any persons who were on the payroll received no wages at the first pay date of the quarter). Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: LstFtMg Short Description: The number of full time managers, professionals associate professional employees at the last day of the quarter Detailed Description: Enter the number of full time managerial, professional associate professional employees who were on the payroll received wages at the last pay date of the quarter (i.e. exclude any persons who were on the payroll received no wages at the last pay date of the quarter). Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: LstFtCl Short Description: The number of full time clerical, sales service employees at the last day of the quarter Detailed Description: Enter the number of full time clerical, sales service workers who were on the payroll received wages at the last paydate of the quarter (i.e. exclude persons who were on the payroll at the last paydate of the quarter received no wages). Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) 26

28 Element: Data. Child element: LstFtOt Short Description: The number of full time production, transport workers, craft & tradespersons other manual workers at the last day of the quarter Detailed Description: Enter the number of full time production, transport, craft, trade other manual workers who were on the payroll received wages at the last paydate of the quarter (i.e. exclude any persons who were on the payroll received no wages at the last paydate of the quarter). Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: HireFtMg. Short Description: The number of full time managers, professionals associate professional employees hired during the quarter Detailed Description: The number of full time managerial, professional associate professional employees hired during the quarter i.e. whose start date lies within the quarter. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: HireFtCl Short Description: The number of full time clerical, sales service workers hired during the quarter Detailed Description: Enter the number of full time clerical, sales service workers hired during the quarter i.e. whose start date lies within the quarter. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: HireFtOt Short Description: The number of full time production, transport, craft, trade other manual workers hired during the quarter. Detailed Description: Enter the number of full time production, transport, craft, trade other manual workers hired during the quarter i.e. whose start date lies within the quarter. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) 27

29 Element: Data. Child element: FstPtMg Short Description: The number of part time 4 managers, professionals associate professional employees at the first day of the quarter. Detailed Description: Enter the number of part time managerial, professional associate professional employees who were on the payroll received wages at the first paydate of the quarter (i.e. exclude any persons who were on the payroll received no wages at the first paydate of the quarter). Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: FstPtCl Short Description: The number of part time clerical, sales service employees at the first day of the quarter. Detailed Description: Enter the number of part time clerical, sales service workers who were on the payroll received wages at the first paydate of the quarter (i.e. exclude any persons who were on the payroll received no wages at the first paydate of the quarter Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: FstPtOt Short Description: The number of part time production, transport workers, craft & tradespersons other manual workers at the first day of the quarter. Detailed Description: Enter the number of part time production, transport, craft, trade other manual workers who were on the payroll received wages at the first paydate of the quarter (i.e. exclude any persons who were on the payroll received no wages at the first paydate of the quarter Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: LstPtMg Short Description: The number of part time managers, professionals associate professional employees at the last day of the quarter. Detailed Description: Enter the number of part time managerial, professional associate professional employees who were on the payroll received wages at the last paydate of the quarter (i.e. exclude any persons who were on the payroll received no wages at the last paydate of the quarter). Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) 4 Part time Employees are defined as employees (excluding apprentices) whose regular working hours are less than the collectively agreed or customary hours worked in the enterprise, whether daily, weekly or monthly irrespective of the duration of the contract. As a general guideline, if an employee works 80% or less of the regular or normal hours worked by others in the same grade within the enterprise, then these employees should be categorised as part time employees. 28

30 Element: Data. Child element: LstPtCl Short Description: The number of part time clerical, sales service employees at the last day of the quarter. Detailed Description: Enter the number of part time clerical, sales service employees who were on the payroll received wages at the last paydate of the quarter (i.e. exclude any persons who were on the payroll received no wages at the last paydate of the quarter). Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: LstPtOt Short Description: The number of part time production, transport workers, craft & tradespersons other manual workers at the last day of the quarter. Detailed Description: Enter the number of part time production, transport, craft, trade other manual workers who were on the payroll received wages at the last pay date of the quarter (i.e. exclude any persons who were on the payroll received no wages at the last pay date of the quarter). Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: HirePtMg Short Description: The number of part time managers, professionals associate professional employees hired during the quarter. Detailed Description: Enter the number of part time managerial, professional associate professional employees hired during the quarter i.e. whose start date lies within the quarter. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: HirePtCl Short Description: The number of part time clerical, sales service workers hired during the quarter. Detailed Description: Enter the number of part time clerical, sales service workers hired during the quarter i.e. whose start date lies within the quarter. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: HirePtOt Short Description: The number of part time production, transport workers, craft & tradespersons other manual workers hired during the quarter. Detailed Description: Enter the number of part time production, transport, craft, trade other manual workers hired during the quarter i.e. whose start date lies within the quarter. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) 29

31 Element: Data. Child element: AppMg Short Description: Average number of apprentice/trainee managers, professionals associate professionals engaged in the business during the quarter. Detailed Description: Enter the average number of apprentice/trainee managers, professionals associate professionals engaged in the business during the quarter. This is calculated by summing the number of apprentice/trainee managers, professionals associate professionals paid at each paydate during the quarter dividing this total by the number of paydates in the quarter e.g. if all apprentices are paid weekly it is a 13 week, add the total number of apprentices on the pay roll each week divide this total by 13. Validation Rules at Attribute level: A required numeric field. No decimal places. No spaces. Round to the nearest unit. Range 0 to No 1,000 separator (,) Element: Data. Child element: AppCl Short Description: Average number of apprentice/trainee clerical, sales service workers engaged in the business during the quarter. Detailed Description: Enter the average number of apprentice/trainee clerical, sales service workers engaged in the business during the quarter. This is calculated by summing the number of apprentice/trainee clerical, sales service workers paid at each pay date during the quarter dividing this total by the number of pay dates in the quarter. Validation Rules at Attribute level: A required numeric field. No decimal places. No spaces. Round to the nearest unit. Range 0 to No 1,000 separator (,) Element: Data. Child element: AppOt Short Description: Average number of apprentice/trainee production, transport workers, craft & tradespersons other manual workers engaged in the business during the quarter. Detailed Description: Enter the average number of production, transport, craft, trade other manual workers on the payroll during the quarter. This is calculated by summing the number of apprentice/trainee production, transport, craft, trade other manual workers paid at each pay date during the quarter dividing this total by the number of pay dates in the quarter. Validation Rules at Attribute level: A required numeric field. No decimal places. No spaces. Round to the nearest unit. Range 0 to No 1,000 separator (,) Element: Data. Child element: OtPerMg Short Description: Average number of other persons engaged as managers, professionals associate professionals Detailed Description: These are people who are engaged in the business as managers, professionals associate professionals but are not on the payroll, e.g. proprietors, unpaid voluntary workers or unpaid family members. This category would also include people who are on the payroll for whom there are no available contracted hours. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) 30

32 Element: Data. Child element: OtPerCl Short Description: Average number of other persons engaged as clerical, sales or service workers Detailed Description: These are people who are engaged in the business as clerical, sales or service workers but are not on the payroll, e.g. proprietors, unpaid voluntary workers or unpaid family members. This category would also include people who are on the payroll for whom there are no available contracted hours, e.g. debt collectors who are paid on a commision basis only. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: OtPerOt Short Description: Average number of other persons engaged as production, transport workers, craft & tradespersons other manual workers Detailed Description: These are people who are engaged in the business as production, transport, craft, trade other manual workers but are not on the payroll, e.g. proprietors, unpaid voluntary workers or unpaid family members. This category would also include people who are on the payroll for whom there are no available contracted hours. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: VacMg Short Description: Job Vacancies The number of job vacancies for managers, professionals associate professionals as at the last working day of the quarter Detailed Description: Not payroll related as the data required is the number of job vacancies for mangers, professionals associate professionals as at the end of the quarter. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: VacCl Short Description: Job Vacancies The number of job vacancies for clerical, sales service workers as at the last working day of the quarter Detailed Description: Not payroll related as the data required is the number of job vacancies for clerical, sales service workers as at the end of the quarter. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: VacOt Short Description: Job Vacancies The number of job vacancies for production, transport workers, craft & tradespersons other manual workers as at the last working day of the quarter Detailed Description: Not payroll related as the data required is the number of job vacancies for production, transport, craft, trade other manual workers as at the end of the quarter. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) 31

33 32

34 Element: Data. Child element: NMWMg Short Description: National Minimum Wage 5 managers, professionals associate professionals. The number of full time part time (i.e. exclude apprentice/trainee) managers, professional associate professional employees paid the minimum hourly wage rate for an experienced adult worker or less at the end of the quarter. Detailed Description: Enter the number of full time part time (i.e. exclude apprentice/trainee) managers, professionals associate professionals that are on the payroll paid the national minimum wage rate of an experienced adult worker (currently 8.30 per hour) or less at the last paydate of the quarter. For the purposes of this calculation, overtime pay paid overtime hours should be excluded, i.e. the hourly wage rate must be calculated by dividing regular irregular earnings by paid contracted hours. NB. See footnote 3 below about changes to the national minimum wage rate. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: NMWCl Short Description: National Minimum Wage clerical, sales service workers. The number of full time part time (i.e. exclude apprentice/trainee) clerical, sales service workers paid the minimum hourly wage rate for an experienced adult worker or less at the end of the quarter. Detailed Description: Enter the number of full time part time (i.e. exclude apprentice/trainee) clerical, sales service workers that are on the payroll paid the national minimum wage rate of an experienced adult worker (currently 8.30 per hour) or less at the last paydate of the quarter. For the purposes of this calculation, overtime pay paid overtime hours should be excluded, i.e. the hourly wage rate is calculated by dividing regular irregular earnings by paid contracted hours. NB. See footnote 3 below about changes to the national minimum wage rate. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) 5 As the national minimum wage rate for an experienced adult can change periodically, the absolute value of the rate should not be hard coded into the program. The payroll operator should have the facility to enter the appropriate minimum hourly wage rate for the quarter so that the program can then calculate the number of relevant employees on this or a lower rate of pay. To ensure that the rate is entered correctly, the payroll operator should confirm the rate by entering it onto the system twice. 33

35 Element: Data. Child element: NMWOt Short Description: National Minimum Wage production, transport workers, craft & tradespersons other manual workers. The number of full time part time (i.e. exclude apprentice/trainee) production, transport workers, craft & tradespersons other manual workers paid the minimum hourly wage rate for an experienced adult worker or less at the end of the quarter. Detailed Description: Enter the number of full time part time (i.e. exclude apprentices/trainees) production, transport, craft, trade other manual workers that are on the payroll paid the national minimum wage rate of an experienced adult worker (currently 8.30 per hour) or less at the last paydate of the quarter. For the purposes of this calculation, overtime pay paid overtime hours should be excluded, i.e. the hourly wage rate is calculated by dividing regular irregular earnings by paid contracted hours. NB. See footnote 3 below about changes to the national minimum wage rate. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,) Element: Data. Child element: RegWgFtMg Short Description: Full time Employees Regular Wages Salaries (including holiday, sick maternity pay) managers, professionals associate professionals Detailed Description: Enter the total of gross regular wages salaries, rounded to the nearest Euro 6, paid to all full time managers, professionals associate professionals. Regular wages salaries are wages salaries, inclusive of any allowances but exclusive of overtime, that are received at each pay period during the quarter. It should include all payroll codes, except overtime, that affect gross earnings are paid at each pay period, even though the amount paid may vary. N.B. See footnote 7 below about the correct treatment of sick maternity pay. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: RegWgFtCl Short Description: Full time Employees Regular Wages Salaries (including holiday, sick maternity pay) clerical, sales service workers Detailed Description: Enter the total of gross regular wages salaries paid to all full time clerical, sales service workers. Regular wages salaries are wages salaries, inclusive of any allowances but exclusive of overtime, that are received at each pay period during the quarter. It should include all payroll codes, except overtime, that affect gross earnings are paid at each pay period, even though the amount paid may vary. N.B. See footnote 5 below about the correct treatment of sick maternity pay. Validation Rules at Attribute level: A required numeric field. Range 0 to No 6 Total all categories using cents then round to the nearest Euro i.e.01 to round down,.5000 to.99999, round up. 7 Particular care must be taken in situations where the employer receives refunds from the Dept. of Social Family Affairs (DSFA) for sick maternity pay. If the amount that is included as regular wages salaries, (i.e. RegWgFtMg, RegWgFtCl, RegWgFtOt, RegWgPtMg, RegWgPtCl or RegWgPtOt) includes sums that are subsequently refunded to the employer by DSFA, then the amount that is received/receivable from DSFA must be included as a refund, i.e. entered under Rfund. 34

36 Element: Data. Child element: RegWgFtOt Short Description: Full time Employees Regular Wages Salaries (including holiday, sick maternity pay) production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total of gross regular wages salaries paid to all full time production, transport, craft, trade other manual workers. Regular wages salaries are wages salaries, inclusive of any allowances but exclusive of overtime, that are received at each pay period during the quarter. It should include all payroll codes, except overtime, that affect gross earnings are paid at each pay period, even though the amount paid may vary. N.B. See footnote 5 below about the correct treatment of sick maternity pay. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: OvrtFtMg Short Description: Full time employees Overtime managers, professionals associate professionals Detailed Description: Enter the gross value of overtime payments made to all full time managers, professionals associate professionals. Note1: It is the full amount paid for working overtime that should be entered here not just the overtime premium. E.g. one hours paid at 1.5 times the stard rate of 8.50 per hour should be entered as not Note2: The overtime payments should relate to the overtime hours i.e. OvrtFtMg should relate to OTHrFtMg. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: OvrtFtCl Short Description: Full time employees Overtime clerical, sales service workers Detailed Description: Enter the gross value of overtime payments made to all full time clerical, sales service workers. Note1: It is the full amount paid for working overtime that should be entered here not just the overtime premium. E.g. one hour paid at 1.5 times the stard rate of 8.50 per hour should be entered as not Note2: The overtime payments should relate to the overtime hours i.e. OvrtFtCl should relate to OTHrFtCl. Validation Rules at Attribute level: A required numeric field. Range 0 to No 35

37 Element: Data. Child element: OvrtFtOt Short Description: Full time employees Overtime production, transport workers, craft & tradespersons other manual workers Detailed Description: Enter the gross value of overtime payments made to all full time production, transport, craft, trade other manual workers. Note 1: It is the full amount paid for working overtime that should be entered here not just the overtime premium. E.g. one hours paid at 1.5 times the stard rate of 8.50 per hour should be entered as not Note 2: The overtime payments should relate to the overtime hours i.e.ovrtftot should relate to OTHrFtOt. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: IrrBFtMg Short Description: Full time employees Irregular bonuses allowances managers, professionals associate professionals Detailed Description: Enter the total of gross irregular bonuses allowances paid to all full time managers, professionals associate professionals. Irregular bonuses allowances are payments, other than overtime, that affect gross earnings are not paid at each pay period during the quarter, e.g. end of quarter productivity bonuses, golden hshakes, backdated pay awards relating to periods prior to the current quarter. NB: See Section 3 Some common questions answers for programmers, Q5, re programming for pay arrears. Validation Rules at Attribute level: A required numeric field. Range 0 to Element: Data. Child element: IrrBFtCl Short Description: Full time employees Irregular bonuses allowances clerical, sales service workers Detailed Description: Enter the total of gross irregular bonuses allowances paid to all full time clerical, sales service workers. Irregular bonuses allowances are payments, other than overtime, that affect gross earnings are not paid at each pay period during the quarter, e.g. end of quarter productivity bonuses, golden hshakes, backdated pay awards relating to periods prior to the current quarter. NB: See Section 3 Some common questions answers for programmers, Q5, re programming for pay arrears. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: IrrBFtOt Short Description: Full time employees Irregular bonuses allowances production, transport workers, craft & tradespersons other manual workers Detailed Description: Enter the total of gross irregular bonuses allowances paid to all full time production, transport, craft, trade other manual workers. Irregular bonuses allowances are payments, other than overtime, that affect gross earnings are not paid at each pay period during the quarter, e.g. end of quarter productivity bonuses, golden hshakes, backdated pay awards relating to periods prior to the current quarter. NB: See Section 3 Some common questions answers for programmers, Q5, re programming for pay arrears. Validation Rules at Attribute level: A required numeric field. Range 0 to No 36

38 Element: Data. Child element: RegWgPtMg Short Description: Part time employees Regular wages salaries (including holiday, sick maternity pay) managers, professionals associate professionals Detailed Description: Enter the total of gross regular wages for all part time managers, professionals associate professionals. Regular wages salaries are wages salaries, inclusive of any allowances but exclusive of overtime, that are received at each pay period during the quarter. It should include all payroll codes, except overtime, that affect gross earnings are paid at each pay period, even though the amount paid may vary. N.B. See footnote 5 about the correct treatment of sick maternity pay. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: RegWgPtCl Short Description: Part time employees Regular wages salaries (including holiday, sick maternity pay) clerical, sales service workers Detailed Description: Enter the total of gross regular wages salaries paid to all part time clerical, sales service workers. Regular wages salaries are wages salaries, inclusive of any allowances but exclusive of overtime, that are received at each pay period during the quarter. It should include all payroll codes, except overtime, that affect gross earnings are paid at each pay period, even though the amount paid may vary. N.B. See footnote 5 about the correct treatment of sick maternity pay. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: RegWgPtOt Short Description: Part time employees Regular wages salaries (including holiday, sick maternity pay) production, transport workers, craft & tradespersons other manual workers Detailed Description: Enter the value of total gross regular wages salaries paid to all part time production, transport, craft, trade other manual workers. Regular wages salaries are wages salaries, inclusive of any allowances but exclusive of overtime, that are received at each pay period during the quarter. It should include all payroll codes, except overtime, that affect gross earnings are paid at each pay period, even though the amount paid may vary. N.B. See footnote 5 about the correct treatment of sick maternity pay. Validation Rules at Attribute level: A required numeric field. Range 0 to No 37

39 Element: Data. Child element: OvrtPtMg Short Description: Part time employees Overtime managers, professionals associate professionals Detailed Description: Enter the gross value of overtime payments made to all part time managers, professionals associate professionals. Note 1: It is the full amount paid for working overtime that should be entered here not just the overtime premium. E.g. one hour paid at 1.5 times the stard rate of 8.50 per hour should be entered as not Note 2: The overtime payments should relate to the overtime hours i.e. OvrtPtMg should relate to OTHrPtMg. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: OvrtPtCl Short Description: Part time employees Overtime clerical, sales service workers Detailed Description: Enter the gross value of overtime payments made to all part time clerical, sales service workers.. Note 1: It is the full amount paid for working overtime that should be entered here not just the overtime premium. E.g. one hours paid at 1.5 times the stard rate of 8.50 per hour should be entered as not Note 2: The overtime payments should relate to the overtime hours i.e. OvrtPtCl should relate to OTHrPtCl. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: OvrtPtOt Short Description: Part time employees Overtime production, transport workers, craft & tradespersons other manual workers Detailed Description: Enter the gross value of overtime payments made to all part time production, transport, craft, trade other manual workers.. Note1: It is the full amount paid for working overtime that should be entered here not just the overtime premium. E.g. one hour paid at 1.5 times the stard rate of 8.50 per hour should be entered as not Note2: The overtime payments should relate to the overtime hours i.e. OvrtPtOt should relate to OTHrPtOt. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: IrrBPtMg Short Description: Part time employees Irregular bonuses allowances managers, professionals associate professionals Detailed Description: Enter the total of gross irregular bonuses allowances paid to all part time managers, professionals associate professionals. Irregular bonuses allowances are payments, other than overtime, that affect gross earnings are not paid at each pay period during the quarter, e.g. end of quarter productivity bonuses, golden hshakes, backdated pay awards relating to periods prior to the current quarter. NB: See Section 3 Some common questions answers for programmers, Q5, re programming for pay arrears. Validation Rules at Attribute level: A required numeric field. Range 0 to No 38

40 Element: Data. Child element: IrrBPtCl Short Description: Part time employees Irregular bonuses allowances clerical, sales service workers Detailed Description: Enter the total of gross irregular bonuses allowances paid to all part time clerical, sales service workers. Irregular bonuses allowances are payments, other than overtime, that affect gross earnings are not paid at each pay period during the quarter, e.g. end of quarter productivity bonuses, golden hshakes, backdated pay awards relating to periods prior to the current quarter. NB: See Section 3 Some common questions answers for programmers, Q5, re programming for pay arrears. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: IrrBPtOt Short Description: Part time employees Irregular bonuses allowances production, transport workers, craft & tradespersons other manual workers Detailed Description: Enter the total of gross irregular bonuses allowances paid to all part time production, transport, craft, trade other manual workers. Irregular bonuses allowances are payments, other than overtime, that affect gross earnings are not paid at each pay period during the quarter, e.g. end of quarter productivity bonuses, golden hshakes, backdated pay awards relating to periods prior to the current quarter. NB: See Section 3 Some common questions answers for programmers, Q5, re programming for pay arrears. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: AppWgMg Short Description: Apprentices/Trainees Total wages salaries managers, professionals associate professionals Detailed Description: Enter the total of gross earnings (i.e. regular, irregular overtime combined) of all apprentice/trainee managers, professionals associate professionals. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: AppWgCl Short Description: Apprentices/Trainees Total Wages Salaries clerical, sales service workers Detailed Description: Enter the total of gross earnings (i.e. regular, irregular overtime combined) of all apprentice/trainee clerical, sales service workers. Validation Rules at Attribute level: A required numeric field. Range 0 to No 39

41 Element: Data. Child element: AppWgOt Short Description: Apprentices/Trainees Total wages salaries production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total of gross earnings (i.e. regular, irregular overtime combined) of all apprentice/trainee production, transport, craft, trade other manual workers for the quarter. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: CHrsFtMg Short Description: Full time employees Paid contracted hours managers, professionals associate professionals. Detailed Description: Enter the total number of paid contracted hours for the quarter for all full time managers, professional associate professional employees. Paid contracted hours are defined as the normal working hours of the employee, usually specified in an oral or written contract of employment, should exclude main meal breaks but include short rest periods or refreshment breaks. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: CHrsFtCl Short Description: Full time employees Paid contracted hours clerical, sales service workers. Detailed Description: Enter the total number of paid contracted hours for the quarter for all full time clerical, sales service workers. Paid contracted hours are defined as the normal working hours of the employee, usually specified in an oral or written contract of employment, should exclude main meal breaks but include short rest periods or refreshment breaks. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: CHrsFtOt Short Description: Full time employees Paid contracted hours production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of paid contracted hours for the quarter for all full time production, transport, craft, trade other manual workers. Paid contracted hours are defined as the normal working hours of the employee, usually specified in an oral or written contract of employment, should exclude main meal breaks but include short rest periods or refreshment breaks. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). 40

42 Element: Data. Child element: OTHrFtMg Short Description: Full time employees Paid overtime hours managers, professionals associate professionals Detailed Description: Enter the total number of paid overtime hours for the quarter for all full time managers, professional associate professional employees. Note1: It is the number of actual paid overtime hours that should be entered here. E.g. two hours paid at double rate should be entered as two hours not four hours. Exclude any overtime hours where leave in lieu is taken instead of pay. Note2: These overtime hours should relate to the overtime payment i.e. OTHrFtMg should relate to OvrtFtMg. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: OTHrFtCl Short Description: Full time employees Paid overtime hours clerical, sales service workers Detailed Description: Enter the total number of paid overtime hours for the quarter for all full time clerical, sales service workers. Note1: It is the number of actual paid overtime hours that should be entered here. E.g. two hours paid at double rate should be entered as two hours not four hours. Exclude any overtime hours where leave in lieu is taken instead of pay. Note2: These overtime hours should relate to the overtime payment i.e. OTHrFtCl should relate to OvrtFtCl. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: OTHrFtOt Short Description: Full time employees Paid overtime hours production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of paid overtime hours for the quarter for all full time production, transport, craft, trade other manual workers. Note1: It is the number of actual paid overtime hours that should be entered here. E.g. two hours paid at double rate should be entered as two hours not four hours. Exclude any overtime hours where leave in lieu is taken instead of pay. Note2: These overtime hours should relate to the overtime payment i.e. OTHrFtOt should relate to OvrtFtOt. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: CHrsPtMg Short Description: Part time employees Paid contracted hours managers, professionals associate professionals Detailed Description: Enter the total number of paid contracted hours for the quarter for all part time managers, professional associate professional employees. Paid contracted hours are defined as the normal working hours of the employee, usually specified in an oral or written contract of employment, should exclude main meal breaks but include short rest periods or refreshment breaks. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). 41

43 Element: Data. Child element: CHrsPtCl Short Description: Part time employees Paid contracted hours clerical, sales service workers Detailed Description: Enter the total number of paid contracted hours for the quarter for all part time clerical, sales service workers. Paid contracted hours are defined as the normal working hours of the employee, usually specified in an oral or written contract of employment, should exclude main meal breaks but include short rest periods or refreshment breaks. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: CHrsPtOt Short Description: Part time employees Paid contracted hours production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of paid contracted hours for the quarter for all part time production, transport, craft, trade other manual workers. Paid contracted hours are defined as the normal working hours of the employee, usually specified in an oral or written contract of employment, should exclude main meal breaks but include short rest periods or refreshment breaks. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: OTHrPtMg Short Description: Part time employees Paid overtime hours managers, professionals associate professionals Detailed Description: Enter the total number of paid overtime hours for the quarter for all part time managers, professional associate professional employees. Note1: It is the number of actual paid overtime hours that should be entered here. E.g. two hours paid at double rate should be entered as two hours not four hours. Exclude any overtime hours where leave in lieu is taken instead of pay. Note2: These overtime hours should relate to the overtime payment i.e. OTHrPtMg should relate to OvrtPtMg. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: OTHrPtCl Short Description: Part time employees Paid overtime hours clerical, sales service workers Detailed Description: Enter the total number of paid overtime hours for the quarter for all part time clerical, sales service workers. Note1: It is the number of actual paid overtime hours that should be entered here. E.g. two hours paid at double rate should be entered as two hours not four hours. Exclude any overtime hours where leave in lieu is taken instead of pay. Note2: These overtime hours should relate to the overtime payment i.e. OTHrPtCl should relate to OvrtPtCl. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). 42

44 Element: Data. Child element: OTHrPtOt Short Description: Part time employees Paid overtime hours production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of paid overtime hours for the quarter for all part time production, transport, craft, trade other manual workers. Note1: It is the number of actual paid overtime hours that should be entered here. E.g. two hours paid at double rate should be entered as two hours not four hours. Exclude any overtime hours where leave in lieu is taken instead of pay. Note2: These overtime hours should relate to the overtime payment i.e. OTHrPtOt should relate to OvrtPtOt. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: CHrsApMg Short Description: Apprentices/Trainees Paid contracted hours managers, professionals associate professionals Detailed Description: Enter the total number of paid contracted hours for the quarter for all apprentice/trainee managers, professional associate professional employees. Paid contracted hours are defined as the normal working hours of the employee, usually specified in an oral or written contract of employment, should exclude main meal breaks but include short rest periods or refreshment breaks. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: CHrsApCl Short Description: Apprentices/Trainees Paid contracted hours clerical, sales service workers Detailed Description: Enter the total number of paid contracted hours for the quarter for all apprentice/trainee clerical, sales service workers. Paid contracted hours are defined as the normal working hours of the employee, usually specified in an oral or written contract of employment, should exclude main meal breaks but include short rest periods or refreshment breaks. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: CHrsApOt Short Description: Apprentices/Trainees Paid contracted hours production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of paid contracted for the quarter for all apprentice/trainee production, transport, craft, trade other manual workers. Paid contracted hours are defined as the normal working hours of the employee, usually specified in an oral or written contract of employment, should exclude main meal breaks but include short rest periods or refreshment breaks. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). 43

45 Element: Data. Child element: OTHrApMg Short Description: Apprentices/Trainees Paid overtime hours managers, professionals associate professionals Detailed Description: Enter the total number of paid overtime hours for the quarter for all apprentice/trainee managers, professional associate professional employees. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: OTHrApCl Short Description: Apprentices/Trainees Paid overtime hours clerical, sales service workers Detailed Description: Enter the total number of paid overtime hours for the quarter for all apprentice/trainee clerical, sales service workers. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: OTHrApOt Short Description: Apprentices/Trainees Paid overtime hours production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of paid overtime hours for the quarter for all apprentice/trainee production, transport, craft, trade other manual workers. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: ALFtMg Short Description: Full time employees Annual leave Bank Holidays managers, professionals associate professionals Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to annual leave bank holidays taken by full time managers, professional associate professional employees. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: ALFtCl Short Description: Full time employees Annual leave Bank Holidays clerical, sales service workers Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to annual leave bank holidays taken by all full time clerical, sales service workers. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). 44

46 Element: Data. Child element: ALFtOt Short Description: Full time employees Annual leave Bank Holidays production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to annual leave bank holidays taken by all full time production, transport, craft, trade other manual workers. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: MatFtMg Short Description: Full time employees Maternity Leave managers, professionals associate professionals Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to maternity leave taken by all full time managers, professionals associate professional employees. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: MatFtCl Short Description: Full time employees Maternity Leave clerical, sales service workers Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to maternity leave taken by all full time clerical, sales service workers. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: MatFtOt Short Description: Full time employees Maternity Leave production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to maternity leave taken by all full time production, transport, craft, trade other manual workers. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: SicFtMg Short Description: Full time employees Sick Leave managers, professionals associate professionals Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to sick leave taken by all full time managers, professional associate professional employees. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). 45

47 Element: Data. Child element: SicFtCl Short Description: Full time employees Sick Leave clerical, sales service workers Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to sick leave taken by all full time clerical, sales service workers. N.B This total should exclude any unpaid leave. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: SicFtOt Short Description: Full time employees Sick Leave production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to sick leave taken by all full time production, transport, craft, trade other manual workers. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: OtLFtMg Short Description: Full time employees Paid other leave (i.e. paid leave other than annual leave bank holidays, sick maternity leave) managers, professionals associate professionals. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to other leave (e.g. paid study or paid bereavement leave) taken by all full time managers, professional associate professional employees. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: OtLFtCl Short Description: Full time employees Paid other leave (i.e. paid leave other than annual leave bank holidays, sick maternity leave) clerical, sales service workers. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to other leave (e.g. paid study or paid bereavement leave) taken by all full time clerical, sales service workers. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). 46

48 Element: Data. Child element: OtLFtOt Short Description: Full time employees Paid other leave (i.e. paid leave other than annual leave bank holidays, sick maternity leave) production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to other leave (e.g. paid study or paid bereavement leave) taken by all full time production, transport, craft, trade other manual workers. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: ALPtMg Short Description: Part time employees Annual leave Bank Holidays managers, professionals associate professionals Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to annual leave bank holidays taken by all part time managers, professional associate professional employees. N.B This total should exclude any unpaid leave. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: ALPtCl Short Description: Part time employees Annual leave Bank Holidays clerical, sales service workers Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to annual leave bank holidays taken by all part time clerical, sales service workers. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: ALPtOt Short Description: Part time employees Annual leave Bank Holidays production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to annual leave bank holidays taken by all part time production, transport, craft, trade other manual workers. N.B This total should exclude any unpaid leave. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: MatPtMg Short Description: Part time employees Maternity Leave managers, professionals associate professionals Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to maternity leave taken by all part time managers, professional associate professional employees. N.B This total should exclude any unpaid leave. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). 47

49 Element: Data. Child element: MatPtCl Short Description: Part time employees Maternity Leave clerical, sales service workers. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to maternity leave taken by all part time clerical, sales service workers. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: MatPtOt Short Description: Part time employees Maternity Leave production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to maternity leave taken by all part time production, transport, craft, trade other manual workers. N.B This total should exclude any unpaid leave Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: SicPtMg Short Description: Part time employees Sick Leave managers, professionals associate professionals. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to sick leave taken by all part time managers, professional associate professional employees. N.B This total should exclude any unpaid leave. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: SicPtCl Short Description: Part time employees Sick Leave clerical, sales service workers. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to sick leave taken by all part time clerical, sales service workers. N.B This total should exclude any unpaid leave. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: SicPtOt Short Description: Part time employees Sick Leave production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to sick leave taken by all part time production, transport, craft, trade other manual workers. N.B This total should exclude any unpaid leave. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). 48

50 Element: Data. Child element: OtLPtMg Short Description: Part time employees Paid other leave (i.e. paid leave other than annual leave bank holidays, sick maternity leave) managers, professionals associate professionals. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to other leave (e.g. paid study or paid bereavement leave) taken by all part time managers, professional associate professional employees. N.B This total should exclude any unpaid leave. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: OtLPtCl Short Description: Part time employees Paid other leave (i.e. paid leave other than annual leave bank holidays, sick maternity leave) clerical, sales service workers. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to other leave (e.g. paid study or paid bereavement leave) taken by all part time clerical, sales service workers. N.B This total should exclude any unpaid leave. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: OtLPtOt Short Description: Part time employees Paid other leave (i.e. paid leave other than annual leave bank holidays, sick maternity leave) production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked due to other leave (e.g. paid study or paid bereavement leave) taken by all part time production, transport, craft, trade other manual workers. N.B This total should exclude any unpaid leave. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: LApMg Short Description: Apprentices/Trainees All paid leave managers, professionals associate professionals. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked by all apprentice/trainee managers, professional associate professional employees due to annual leave bank holidays, sick or maternity leave, bereavement leave, study leave any other type of paid leave. N.B This total should exclude any unpaid leave. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). 49

51 Element: Data. Child element: LApCl Short Description: Apprentices/Trainees All paid leave clerical, sales service workers. Detailed Description: Enter the total number of hours in the quarter that were paid but not worked by all apprentice/trainee clerical, sales service workers due to annual leave bank holidays, sick or maternity leave, bereavement leave, study leave any other type of paid leave. N.B This total should exclude any unpaid leave. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: LApOt Short Description: Apprentices/Trainees All paid leave production, transport workers, craft & tradespersons other manual workers. Detailed Description Enter the total number of hours in the quarter that were paid but not worked by all apprentice/trainee production, transport, craft, trade other manual workers due to annual leave bank holidays, sick or maternity leave, bereavement leave, study leave any other type of paid leave. N.B This total should exclude any unpaid leave. Validation Rules at Attribute level: A required numeric field. Range 0 to No decimal places. No spaces. No 1,000 separator (,). Element: Data. Child element: PenMg Short Description: All employees apprentices/trainees Employer s pension contributions All managers, professionals associate professionals. Detailed Description: Enter the total cost for the quarter of the employer s contribution (i.e. exclude employee s contributions) towards pensions for all full time, part time apprentice/trainee managers, professional associate professional employees. N.B. Only include employer s contributions towards pensions for people who were employed as full time, part time apprentice/trainee managers, professional associate professionals during the quarter, i.e. exclude any pension contributions for former employees (i.e. pensioners) of the enterprise. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: PenCl Short Description: All employees apprentices/trainees Employer s pension contributions All clerical, sales service workers. Detailed Description: Enter the total cost for the quarter of the employer s contribution (i.e. exclude employee s contributions) towards pensions for all full time, part time apprentice/trainee clerical, sales service workers. N.B. Only include employer s contributions towards pensions for people who were employed as full time, part time apprentice/trainee clerical, sales service workers during the quarter, i.e. exclude any pension contributions for former employees (i.e. pensioners) of the enterprise. Validation Rules at Attribute level: A required numeric field. Range 0 to No 50

52 Element: Data. Child element: PenOt Short Description: All employees apprentices/trainees Employer s pension contributions All production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total cost for the quarter of the employer s contribution (i.e. exclude employee s contributions) towards pensions for all full time, part time apprentice/trainee production, transport, craft, trade other manual workers. N.B. Only include employer s contributions towards pensions for people who were employed as full time, part time apprentice/trainee production, transport, craft, trade other manual workers, i.e. exclude any pension contributions for former employees (i.e. pensioners) of the enterprise. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: LibIns Short Description: Employer s liability insurance premiums paid during the quarter. Detailed Description: Not payroll related. What we require for this filed is the total of employer s liability insurance paid during the quarter. Validation Rules at Attribute level: Not payroll related data. What we require for this field is the total of employer s liability insurance paid during the quarter. A required numeric field. Range 0 to No decimal places. No spaces. No currency symbol. No 1,000 separator (,). Element: Data. Child element: PRSIMg Short Description: Employer s statutory PRSI for all full time part time (i.e. excluding apprentices) managers, professionals associate professionals Detailed Description: Enter the total of employer s statutory PRSI for all full time part time (i.e. exclude apprentice/trainee) managers, professional associate professional employees. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: PRSICl Short Description: Employer s statutory PRSI for all full time part time (i.e. excluding apprentices) clerical, sales service workers. Detailed Description: Enter the total of employer s statutory PRSI for all full time part time (i.e. exclude apprentice/trainee) clerical, sales service workers. Validation Rules at Attribute level: A required numeric field. Range No Element: Data. Child element: PRSIOt Short Description: Employer s statutory PRSI for all full time part time (i.e. excluding apprentices) production, transport workers, craft & tradespersons other manual workers Detailed Description: Enter the total of employer s statutory PRSI for all full time part time (i.e. exclude apprentice/trainee) production, transport, craft, trade other manual workers. Validation Rules at Attribute level: A required numeric field. Range No 51

53 Element: Data. Child element: IncCtMg Short Description: Full time part time employees combined (i.e. exclude apprentices/trainees) Income continuance insurance managers, professionals associate professionals. Detailed Description: Enter the total cost to the employer of income continuance insurance for all full time part time (i.e. exclude apprentice/trainee) managers, professional associate professional employees. N.B. It is the actual cost to the employer that is required here (i.e. exclude any amounts that are refunded to the employer through deductions from employees wages etc). Validation Rules at Attribute level: A required numeric field. Range No Element: Data. Child element: IncCtCl Short Description: Full time part time employees combined (i.e. exclude apprentices/trainees) Income continuance insurance clerical, sales service workers. Detailed Description: Enter the total cost to the employer of income continuance insurance for all full time part time (i.e. exclude apprentice/trainee) clerical, sales service workers. N.B. It is the actual cost to the employer that is required here (i.e. exclude any amounts that are refunded to the employer through deductions from employees wages etc). Validation Rules at Attribute level: A required numeric field. Range No Element: Data. Child element: IncCtOt Short Description: Full time part time employees combined (i.e. exclude apprentices/trainees) Income continuance insurance production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total cost to the employer of income continuance insurance for all full time part time (i.e. exclude apprentice/trainee) production, transport, craft, trade other manual workers. N.B. It is the actual cost to the employer that is required here (i.e. exclude any amounts that are refunded to the employer through deductions from employees wages etc). Validation Rules at Attribute level: A required numeric field. Range No Element: Data. Child element: RedMg Short Description: Full time part time employees combined (i.e. exclude apprentices/trainees) Redundancy payments 8 managers, professionals associate professionals. Detailed Description: Enter the total cost to the employer of redundancy payments made to all full time part time (i.e. exclude apprentice/trainee) managers, professional associate professional employees. The amount entered here should be net of any refunds paid or payable by the Dept. of Enterprise, Trade Employment. Validation Rules at Attribute level: A required numeric field. Range 0 to No 8 Redundancy payments may or may not be processed through the payroll. If they are processed through the payroll, then the amount to be entered here should be net of any refunds paid or payable to the employer by the Dept. of Enterprise, Trade Employment. 52

54 Element: Data. Child element: RedCl Short Description: Full time part time employees combined (i.e. exclude apprentices/trainees) Redundancy payments (see footnote 6) clerical, sales service workers. Detailed Description: Enter the total cost to the employer of redundancy payments made to all full time part time (i.e. exclude apprentice/trainee) clerical, sales service workers. The amount entered here should be net of any refunds paid or payable by the Dept. of Enterprise, Trade Employment. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: RedOt Short Description: Full time part time employees combined (i.e. exclude apprentices/trainees) Redundancy payments (see footnote 6) production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total cost to the employer of redundancy payments made to all full time part time (i.e. exclude apprentice/trainee) production, transport, craft, trade other manual workers. The amount entered here should be net of any refunds paid or payable by the Dept. of Enterprise, Trade Employment Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: OtSocMg Short Description: Full time part time employees combined (i.e. exclude apprentices/trainees) Other employee related payments managers, professionals associate professionals Detailed Description: Enter the total cost to the employer of other employee related payments to all full time part time (i.e. exclude apprentice/trainee) managers, professional associate professional employees. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: OtSocCl Short Description: Full time part time employees combined (i.e. exclude apprentices/trainees) Other employee related payments clerical, sales service workers. Detailed Description: Enter the total cost to the employer of other employee related payments to all full time part time (i.e. exclude apprentice/trainee) clerical, sales service workers. Validation Rules at Attribute level: A required numeric field. Range 0 to No 53

55 Element: Data. Child element: OtSocOt Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Other employee related payments production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total cost to the employer of other employee related payments to all full time part time (i.e. exclude apprentice/trainee) production, transport, craft, trade other manual workers. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: SSecApMg Short Description: Apprentices/Trainees Total social security contributions for apprentices/trainees managers, professionals associate professionals. Detailed Description: Enter the total cost to the employer of employer s statutory PRSI, income continuance insurance, redundancy payments (net of refunds paid/payable by the Dept. of Enterprise, Trade Employment) other employee related payments to apprentice/trainee managers, professional associate professional employees. N.B. It is the actual cost to the employer that is required here (i.e. exclude any amounts that are refunded to the employer through deductions from employees wages etc). Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: SSecApCl Short Description: Apprentices/Trainees Total social security contributions for apprentices/trainee clerical, sales service workers. Detailed Description: Enter the total cost to the employer of employer s statutory PRSI, income continuance insurance, redundancy payments (net of refunds paid/payable by the Dept. of Enterprise, Trade Employment) other employee related payments to apprentice/ trainee clerical, sales service workers. N.B. It is the actual cost to the employer that is required here (i.e. exclude any amounts that are refunded to the employer through deductions from employees wages etc). Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: SSecApOt Short Description: Apprentices/Trainees Total social security contributions for apprentices/trainees production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total cost to the employer of employer s statutory PRSI, income continuance insurance, redundancy payments (net of refunds paid/payable by the Dept. of Enterprise, Trade Employment) other employee related payments to apprentice/trainee production, transport, craft, trade other manual workers. N.B. It is the actual cost to the employer that is required here (i.e. exclude any amounts that are refunded to the employer through deductions from employees wages etc). Validation Rules at Attribute level: A required numeric field. Range 0 to No 54

56 Element: Data. Child element: CarMg Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Private use of company cars managers, professionals associate professionals. Detailed Description: Enter the total cost to the employer (or notional income calculation) of the private use of company vehicles (i.e. cars, commercial vehicles etc) for all full time part time (i.e. excluding apprentice/trainee) mangers, professionals associate professionals. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: CarCl Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Private use of company cars clerical, sales service workers. Detailed Description: Enter the total cost to the employer (or notional income calculation) of the private use of company vehicles (i.e. cars, commercial vehicles etc) for all full time part time (i.e. excluding apprentice/trainee) clerical, sales service workers. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: CarOt Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Private use of company cars production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total cost to the employer (or notional income calculation) of the private use of company vehicles (i.e. cars, commercial vehicles etc) for all full time part time (i.e. excluding apprentices/trainees) production, transport, craft, trade other manual workers. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: StksMg Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Stock options share purchase schemes managers, professionals associate professionals Detailed Description: Not payroll related. Enter the total cost to the employer of stock options share purchase schemes provided to all full time part time (i.e. excluding apprentice/trainee) managers, professionals associate professionals during the quarter. N.B. It is the actual cost to the employer that is required here (i.e. exclude any amounts which are refunded to the employer through deductions from employees wages etc). Validation Rules at Attribute level: A required numeric field. Range 0 to No 55

57 Element: Data. Child element: StksCl Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Stock options share purchase schemes clerical, sales service workers. Detailed Description: Not payroll related. Enter the total cost to the employer of stock options share purchase schemes provided to all full time part time (i.e. excluding apprentice/trainee) clerical, sales service workers during the quarter. N.B. It is the actual cost to the employer that is required here (i.e. exclude any amounts which are refunded to the employer through deductions from employees wages etc). Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: StksOt Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Stock options share purchase schemes production, transport workers, craft & tradespersons other manual workers. Detailed Description: Not payroll related. Enter the total cost to the employer of stock options share purchase schemes provided to all full time part time (i.e. excluding apprentice/trainees) production, transport workers, craft & tradespersons other manual workers during the quarter. N.B. It is the actual cost to the employer that is required here (i.e. exclude any amounts which are refunded to the employer through deductions from employees wages etc). Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: VHIMg Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Voluntary sickness insurance managers, professionals associate professionals Detailed Description: Enter the total cost to the employer (or notional income calculation) of voluntary sickness insurance (e.g. VHI, BUPA) provided to all full time part time (i.e. excluding apprentice/trainee) managers, professionals associate professionals. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: VHICl Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Voluntary sickness insurance clerical, sales service workers. Detailed Description: Enter the total cost to the employer (or notional income calculation) of voluntary sickness insurance (e.g. VHI, BUPA) provided to all full time part time (i.e. excluding apprentice/trainee) clerical, sales service workers. Validation Rules at Attribute level: A required numeric field. Range 0 to No 56

58 Element: Data. Child element: VHIOt Short Description: Full time part time (i.e. exclude apprentices/trainees) Voluntary sickness insurance production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total cost to the employer (or notional income calculation) of voluntary sickness insurance (e.g. VHI, BUPA) provided to all full time part time (i.e. excluding apprentice/trainee) production, transport, craft, trade other manual workers. Validation Rules at Attribute level: A required numeric field. Range 0 to Element: Data. Child element: HseMg Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Staff Housing managers, professionals associate professionals. Detailed Description: Enter the total cost to the employer (or notional income calculation) of staff housing provided to all full time part time (i.e. excluding apprentice/trainee) managers, professionals associate professionals Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: HseCl Short Description: Full time part time employees (i.e. exclude apprentices/trainees)) Staff Housing clerical, sales service workers. Detailed Description: Enter the total cost to the employer (or notional income calculation) of staff housing provided to all full time part time (i.e. excluding apprentice/trainee) clerical, sales service workers. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: HseOt Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Staff Housing production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total cost to the employer (or notional income calculation) of staff housing provided to all full time part time (i.e. excluding apprentice/trainee) production, transport, craft, tradespersons other manual workers Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: OtBenMg Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Other free or subsidised benefits managers, professionals associate professionals. Detailed Description: Enter the total cost to the employer (or notional income calculation) of any other free or subsidised benefits (e.g. meals, crèche, parking etc) provided to all full time part time (i.e. excluding apprentice/trainee) managers, professionals associate professionals Validation Rules at Attribute level: A required numeric field. Range 0 to No 57

59 Element: Data. Child element: OtBenCl Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Other free or subsidised benefits clerical, sales service workers. Detailed Description: Enter the total cost to the employer (or notional income calculation) of other free or subsidised benefits (e.g. meals, crèche, parking etc) provided to all full time part time (i.e. excluding apprentice/trainee) clerical, sales service workers Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: OtBenOt Short Description: Full time part time employees (i.e. exclude apprentices/trainees) Other free or subsidised benefits production, transport workers, craft & tradespersons other manual workers. Detailed Description: Enter the total cost to the employer (or notional income calculation) of other free or subsidised benefits (e.g. meals, crèches, parking etc) provided to all full time part time (i.e. excluding apprentice/trainee) production, transport, craft, tradespersons other manual workers. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: TrExp Short Description: Training Costs (excluding apprentice/trainee wages). Detailed Description: Not payroll related. Enter the total cost to the employer (excluding any associated wages salaries) of all training for the quarter, (e.g. course fees, teaching aids tools, sums paid to external training organisations etc). Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: OtExp Short Description: Other Expenditure. Detailed Description: Not payroll related. Enter the total cost to the employer of any other labour related expenditure for the quarter. E.g. recruitment relocation costs, uniforms/working clothes provided by the employer. Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: TrSub Short Description: Training subsidies (e.g. FAS subsidies). Detailed Description: Not payroll related. Enter the total amount of training subsidies received/receivable for the quarter. Validation Rules at Attribute level: A required numeric field. Range 0 to No 58

60 Element: Data. Child element: OtSub Short Description: Other Subsidies 9 (e.g. IDA employment subsidies) Detailed Description: Not payroll related. Enter the total amount of any employment subsidies received/receivable for the quarter Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Data. Child element: Rfund Short Description: Refunds to the employer from Dept. of Social & Family Affairs or Dept. of Enterprise, Trade Employment. Detailed Description: May or may not be payroll related. An entry will only be required here if a) the employer pays sick/maternity pay to his/her employees b) employees social welfare refunds are refunded to the employer c) the amount entered in Part 2 Wages Salaries, includes the social welfare payment that the employer will recoup from the Dept. of Social Family Affairs. If all the aforementioned conditions are met, then the social welfare payments received/receivable by the employer should be entered under refunds (Rfund) or d) The employer has paid redundancy payments has entered the gross amount of redundancies in Part 7 of the form (i.e. under RedMg, RedCl, RedOt). The rebate of statutory redundancy received/receivable from the Dept. of Enterprise, Trade Employment should be entered under refunds (Rfund). Validation Rules at Attribute level: A required numeric field. Range 0 to No Element: Comment Short Description: Comments to help interpret data. Detailed Description: Enter here any comments that will help the CSO to interpret the data provided. To avoid queries from the CSO, this field should be used to explain any significant changes from the previous quarter in numbers employed, total wages salaries, total hours paid, total paid hours not worked, hourly wage rates etc. Validation Rules: An optional alpha numeric field. Maximum length 255 characters. 9 Only include subsidies that are intended to refund all or part of the cost of wages salaries. No capital grants/subsidies should be included. 59

61 PART 6: SOME QUESTIONS AND ANSWERS FOR PROGRAMMERS: Q1: What is the CSO s policy on rounding? A1: Rounding should only take place at an aggregate or category level. Round to the nearest unit. E.g. when calculating RegWgFtMg, i.e. the total of regular wages salaries for all full time managers, professionals associate professionals, total all the relevant employees regular wages salaries using cents then round to the nearest Euro (i.e round down; , round up) to get the total of RegWgFtMg. Q2: When calculating average number of apprentice/trainees, i.e. AppMg, AppCl, AppOt, it is possible to get an average number of less than.05, e.g. 2 apprentice/trainee managers employed for just three weeks during a 13 week quarter gives an average number of apprentice/trainee managers, professionals associate professionals of.46. Using the CSO rounding policy, this will lead to an entry of zero for AppMg. Is this correct? A2: Yes. Q3: How do we treat the movement of employees from one employment category to another during the quarter, e.g. an employee is promoted from a clerical to a managerial position during the quarter? A3: Preferred solution: For the purposes of this survey, earnings, hours other costs should be split between the appropriate categories relative to the time spent in each category, i.e. if a person was promoted midway during the quarter from a clerical to a managerial position, then 50% of their earnings/hours should be included in clerical 50% in managerial. Alternative option: If the payroll system doesn t hold a history, then the employment category at the end of the quarter can be used as the categorisation for all relevant earnings, hours other labour costs for the whole quarter. Q4: How do we categorise employees who avail of term time? A4: The classification of term time workers i.e. people that work full time for the months corresponding to the school year (i.e. non term time) do not work during school summer holidays (i.e. term time) depends on whether or not the employee is paid during term time. 1. If deductions are made from the employee s salary during the months they work full time these deductions are subsequently refunded to the employee when he/she is on term time, then for the non term time months, this employee should be treated as a full time employee, with their full time earnings contracted hours entered in Parts 2 3 of the survey. During the period the employee is on term time, the employee should be excluded, where relevant, from Part 1, number of employees at the beginning /or end of the quarter, Part 2 Wages & Salaries (as the payments they receive during term time is a refund of deductions not wages salaries), Part 3 paid contracted hours (as the payment they receive during term time is a refund not wages) Part 4 Paid hours not worked (again because the payments they receive during term time is a refund of a deduction previously taken from money they have earned for hours worked in a previous period etc. 60

62 2. Employee receives full salary during the non term time months receives no payment during term time Treat as per (1) above. 3. Employees receive their salary spread evenly throughout the year. These employees should be treated as part time employees throughout the year included in Part 1 of the survey, number of part time employees at the beginning end of the quarter; Part 2 of the survey Part time employees Wages Salaries Part 3 of the survey Paid contracted hours etc. N.B The paid contracted hours will have to be adjusted for the full year to reflect their part time status no adjustment should be made in Part 4 of the survey Paid hours not worked (because the payment they receive during term is for hours worked during non term time). E.g. an clerical employee works full time (i.e. a 35 hour week) for 40 weeks of the year takes 13 weeks off work during the summer, i.e. works full time for 75% of the year does not work for the remaining 25% of the year. If this employee had worked full time throughout the year, s/he would be entitled to an annual salary of 45,000. S/he, because of the term time arrangement, is now entitled to only 75% of that salary, namely 33,750. The employee wants to receive a payment during the 13 weeks of leave. To distribute the cost over the full year, the employer decides that rather than charging out the 33,750 over the 9 months of the year ( retaining part of the employee s salary for refund during the term time period) to spread the cost over the 12 months. In this scenario, this employee should be counted as a part time clerical worker throughout the year (i.e. included in FstPtCl LstPtCl), 390 paid contracted hours should be allocated to this employee each quarter (i.e. forty hours a week for 39 weeks of the year divided by the four quarters of the year) etc. Q5: How do we deal with the payment of pay arrears? A5: Preferred option: a) If the arrears payment relates to arrears of pay for the current quarter only, then it should be categorised as regular wages salaries; b) If the arrears payment covers arrears from previous quarters only, then, it should be categorised as irregular bonuses allowances; c) If the arrears payment relates partly to a previous quarter partly to the current quarter, then the element that relates to the current quarter should be included under regular wages salaries the portion relating to previous quarters should be included as irregular pay. Alternative option: All pay arrears should be treated as irregular bonuses commissions. Q6: Do we include flexi time in Parts 3 4 of the form, i.e. in the calculation of paid contracted hours paid hours not worked? A6: For the purposes of this form, all flexi time should be excluded. Thus, ignore any additional flexi hours worked in the quarter any flexi leave taken during the quarter. Q7: Our payroll system incorporates a calendar on which the employer can record days of absences for employees. Can we use this calendar function for the completion of Part 4 of the survey, paid hours not worked i.e. ALFtMg, MatFtMg, SicFtMg, OtLFtMg, ALFtCl, MatFtCl, SicFtCl, OtLFtCl, ALFtOt, MatFtOt, SicFtOt, OtLFtOt, ALPtMg, MatPtMg, SicPtMg, OtLPtMg, ALPtCl, MatPtCl, SicPtCl, OtLPtCl, ALPtOt, MatPtOt, SicPtOt, OtLPtOt, LApMg, LApCl, LApOt? A7: This should only be used if a) days can be converted into hours b) the calendar allows for the distinction between paid unpaid leave. Only the relevant paid hours not worked 61

63 should be entered on the return (i.e. entered under ALFtMg, MatFtMg, SicFtMg, OtLFtMg, ALFtCl, MatFtCl, SicFtCl, OtLFtCl, ALFtOt, MatFtOt, SicFtOt, OtLFtOt, ALPtMg, MatPtMg, SicPtMg, OtLPtMg, ALPtCl, MatPtCl, SicPtCl, OtLPtCl, ALPtOt, MatPtOt, SicPtOt, OtLPtOt, LApMg, LApCl, LApOt.) Q8. How do we treat prepayment of salaries? A8. If the prepayment relates to the prepayment of regular wages salaries, then the relevant amount should be included under a) regular wages salaries, i.e. RegWgFtMg, RegWgFtCl, RegWgFtOt, RegWgPtMg, RegWgPtCl, RegWgPtOt for full part time employees or b) AppWgMg, AppWgCl, AppWgOt for apprentices/trainees. N.B Please ensure that the associated contracted hours are also included under CHrsFtMg, CHrsFtCl, CHrsFtOt, CHrsPtMg, CHrsPtCl, CHrsPtOt, CHrsApMg, CHrsApCl, or CHrsApOt. If the prepayment relates to an irregular bonus or allowance, then the relevant amount should be included under IrrBFtMg, IrrBFtCl, IrrBFtOt, IrrBPtMg, IrrBPtCl or IrrBPtOt. Q9. How do we treat payments made to employees on strike? A9. Payments made to employees on strike should be treated as normal, e.g. if the payment that is being made relates to regular wages salaries, then it should be included under a) RegWgFtMg, RegWgFtCl, RegWgFtOt, RegWgPtMg, RegWgPtCl, RegWgPtOt for full part time employees or b) AppWgMg, AppWgCl, AppWgOt for apprentices/trainees. The relevant contracted hours should also be included under CHrsFtMg, CHrsFtCl, CHrsFtOt, CHrsPtMg, CHrsPtCl, CHrsPtOt, CHrsApMg, CHrsApCl, or CHrsApOt. N.B. The number of hours that the employees were paid while on strike must also be included under Other Leave for full time part time employees, i.e. OtLFtMg, OtLFtCl, OtLFtOt, OtLPtMg, OtLPtCl or OtLPtOt as appropriate or included under LApMg, LApCl, LApOt for apprentices. 62

64 PART 7: VALIDITATION RULES AT FILE LEVEL: Section A: Full time & part time managers, professionals associate professionals: A1) If there are full time managers, professionals associate professionals employed at the first day of the quarter or the last day of the quarter, (Part 1 of survey) (i.e. FstFtMg or LstFtMg > 0), then the following must also be greater than 0: i. Regular wages & salaries full time managers, professionals associate professionals (Part 2 of survey) (RegWgFtMg) ii. Paid contracted hours full time managers, professionals associate professionals (Part 3 of survey) (CHrsFtMg) iii. Annual Leave Bank Holidays full time managers, professionals associate professionals (Part 4 of survey) (ALFtMg) iv. Employers Statutory PRSI full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. A2) If there is an entry for regular wages salaries for full time managers, professionals associate professionals, (Part 2 of survey) (i.e. RegWgFtMg > 0), then the following must also be greater than 0: i. Paid contracted hours full time managers, professionals associate professionals (Part 3 of survey) (CHrsFtMg) ii. Annual Leave Bank Holidays full time managers, professionals associate professionals (Part 4 of survey) (ALFtMg) iii. Employers statutory PRSI full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. 63

65 A3) If there is an entry for irregular bonuses allowances for full time managers, professionals associate professionals, (Part 2 of survey) (i.e. IrrBFtMg > 0), then the following must also be greater than 0: i. Regular wages & salaries full time managers, professionals associate professionals (Part 2 of survey) (RegWgFtMg) ii. Paid contracted hours full time managers, professionals associate professionals (Part 3 of survey) (CHrsFtMg) iii. Annual Leave Bank Holidays full time managers, professionals associate professionals (Part 4 of survey) (ALFtMg) iv. Employers statutory PRSI full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. A4) If there is an entry for overtime for full time managers, professionals associate professionals, (Part 2 of survey) (i.e. OvrtFtMg > 0), then the following must also be greater than 0: i. Regular wages & salaries full time managers, professionals associate professionals (Part 2 of survey) (RegWgFtMg) ii. Paid contracted hours full time managers, professionals associate professionals (Part 3 of survey) (CHrsFtMg) iii. Paid overtime hours full time managers, professionals associate professionals (Part 3 of survey) (OTHrFtMg) iv. Annual Leave Bank Holidays full time managers, professionals associate professionals (Part 4 of survey) (ALFtMg) v. Employers statutory PRSI full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. 64

66 A5) If there is an entry for contracted hours for full time managers, professionals associate professionals, (Part 3 of survey) (i.e. CHrsFtMg > 0), then the following must also be greater than 0: i. Regular wages & salaries full time managers, professionals associate professionals (Part 2 of survey) (RegWgFtMg) ii. Annual Leave Bank Holidays full time employees managers, professionals associate professionals (Part 4 of survey) (ALFtMg) iii. Employers statutory PRSI Full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. A6) If there is an entry for overtime hours for full time managers, professionals associate professionals, (Part 3 of survey) (i.e. OTHrFtMg > 0), then the following must also be greater than 0: i. Regular wages & salaries full time managers, professionals associate professionals (Part 2 of survey) (RegWgFtMg) ii. Overtime full time managers, professionals associate professionals (Part 2 of survey) (OvrtFtMg) iii. Paid contracted hours full time managers, professionals associate professionals (Part 3 of survey) (CHrsFtMg) iv. Annual Leave Bank Holidays full time managers, professionals associate professionals (Part 4 of survey) (ALFtMg) v. Employers statutory PRSI full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. 65

67 A7) If there is an entry for Annual Leave Bank Holidays or Maternity Leave or Sick Leave or Other Leave full time managers, professionals associate professionals (Part 4 of survey) (i.e. ALFtMg or MatFtMg or SicFtMg or OtLFtMg > 0), then the following must also be greater than 0: i. Regular wages & salaries full time managers, professionals associate professionals (Part 2 of survey) (RegWgFtMg) ii. Paid contracted hours full time managers, professionals associate professionals (Part 3 of survey) (CHrsFtMg) iii. Employers statutory PRSI full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. A8) If there are part time managers, professionals associate professionals employed at the first day of the quarter or the last day of the quarter, (Part 1 of survey) (i.e. FstPtMg or LstPtMg > 0), then the following must also be greater than 0: i. Regular wages & salaries part time managers, professionals associate professionals (Part 2 of survey) (RegWgPtMg) ii. Paid contracted hours part time managers, professionals associate professionals (Part 3 of survey) (CHrsPtMg) iii. Annual Leave Bank Holidays part time managers, professionals associate professionals (Part 4 of survey) (ALPtMg) iv. Employers statutory PRSI full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. A9) If there is an entry for regular wages salaries for part time managers, professionals associate professionals, (Part 2 of survey) (i.e. RegWgPtMg > 0), then the following must also be greater than 0: i. Paid contracted hours part time managers, professionals associate professionals (Part 3 of survey) (CHrsPtMg) ii. Annual Leave Bank Holidays part time managers, professionals associate professionals (Part 4 of survey) (ALPtMg) 66

68 iii. Employers Statutory PRSI full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. A10) If there is an entry for irregular bonuses allowances for part time managers, professionals associate professionals, (Part 2 of survey) (i.e. IrrBPtMg > 0), then the following must also be greater than 0: i. Regular wages & salaries part time managers, professionals associate professionals (Part 2 of survey) (RegWgPtMg) ii. Paid contracted hours part time managers, professionals associate professionals (Part 3 of survey) (CHrsPtMg) iii. Annual Leave Bank Holidays part time managers, professionals associate professionals (Part 4 of survey) (ALPtMg) iv. Employers statutory PRSI Full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. A11) If there is an entry for overtime for part time managers, professionals associate professionals, (Part 2 of survey) (i.e. OvrtPtMg > 0), then the following must also be greater than 0: i. Regular wages & salaries part time managers, professionals associate professionals (Part 2 of survey) (RegWgPtMg) ii. Paid contracted hours part time managers, professionals associate professionals (Part 3 of survey) (CHrsPtMg) iii. Paid overtime hours part time managers, professionals associate professionals (Part 3 of survey) (OTHrPtMg) iv. Annual Leave Bank Holidays part time managers, professionals associate professionals (Part 4 of survey) (ALPtMg) v. Employers statutory PRSI full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all 67

69 full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. A12) If there is an entry for paid contracted hours for part time managers, professionals associate professionals, (Part 3 of survey) (i.e. CHrsPtMg > 0), then the following must also be greater than 0: i. Regular wages & salaries part time managers, professionals associate professionals (Part 2 of survey) (RegWgPtMg) ii. Annual Leave Bank Holidays part time managers, professionals associate professionals (Part 4 of survey) (ALPtMg) iii. Employers statutory PRSI full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. A13) If there is an entry for overtime hours for part time managers, professionals associate professionals, (Part 3 of survey) (i.e. OTHrPtMg > 0), then the following must also be greater than 0: i. Regular wages & salaries part time managers, professionals associate professionals (Part 2 of survey) (RegWgPtMg) ii. Overtime part time managers, professionals associate professionals (Part 2 of survey) (OvrtPtMg) iii. Paid contracted hours part time managers, professionals associate professionals (Part 3 of survey) (CHrsPtMg) iv. Annual Leave Bank Holidays part time managers, professionals associate professionals (Part 4 of survey) (ALPtMg) v. Employers statutory PRSI full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. 68

70 A14) If there is an entry for Annual Leave Bank Holidays or Maternity Leave or Sick Leave or Other Leave part time managers, professionals associate professionals (Part 4 of survey) (i.e. ALPtMg or MatPtMg or SicPtMg or OtLPtMg > 0), then the following must also be greater than 0: i. Regular wages & salaries part time managers, professionals associate professionals (Part 2 of survey) (RegWgPtMg) ii. Paid contracted hours part time managers, professionals associate professionals (Part 3 of survey) (CHrsPtMg) iii. Employers Statutory PRSI full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: This part of the rule does not apply if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, i.e. if all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. A15) If there is an entry for Employer s contributions to pension funds for managers, professionals associate professionals (Part 5 of survey) (i.e. PenMg > 0), then the following must also be greater than 0: i. Regular wages & salaries full time managers, professionals associate professionals (Part 2 of survey) (RegWgFtMg) or Regular wages & salaries part time managers, professionals associate professionals (Part 2 of survey) (RegWgPtMg) or Total Wages salaries apprentice/trainee managers, professionals associate professionals is greater than 1 (Part 2 of survey) (AppWgMg ) ii. Paid contracted hours full time managers, professionals associate professionals (Part 3 of survey) (CHrsFtMg) or Paid contracted hours part time managers, professionals associate professionals (Part 3 of survey) (CHrsPtMg ) or Paid contracted hours Apprentice/trainee managers, professionals associate professionals (Part 3 of survey) (CHrsApMg) iii. Employers statutory PRSI Full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg) or total social security contributions for apprentice/trainee managers, professionals associate professionals (Part 7 of survey) (SSecApMg). Note: If all full part time /or apprentice/trainee managers, professional associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg /or SSecApMg can equal zero iv. Annual Leave Bank Holidays full time managers, professionals associate professionals (Part 4 of survey) (ALFtMg) or Annual Leave Bank Holidays part time managers, professionals associate professionals (Part 4 of survey) (ALPtMg) or All paid leave apprentice/trainee managers, professionals associate professionals (Part 4 of survey) (LApMg) 69

71 A16) If there is an entry for Social Security Contributions for full time part time managers, professional associate professional employees (Part 7 of survey) (PRSIMg or IncCtMg or RedMg or OtSocMg > 0), then the following must also be greater than 0: i. Regular wages & salaries full time managers, professionals associate professionals (Part 2 of survey) (RegWgFtMg) or Regular wages & salaries part time managers, professionals associate professionals (Part 2 of survey) (RegWgPtMg) ii. Paid contracted hours full time managers, professionals associate professionals (Part 3 of survey) (CHrsFtMg) or paid contracted hours Part time managers, professionals associate (Part 3 of survey) (CHrsPtMg) iii. Annual Leave Bank Holidays full time managers, professionals associate professionals. (Part 4 of survey) (ALFtMg) or Annual Leave Bank Holidays part time managers, professionals associate professionals (Part 4 of survey) (ALPtMg) A17) If there is an entry for Other Benefits to Employees full time part time managers, professional associate professional employees (Part 8 of survey) (CarMg or StksMg or VHIMg or HseMg or OtBenMg > 0), then the following must also be greater than 0: i. Regular wages & salaries full time managers, professionals associate professionals (Part 2 of survey) (RegWgFtMg) or regular wages & salaries part time managers, professionals associate professionals (Part 2 of survey) (RegWgPtMg) ii. Paid contracted hours full time managers, professionals associate professionals (Part 3 of survey) (CHrsFtMg) or paid contracted hours part time managers, professionals associate professionals (Part 3 of survey) (CHrsPtMg ) iii. Annual Leave Bank Holidays full time managers, professionals associate professionals (Part 4 of survey) (ALFtMg) or Annual Leave Bank Holidays part time managers, professionals associate professionals (Part 4 of survey)(alptmg) iv. Employers statutory PRSI Full time part time managers, professionals associate professionals (Part 7 of survey) (PRSIMg). Note: If all full part time managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIMg can equal zero. Section B: Full & part time clerical, sales service workers: B1) If there are full time clerical, sales service workers employed at the first day of the quarter or the last day of the quarter, (Part 1 of survey) (i.e. FstFtCl or LstFtCl > 0), then the following must also be greater than 0: i. Regular wages & salaries full time clerical, sales service workers (Part 2 of survey) (RegWgFtCl) 70

72 ii. Paid contracted hours full time clerical, sales service workers (Part 3 of survey) (CHrsFtCl) iii. Annual Leave Bank Holidays full time clerical, sales service workers (Part 4 of survey) (ALFtCl) iv. Employers statutory PRSI Full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero. B2) If there is an entry for regular wages salaries for full time clerical, sales service workers, (Part 2 of survey) (i.e. RegWgFtCl > 0), then the following must also be greater than 0: i. Paid contracted hours full time clerical, sales service workers (Part 3 of survey) (CHrsFtCl) ii. Annual Leave Bank Holidays full time clerical, sales service workers (Part 4 of survey) (ALFtCl) iii. Employers statutory PRSI full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero B3) If there is an entry for irregular bonuses allowances for full time clerical, sales service workers, (Part 2 of survey) (i.e. IrrBFtCl > 0), then the following must also be greater than 0: i. Regular wages & salaries full time clerical, sales service workers (Part 2 of survey) (RegWgFtCl) ii. Paid contracted hours full time clerical, sales service workers (Part 3 of survey) (CHrsFtCl) iii. Annual Leave Bank Holidays full time clerical, sales service workers (Part 4 of survey) (ALFtCl) iv. Employers statutory PRSI Full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero 71

73 B4) If there is an entry for overtime for full time clerical, sales service workers, (Part 2 of survey) (i.e. OvrtFtCl > 0), then the following must also be greater than 0: i. Regular wages & salaries full time clerical, sales service workers (Part 2 of survey) (RegWgFtCl) ii. Paid contracted hours full time clerical, sales service workers (Part 3 of survey) (CHrsFtCl) iii. Paid overtime hours full time clerical, sales service workers (Part 3 of survey) (OTHrFtCl) iv. Annual Leave Bank Holidays full time clerical, sales service workers (Part 4 of survey) (ALFtCl) v. Employers statutory PRSI Full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero B5) If there is an entry for contracted hours for full time clerical, sales service workers, (Part 3 of survey) (i.e. CHrsFtCl > 0), then the following must also be greater than 0: i. Regular wages & salaries full time clerical, sales service workers ) (Part 2 of survey) (RegWgFtCl) ii. Annual Leave Bank Holidays full time clerical, sales service workers (Part 4 of survey) (ALFtCl) iii. Employers statutory PRSI full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero B6) If there is an entry for overtime hours for full time clerical, sales service workers, (Part 3 of survey) (i.e. OTHrFtCl > 0), then the following must also be greater than 0: i. Regular wages & salaries full time clerical, sales service workers (Part 2 of survey) (RegWgFtCl) ii. Overtime full time clerical, sales service workers (Part 2 of survey) (OvrtFtCl) iii. Paid contracted hours full time clerical, sales service workers (Part 3 of survey) (CHrsFtCl) iv. Annual Leave Bank Holidays full time clerical, sales service workers (Part 4 of survey) (ALFtCl) 72

74 v. Employers statutory PRSI full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero B7) If there is an entry for Annual Leave Bank Holidays or Maternity Leave or Sick Leave or Other Leave full time clerical, sales service workers (Part 4 of survey) (i.e. ALFtCl or MatFtCl or SicFtCl or OtLFtCl > 0), then the following must also be greater than 0: i. Regular wages & salaries full time clerical, sales service workers (Part 2 of survey) (RegWgFtCl) ii. Paid contracted hours full time clerical, sales service workers (Part 3 of survey) (CHrsFtCl) iii. Employers statutory PRSI full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero. B8) If there are part time clerical, sales service workers employed at the first day of the quarter or the last day of the quarter, (Part 1 of survey) (i.e. FstPtCl or LstPtCl > 0), then the following must also be greater than 0: i. Regular wages & salaries part time clerical, sales service workers (Part 2 of survey) (RegWgPtCl) ii. Paid contracted hours part time clerical, sales service workers (Part 3 of survey) (CHrsPtCl) iii. Annual Leave Bank Holidays part time clerical, sales service workers (Part 4 of survey) (ALPtCl) iv. Employers statutory PRSI full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero B9) If there is an entry for regular wages salaries for part time clerical, sales service workers, (Part 2 of survey) (i.e. RegWgPtCl > 0), then the following must also be greater than 0: i. Paid contracted hours part time clerical, sales service workers (Part 3 of survey) (CHrsPtCl) 73

75 ii. Annual Leave Bank Holidays part time clerical, sales service workers (Part 4 of survey) (ALPtCl) iii. Employers Statutory PRSI full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero B10) If there is an entry for irregular bonuses allowances for part time clerical, sales service workers, (Part 2 of survey) (i.e. IrrBPtCl > 0), then the following must also be greater than 0: i. Regular wages & salaries part time clerical, sales service workers (Part 2 of survey) (RegWgPtCl) ii. Paid contracted hours part time clerical, sales service workers (Part 3 of survey) (CHrsPtCl) iii. Annual Leave Bank Holidays part time clerical, sales service workers (Part 4 of survey) (ALPtCl) iv. Employers statutory PRSI full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero B11) If there is an entry for overtime for part time clerical, sales service workers, (Part 2 of survey) (i.e. OvrtPtCl > 0), then the following must also be greater than 0: i. Regular wages & salaries part time clerical, sales service workers (Part 2 of survey) (RegWgPtCl) ii. Paid contracted hours part time clerical, sales service workers (Part 3 of survey) (CHrsPtCl) iii. Paid overtime hours part time clerical, sales service workers (Part 3 of survey) (OTHrPtCl) iv. Annual Leave Bank Holidays part time clerical, sales service workers (Part 4 of survey) (ALPtCl) v. Employers statutory PRSI full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero 74

76 B12) If there is an entry for contracted hours for part time clerical, sales service workers, (Part 3 of survey) (i.e. CHrsPtCl > 0), then the following must also be greater than 0: i. Regular wages & salaries part time clerical, sales service workers (Part 2 of survey) (RegWgPtCl) ii. Annual Leave Bank Holidays part time clerical, sales service workers (Part 4 of survey) (ALPtCl) iii. Employers statutory PRSI full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero B13) If there is an entry for overtime hours for part time clerical, sales service workers, (Part 3 of survey) (i.e. OTHrPtCl > 0), then the following must also be greater than 0: i. Regular wages & salaries part time clerical, sales service workers (Part 2 of survey) (RegWgPtCl) ii. Overtime part time clerical, sales service workers (Part 2 of survey) (OvrtPtCl) iii. Paid contracted hours part time clerical, sales service workers (Part 3 of survey) (CHrsPtCl) iv. Annual Leave Bank Holidays part time clerical, sales service workers (Part 4 of survey) (ALPtCl) v. Employers statutory PRSI full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero B14) If there is an entry for Annual Leave Bank Holidays or Maternity Leave or Sick Leave or Other Leave part time clerical, sales service workers (Part 4 of survey) (i.e. ALPtCl or MatPtCl or SicPtCl or OtLPtCl > 0), then the following must also be greater than 0: i. Regular wages & salaries part time clerical, sales service workers (Part 2 of survey) (RegWgPtCl) ii. Paid contracted hours part time clerical, sales service workers (Part 3 of survey) (CHrsPtCl) iii. Employers Statutory PRSI full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero 75

77 B15) If there is an entry for Employer s contributions to pension funds for clerical, sales service workers (Part 5 of survey) (i.e. PenCl > 0), then the following must also be greater than 0: i. Regular wages & salaries full time clerical, sales service workers (Part 2 of survey) (RegWgFtCl) or regular wages & salaries part time clerical, sales service workers (Part 2 of survey) (RegWgPtCl) or total wages salaries apprentice/trainee clerical, sales service workers (Part 2 of survey) (AppWgCl) ii. Paid contracted hours full time clerical, sales service workers (Part 3 of survey) (CHrsFtCl) or paid contracted hours part time clerical, sales service workers (Part 3 of survey) (CHrsPtCl ) or paid contracted hours apprentice/trainee clerical, sales service workers (Part 3 of survey) (CHrsApCl) iii. Employers statutory PRSI full time part time clerical, sales service workers (Part 7 of survey) (PRSICl) or total social security contributions for apprentice/trainee clerical, sales service workers (Part 7 of survey) (SSecApCl). Note: If all full part time /or apprentice/trainee clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl /or SSecApCl can equal zero iv. Annual Leave Bank Holidays full time clerical, sales service workers (Part 4 of survey) (ALFtCl) or Annual Leave Bank Holidays part time clerical, sales service workers (Part 4 of survey) (ALPtCl) or All paid leave apprentice/trainee clerical, sales service workers (Part 4 of survey) (LApCl) B16) If there is an entry for Social Security Contributions for full time part time clerical, sales service workers (Part 7 of survey) (PRSICl or IncCtCl or RedCl or OtSocCl > 0), then the following must also be greater than 0: i. Regular wages & salaries full time clerical, sales service workers (Part 2 of survey) (RegWgFtCl) or regular wages & salaries part time clerical, sales service workers (Part 2 of survey) (RegWgPtCl) ii. Paid contracted hours full time clerical, sales service workers (Part 3 of survey) (CHrsFtCl) or paid contracted hours part time clerical, sales service workers (Part 3 of survey) (CHrsPtCl ) iii. Annual Leave Bank Holidays full time clerical, sales service workers (Part 4 of survey)(alftcl) or Annual Leave Bank Holidays part time clerical, sales service workers (Part 4 of survey)(alptcl) B17) If there is an entry for Other Benefits to Employees full time part time clerical, sales service workers (Part 8 of survey) (CarCl or StksCl or VHICl or HseCl or OtBenCl > 0), then the following must also be greater than 0: 76

78 i. Regular wages & salaries full time clerical, sales service workers (Part 2 of survey) (RegWgFtCl) or regular wages & salaries part time clerical, sales service workers (Part 2 of survey) (RegWgPtCl) ii. Paid contracted hours full time clerical, sales service workers (Part 3 of survey) (CHrsFtCl) or paid contracted hours part time clerical, sales service workers (Part 3 of survey) (CHrsPtCl ) iii. Annual Leave Bank Holidays full time clerical, sales service workers (Part 4 of survey) (ALFtCl) or Annual Leave Bank Holidays part time clerical, sales service workers (Part 4 of survey) (ALPtCl) iv. Employers statutory PRSI full time part time clerical, sales service workers (Part 7 of survey) (PRSICl). Note: If all full part time clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSICl can equal zero Section C: Full & part time production, transport, craft, tradespersons & other manual workers: C1) If there are full time production, transport, craft, tradespersons other manual workers employed at the first day of the quarter or the last day of the quarter, (Part 1 of survey) (i.e. FstFtOt or LstFtOt > 0), then the following must also be greater than 0: i. Regular wages & salaries full time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgFtOt) ii. Paid contracted hours full time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsFtOt) iii. Annual Leave Bank Holidays full time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALFtOt) iv. Employers statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. C2) If there is an entry for regular wages salaries for full time production, transport, craft, tradespersons other manual workers, (Part 2 of survey) (i.e. RegWgFtOt > 0), then the following must also be greater than 0: i. Paid contracted hours full time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsFtOt) ii. Annual Leave Bank Holidays full time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALFtOt) 77

79 iii. Employers statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. C3) If there is an entry for irregular bonuses allowances for full time production, transport, craft, tradespersons other manual workers, (Part 2 of survey) (i.e. IrrBFtOt > 0), then the following must also be greater than 0: i. Regular wages & salaries full time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgFtOt) ii. Paid contracted hours full time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsFtOt) iii. Annual Leave Bank Holidays full time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALFtOt) iv. Employers statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. C4) If there is an entry for overtime for full time production, transport, craft, tradespersons other manual workers, (Part 2 of survey) (i.e. OvrtFtOt > 0), then the following must also be greater than 0: i. Regular wages & salaries full time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgFtOt) ii. Paid contracted hours full time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsFtOt) iii. Paid overtime hours full time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (OTHrFtOt) iv. Annual Leave Bank Holidays full time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALFtOt) v. Employers statutory PRSI Full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. 78

80 C5) If there is an entry for contracted hours for full time production, transport, craft, tradespersons other manual workers, (Part 3 of survey) (i.e. CHrsFtOt > 0), then the following must also be greater than 0: i. Regular wages & salaries full time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgFtOt) ii. Annual Leave Bank Holidays full time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALFtOt) iii. Employers statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. C6) If there is an entry for overtime hours for full time production, transport, craft, tradespersons other manual workers, (Part 3 of survey) (i.e. OTHrFtOt > 0), then the following must also be greater than 0: i. Regular wages & salaries full time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgFtOt) ii. Overtime full time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (OvrtFtOt) iii. Paid contracted hours full time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsFtOt) iv. Annual Leave Bank Holidays full time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALFtOt) v. Employers statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. C7) If there is an entry for Annual Leave Bank Holidays or Maternity Leave or Sick Leave or Other Leave full time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (i.e. ALFtOt or MatFtOt or SicFtOt or OtLFtOt > 0), then the following must also be greater than 0: i. Regular wages & salaries full time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgFtOt) ii. Paid contracted hours full time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsFtOt) 79

81 iii. Employers statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. C8) If there are part time production, transport, craft, tradespersons other manual workers employed at the first day of the quarter or the last day of the quarter, (Part 1 of survey) (i.e. FstPtOt or LstPtOt > 0), then the following must also be greater than 0: i. Regular wages & salaries part time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgPtOt) ii. Paid contracted hours part time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsPtOt) iii. Annual Leave Bank Holidays part time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALPtOt) iv. Employers statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. C9) If there is an entry for regular wages salaries for part time production, transport, craft, tradespersons other manual workers, (Part 2 of survey) (i.e. RegWgPtOt >0), then the following must also be greater than 0: i. Paid contracted hours part time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsPtOt) ii. Annual Leave Bank Holidays part time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALPtOt) iii. Employers Statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. C10) If there is an entry for irregular bonuses allowances for part time production, transport, craft, tradespersons other manual workers, (Part 2 of survey) (i.e. IrrBPtOt > 0), then the following must also be greater than 0: 80

82 i. Regular wages & salaries part time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgPtOt) ii. Paid contracted hours part time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsPtOt) iii. Annual Leave Bank Holidays part time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALPtOt) iv. Employers statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. C11) If there is an entry for overtime for part time production, transport, craft, tradespersons other manual workers, (Part 2 of survey) (i.e. OvrtPtOt > 0), then the following must also be greater than 0: i. Regular wages & salaries part time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgPtOt) ii. Paid contracted hours part time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsPtOt) iii. Paid overtime hours part time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (OTHrPtOt) iv. Annual Leave Bank Holidays part time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALPtOt) v. Employers statutory PRSI Full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. C12) If there is an entry for contracted hours for part time production, transport, craft, tradespersons other manual workers, (Part 3 of survey) (i.e. CHrsPtOt > 0), then the following must also be greater than 0: i. Regular wages & salaries part time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgPtOt) ii. Annual Leave Bank Holidays part time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALPtOt) 81

83 iii. Employers statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. C13) If there is an entry for overtime hours for part time production, transport, craft, tradespersons other manual workers, (Part 3 of survey) (i.e. OTHrPtOt > 0), then the following must also be greater than 0: i. Regular wages & salaries part time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgPtOt) ii. Overtime part time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (OvrtPtOt) iii. Paid contracted hours part time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsPtOt) iv. Annual Leave Bank Holidays part time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALPtOt) v. Employers statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. C14) If there is an entry for Annual Leave Bank Holidays or Maternity Leave or Sick Leave or Other Leave part time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (i.e. ALPtOt or MatPtOt or SicPtOt or OtLPtOt > 0), then the following must also be greater than 0: i. Regular wages & salaries part time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgPtOt) ii. Paid contracted hours part time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsPtOt) iii. Employers Statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. 82

84 C15) If there is an entry for Employer s contributions to pension funds for production, transport, craft, tradespersons other manual workers (Part 5 of survey) (i.e. PenOt > 0), then the following must also be greater than 0: i. Regular wages & salaries full time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgFtOt) or regular wages & salaries part time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgPtOt) or total wages salaries apprentice/trainee production, transport, craft, tradespersons other manual workers is greater than 1 (Part 2 of survey) (AppWgOt) ii. Paid contracted hours full time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsFtOt) or paid contracted hours part time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsPtOt) or paid contracted hours apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsApOt) iii. Employers statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt) or total social security contributions for apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 7 of survey) (SSecApOt). Note: If all full part time time /or apprentice/trainee production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt /or SSecApOt can equal zero. iv. Annual Leave Bank Holidays full time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALFtOt) or Annual Leave Bank Holidays part time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALPtOt) or all paid leave apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 4 of survey) (LApOt) C16) If there is an entry for Social Security Contributions for full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt or IncCtOt or RedOt or OtSocOt > 0), then the following must also be greater than 0: i. Regular wages & salaries full time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgFtOt) or regular wages & salaries part time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgPtOt) ii. Paid contracted hours full time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsFtOt) or paid contracted hours part time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsPtOt) iii. Annual Leave Bank Holidays full time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALFtOt) or Annual Leave Bank Holidays part time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALPtOt) 83

85 C17) If there is an entry for Other Benefits to Employees full time part time production, transport, craft, tradespersons other manual workers (Part 8 of survey) (CarOt or StksOt or VHIOt or HseOt or OtBenOt > 0), then the following must also be greater than 0: i. Regular wages & salaries full time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgFtOt) or regular wages & salaries part time production, transport, craft, tradespersons other manual workers (Part 2 of survey) (RegWgPtOt) ii. Paid contracted hours full time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsFtOt) or paid contracted hours part time production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsPtOt) iii. Annual Leave Bank Holidays full time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALFtOt) or Annual Leave Bank Holidays part time production, transport, craft, tradespersons other manual workers (Part 4 of survey) (ALPtOt) iv. Employers statutory PRSI full time part time production, transport, craft, tradespersons other manual workers (Part 7 of survey) (PRSIOt). Note: If all full part time time production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then PRSIOt can equal zero. Section D: Apprentices/Trainees: D1) If there is an entry for the average number of apprentice/trainee managers, professionals associate professionals (Part 1 of survey) (i.e. AppMg > 0), then the following must also be greater than 0: i. Total wages salaries apprentice/trainee managers, professionals associate professionals (Part 2 of survey) (AppWgMg) ii. Paid contracted hours apprentice/trainee managers, professionals associate professionals (Part 3 of survey) (CHrsApMg) iii. All paid leave apprentice/trainee managers, professionals associate professionals (Part 4 of survey) (LApMg) iv. Total social security contributions for apprentice/trainee managers, professionals associate professionals (Part 7 of survey) (SSecApMg). Note: If all apprentice/trainee managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApMg can equal zero. 84

86 D2) If there is an entry for total wages salaries for apprentice/trainee managers, professionals associate professionals, (Part 2 of survey) (i.e. AppWgMg > 0), then the following must also be greater than 0: i. Paid contracted hours apprentice/trainee managers, professionals associate professionals (Part 3 of survey) (CHrsApMg) ii. All paid leave apprentice/trainee managers, professionals associate professionals (Part 4 of survey) (LApMg) iii. Total social security contributions for apprentice/trainee managers, professionals associate professionals (Part 7 of survey) (SSecApMg). Note: If all apprentice/trainee managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApMg can equal zero. D3) If there is an entry for paid contracted hours for apprentice/trainee managers, professionals associate professionals, (Part 3 of survey) (i.e. CHrsApMg > 0), then the following must also be greater than 0: i. Total wages salaries for apprentice/trainee managers, professionals associate professionals (Part 2 of survey) (AppWgMg) ii. All paid leave apprentice/trainee managers, professionals associate professionals (Part 4 of survey) (LApMg) iii. Total social security contributions for apprentice/trainee managers, professionals associate professionals (Part 7 of survey) (SSecApMg). Note: If all apprentice/trainee managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApMg can equal zero. D4) If there is an entry for overtime hours for apprentice/trainee managers, professionals associate professionals, (Part 3 of survey) (i.e. OTHrApMg > 0), then the following must also be greater than 0: i. Total wages salaries for apprentice/trainee managers, professionals associate professionals (Part 2 of survey) (AppWgMg) ii. Paid contracted hours apprentice/trainee managers, professionals associate professionals (Part 3 of survey) (CHrsApMg) iii. All paid leave apprentice/trainee managers, professionals associate professionals (Part 4 of survey) (LApMg) iv. Total social contributions for apprentice/trainee managers, professionals associate professionals (Part 7 of survey) (SSecApMg). Note: If all apprentice/trainee managers, 85

87 professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApMg can equal zero. D5) If there is an entry for All paid leave apprentice/trainee managers, professionals associate professionals (Part 4 of survey) (i.e. LApMg > 0), then the following must also be greater than 0: i. Total wages salaries for apprentice/trainee managers, professionals associate professionals (Part 2 of survey) (AppWgMg) ii. Paid contracted hours apprentice/trainee managers, professionals associate professionals (Part 3 of survey) (CHrsApMg) iii. Total social security contributions for apprentice/trainee managers, professionals associate professionals (Part 7 of survey) (SSecApMg). Note: If all apprentice/trainee managers, professionals associate professionals are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApMg can equal zero. D6) If Total social security contributions for apprentice/trainee managers, professional associate professional employees (Part 7 of survey) (SSecApMg > 0), then the following must also be greater than 0: i. Total wages salaries apprentice/trainee managers, professionals associate professionals (Part 2 of survey) (AppWgMg) ii. Paid contracted hours apprentice/trainee managers, professionals associate professionals (Part 3 of survey) (CHrsApMg) iii. All paid leave apprentice/trainee managers, professionals associate professionals (Part 4 of survey) (LApMg) D7) If there is an entry for the average number of apprentice/trainee clerical, sales service workers (Part 1 of survey) (i.e. AppCl > 0), then the following must also be greater than 0: i. Total wages salaries apprentice/trainee clerical, sales service workers (Part 2 of survey) (AppWgCl) ii. Paid contracted hours apprentice/trainee clerical, sales service workers (Part 3 of survey) (CHrsApCl) iii. All paid leave apprentice/trainee clerical, sales service workers (Part 4 of survey) (LApCl) 86

88 iv. Total social security contributions for apprentice/trainee clerical, sales service workers (Part 7 of survey) (SSecApCl). Note: If all apprentice/trainee clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApCl can equal zero. D8) If there is an entry for total wages salaries for apprentice/trainee clerical, sales service workers, (Part 2 of survey) (i.e. AppWgCl > 0), then the following must also be greater than 0: i. Paid contracted hours apprentice/trainee clerical, sales service workers (Part 3 of survey) (CHrsApCl) ii. All paid leave apprentice/trainee clerical, sales service workers (Part 4 of survey) (LApCl) iii. Total social security contributions apprentice/trainee clerical, sales service workers (Part 7 of survey) (SSecApCl). Note: If all apprentice/trainee clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApCl can equal zero. D9) If there is an entry for paid contracted hours for apprentice/trainee clerical, sales service workers, (Part 3 of survey) (i.e. CHrsApCl > 0), then the following must also be greater than 0: i. Total wages salaries for apprentice/trainee clerical, sales service workers (Part 2 of survey) (AppWgCl) ii. Annual Leave Bank Holidays for apprentice/trainee clerical, sales service workers (Part 4 of survey) (LApCl) iii. Total social security contributions for apprentice/trainee clerical, sales service workers (Part 7 of survey) (SSecApCl). Note: If all apprentice/trainee clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApCl can equal zero. D10) If there is an entry for overtime hours for apprentice/trainee clerical, sales service workers, (Part 3 of survey) (i.e. OTHrApCl > 0), then the following must also be greater than 0: i. Total wages salaries apprentice/trainee clerical, sales service workers (Part 2 of survey) (AppWgCl) ii. Paid contracted hours apprentice/trainee clerical, sales service workers (Part 3 of survey) (CHrsApCl) 87

89 iii. Annual Leave Bank Holidays apprentice/trainee clerical, sales service workers (Part 4 of survey) (LApCl) iv. Total social security contributions apprentice/trainee clerical, sales service workers (Part 7 of survey) (SSecApCl). Note: If all apprentice/trainee clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApCl can equal zero. D11) If there is an entry for All paid leave apprentice/trainee clerical, sales service workers (Part 4 of survey) (i.e. LApCl > 0), then the following must also be greater than 0: i. Total wages salaries for apprentice/trainee clerical, sales service workers (Part 2 of survey) (AppWgCl) ii. Paid contracted hours for apprentice/trainee clerical, sales service workers (Part 3 of survey) (CHrsApCl) iii. Total social security contributions apprentice/trainee clerical, sales service workers (Part 7 of survey) (SSecApCl). Note: If all apprentice/trainee clerical, sales service workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApCl can equal zero. D12) If Total social security contributions for apprentice/trainee clerical, sales service workers (Part 7 of survey) (SSecApCl > 0), then the following must also be greater than 0: i. Total wages salaries apprentice/trainee clerical, sales service workers (Part 2 of survey) (AppWgCl) ii. Paid contracted hours apprentice/trainee clerical, sales service workers (Part 3 of survey) (CHrsApCl) iii. All paid leave apprentice/trainee clerical, sales service workers (Part 4 of survey) (LApCl) D13) If there is an entry for the average number of apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 1 of survey) (i.e. AppOt > 0), then the following must also be greater than 0: i. Total wages salaries apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 2 of survey) (AppWgOt) ii. Paid contracted hours apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsApOt) 88

90 iii. All paid leave apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 4 of survey) (LApOt) iv. Total social security contributions for apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 7 of survey) (SSecApOt). Note: If all apprentice/trainee production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApOt can equal zero. D14) If there is an entry for total wages salaries for apprentice/trainee production, transport, craft, tradespersons other manual workers, (Part 2 of survey) (i.e. AppWgOt > 0), then the following must also be greater than 0: i. Paid contracted hours apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsApOt) ii. All paid leave apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 4 of survey) (LApOt) iii. Total social security contributions for apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 7 of survey) (SSecApOt). Note: If all apprentice/trainee production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApOt can equal zero. D15) If there is an entry for paid contracted hours for apprentice/trainee production, transport, craft, tradespersons other manual workers, (Part 3 of survey) (i.e. CHrsApOt > 0), then the following must also be greater than 0: i. Total wages salaries for apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 2 of survey) (AppWgOt) ii. All paid leave for apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 4 of survey) (LApOt) iii. Total social security contributions for apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 7 of survey) (SSecApOt). Note: If all apprentice/trainee production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApOt can equal zero. 89

91 D16) If there is an entry for overtime hours for apprentice/trainee production, transport, craft, tradespersons other manual workers, (Part 3 of survey) (i.e. OTHrApOt > 0), then the following must also be greater than 0: i. Total wages salaries apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 2 of survey) (AppWgOt) ii. Paid contracted hours apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsApOt) iii. All paid leave apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 4 of survey) (LApOt) iv. Total social security contributions for apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 7 of survey) (SSecApOt). Note: If all apprentice/trainee production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApOt can equal zero. D17) If there is an entry for All paid leave apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 4 of survey) (i.e. LApOt > 0), then the following must also be greater than 0: i. Total wages salaries for apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 2 of survey) (AppWgOt) ii. Paid contracted hours for apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsApOt) iii. Total social security contributions for apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 7 of survey) (SSecApOt). Note: If all apprentice/trainee production, transport, craft, tradespersons other manual workers are in PRSI classes A4, A5, A6, A7, K, M /or S, then SSecApOt can equal zero. D18) If Total social security contributions for apprentice/trainee production, transport, craft, tradespersons other manual workers employees (Part 7 of survey) (SSecApOt > 0), then the following must also be greater than 0: i. Total wages salaries apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 2 of survey) (AppWgOt) ii. Paid contracted hours apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 3 of survey) (CHrsApOt) iii. All paid leave apprentice/trainee production, transport, craft, tradespersons other manual workers (Part 4 of survey) (LApOt) 90

92 Section E: The total of all paid hours not worked cannot exceed the total of paid contracted hours for any given category of employees: E1) The sum of annual leave, maternity leave, sick leave other leave for all full time managers, professionals associate professional employees must be less than or equal to total paid contracted hours for all full time managers, professional associate professional employees i.e. (ALFtMg, MatFtMg, SicFtMg, OtLFtMg) CHrsFtMg. E2) The sum of annual leave, maternity leave, sick leave other leave for all full time clerical, sales service workers must be less than or equal to total paid contracted hours for all full time clerical, sales service workers i.e. (ALFtCl, MatFtCl, SicFtCl, OtLFtCl) CHrsFtCl. E3) The sum of annual leave, maternity leave, sick leave other leave for all full time production, transport, craft, tradespersons other manual workers must be less than or equal to the total of paid contracted hours for all full time production, transport, craft, tradespersons other manual workers i.e. (ALFtOt, MatFtOt, SicFtOt, OtLFtOt) CHrsFtOt. E4) The sum of annual leave, maternity leave, sick leave other leave for all part time managers, professionals associate professional employees must be less than or equal to total paid contracted hours for all part time managers, professional associate professional employees i.e. (ALPtMg, MatPtMg, SicPtMg, OtLPtMg) CHrsPtMg. E5) The sum of annual leave, maternity leave, sick leave other leave for all part time clerical, sales service workers must be less than or equal to total paid contracted hours for all part time clerical, sales service workers i.e. (ALPtCl, MatPtCl, SicPtCl, OtLPtCl) CHrsPtCl. E6) The sum of annual leave, maternity leave, sick leave other leave for all part time production, transport, craft, tradespersons other manual workers must be less than or equal to the total of paid contracted hours for all part time production, transport, craft, tradespersons other manual workers i.e. (ALPtOt, MatPtOt, SicPtOt, OtLPtOt) CHrsPtOt. E7) All paid leave for apprentice/trainee managers, professionals associate professional employees must be less than or equal to total paid contracted hours for all apprentice/trainee managers, professionals associate professionals i.e. LApMg CHrsApMg. E8) All paid leave for apprentice/trainee clerical, sales service workers must be less than or equal to total paid contracted hours for all apprentice/trainee clerical, sales service workers i.e. LApCl CHrsApCl. 91

93 E9) All paid leave for apprentice/trainee production, transport, craft, tradespersons other manual workers must be less than or equal to total paid contracted hours for all apprentice/trainee production, transport, craft, tradespersons other manual workers i.e. LApOt CHrsApOt. Section F: If the total entered for regular wages salaries is net of any refunds received or receivable from the Dept. of Social Family Affairs there are no redundancy payments for the quarter (i.e. (RedMg, RedCl, RedOt) = 0), then the value for Refunds (Rfund) should be automatically populated with a zero value: i.e. if your software treats sick maternity benefits as a negative gross wage no redundancy payments were made for the quarter, then Rfund should automatically default to zero. Section G: If there are no people at the beginning end of a quarter no wages salaries no paid contracted hours no paid overtime hours for any given category of employees, then all the relevant subcategories of paid hours not worked should automatically default to zero the payroll operator should not be able to override the default value of zero. G1) If FstFtMg = 0 LstFtMg = 0 RegWgFtMg = 0 OvrtFtMg = 0 IrrBFtMg = 0 CHrsFtMg = 0 OTHrFtMg = 0 then ALFtMg = 0 MatFtMg = 0 SicFtMg = 0 OtLFtMg = 0. G2) If FstFtCl = 0 LstFtCl = 0 RegWgFtCl = 0 OvrtFtCl = 0 IrrBFtCl = 0 CHrsFtCl = 0 OTHrFtCl = 0 then ALFtCl = 0 MatFtCl = 0 SicFtCl = 0 OtLFtCl = 0. G3) If FstFtOt = 0 LstFtOt = 0 RegWgFtOt = 0 OvrtFtOt = 0 IrrBFtOt = 0 CHrsFtOt = 0 OTHrFtOt = 0 then ALFtOt = 0 MatFtOt = 0 SicFtOt = 0 OtLFtOt = 0. G4) If FstPtMg = 0 LstPtMg = 0 RegWgPtMg = 0 OvrtPtMg = 0 IrrBPtMg = 0 CHrsPtMg = 0 OTHrPtMg = 0 then ALPtMg = 0 MatPtMg = 0 SicPtMg = 0 OtLPtMg = 0. G5) If FstPtCl = 0 LstPtCl = 0 RegWgPtCl = 0 OvrtPtCl = 0 IrrBPtCl = 0 CHrsPtCl = 0 OTHrPtCl = 0 then ALPtCl = 0 MatPtCl = 0 SicPtCl = 0 OtLPtCl = 0. 92

94 G6) If FstPtOt = 0 LstPtOt = 0 RegWgPtOt = 0 OvrtPtOt = 0 IrrBPtOt = 0 CHrsPtOt = 0 OTHrPtOt = 0 then ALPtOt = 0 MatPtOt = 0 SicPtOt = 0 OtLPtOt = 0. Section H: Final tests before submitting data into the CSO s secure deposit box: As the EHECS data is required for the creation of hourly labour cost figures, it is fundamentally important that paid contracted hours paid overtime hours are correctly entered on the payroll system. To highlight any potential errors relating to paid contracted /or paid overtime hours, basic checks should be performed by the payroll operator on average hourly wage rates average weekly paid contracted hours prior to the submission of data to the CSO. If the payroll manager is happy that a) the average hourly wage rates, b) average weekly contracted hours c) the percentage change in these variables from the previous quarter are reasonable, they should confirm that these figures are correct. Unreasonable results will highlight a need for a) the payroll operator to examine the figures entered for paid contracted hours /or paid overtime hours, b) amend any incorrect hours on the payroll c) rerun the EHECS report. The checks that should be performed are as follows: H1) The average regular hourly wage rate for all full time managers, professionals associate professional employees is correct/reasonable. This hourly wage rate is calculated by dividing regular wages salaries for all full time managers, professionals associate professional employees by paid contracted hours for all full time managers, professionals associate professional employees (i.e. RegWgFtMg/CHrsFtMg) H2) The quarter on quarter percentage change in the average regular hourly wage rate for all full time managers, professionals associate professional employees is correct/reasonable. This percentage change is calculated as follows: (((RegWgFtMg/CHrsFtMg for the current quarter) minus (RegWgFtMg/CHrsFtMg for the previous quarter)) divided by (RegWgFtMg/CHrsFtMg for the previous quarter) multiplying the resulting figure by one hundred.) H3) The average regular hourly wage rate for all full time clerical, sales service workers is correct/reasonable. This hourly wage rate is calculated by dividing regular wages salaries for all full time clerical, sales service workers by paid contracted hours for all full time clerical, sales service workers (i.e. RegWgFtCl/CHrsFtCl) H4) The quarter on quarter percentage change in the average regular hourly wage rate for all full time clerical, sales service workers is correct/reasonable. This percentage change is calculated as follows: (((RegWgFtCl/CHrsFtCl for the current quarter) minus (RegWgFtCl/CHrsFtCl for the previous quarter)) divided by (RegWgFtCl/CHrsFtCl for the previous quarter) multiplied by one hundred). H5) The average regular hourly wage rate for all full time production, transport, craft, tradespersons other manual workers is correct/reasonable. This hourly wage rate is calculated by dividing regular wages salaries for all full time production, transport, craft, tradespersons 93

95 other manual workers by paid contracted hours for all full time production, transport, craft, tradespersons other manual workers (i.e. RegWgFtOt/CHrsFtOt) H6) The quarter on quarter percentage change in the average regular hourly wage rate for all full time production, transport, craft, tradespersons other manual workers is correct/reasonable. This percentage change is calculated as follows: (((RegWgFtOt/CHrsFtOt for the current quarter) minus (RegWgFtOt/CHrsFtOt for the previous quarter)) divided by (RegWgFtOt/CHrsFtOt for the previous quarter) multiplying the resulting figure by one hundred). H7) The average regular hourly wage rate for all part time managers, professionals associate professional employees is correct/reasonable. This hourly wage rate is calculated by dividing regular wages salaries for all part time managers, professionals associate professional employees by paid contracted hours for all part time managers, professionals associate professional employees (i.e. RegWgPtMg/CHrsPtMg) H8) The quarter on quarter percentage change in the average regular hourly wage rate for all part time managers, professionals associate professional employees is correct/reasonable. This percentage change is calculated as follows: (((RegWgPtMg/CHrsPtMg for the current quarter) minus (RegWgPtMg/CHrsPtMg for the previous quarter)) divided by (RegWgPtMg/CHrsPtMg for the previous quarter) multiplying the resulting figure by one hundred). H9) The average regular hourly wage rate for all part time clerical, sales service workers is correct/reasonable. This hourly wage rate is calculated by dividing regular wages salaries for all part time clerical, sales service workers by paid contracted hours for all part time clerical, sales service workers (i.e. RegWgPtCl/CHrsPtCl) H10) The quarter on quarter percentage change in the average regular hourly wage rate for all part time clerical, sales service workers is correct/reasonable. This percentage change is calculated as follows: (((RegWgPtCl/CHrsPtCl for the current quarter) minus (RegWgPtCl/CHrsPtCl for the previous quarter)) divided by (RegWgPtCl/CHrsPtCl for the previous quarter) multiplying the resulting figure by one hundred). H11) The average regular hourly wage rate for all part time production, transport, craft, tradespersons other manual workers is correct/reasonable. This hourly wage rate is calculated by dividing regular wages salaries for all part time production, transport, craft, tradespersons other manual workers by paid contracted hours for all part time production, transport, craft, tradespersons other manual workers (i.e. RegWgPtOt/CHrsPtOt) H12) The quarter on quarter percentage change in the average regular hourly wage rate for all part time production, transport, craft, tradespersons other manual workers is correct/reasonable. This percentage change is calculated as follows: (((RegWgPtOt/CHrsPtOt for the current quarter) minus (RegWgPtOt/CHrsPtOt for the previous quarter)) divided by 94

96 (RegWgPtOt/CHrsPtOt for the previous quarter) multiplying the resulting figure by one hundred). H13) The average hourly earnings for all apprentice/trainee managers, professionals associate professional employees is correct/reasonable. This hourly earnings rate is calculated by dividing total wages salaries for all apprentice/trainee managers, professionals associate professional employees by paid contracted hours plus paid overtime hours for all apprentice/trainee managers, professionals associate professional employees (i.e. AppWgMg/ (CHrsApMg, OTHrApMg)) H14) The quarter on quarter percentage change in the average hourly earnings for all apprentice/trainee managers, professionals associate professional employees is correct/reasonable. This figure is calculated as follows: The increase/decrease from last quarter in hourly earnings (i.e. AppWgMg/ (CHrsApMg, OTHrApMg) for the current quarter minus AppWgMg/ (CHrsApMg, OTHrApMg) for the previous quarter) divided by the previous quarter s average weekly hourly earnings (i.e. AppWgMg/ (CHrsApMg, OTHrApMg) for the previous quarter) multiplying the resulting figure by one hundred. H15) The average hourly earnings for all apprentice/trainee clerical, sales service workers is correct/reasonable. This hourly wage rate is calculated by dividing total wages salaries for all apprentice/trainee clerical, sales service workers by paid contracted hours plus paid overtime hours for all apprentice/trainee clerical, sales service workers (i.e. AppWgCl/ (CHrsApCl, OTHrApCl)) H16) The quarter on quarter percentage change in the average hourly earnings for all apprentice/trainee clerical, sales service workers is correct/reasonable. This figure is calculated as follows: The increase/decrease from last quarter in hourly earnings (i.e. AppWgCl/ (CHrsApCl, OTHrApCl) for the current quarter minus AppWgCl/ (CHrsApCl, OTHrApCl) for the previous quarter) divided by the previous quarter s average weekly hourly earnings (i.e. AppWgCl/ (CHrsApCl, OTHrApCl) for the previous quarter) multiplying the resulting figure by one hundred. H17) The average hourly earnings for all apprentice/trainee production, transport, craft, tradespersons other manual workers is correct/reasonable. This hourly wage rate is calculated by dividing total wages salaries for all apprentice/trainee production, transport, craft, tradespersons other manual workers by paid contracted hours plus paid overtime hours for all apprentice/trainee production, transport, craft, tradespersons other manual workers (i.e. AppWgOt/ (CHrsApOt, OTHrApOt)) H18) The quarter on quarter percentage change in the average hourly earnings for all apprentice/trainee production, transport, craft, tradespersons other manual workers is correct/reasonable. This figure is calculated as follows: The increase/decrease from last quarter in hourly earnings (i.e. AppWgOt/ (CHrsApOt, OTHrApOt) for the current quarter minus AppWgOt/ (CHrsApOt, OTHrApOt) for the previous quarter) divided by the previous quarter s 95

97 average weekly hourly earnings (i.e. AppWgOt/ (CHrsApOt, OTHrApOt) for the previous quarter) multiplying the resulting figure by one hundred. H19) The average overtime hourly wage rate for all full time managers, professionals associate professional employees is correct/reasonable. This hourly wage rate is calculated by dividing overtime payments for all full time managers, professionals associate professional employees by paid overtime hours for all full time managers, professionals associate professional employees (i.e. OvrtFtMg/OTHrFtMg) H20) The quarter on quarter percentage change in the average overtime hourly wage rate for all full time managers, professionals associate professional employees is correct/reasonable. This figure is calculated as follows: The increase/decrease from last quarter in hourly overtime earnings (i.e. OvrtFtMg/OTHrFtMg for the current quarter minus OvrtFtMg/OTHrFtMg for the previous quarter) divided by the previous quarter s overtime hourly wage rate (i.e. OvrtFtMg/OTHrFtMg for the previous quarter) multiplying the resulting figure by one hundred. H21) The average overtime hourly wage rate for all full time clerical, sales service workers is correct/reasonable. This hourly wage rate is calculated by dividing overtime payments for all full time clerical, sales service workers by paid overtime hours for all full time clerical, sales service workers (i.e. OvrtFtCl/OTHrFtCl) H22) The quarter on quarter percentage change in the average overtime hourly wage rate for all full time clerical, sales service workers is correct/reasonable. This figure is calculated as follows: The increase/decrease from last quarter in hourly overtime earnings (i.e. OvrtFtCl/OTHrFtCl for the current quarter minus OvrtFtCl/OTHrFtCl for the previous quarter) divided by the previous quarter s overtime hourly wage rate (i.e. OvrtFtCl/OTHrFtCl for the previous quarter) multiplying the resulting figure by one hundred. H23) The average overtime hourly wage rate for all full time production, transport, craft, tradespersons other manual workers is correct/reasonable. This hourly wage rate is calculated by dividing overtime payments for all full time production, transport, craft, tradespersons other manual workers by paid overtime hours for all full time production, transport, craft, tradespersons other manual workers (i.e. OvrtFtOt/OTHrFtOt) H24) The quarter on quarter percentage change in the average overtime hourly wage rate for all full time production, transport, craft, tradespersons other manual workers is correct/reasonable. This figure is calculated as follows: The increase/decrease from last quarter in hourly overtime earnings (i.e. OvrtFtOt/OTHrFtOt for the current quarter minus OvrtFtOt/OTHrFtOt for the previous quarter) divided by the previous quarter s overtime hourly wage rate (i.e. OvrtFtOt/OTHrFtOt for the previous quarter) multiplying the resulting figure by one hundred. 96

98 H25) The average overtime hourly wage rate for all part time managers, professionals associate professional employees is correct/reasonable. This hourly wage rate is calculated by dividing overtime payments for all part time managers, professionals associate professional employees by paid overtime hours for all part time managers, professionals associate professional employees (i.e. OvrtPtMg/OTHrPtMg) H26) The quarter on quarter percentage change in the average overtime hourly wage rate for all part time managers, professionals associate professional employees is correct/reasonable. This figure is calculated as follows: The increase/decrease from last quarter in hourly overtime earnings (i.e. OvrtPtMg/OTHrPtMg for the current quarter minus OvrtPtMg/OTHrPtMg for the previous quarter) divided by the previous quarter s overtime hourly wage rate (i.e. OvrtPtMg/OTHrPtMg for the previous quarter) multiplying the resulting figure by one hundred. H27) The average overtime hourly wage rate for all part time clerical, sales service workers is correct/reasonable. This hourly wage rate is calculated by dividing overtime payments for all part time clerical, sales service workers by paid overtime hours for all part time clerical, sales service workers (i.e. OvrtPtCl/OTHrPtCl) H28) The quarter on quarter percentage change in the average overtime hourly wage rate for all part time clerical, sales service workers is correct/reasonable. This figure is calculated as follows: The increase/decrease from last quarter in hourly overtime earnings (i.e. OvrtPtCl/OTHrPtCl for the current quarter minus OvrtPtCl/OTHrPtCl for the previous quarter) divided by the previous quarter s overtime hourly wage rate (i.e. OvrtPtCl/OTHrPtCl for the previous quarter) multiplying the resulting figure by one hundred. H29) The average overtime hourly wage rate for all part time production, transport, craft, tradespersons other manual workers is correct/reasonable. This hourly wage rate is calculated by dividing overtime payments for all part time production, transport, craft, tradespersons other manual workers by paid overtime hours for all part time production, transport, craft, tradespersons other manual workers (i.e. OvrtPtOt/OTHrPtOt) H30) The quarter on quarter percentage change in the average overtime hourly wage rate for all part time production, transport, craft, tradespersons other manual workers is correct/reasonable. This figure is calculated as follows: The increase/decrease from last quarter in hourly overtime earnings (i.e. OvrtPtOt/OTHrPtOt for the current quarter minus OvrtPtOt/OTHrPtOt for the previous quarter) divided by the previous quarter s overtime hourly wage rate (i.e. OvrtPtOt/OTHrPtOt for the previous quarter) multiplying the resulting figure by one hundred. H31) The average weekly paid contracted hours for all full time managers, professionals associate professional employees is correct/reasonable. This is calculated by dividing paid contracted hours for this category of employees by the average number of employees in this category for the quarter (the average number of employees is calculated by adding the number of 97

99 relevant employees at the beginning of the quarter plus the number of relevant employees at the end of the quarter dividing the results by 2) (i.e. CHrsFtMg)/( (FstFtMg, LstFtMg)/2)). The resulting figure should then be divided by 13 (assuming a 13 week quarter). H32). The quarter on quarter percentage change in the average weekly paid contracted hours for all full time managers, professionals associate professional employees is correct/reasonable. The quarter on quarter percentage change is the current quarter s average weekly paid contracted hours minus the previous quarter s average weekly paid contracted hours as a percentage of the previous quarter s average weekly paid contracted hours. This is calculated by getting the quarterly change in the average weekly paid contracted hours (i.e. (CHrsFtMg/( (FstFtMg, LstFtMg)/2)/13) for the current quarter minus (CHrsFtMg/( (FstFtMg, LstFtMg)/2)/13) for the previous quarter) divided by the previous quarters average weekly paid contracted hours (i.e. (CHrsFtMg/( (FstFtMg, LstFtMg)/2)/13) for the previous quarter) multiplying the resulting figure by 100. H33) The average weekly paid contracted hours for all full time clerical, sales service workers is correct/reasonable. This is calculated by dividing paid contracted hours for this category of employees by the average number of employees in this category for the quarter (the average number of employees is calculated by adding the number of relevant employees at the beginning of the quarter plus the number of relevant employees at the end of the quarter dividing the results by 2) (i.e. CHrsFtCl /( (FstFtCl, LstFtCl)/2)). The resulting figure should then be divided by 13 (assuming a 13 week quarter). H34). The quarter on quarter percentage change in the average weekly paid contracted hours for all full time clerical, sales service workers is correct/reasonable. The quarter on quarter percentage change is the current quarter s average weekly paid contracted hours minus the previous quarter s average weekly paid contracted hours as a percentage of the previous quarter s average weekly paid contracted hours. This is calculated by getting the quarterly change in the average weekly paid contracted hours (i.e. (CHrsFtCl/( (FstFtCl, LstFtCl)/2)/13) for the current quarter minus (CHrsFtCl/( (FstFtCl, LstFtCl)/2)/13) for the previous quarter) divided by the previous quarters average weekly paid contracted hours (i.e. (CHrsFtCl/( (FstFtCl, LstFtCl)/2)/13) for the previous quarter) multiplying the resulting figure by 100. H35) The average weekly paid contracted hours for all full time production, transport, craft, tradespersons other manual workers is correct/reasonable. This is calculated by dividing paid contracted hours for this category of employees by the average number of employees in this category for the quarter (the average number of employees is calculated by adding the number of relevant employees at the beginning of the quarter plus the number of relevant employees at the end of the quarter dividing the results by 2) (i.e. CHrsFtOt/( (FstFtOt, LstFtOt)/2)). The resulting figure should then be divided by 13 (assuming a 13 week quarter). H36). The quarter on quarter percentage change in the average weekly paid contracted hours for all full time production, transport, craft, tradespersons other manual workers is correct/reasonable. The quarter on quarter percentage change is the current quarter s average 98

100 weekly paid contracted hours minus the previous quarter s average weekly paid contracted hours as a percentage of the previous quarter s average weekly paid contracted hours. This is calculated by getting the quarterly change in the average weekly paid contracted hours (i.e. (CHrsFtOt/( (FstFtOt, LstFtOt)/2)/13) for the current quarter minus (CHrsFtOt/( (FstFtOt, LstFtOt)/2)/13) for the previous quarter) divided by the previous quarters average weekly paid contracted hours (i.e. (CHrsFtOt/( (FstFtOt, LstFtOt)/2)/13) for the previous quarter) multiplying the resulting figure by 100. H37) The average weekly paid contracted hours for all part time managers, professionals associate professional employees is correct/reasonable. This is calculated by dividing paid contracted hours for this category of employees by the average number of employees in this category for the quarter (the average number of employees is calculated by adding the number of relevant employees at the beginning of the quarter plus the number of relevant employees at the end of the quarter dividing the results by 2) (i.e. CHrsPtMg/( (FstPtMg, LstPtMg)/2)). The resulting figure should then be divided by 13 (assuming a 13 week quarter). H38). The quarter on quarter percentage change in the average weekly paid contracted hours for all part time managers, professionals associate professional employees is correct/reasonable. The quarter on quarter percentage change is the current quarter s average weekly paid contracted hours minus the previous quarter s average weekly paid contracted hours as a percentage of the previous quarter s average weekly paid contracted hours. This is calculated by getting the quarterly change in the average weekly paid contracted hours (i.e. (CHrsPtMg/( (FstPtMg, LstPtMg)/2)/13) for the current quarter minus (CHrsPtMg/( (FstPtMg, LstPtMg)/2)/13) for the previous quarter) divided by the previous quarters average weekly paid contracted hours (i.e. (CHrsPtMg/( (FstPtMg, LstPtMg)/2)/13) for the previous quarter) multiplying the resulting figure by 100. H39) The average weekly paid contracted hours for all part time clerical, sales service workers is correct/reasonable. This is calculated by dividing paid contracted hours for this category of employees by the average number of employees in this category for the quarter (the average number of employees is calculated by adding the number of relevant employees at the beginning of the quarter plus the number of relevant employees at the end of the quarter dividing the results by 2) (i.e. CHrsPtCl/( (FstPtCl, LstPtCl)/2)). The resulting figure should then be divided by 13 (assuming a 13 week quarter). H40). The quarter on quarter percentage change in the average weekly paid contracted hours for all part time clerical, sales service workers is correct/reasonable. The quarter on quarter percentage change is the current quarter s average weekly paid contracted hours minus the previous quarter s average weekly paid contracted hours as a percentage of the previous quarter s average weekly paid contracted hours. This is calculated by getting the quarterly change in the average weekly paid contracted hours (i.e. (CHrsPtCl/( (FstPtCl, LstPtCl)/2)/13) for the current quarter minus (CHrsPtCl/( (FstPtCl, LstPtCl)/2)/13) for the previous quarter) divided by the previous quarters average weekly paid contracted hours (i.e. (CHrsPtCl/( (FstPtCl, LstPtCl)/2)/13) for the previous quarter) multiplying the resulting figure by

101 H41) The average weekly paid contracted hours for all part time production, transport, craft, tradespersons other manual workers is correct/reasonable. This is calculated by dividing paid contracted hours for this category of employees by the average number of employees in this category for the quarter (the average number of employees is calculated by adding the number of relevant employees at the beginning of the quarter plus the number of relevant employees at the end of the quarter dividing the results by 2) (i.e. CHrsPtOt/ ( (FstPtOt, LstPtOt)/2)). The resulting figure should then be divided by 13 (assuming a 13 week quarter). H42). The quarter on quarter percentage change in the average weekly paid contracted hours for all part time production, transport, craft, tradespersons other manual workers is correct/reasonable. The quarter on quarter percentage change is the current quarter s average weekly paid contracted hours minus the previous quarter s average weekly paid contracted hours as a percentage of the previous quarter s average weekly paid contracted hours. This is calculated by getting the quarterly change in the average weekly paid contracted hours (i.e. (CHrsPtOt/( (FstPtOt, LstPtOt)/2)/13) for the current quarter minus (CHrsPtOt/( (FstPtOt, LstPtOt)/2)/13) for the previous quarter) divided by the previous quarters average weekly paid contracted hours (i.e. (CHrsPtOt/( (FstPtOt, LstPtOt)/2)/13) for the previous quarter) multiplying the resulting figure by

102 Part 8 Guidelines for mapping payroll codes to CSO Payment Types Exclude Description Redundancy Basic Wages & Salaries (including sick, maternity holiday pay) Overtime Regular Bonuses, Allowances & Commissions (excluding regular shift allowances) Explanation As a general guideline, the only paycodes that should be excluded are non taxable, refund of expenses (e.g. travel subsistence). The exception to this guideline is the inclusion of certain expenses that are specifically designated under EU legislation as labour costs therefore should not be excluded from CSO returns. These required refunds are training costs, refund of fees relocation costs. If any of these three items are refunded to employees through the payroll, they should be categorised as Irregular Bonuses, Allowances Commissions (assuming they are irregular payments) not mapped to exclude. Payroll operators will recognise their own redundancy payment codes, so no difficulties should be encountered with the mapping to this payment type. Particular care must be taken with the mapping of paycodes to Basic Wages & Salaries (including sick, maternity holiday pay) to ensure that all relevant paycodes are included. This is particularly true if there is a time attendance system integrated into payroll. Certain sectors will have to take particular care to ensure that the correct paycodes are mapped to this category. What you must constantly ask yourself is is this someone s basic pay? if it is, then it should be mapped to this option. Payroll operators will recognise their own overtime codes. However, they will need to check to ensure that hours are input against all overtime codes, otherwise they will end up returning to the CSO incorrect hourly overtime earnings/costs. All regular payments 10 that are not an employee s 1) basic wage/salary or 2) shift allowances or 3) overtime should be categorised as a Regular Bonuses, Allowances & Commissions. It will therefore include all bonuses, commissions allowances (other than shift allowances or allowances that are another name for an employee s basic salary) that are paid to employees with the same frequency as their basic pay. E.g. a weekly paid employee receives a keyholder s allowance each week. As the employee is weekly paid, receives this payment each week this payment is not an overtime payment or the employee s basic salary or a shift premium, it is therefore classified under Regular Bonuses, Allowances & Commissions (excluding regular shift allowances). Please see footnote 1 below outlining the concept of regular payments. 10 Regular payments are payments, other than overtime or basic wages salaries, that an employee receives at each pay period, i.e. each time they receive their basic salary, they also get this additional allowance/bonus/commission. To determine if a paycode is regular or irregular, you need to ask yourself the following questions: a) Who gets it b) Is it the same employees who receive it all the time (or at least for a protracted period). c) Do they receive this payment each time they receive their basic wage/salary? If the answer to b c above is yes, then it is a regular payment (assuming it is not overtime or basic pay). If the answer to either of these two is no, then it is an irregular payment. 101

103 Regular Shift Allowances Irregular Bonuses, Allowances & Commissions (excluding irregular shift allowances) Irregular Shift Allowances Regular (See footnote 1) shift allowances are shift allowances that are paid to employees with the same frequency as they receive their basic wage/salary. Shift allowances are special premiums for shift work, night work or weekend work that are 1) not treated as overtime 2) contain only the premium element (i.e. if the shift paycode includes both the employee s basic hourly pay rate the premium shift element, then it should be mapped as Basic Wages & Salaries (incl. Sick, maternity & holiday pay) not as a regular or irregular shift allowance). All irregular payments 11 that are not 1) basic wage/salary or 2) shift allowances or 3) overtime or 4) redundancy payments should be classified as Irregular Bonuses, Allowances & Commissions. It will include all bonuses, allowances commissions (other than shift allowances or allowances that are another name for an employee s basic salary, overtime or redundancy payments) that the employee receives infrequently, where infrequently is defined as a frequency less than that at which they receive their basic pay. Irregular Shift allowances refers to irregular payments (see footnote 2) that the employee receives for working shift. Shift allowances are special premiums for shift work, night work or weekend work that are 1) not treated as overtime 2) contain only the premium element (i.e. if the shift paycode includes both the employee s basic hourly pay rate the premium shift element, then it should be mapped as Basic Wages & Salaries (including sick, maternity holiday pay) not as a regular or irregular shift allowance). Caution: Do not attempt to map your paycodes until such stage as you have a clear understing of the concepts of regular irregular payments (see footnotes 1 2). The CSO recommends that in order to make the whole mapping exercise as straightforward as possible, start by mapping the easily distinguishable paycodes, i.e. redundancy payments, exclude, 11 Irregular payments are payments, other than redundancy payments, overtime basic wages & salaries, that are paid to employees irregularly, where irregularly is defined as with a frequency that is less than that at which the relevant employees receive their basic salary/wage. E.g. an employee is weekly paid receives a monthly commission. Because the frequency with which the employee receives this payment (monthly) is less than the frequency at which they receive their basic salary (weekly), this is an irregular payment. Again, to determine whether the payment is irregular or not, the following three questions must be asked. a) Who receives this payment? b) Is it the same people who receive it all the time (or at least for a protracted period)? c) Do they receive this payment each time they receive their basic wage/salary? If the answer to either b or c is no, then the payment is an irregular payment (again, assuming it is not a redundancy payment, overtime or basic pay). Note: Great care should be taken if you have an integrated time attendance system to ensure that paycodes, which are just another name for someone s basic pay, are not classified as an irregular payment. E.g. someone is out of the office on official business the pay related costs associated with official business are captured under a separate paycode. Despite this paycode meeting the criteria under b c above, official business is just a means of capturing someone s basic pay when they are on official business so should be classified as Basic Wages & Salaries not as an irregular payment. 102

104 basic wages & salaries overtime. For the remaining paycodes, first determine if they are regular or irregular payments once that is done, any regular payment that is not a shift allowance should be coded as Regular Bonuses, Allowances & Commissions any irregular payment that is not an irregular shift allowance should be categorised as Irregular Bonuses, Allowances & Commission. All that will then remain for classification are just the regular irregular shift allowances. 103

105 PART 9: INSTRUCTIONS ON THE USE OF CSO S SECURE DEPOSIT BOX. Note This is for information purposes only. If you wish to use this facility, please contact this Office in order to be set up with a username password. The Central Statistics Office (CSO) Secure Deposit Box is a mechanism for you to lodge statistical files or text to the appropriate CSO survey area via a secure link to the CSO website. Example only: Username Below is the username that you should use for sending information to the CSO. Your password will be sent separately within the next day or two. Username: BLOGGS JOE Survey name Below is the name(s) of the CSO survey(s) that you are providing information for: Survey = Earnings, Hours Employment Costs Survey Accessing the secure link to the CSO website To send information securely to the CSO via the Internet, you will need to go to the Internet address (URL) Logging in You will need to enter your username password in the relevant spaces click on the Login button. Note: The password is case sensitive. If you do not enter the username password correctly you will receive a message advising you that you were unsuccessful in accessing the website. You have a limited number of attempts to login. If you are unsuccessful in accessing the website, please contact the CSO staff member who arranged the electronic lodgement for you. Welcome page After logging in, you will reach the welcome page. This page has some background information on the Secure Deposit Box allows you to navigate to the data lodgement page. Note: Clicking on the Cancel go to CSO Home Page will take you to the CSO Home Page ( Data lodgement page The data lodgement page provides the functionality for you to lodge data files textual information to the CSO. There are three steps to take when submitting data: Select the name of the survey you are providing data for by clicking on the drop down arrow next to CSO Survey Name. Attach your survey data either as a file using the Browse button to locate the file (only one file can be attached per lodgement) or as text in the box Enter Textual Data. You can also use the text box to add any comments you wish to send with the attached file or to give feedback on the Secure Deposit Box. Press the Lodge Data button to complete the data lodgement. 104

106 Thank you page After lodging your data /or text you will get a message to confirm that the data has been lodged. Note: Clicking on the Click here to lodge another data file will allow you to lodge another data file. Exiting To exit the system, close down the thank you page. Further information If you have a question about the CSO Secure Deposit Box you can: 1) Send an e mail to [email protected]; or 2) Phone Locall (ROI) Ext