LOS ANGELES CITY COLLEGE

Transcription

1 LOS ANGELES CITY COLLEGE Volume Three NIMS / SEMS BASIC PLAN March 2005

2 Disclaimer The material presented in this publication has been written in accordance with federal and state guidelines to meet current industry standards. However, this plan cannot anticipate all possible emergency events and situations or emergency responses. Therefore, it should not be used without competent review, verification, and correction (where appropriate) by qualified emergency management professionals. It should be tested by the Emergency Operations Center (EOC) team after they have received appropriate emergency management training. Conditions will develop in operations where standard methods will not suffice and nothing in this manual shall be interpreted as an obstacle to the experience, initiative, and ingenuity of the officers in overcoming the complexities that exist under actual emergency conditions. Users of this plan assume all liability arising from such use. Prepared for Los Angeles City College by: Joseph R. Horton Jr. Emergency Management Consultants The Los Angeles City College Emergency Operations Plan (EOP) has been developed by Emergency Management Consultants (EMC Inc.) for use by Los Angeles City College. The copyright of the Los Angeles City College EOP belongs solely to EMC Inc., however. The Los Angeles City College EOP may be updated or changed by authorized officials at the College and copies may be made available to agencies and organizations that would normally provide support to the College in the event of an emergency or disaster. Los Angeles City College agrees not to provide copies of any portion of the EMC Inc. developed EOP, or related MSWord files to any other organization, jurisdiction, agency or individual to be used as a basis for developing their Emergency Operations Plan. Further, the Los Angeles City College agrees to notify Emergency Management Consultants if any other jurisdiction, agency, organization or individual expresses interest in the developing an EOP using the Emergency Management Consultant s EOP as a basis to develop a new plan.

3 Table of Contents VOLUME THREE LOS ANGELES CITY COLLEGE NIMS / SEMS BASIC PLAN TABLE OF CONTENTS EXECUTIVE SUMMARY Background Organization of the Los Angeles City College Emergency Operations Plan Volume One Immediate Action and Event Specific Checklists Volume Two Los Angeles City College Emergency Operations Center Guidebook and Section Checklists Volume Three Los Angeles City College NIMS / SEMS Basic Plan FOREWORD Background Assumptions Emergency Management Goals Activation of the LACC Emergency Operations Plan Hazardous Materials Approval and Promulgation Training and Exercises Maintenance of the LACC NIMS/SEMS Emergency Operations Plan LETTER OF PROMULGATION RECORD OF REVISIONS DISTRIBUTION LIST SIGNED CONCURRENCE BY PRINCIPALDEPARTMENTS CHAPTER ONE BASIC PLAN Purpose...Chapter One, page 1 Authorities and References...Chapter One, page 1 Preparedness Elements...Chapter One, page 1 Concept of Operations...Chapter One, page 1 Los Angeles City College Emergency Management System...Chapter One, page 2 On-Scene or Field Response Level...Chapter One, page 2 Crisis Action Team...Chapter One, page 2 College Emergency Operations Center Response Team...Chapter One, page 3 Policy/Advisory Group...Chapter One, page 3 Emergency Response Phases...Chapter One, page 4 Preparedness Phase...Chapter One, page 4 Increased Readiness...Chapter One, page 4 Response Phase...Chapter One, page 4 Pre-Emergency...Chapter One, page 4 Emergency Response...Chapter One, page 5 Sustained Emergency...Chapter One, page 5 Volume Three / March 2005 Table of Contents, Page i

4 Table of Contents Recovery Phase...Chapter One, page 6 Mitigation Phase...Chapter One, page 6 Emergency Levels...Chapter One, page 6 Readiness and Routine Phase Normal Operations...Chapter One, page 6 Minor Emergency...Chapter One, page 7 Moderate Emergency...Chapter One, page 7 Major Emergency...Chapter One, page 7 National Incident Management System (NIMS)...Chapter One, page 8 California Standardized Emergency Management System (SEMS)...Chapter One, page 8 Why Use SEMS?...Chapter One, page 8 SEMS Definition of Special Districts...Chapter One, page 8 Elements of SEMS...Chapter One, page 9 Incident Command System...Chapter One, page 9 Mutual Aid System...Chapter One, page 9 Multi/Inter-Agency Coordination...Chapter One, page 9 Operational Area...Chapter One, page 9 Los Angeles City College Emergency Management Organization...Chapter One, page 10 Organization Structure...Chapter One, page 11 Field Response Level...Chapter one, page 11 Local Government Level...Chapter one, page 11 Operational Area Level...Chapter one, page 11 Regional Level...Chapter one, page 12 State Level...Chapter one, page 12 Involvement and Coordination...Chapter one, page 13 Communication...Chapter One, page 14 Operational Area Satellite Information System (OASIS)...Chapter One, page 14 Response Information Management System (RIMS)...Chapter One, page 14 Planning...Chapter One, page 15 Continuity of Operations...Chapter One, page 15 Preservation of Vital Records...Chapter One, page 15 College Staff and Student Body Awareness and Education...Chapter One, page 16 Alerting and Warning...Chapter One, page 16 Federal Alerting and Warning Systems...Chapter One, page 17 EAS Emergency Alerting System...Chapter One, page 17 Volume Three / March 2005 Table of Contents, Page ii

5 Table of Contents CHAPTER TWO AUTHORITIES AND REFERENCES Purpose...Chapter Two, page 1 National Incident Management System (NIMS)...Chapter Two, page 1 California Emergency Services Act...Chapter Two, page 1 California Standardized Emergency Management System (SEMS)...Chapter Two, page 1 Emergency Proclamations...Chapter Two, page 2 Local Emergency...Chapter Two, page 2 State of Emergency...Chapter Two, page 2 State of War Emergency...Chapter Two, page 2 Authorities...Chapter Two, page 3 Federal...Chapter Two, page 3 State...Chapter Two, page 3 County...Chapter Two, page 4 City...Chapter Two, page 4 References...Chapter Two, page 4 CHAPTER THREE THREAT SUMMARY AND ASSESSMENTS FOR THE COUNTY OF LOS ANGELES Background...Chapter Three, page 1 Major Earthquake...Chapter Three, page 3 General Situation...Chapter Three, Page 3 Specific Situation...Chapter Three, Page 3 Emergency Response Action...Chapter Three, Page 3 Modified Mercalli Intensity Scale...Chapter Three, page 5 Hazardous Material Incident...Chapter Three, page 7 General Situation...Chapter Three, page 7 Special Situation...Chapter Three, page 7 Emergency Response Actions...Chapter Three, page 7 Wildland Fire...Chapter Three, page 9 General Situation...Chapter Three, page 9 Special Situation...Chapter Three, page 9 Emergency Response Actions...Chapter Three, page 9 Flooding...Chapter Three, page 11 General Situation...Chapter Three, page 11 Special Situation...Chapter Three, page 11 Emergency Response Actions...Chapter Three, page 12 Dam Failure...Chapter Three, page 13 General Situation...Chapter Three, page 13 Special Situation...Chapter Three, page 13 Emergency Response Actions...Chapter Three, page 13 Transportation: Major Air Crash...Chapter Three, page 15 General Situation...Chapter Three, page 15 Emergency Response Actions...Chapter Three, page 15 Civil Unrest...Chapter Three, page 17 General Situation...Chapter Three, page 17 Special Situation...Chapter Three, page 17 Emergency Response Actions...Chapter Three, page 17 National Security Emergency...Chapter Three, page 19 Volume Three / March 2005 Table of Contents, Page iii

6 Table of Contents General Situation...Chapter Three, page 19 Emergency Response Actions...Chapter Three, page 19 Terrorism...Chapter Three, page 21 General Situation...Chapter Three, page 21 Emergency Response Actions...Chapter Three, page 21 Energy Emergency...Chapter Three, page 23 General Situation...Chapter Three, page 23 Emergency Response Actions...Chapter Three, page 23 CHAPTER FOUR RECOVERY Introduction to Recovery Issues...Chapter Four, page 1 Disaster Assistance Programs...Chapter Four, page 1 Individuals...Chapter Four, page 1 Businesses...Chapter Four, page 1 Agriculture...Chapter Four, page 1 Government...Chapter Four, page 1 Local Emergency Declaration...Chapter Four, page 2 State of Emergency Proclamation...Chapter Four, page 2 Presidential Declaration...Chapter Four, page 2 Public Assistance Program Responsibilities...Chapter Four, page 3 Federal Public Assistance Program...Chapter Four, page 3 Authorities and Required Declarations...Chapter Four, page 3 Eligible Applicants...Chapter Four, page 3 Eligible Work Projects...Chapter Four, page 4 Permanent Restoration...Chapter Four, page 4 Eligible Cost...Chapter Four, page 5 Eligible Wage Costs Include...Chapter Four, page 5 Eligible Equipment Costs Include...Chapter Four, page 5 Consumable Supplies, Materials, and Cooperative Agreements...Chapter Four, page 5 Administrative Allowances...Chapter Four, page 6 Applying for Assistance Under the Federal Public Assistance Program...Chapter Four, page 6 Damage Survey Report (DSR)...Chapter Four, page 6 Work Project Funding...Chapter Four, page 7 Completion Deadlines...Chapter Four, page 7 Final Claim...Chapter Four, page 7 State Natural Disaster Assistance Act (NDAA) Program...Chapter Four, page 8 Authorities and Required Declarations...Chapter Four, page 8 Eligible Applicants...Chapter Four, page 8 Eligible Work Projects...Chapter Four, page 8 Eligible Cost...Chapter Four, page 8 Eligible Wages...Chapter Four, page 9 Eligible Equipment Costs...Chapter Four, page 9 Supplies, Materials and Cooperative Agreements...Chapter Four, page 9 Applying for Assistance Under NDAA...Chapter Four, page 9 Damage Survey Reports (DSR)...Chapter Four, page 9 Work Project Funding...Chapter Four, page 10 Completion Deadlines...Chapter Four, page 10 Volume Three / March 2005 Table of Contents, Page iv

7 Table of Contents Final Claim...Chapter Four, page 10 Individual Assistance Program Responsibilities...Chapter Four, page 11 Hazard Mitigation Grant Program Responsibilities...Chapter Four, page 13 Hazard Mitigation Grant Program...Chapter Four, page 17 APPENDIX A GLOSSARY APPENDIX B LIST OF ACRONYMS AND ABBREVIATIONS APPRENDIX C LEGAL DOCUMENTS Volume Three / March 2005 Table of Contents, Page v

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9 Executive Summary VOLUME THREE EXECUTIVE SUMMARY BACKGROUND The Los Angeles City College Emergency Operations Plan (EOP) describes how the College will manage and coordinate resources and personnel responding to emergency and disaster situations. The EOP contains three volumes. It is designed to meet both California and Federal Plan requirements. The plan: Conforms to the National Incident Management System (NIMS) Conforms to the California Standardized Emergency Management System (SEMS) Conforms to the Incident Command System (ICS) Provides Emergency Operations Center (EOC) responders with procedures, documentation, and user friendly checklists to effectively manage emergencies Provides detailed information of supplemental requirements such as Public Information, Damage Assessment, and Recovery Operations The Los Angeles City College Emergency Operations Plan is a document that will be continually evolving. A review of the plan will be accomplished by the Emergency Response Action Committee (ERAC) every two years. ORGANIZATION OF THE LOS ANGELES CITY COLLEGE EMERGENCY OPERATIONS PLAN The Los Angeles City College Emergency Operations Plan is composed of Volumes One Immediate Action and Event Specific Checklists, Volume Two EOC Guidebook and Section Checklists, and Volume Three Los Angeles City College NIMS / SEMS Basic Plan. The three volumes provide a comprehensive emergency response document that include detailed information covering Emergency Operations Center (EOC) procedures, documentation, and reference and support information. VOLUME ONE - IMMEDIATE ACTION AND EVENT SPECIFIC CHECKLISTS Immediate Action Checklists This section provides guidelines on Crisis Action Team (CAT) and Emergency Operations Center (EOC) activation plus provides contact lists for activation of the EOC and coordination of the initial emergency response. Event Specific Checklists This section provides guidelines on event specific emergencies and the recommended response actions by management, faculty and staff. Volume Three / March 2005 Executive Summary, Page 1

10 Executive Summary VOLUME TWO - EMERGENCY OPERATIONS CENTER GUIDEBOOK AND SECTION CHECKLISTS Immediate Action Checklists This section provides guidelines on Crisis Action Team (CAT) and Emergency Operations Center (EOC) activation plus provides contact lists for activation of the EOC and coordination of the initial emergency response. NOTE: The Immediate Action Checklists are repeated in Volume One and Two to provide key information such as the alert lists to both the Crisis Action Team and the EOC Emergency Response Team in the event the CAT decides on EOC activation. Executive Summary This section provides a quick overview of the Emergency Operations Plan (EOP) and how to use the plan. Chapter One - Emergency Operations Center (EOC) Activation Procedures This chapter provides general material on Who, What, When, Where and How to activate the Los Angeles City College Emergency Operations Center. Additional information is provided on the Los Angeles City College Crisis Action Team (CAT), the National Incident Management System (NIMS) / Standardized Emergency Management System (SEMS) and EOC organization and responsibilities. Chapter Two - Emergency Operations Center (EOC) Section Checklists This chapter contains Emergency Operations Center (EOC) section specific information including EOC Section overview information and individual EOC position checklists. The EOC Section Chiefs are responsible for ensuring each member within their section reads and follows the checklist for their position. The operations section has supplemental event specific checklists for law enforcement. Chapter Three - Emergency Operations Center (EOC) Documentation This chapter provides Emergency Operations Center (EOC) support documentation and essential information used in the completion of individual and section responsibilities. The accurate completion of this documentation is essential for the timely dissemination of information within and between EOCs and to help with cost recovery after the response is completed. Section Chiefs are responsible for ensuring that all personnel understand and utilize the documentation. During the initial response, the completion of documentation is not more important than responding to save lives and property. However, as the initial response is completed and additional responders assume their positions in the EOC, accurate completion of documentation must commence. Volume Three / March 2005 Executive Summary, Page 2

11 Executive Summary VOLUME THREE - LOS ANGELES CITY COLLEGE NIMS / SEMS BASIC PLAN The primary purpose of the Volume Three - Los Angeles City College NIMS / SEMS Basic Plan is to provide a separate document of reference information. This reference information is recommended by federal and state authorities to be included in emergency plans but is not normally utilized by either the Crisis Action Team (CAT) or Emergency Operations Center (EOC) responders. The NIMS / SEMS Basic Plan is provided in a separate document to simplify, as much as possible, time sensitive response operations and to reduce the size of an emergency plan utilized during these operations. Executive Summary and Forward This section provides a quick overview of the Emergency Operations Plan (EOP) and how to use the plan plus provides background information and assumptions relating to Los Angeles City College emergency response operations. Chapter One - Basic Plan This chapter provides supplemental detailed information related to plan assumptions, goals, training, and exercises. It also discusses plan maintenance, preparedness elements, the National Incident Management System (NIMS) / Standardized Emergency Management System (SEMS) and Incident Command System (ICS). Finally it reviews procedures for alerting and warning, continuity of operations, awareness and education, and hazardous materials response. Chapter Two - Authorities and References This chapter contains federal, state, and city authorities that provide the legal basis for the Los Angeles City College Emergency Operations Plan. Chapter Three - Threat Summary and Assessments This chapter provides threat summaries and hazard analysis for Los Angeles City College. Chapter Four - Recovery This chapter provides detailed information relating to federal, state, and local jurisdiction recovery categories and procedures. Appendices Appendix A - Glossary of Terms Appendix B - Acronyms and Abbreviations Appendix C - Legal Documents Volume Three / March 2005 Executive Summary, Page 3

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13 Executive Summary FORWARD BACKGROUND This Emergency Operations Plan (EOP) addresses Los Angeles City College's planned response to extraordinary emergency situations associated with natural disasters and technological incidents. The plan does not address normal day-to-day emergencies or the well-established and routine procedures used in coping with such emergencies. Instead, the operational concepts reflected in this plan focus on potential large-scale disasters which can generate unique situations requiring expanded emergency response efforts. Effective response requires that the College EOC Emergency Response Team members remember to communicate, collaborate, coordinate, and cooperate with each other and with the field responders and other jurisdictions. This plan is a preparedness document designed to be read, understood, and exercised prior to an emergency. It is designed to include Los Angeles City College as part of the National Incident Management System (NIMS), California Standardized Emergency Management System (SEMS) and Incident Command System (ICS). For area-wide emergencies such as a major earthquake it becomes part of the City of Los Angeles and Los Angeles County emergency response. Each element of the emergency management organization is responsible for assuring the preparation and maintenance of appropriate and current Standard Operating Procedures (SOPs), resource lists and checklists that detail how assigned responsibilities are performed to support the EOP implementation and to ensure successful response during a major disaster. These SOPs should include the specific emergency authorities that officials and their successors assume during emergency situations. ASSUMPTIONS Los Angeles City College is primarily responsible for emergency actions within its property and will commit all available resources to save lives, minimize injury to faculty, staff and students of Los Angeles City College, and to minimize property damage. Los Angeles City College will utilize NIMS/SEMS/ICS in emergency response operations. The EOC Director / Director of Emergency Services will coordinate the disaster response in conformance with Los Angeles City College emergency response policy. Los Angeles City College will coordinate emergency response with City of Los Angeles and Los Angeles County. Los Angeles City College will commit its resources to a reasonable degree before requesting mutual aid assistance. Mutual aid assistance will be requested when disaster relief requirements exceed the College s ability to meet them. This EOP does not guarantee a perfect response for all situations. The plan outlines hazards that are treated as hypothesis rather than fact and identifies recommended guidelines to coordinate response activities. The EOP is NOT intended for day-to-day emergencies, but rather for disaster situations where normal resources are exhausted or have reached very low levels. Volume Three / March 2005 Forward, Page 1

14 Executive Summary EMERGENCY MANAGEMENT GOALS Provide effective life safety measures and reduce property loss Provide for the rapid resumption of Los Angeles City College classes and services Provide accurate documentation and records required for cost recovery efforts ACTIVATION OF THE LACC EMERGENCY OPERATIONS PLAN (EOP) The EOP can be activated on the order of select members of the College Crisis Action Team (CAT). See Volume One or Two Immediate Action Checklists. When the Governor of California has proclaimed a state of emergency in an area which includes Los Angeles City College. HAZARDOUS MATERIALS The Office of Safety and Risk Management as well as Integrated Waste Utilization (IWU), the Los Angeles City Fire Department, and the County of Los Angeles Fire Department Hazardous Materials Response Teams are designated as the administering and response agencies for Hazardous Materials (HAZMAT) Response for Los Angeles City College. (Volume One, Immediate Action and Event Specific Checklists, Hazardous Materials Incident). APPROVAL AND PROMULGATION This Los Angeles City College EOP will be reviewed by the Associate Vice President of Administration and the Los Angeles City College President. Upon completion of review and written concurrence by these individuals, the EOP will be submitted to the College President for approval. TRAINING AND EXERCISES Training and exercises are essential at all levels of government to make emergency operations personnel operationally ready. A goal of Los Angeles City College is to train and educate College faculty and staff, emergency response personnel, and the students of Los Angeles City College in emergency preparedness and response. The Director of Emergency Services (DES) has been detailed with the responsibility of coordinating and scheduling training for staff and exercising of the Los Angeles City College EOP. It is the responsibility of the Director of Emergency Services to coordinate this training program. Training in the EOP should include plan orientation and EOC procedures training followed by a realistic EOC exercise program. The best method for training emergency response personnel to manage emergency operations is through realistic exercises. An exercise is a simulation of a series of emergencies for identified hazards affecting the College. During these exercises, emergency response personnel are required to respond as though a real emergency had occurred. The exercises should be designed to provide personnel with an opportunity to become thoroughly familiar with the procedures that will actually be used in emergency situations. Volume Three / March 2005 Forward, Page 2

15 Executive Summary There are several forms of exercises that will be conducted: Tabletop exercises provide a convenient and low-cost method designed to evaluate policy, plans and procedures, and resolve coordination and responsibility issues. Such exercises are a good way to see if policies and procedures exist to handle certain issues. Functional exercises are designed to test and evaluate the capability of an individual function such as EOC operations, evacuation, medical, communications or public information. Full-scale exercises simulate an actual emergency. They typically involve the complete emergency management staff and field units and are designed to evaluate the operational capability of the emergency management system. Los Angeles City College will conduct regular exercises of this plan to train all necessary College staff in the proper response to disaster situations. MAINTENANCE OF THE LACC NIMS/SEMS EMERGENCY OPERATIONS PLAN The Los Angeles City College Emergency Operations Plan (EOP) will be reviewed every two years by the Emergency Response Action Team (ERAT) to ensure that plan elements are valid and current. The College may hire a consultant or revise its plan using internal resources to update the Los Angeles City College EOP and/or modify its SOP/EOP(s) as required based on identified deficiencies experienced in drills, exercises or actual occurrences. Changes in local government and College emergency response organizations will also be considered in the Los Angeles City College EOP revisions. The Director of Emergency Services, or designee, is responsible for making revisions to the College EOP that will enhance the conduct of response and recovery operations. The Associate Vice President of Administration will prepare, coordinate, publish and distribute any necessary changes to the plan to all College departments and other entities as shown on the distribution list on the Records Revision Page of this Emergency Operations Plan. Volume Three / March 2005 Forward, Page 3

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17 Executive Summary Approval Date: LETTER OF PROMULGATION TO: OFFICIALS, FACULTY, STAFF AND STUDENTS OF Los Angeles City College The preservation of life and property is an inherent responsibility of Los Angeles City College Management. Los Angeles City College has prepared this Emergency Operations Plan (EOP) to ensure the most effective and economical allocation of resources for the protection of Los Angeles City College staff and students in any emergency situation. While no plan can guarantee the prevention of death and destruction during an emergency, good plans carried out by knowledgeable and well-trained personnel can and will minimize losses. This plan establishes the emergency organization, assigns tasks, specifies policies and general procedures, and provides for coordination of planning efforts of the emergency staff and service elements utilizing the National Incident Management System (NIMS), California Standardized Emergency Management System (SEMS), and the Incident Command System (ICS). The objective of this plan is to incorporate and coordinate all the resources, facilities, and personnel of the College into an efficient organization capable of responding to any emergency. This NIMS/SEMS Emergency Operations Plan is an extension of city, county, state and federal emergency plans. The Los Angeles City College President gives full support to this plan and urges all Los Angeles City College faculty, staff and students, individually and collectively, to do their share in maintaining total emergency preparedness and response capability of the College. Concurrence of this promulgation letter constitutes the adoption of the National Incident Management System (NIMS), Standardized Emergency Management System (SEMS) and Incident Command System (ICS) by Los Angeles City College. The Los Angeles City College Emergency Operations Plan will become effective on approval by the College President. Los Angeles City College President Volume Three / March 2005 Forward, Page 5

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19 Executive Summary RECORD OF REVISIONS Date Section Page Numbers Entered By Volume Three / March 2005 Forward, Page 7

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21 Executive Summary DISTRIBUTION LIST LOS ANGELES CITY COLLEGE DEPARTMENTS RECEIVING COPIES OF THE ICS EMERGENCY OPERATIONS PLAN: NO. OF COPIES Volume Three / March 2005 Forward, Page 9

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23 Executive Summary SIGNED CONCURRENCE BY PRINCIPAL DEPARTMENTS The (Department) concurs with Los Angeles City College s NIMS/SEMS Emergency Operations Plan. As needed, revisions will be submitted to the (position title). Signed (Name) (Title) (Department) The (Department) concurs with Los Angeles City College s NIMS/SEMS Emergency Operations Plan. As needed, revisions will be submitted to the (position title). Signed (Name) (Title) (Department) The (Department) concurs with Los Angeles City College s NIMS/SEMS Emergency Operations Plan. As needed, revisions will be submitted to the (position title). Signed (Name) (Title) (Department) Volume Three / March 2005 Forward, Page 11

24 Executive Summary The (Department) concurs with Los Angeles City College s NIMS/SEMS Emergency Operations Plan. As needed, revisions will be submitted to the (position title). Signed (Name) (Title) (Department) The (Department) concurs with Los Angeles City College s NIMS/SEMS Emergency Operations Plan. As needed, revisions will be submitted to the (position title). Signed (Name) (Title) (Department) The (Department) concurs with Los Angeles City College s NIMS/SEMS Emergency Operations Plan. As needed, revisions will be submitted to the (position title). Signed (Name) (Title) (Department) Volume Three / March 2005 Forward, Page 12

25 Basic Plan CHAPTER ONE BASIC PLAN PURPOSE The NIMS/SEMS Emergency Operations Plan (EOP) addresses Los Angeles City College's planned response to emergencies associated with natural disasters and technological incidents. This document provides an overview of operational concepts and identifies components of Los Angeles City College's emergency response team established by the National Incident Management System (NIMS) / California Standardized Emergency Management System (SEMS), and Incident Command System (ICS). AUTHORITIES AND REFERENCES Disaster response and recovery operations will be conducted as outlined in Concept of Operations (COP) of this Chapter and in accordance with the enabling legislation, plans, and agreements listed in Volume Three, Chapter Two - Authorities and References. PREPAREDNESS ELEMENTS At Los Angeles City College, planning ahead for emergencies is part of normal business planning and all members of the campus community share a responsibility for preparedness. An emergency can strike anytime or anywhere and a disaster will affect the entire College community. Los Angeles City College places emphasis on several aspects of preparedness including: Conducting comprehensive emergency operations planning Training emergency response team personnel Providing faculty, staff, and student awareness training on emergency response Assuring the adequacy of resources to respond to emergencies CONCEPT OF OPERATIONS Operations during emergencies involve a full spectrum of response levels. Some emergencies will be preceded by a warning period which provides sufficient time to notify the College community and implement mitigation measures designed to reduce loss of life and property damage. Other emergencies occur with little or no advance warning, thus requiring immediate activation of the College Emergency Operations Plan and commitment of College response resources. The Los Angeles City College emergency response team must be prepared to respond promptly and effectively to any foreseeable emergency. Volume Three / March 2005 Chapter 1, Page 1

26 Basic Plan LOS ANGELES CITY COLLEGE EMERGENCY MANAGEMENT SYSTEM Los Angeles City College s emergency management system consists of four levels: "On-Scene" (field response which includes the Safety Marshals) Crisis Action Team Emergency Operations Center Response Team Policy/Advisory Group The four management levels provide an efficient means of establishing and carrying out the different management and coordination activities required to: Coordinate College wide support of On-Scene response personnel and equipment Manage and coordinate resources and mutual aid Coordinate response efforts with the City of Los Angeles and Los Angeles County On-Scene or Field Response Level The "On-Scene" or field response level is where emergency response personnel and resources, under the command of an appropriate fire or law enforcement authority, and the Safety Marshals carry out tactical decisions and activities in direct response to an incident or threat. The Incident Command System (ICS) is the On-Scene management structure used for emergency response. ICS, like SEMS, provides for five functions: Command (Incident Commander), Operations, Planning, Logistics, and Finance. Note: Tactical On-Scene response decisions are made at the field Incident Commander level - NOT in the EOC. The Safety Marshals are under the command and control of the LACC Crisis Action Team or the Operations Section within the LACC Emergency Operations Center (EOC). Crisis Action Team Depending on the nature of the emergency, the Crisis Action Team (CAT) can meet at the President s office (or another pre-determined location) or confer by telephone to make immediate decisions about an emergency response. The precise composition and activities of the Crisis Action Team will depend on the specific emergency circumstances and functions needed. Other Los Angeles City College or assisting jurisdiction/agency representatives may be included in the Crisis Action Team discussions/meetings as needed. Standing members of the Crisis Action Team include several College officials: Los Angeles City College President Los Angeles City College Vice President of Administration Los Angeles City College Vice President of Academic Affairs Los Angeles City College Vice President of Student Services Los Angeles City College Associate V.P. of Administration Los Angeles City Campus Security Police Chief Volume Three / March 2005 Chapter 1, Page 2

27 Basic Plan Any member of the Crisis Action Team (CAT) may call a meeting or initiate a conference call. The Crisis Action Team records its decisions. Possible options may include: A decision to do nothing A decision to proceed with watchful waiting while being prepared to either meet again or mobilize the EOC in response to the situation A decision to partially activate the EOC A decision to fully activate the EOC College Emergency Operations Center Response Team If the scope of the emergency is beyond the capabilities of the Campus Security Department and/or the Crisis Action Team the LACC Emergency Operations Center (EOC) may be activated to manage the emergency response. The College Emergency Operations Center (EOC) Emergency Response Team coordinates the overall College emergency response and recovery activities utilizing the NIMS /SEMS organization. NIMS / SEMS, like ICS, provides for five functions: Management (Director of Emergency Services), Operations, Planning, Logistics, and Finance. Note: Tactical On-Scene response decisions are made at the field Incident Commander level - NOT by members of the EOC Response Team. The EOC provides a centralized location for the strategic decisions and planning for the College's various response and recovery activities. Policy/Advisory Group The Policy/Advisory Group is made up of the College President and the members of the Los Angeles City College Board of Trustees. The Policy/Advisory Group will convene when needed or at the request of EOC Director/Director of Emergency Services. The Policy/Advisory Group may convene to develop executive level policies and/or facilitate multi-jurisdictional coordination. The Policy/Advisory Group can assist the Director of Emergency Services through advice and policy direction and by creating a conduit to other government officials and the public. In the event of a disaster the Policy/Advisory Group will meet at a location other than the EOC to avoid congestion and provide a secure quiet location for discussion of sensitive issues. The Policy/Advisory Group may request assistance or advice from city or county officials. Any other city, county department/agency, or assisting organization (e.g., hospital, utility, etc.) may also be solicited for advice. Volume Three / March 2005 Chapter 1, Page 3

28 Basic Plan EMERGENCY RESPONSE PHASES Emergency management activities are often associated with the four emergency management phases indicated below, however, not every disaster necessarily includes all phases. Preparedness Phase The preparedness phase involves activities taken in advance of an emergency. These activities develop operational capabilities and pre-established responses procedures to an emergency. These actions might include mitigation activities, emergency/disaster planning, training and exercises, and faculty, staff, and student preparedness education. Those departments identified in this plan as having either a primary or support roles relative to emergency response should review this EOP and prepare appropriate supplemental Standard Operating Procedures (SOPs)/ Emergency Operating Procedures (EOPs) and Checklists detailing personnel assignments, policies, notification rosters, and resource lists. Increased Readiness Increased readiness actions will be initiated after the receipt of a warning or the observation that an emergency situation is imminent or likely to occur soon. Actions to be accomplished include, but are not necessarily limited to the points listed below: Review and update of LACC Emergency Operations Plans (EOP), SOPs, and resources listings Dissemination of accurate and timely emergency public information Inspection of critical facilities Recruitment of additional response staff Mobilization of resources Testing warning and communications systems Response Phase Pre-Emergency When a disaster is inevitable, actions are precautionary and emphasize protection of life. Typical responses might be: Evacuation of threatened populations to safe areas Advising threatened populations of the emergency and appraising them of safety measures to be implemented Advising the City of Los Angeles and Los Angeles County, the Los Angeles City College President, and the Los Angeles City College Board of Trustees of the emergency Identifying the need for mutual aid and requesting such through the City of Los Angeles and/or the Los Angeles County Office of Emergency Services Request an emergency proclamation by local government authorities (City of Los Angeles and Los Angeles County) Volume Three / March 2005 Chapter 1, Page 4

29 Basic Plan Emergency Response During this phase, emphasis is placed on saving lives and property, control of the situation, and minimizing effects of the disaster. Immediate response is accomplished on College property by College resources and local government agencies (fire, law enforcement, EMS etc.). One of the following conditions will apply to the jurisdiction during this phase: The situation can be controlled without mutual aid assistance from outside Los Angeles City College Evacuation of all or portions of Los Angeles City College is required due to uncontrollable immediate and ensuing threats Mutual aid from outside Los Angeles City College is required Los Angeles City College is either minimally impacted or not impacted at all and is requested to provide mutual aid to other jurisdictions The Los Angeles City College emergency management organization will give priority to the following operations: Dissemination of accurate and timely emergency information and warning to the College community and the public Situation analysis Resource allocation and control Evacuation and rescue operations Care and shelter operations Restoration of classes and vital services When College resources are committed to the maximum and additional resources are required, requests for mutual aid will be initiated through the City of Los Angeles and Los Angeles County Office of Emergency Services or County EOC. The Los Angeles City College Security Director will request or render mutual aid directly through established channels. Any action which involves financial outlay by the College or a request for military assistance, must be authorized by appropriate officials through County OES. If required, the California Office of Emergency Services may be requested by Los Angeles County to coordinate the establishment of one or more Disaster Support Areas (DSAs) where resources and supplies can be received, stockpiled, allocated, and dispatched to support operations in affected area(s). Depending on the severity of the emergency, the Los Angeles City College Emergency Operating Center (EOC) may be activated, and the City of Los Angeles and Los Angeles County will be advised. A state of emergency may be proclaimed at the city and/or county levels. Should a gubernatorial state of emergency be proclaimed, state agencies will, to the extent possible, respond to requests for assistance. These activities will be coordinated with California OES. State OES may also activate the State Operations Center (SOC) in Sacramento to support local jurisdictions and other entities in the affected areas and to ensure the effectiveness of the state's emergency response. Sustained Emergency In addition to continuing life and property protection operations, mass care, relocation, registration of displaced persons, and damage assessment operations will be initiated. Volume Three / March 2005 Chapter 1, Page 5

30 Basic Plan RECOVERY PHASE As soon as possible, the state OES will bring together representatives of federal, state, county, and city agencies, as well as representatives of the American Red Cross, to coordinate the implementation of assistance programs and establishment of support priorities. The general public can obtain individual disaster assistance through the FEMA telephone coordination center by dialing (800) or (800) (for the hearing impaired). The recovery period has major objectives that may overlap, including: Resumption of classes and other Los Angeles City College services Restoration of essential utility services Permanent restoration of College property Identification of residual hazards Plans to mitigate future hazards Recovery of costs associated with response and recovery efforts Cleanup and waste disposal MITIGATION PHASE Mitigation efforts occur both before and following disaster events. Post-disaster mitigation is part of the recovery process. Eliminating or reducing the impact of hazards that exist within Los Angeles City College that are a threat to life and property are part of the mitigation efforts. There are various mitigation tools: Coordination with local and state officials to change ordinances and statutes (zoning ordinance, building codes and enforcement, etc.) Structural measures Public information and community relations Land use planning Response team training EMERGENCY LEVELS The magnitude of the emergency will dictate the College response level. Response levels are used to describe the type of event, extent of coordination or assistance needed, and degree of participation from the College departments. Readiness and Routine Phase - Normal Operations At this level the Los Angeles City College departments respond to daily emergency situations. Stand-by and activation procedures should be issued in advance of an anticipated or planned event. Volume Three / March 2005 Chapter 1, Page 6

31 Basic Plan Minor Emergency - Level One - Decentralized Coordination and Direction A Level One emergency is a minor to moderate incident wherein College resources are adequate and available. The Los Angeles City College EOC is not activated. Off-duty personnel may be recalled. College Security, local law enforcement, fire, public works, or medical responders use on-scene Incident Command System (ICS) procedures. Based on the type of emergency, the appropriate authority monitors the situation and provides assistance. The Los Angeles City College Crisis Action Team may be formed to deal with Level One emergencies. Moderate Emergency - Level Two - Centralized Coordination and Decentralized Direction A Level Two emergency is a moderate to severe emergency in which College resources are not adequate and mutual aid may be required. Key management personnel from the involved departments will colocate to provide College coordination. The Los Angeles City College EOC may be partially or fully activated based on the severity of the situation. Off-duty personnel may be recalled. A local emergency and a state of emergency may be requested and the City of Los Angeles and/or Los Angeles County OES will be notified. The City of Los Angeles and/or Los Angeles County EOCs may be activated or a request for the City of Los Angeles EOC activation for purposes of co-location may be promulgated. Major Emergency - Level Three - Centralized Coordination and Direction A Level Three emergency is a major local or regional disaster wherein resources in or near the impacted area are overwhelmed and extensive county, state and/or federal resources are required. A declaration of emergency is usually issued at the state and federal levels. The overall response and early recovery activities will be managed from the City of Los Angeles or Los Angeles County EOC with the Los Angeles City College EOC being activated based on the situation. Off-duty Los Angeles City College response personnel will be recalled as required. The Los Angeles City College Emergency Operations Plan is based on the National Incident Management System (NIMS) / Standardized Emergency Management System (SEMS) and Incident Command System (ICS). Los Angeles City College has fully adopted the provisions of NIMS/SEMS/ICS and requires its implementation at the Emergency Operations Center (EOC) and on-scene by all responders. Volume Three / March 2005 Chapter 1, Page 7

32 Basic Plan NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) On February 11, 2003, the President of the United States issued Homeland Security Presidential Directive (HSPD)-5 which directed the Secretary of Homeland Security to develop and administer a National Incident Management System (NIMS). State, County and City level jurisdictions are required to comply with NIMS. The essential elements of the NIMS are: Standardized organizational structures, processes, and procedures Standards for planning, training and exercising of personnel Equipment acquisition and certification standards Interoperable communications processes, procedures, and systems Information management systems Supporting technologies - voice and data communications systems, information systems, data display systems, and specialized technologies CALIFORNIA STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS) SEMS is the system required by Chapter 7 of Division 2 of the Government Code The standard organizational model is based on an approach called the Incident Command System (ICS) that was developed by fire departments to give them a common language when requesting personnel and equipment from other agencies and to give them common tactics when responding to emergencies. The system is designed to minimize the problem common to many emergency response efforts-- duplication of efforts--by giving each person a structured role in the organization, and each organization its piece of the larger response. The ICS can be used by any combination of agencies and districts in emergency response. It clearly defines the chain of command and limits the span of control of any one individual. Why Use SEMS? Per California Code of Regulations, Title 19, 2401, SEMS is intended to standardize responses to emergencies involving multiple jurisdictions or multiple agencies. SEMS is intended to be flexible and adaptable to the needs of all emergency responders in California. SEMS requires emergency response agencies to use basic principles and components of emergency management including ICS, multiagency or inter-agency coordination, the operational area concept, and established mutual aid systems. All State Agencies are required to use SEMS in all multi-jurisdiction or multi-agency operations. Local government (including special districts) must use SEMS by December 1, 1996 in order to be eligible for state reimbursement of response-related personnel costs pursuant to activities identified in CCR, Title 19, 2920, 2935, and By standardizing key elements of the emergency management system, the SEMS is able to achieve the following goals: Facilitate the flow of information and resources within and between levels of the system Establish emergency communication system, channels, and contacts in advance Facilitate coordination among all responding agencies Improve mobilization, use and tracking of resources Manage priorities with limited resources Volume Three / March 2005 Chapter 1, Page 8

33 Basic Plan Per California Code of Regulations (CCR), Title 19, 2443(b), compliance with SEMS shall be documented in the areas of planning, training, exercises, and performance. SEMS Definition of Special Districts Local Government means local agencies as defined in Government Code and special districts as defined in CCR, Title 19, Division 2, Chapter 5, NDAA, 2900(y). CCR, Title 19, Division 2, Chapter 5, NDAA, 2900(y) defines Special Districts as a unit of local government in the state (other than a city, county, or city and county) with authority or responsibility to own, operate or maintain a project, including a joint powers authority established under CCR Section 6500 et seq., of the Code. For the purposes of SEMS, special districts are political subdivisions of the State of California with limited power. The Emergency Services Act defines a political subdivision as any city, city and county, district or other local governmental agency or public agency authorized by law. Broadly interpreted, this means virtually all forms of government including special districts come under some or all of the provisions of the Emergency Services Act and the Standardized Emergency Management System. Elements of SEMS Incident Command System Provides the foundation for SEMS Originally adopted for field response to multi-agency, multi-jurisdictional wildland fires Adopted by other disciplines such as law enforcement, emergency medical services, public works and others Utilizes management by objectives Mutual Aid System Used by cities, counties, special districts and the state to voluntarily provide services, resources and facilities when needed Uses a neighbor helping neighbor concept Initially used by fire and law systems, expanded to include public works, medical, hazmat and others Multi/Inter-Agency Coordination Coordinated decision-making among and between agencies Facilitates priority setting for resource allocation and response Facilitates communications and information sharing Operational Area Government Code 8559(b) states that an Operational Area is an intermediate level of the state emergency services organization, consisting of a county and all political subdivisions within the county area Government Code 8605 states that each county is designated as an operational area. The governing bodies of each county and of the political subdivisions in the county may organize and structure their operational area. The Operational Area may be used by the county and the political subdivisions comprising the Operational Area for the coordination of emergency activities and to serve as a link in the communications system during a state of emergency or a local emergency Volume Three / March 2005 Chapter 1, Page 9