ANNUAL FARMING QUESTIONNAIRE For the year ended 31 March 2015

Transcription

1 ANNUAL FARMING QUESTIONNAIRE For the year ended 31 March 2015 Please complete these checklists and provide the information requested to help us prepare your Financial Statements and Tax Returns 1 Please indicate which of the following three options applies and provide documents accordingly OPTION 1: Bank statements for the full financial year to 31 March 2015 including: Cheque Books Deposit Books voices for expenses Any other income invoices (Please note full details of all withdrawals and deposits on the statements, marking especially loans, GST and Tax refunds and personal expenses/contributions) OPTION 2: And/or Manual cashbook reconciled to the bank and final bank statement OPTION 3: And/or Computerised cashbook backup disk for year end. If enclosing backup disk, we require Software Program/Version/ Username/Password. Plus these printouts: Full General Ledger for the year (Detailed Trial Balance) Trial Balance at balance date (Summary Trial Balance) Debtors and Creditors Aged Trial Balances Bank Reconciliation to Balance Date and final bank statement This is the information we need HP agreements entered into during the year, including repayment schedules Legal statements for the purchase and/or sale of land, buildings or a business Vehicle logbooks for business vehicles used privately (kept for 3 months every 3 years) Mortgage/loan statements or Annual Loan Summaries Copies of new loan agreements showing term, interest rate etc, copies of Forward Exchange Contracts for foreign currency Credit card statements with business purchases highlighted Wage books, IR345s and copies of IR348s for the full year If you operate through a Company, details of any shareholder/director changes? All invoices received from ACC during the year Debtors at balance date attach list as appropriate See page 3 Creditors at balance date attach list as appropriate See Page 4 Cash or cheques on hand at year end not deposited to bank account See Page 5 Business income or asset sale proceeds not deposited to bank account See Page 5 Expenses paid from cash or private funds See Page 5 Assets bought, sold and written off please attach invoices See page 6 Livestock on hand at year end See Page 7 GST Return for the full year (if you do your own GST) and all workings Total value of goods taken from the business for private use Work in progress not invoiced at balance date GST inclusive or GST exclusive Tick Tick

2 Please bring in these documents where applicable Tick 2 terest come Certificates from banks etc Dividend statements for dividends received from NZ companies Dividend statements for dividends received from overseas companies Details of all investment transactions during the year (incl sales and purchases of investments) Details of other overseas income and tax paid and list of overseas investments Statements of income from unit trusts and other funds Details of any income protection insurance payments received during the year Details of rents and rental expenses including Bank Statements if applicable come statements from Trust/Estate/Partnership (if not prepared by YHPJ) Losses from LTCs (Look Through Company) allocated to you (if financial statements are not prepared by YHPJ) Have you sold or transferred any shares in your Company this year? Details of income from share market trading Receipts for rebates you have not yet claimed: - Donations to charities - School parent contributions IRD Statements for student loans for yourself and other family members We also need this information Did you change your employer? If yes, please list your employer below: Did you receive any income from tax deductible self employment? If yes, please provide details: relation to the next 4 questions: Please provide us with a copy of the Working for Families Tax Credits/Child Support correspondence received from IRD Have your Working for Families circumstances changed during the year? If yes, please provide details: Did you receive Child Support during the year? If yes, please provide details. Did you pay Child Support to IRD for children not in your care? If yes, please provide details: Did you share custody of any children during the year? If yes, please provide details: Did you receive a community services card or student allowance last year? If yes, will you be reapplying this year? YES / NO If your circumstances have changed, please list your children and their birthdates below. Please supply IRD numbers.

3 3 DEBTORS Money still owed to you for goods & services sold before balance date Name of Customer/Client Type of Goods or Services etc (if different categories) * Bad debts written off (NOT included above) Name of Customer/Client Type of Goods or Services Etc (if different categories) * * If you have more than one type of income, please note type of income here

4 CREDITORS Money still owed by you for goods and services supplied before balance date 4 * Please include PAYE for the last month of the financial year Name of Supplier Type of Expense (eg Purchases, ACC, Fuel)

5 5 CASH A: Cash on Hand Type of Cash Cash float held Cash sales up to 31 March 2015 not banked until April. Cheques received before 31 March 2015 not banked until April. Eftpos transactions in 31 March 2015 not credited to bank account until April. Total on Hand B: Business come or Asset Sale proceeds not deposited to bank Account Name of Customer/Client Type of come C: Expenses paid from private cash (use extra sheet if necessary) Type of Expense (eg Purchases, R&M etc)

6 6 ASSETS A: Asset Purchases (List only assets over GST inclusive) Please provide invoices or purchase agreements and HP/Finance agreements Asset Date of Purchase New or 2 nd Hand? How Financed (Cash/HP/Loan) B: Sales of Assets listed in last year s Depreciation Schedule Asset Date of Sale Proceeds Banked? GST Paid? C: Assets written off listed in last year s Depreciation Schedule Asset (as listed in Schedule) Date of Disposal

7 LIVESTOCK A: Cattle Age & Class Mixed Age Cows & Rising 3yr Heifers Rising 2yr Heifers Rising 1yr Heifers Heifer Calves under 12 weeks Breeding Bulls Rising 3yr+Steers & Bulls Rising 2yr Steers & Bulls Rising 1yr Steers & Bulls Steer & Bull Calves under 12 weeks TOTAL NUMBER Number born alive Cattle taken for private use Friesian & Friesian X Other Dairy Breeds Beef 7 B: Sheep Age & Class Ewes 5yr & older Ewes 3 & 4yrs Ewes 2 tooth Ewe Hoggets Breeding Rams Ram & Wether hoggets Wethers Mixed Age TOTAL NUMBER Number born alive Sheep taken for private use Numbers C: Deer/Goats/Pigs/Other Description Number Breed Age & Class in TOTAL NUMBER Number born alive Livestock taken for private use