GROUP MANUAL OPENING OF CURRENT ACCOUNTS FOR LEGAL ENTITIES

Transcription

1 GROUP MANUAL OPENING OF CURRENT ACCOUNTS FOR LEGAL ENTITIES October 2013 Hypo Group Network International Desk HBInt. Group Corporate & Public Finance Silvia Jessenig page 1/37

2 TABLE OF CONTENT 1. HYPO ALPE-ADRIA-BANK S.p.A., UDINE NON-RESIDENTS RESIDENTS HYPO ALPE-ADRIA-BANK D.D., LJUBLJANA NON-RESIDENTS RESIDENTS HYPO ALPE-ADRIA-BANK D.D. ZAGREB NON-RESIDENTS RESIDENTS HYPO ALPE-ADRIA-BANK A.D., BANJA LUKA General working procedure NON-RESIDENTS RESIDENTS HYPO ALPE-ADRIA-BANK D.D., MOSTAR NON-RESIDENTS RESIDENTS HYPO ALPE-ADRIA-BANK A.D., BEOGRAD NON-RESIDENTS RESIDENTS HYPO ALPE-ADRIA-BANK AD, PODGORICA NON-RESIDENTS RESIDENTS HBInt. Group Corporate & Public Finance Silvia Jessenig page 2/37

3 1. HYPO ALPE-ADRIA-BANK S.p.A., UDINE 1.1. NON-RESIDENTS Contact person: Procedure: Ms. Silvia Giacomuzzi-Moore Tel ) The affiliated bank of the Hypo group at which the client applies for opening of a non-resident account with the Hypo Alpe-Adria- Bank S.p.A., Udine, collects and sends the complete documentation needed to the contact person of Hypo Alpe-Adria-Bank S.p.A., Udine 2) Hypo Alpe-Adria-Bank S.p.A., Udine, sends pre-filled forms to the affiliated bank of the Hypo group 3) The client signs the forms at the affiliated bank of the Hypo group 4) The affiliated bank of the Hypo group returns the forms to Hypo Alpe-Adria-Bank S.p.A., Udine, and confirms the signatures by SWIFT Documentation: o personal documents for identification (identity card or passport client s address is needed as well) o tax number o article of association o copy of latest balance sheets o registration of the company o list of authorized signatures of the company Forms: Remarks, legal restrictions: Tariff: 1) General conditions of contract relation to bank-client relations 2) Correspondence current account and accessory services contract 3) Summary document 4) Economic conditions statement 5) Scheda anagrafica cliente client data sheet (before data privacy and delega in conto corrente) 6) Specimen Optional forms: 8) Current account mandate As the English version of the forms has no legal validity for HBI clients have to sign the Italian version of the forms. specified on the forms for opening of the account HBInt. Group Corporate & Public Finance Silvia Jessenig page 3/37

4 1. HYPO ALPE-ADRIA-BANK S.p.A., UDINE 1.2. RESIDENTS Contact person: Procedure: Ms. Silvia Giacomuzzi-Moore Tel ) The affiliated bank of the Hypo group at which the client applies for opening of a non-resident account with the Hypo Alpe-Adria- Bank S.p.A., Udine, collects and sends the complete documentation needed to the contact person of Hypo Alpe-Adria-Bank S.p.A., Udine 2) Hypo Alpe-Adria-Bank S.p.A., Udine, sends pre-filled forms to the affiliated bank of the Hypo group 3) The client signs the forms at the affiliated bank of the Hypo group 4) The affiliated bank of the Hypo group returns the forms to Hypo Alpe-Adria-Bank S.p.A., Udine, and confirms the signatures by SWIFT Documentation: o personal documents for identification (identity card or passport client s address is needed as well) o tax number o article of association o copy of latest three balance sheets o registration of the company o list of authorized signatures of the company Forms: Tariff: 1) Prospetto integrativo delle condizioni economiche 2) Documento di sintesi 3) Norme general terms 4) Scheda anagrafica cliente client data sheet (before data privacy and delega in conto corrente) 5) Cartellino anagrafico/firme signature card 6) Revoca della autorizzazione ad emettere assegni 7) Internet banking specified on the forms for opening of the account and may differ as it depends on the type of the account HBInt. Group Corporate & Public Finance Silvia Jessenig page 4/37

5 2. HYPO ALPE-ADRIA-BANK D.D., LJUBLJANA 2.1. NON-RESIDENTS Contact person: Mr. Ivo Rep Tel Documentation: Forms: Remarks, legal restrictions: valid personal document with picture of the authorized person(s) (identity card, passport), Certificate of registration of legal entity issued at least two (2) months prior to the account application (if certificate of registration is older than 2 months also certificate of good standing (not older than 2 months is needed), translated in English or in Slovene language. VAT number if the company is registered in EU, document or extract which presents current shareholders structure, an official statement issued by an authorised entity. Application form for Non-resident account opening Form of self disclosure Authorized signatures form (in two copies) General terms and Conditions to hand over to the client Contract on opening and managing of transaction account and performing payment services With opening of the current account for foreign legal entities who are not allowed to make business in countries where they are established ( off-shore companies ) additional documents are required. Documents about beneficial owners has to be presented Our bank is obliged to renew documentation in five year period or if there are changes related to existing documents Tariff: Information in document Price list of Hypo Alpe-Adria-Bank d.d. Slovenia non-residents Procedure: 1. Identification at opening the account: We have to make an identification of authorized person/s of the company, which would like to open a non-resident account. There are two possibilities: a- authorised person/s come to our premises personally. b- identification of authorised person/s is done by Hypo Alpe-Adria-Bank d.d. Slovenia correspondent bank. (NOTE: possibility b) will be decided by Hypo Alpe-Adria-Bank d.d. Slovenia case by case! ) Ad b) 1) Hypo Alpe-Adria-Bank d.d., Slovenia sends complete documentation needed for opening the account to the correspondent bank at which the client HBInt. Group Corporate & Public Finance Silvia Jessenig page 5/37

6 applies for opening of an account with the Hypo Alpe-Adria-Bank d.d., Slovenia 2) The correspondent bank collects complete documentation needed for opening the account with the Hypo Alpe-Adria-Bank d.d., Slovenia 3) The client signs the forms at the correspondent bank of the Hypo Alpe- Adria-Bank d.d Slovenia 4) After signing all documents with the client correspondent bank of the Hypo Alpe-Adria-Bank d.d Slovenia confirms the authenticity of the signatures and documents by setting a stamp as well as signatures of at least two employees authorized to give signatures for the bank on each document i.e. form. 5) Correspondent bank of the Hypo Alpe-Adria-Bank d.d Slovenia also fill in a special form NEREZ- Confirmation of identification of authorised person(s) for the company and sends confirmation of the signatures by SWIFT stating: We confirm, that (name/ names + date of birth) appeared in person, and that we were able to identify him/her/them as authorized person(s) of the (name + address of company). 6) The complete documents are sent to Hypo Alpe-Adria-Bank d.d. Slovenia in original to the contact person of Hypo Alpe-Adria-Bank d.d. Slovenia 2. Signing the contract On the basis of the Contract, the Bank will open for the Account Holder an account through which the Bank will receive and effect payments for the Account Holder within the scope of funds available on the Account. HBInt. Group Corporate & Public Finance Silvia Jessenig page 6/37

7 2. HYPO ALPE-ADRIA-BANK D.D., LJUBLJANA 2.2. RESIDENTS Contact person: Mr. Ivo Rep Tel Documentation: Forms: Valid personal document with picture of the authorized person(s) (identity card, passport), Photocopy of certificate of registration of legal entity issued at least two (2) months prior to the account application, document or extract which presents current shareholders structure, an official statement issued by an authorised entity. Certificate of paid taxes (entrepreneurs) Application form for Bank Account opening Form of self disclosure Authorized signatures form (in two copies) General terms and Conditions to hand over to the client Contract on opening and managing of transaction account and performing payment services Remarks, legal restrictions: Documents about beneficial owners has to be presented Our bank is obliged to renew documentation in five year period or if there are changes related to existing documents Tariff: Information in document Price list of Hypo Alpe-Adria-Bank d.d. Slovenia residents Procedure: 1. Identification at opening the account : We have to make an identification of authorized person/s of the company, which would like to open a non-resident account. There are two possibilities: a- authorised person/s come to our premises personally. b- identification of authorised person/s is done by Hypo Alpe-Adria-Bank d.d. Slovenia correspondent bank. Ad b) 1) Hypo Alpe-Adria-Bank d.d., Slovenia sends complete documentation needed for opening the account to the correspondent bank at which the client applies for opening of an account with the Hypo Alpe-Adria-Bank d.d., Slovenia 2) The correspondent bank collects complete documentation needed for opening the account with the Hypo Alpe-Adria-Bank d.d., Slovenia 3) The client signs the forms at the correspondent bank of the Hypo Alpe- Adria-Bank d.d Slovenia HBInt. Group Corporate & Public Finance Silvia Jessenig page 7/37

8 4) After signing all documents with the client correspondent bank of the Hypo Alpe-Adria-Bank d.d Slovenia confirms the authenticity of the signatures and documents by setting a stamp as well as signatures of at least two employees authorized to give signatures for the bank on each document i.e. form. 5) Correspondent bank of the Hypo Alpe-Adria-Bank d.d Slovenia also fill in a special form NEREZ- Confirmation of identification of authorised person(s) for the company and sends confirmation of the signatures by SWIFT stating: We confirm, that (name/ names + date of birth) appeared in person, and that we were able to identify him/her/them as authorized person(s) of the (name + address of company). 6) The complete documents are sent to Hypo Alpe-Adria-Bank d.d. Slovenia in original to the contact person of Hypo Alpe-Adria-Bank d.d. Slovenia. 2. Signing the contract On the basis of the Contract, the Bank will open for the Account Holder an account through which the Bank will receive and effect payments for the Account Holder within the scope of funds available on the Account. HBInt. Group Corporate & Public Finance Silvia Jessenig page 8/37

9 3. HYPO ALPE-ADRIA-BANK D.D. ZAGREB 3.1. NON-RESIDENTS Contact person: Procedure: Ms. Ivana Rajndl / Ms. Gordana Prpić Tel.no / [email protected] [email protected] 1) The affiliated bank of the Hypo Group at which the client applies for opening of a non-resident account with the Hypo Alpe-Adria-Bank d.d., Zagreb, collects and sends the complete documentation needed to the contact person of Hypo Alpe-Adria-Bank d.d. Zagreb, indicating how to correspond with the client (direct contact, contact only via financial adviser, ) and the kind of delivery of the bank account statements (by mail, box, collected by the bank) 2) After receiving the complete documentation/information according to point 1) Hypo Alpe-Adria-Bank d.d. Zagreb sends forms to the affiliated bank of the Hypo Group 3) The client signs the forms at the affiliated bank of the Hypo Group 4) After signing all documents by client s authorised signatories, the affiliated bank of the Hypo Group confirms the authenticity of the signatures and documents by setting a stamp as well as signatures of at least two employees (authorised to give sign for on behalf of the bank) on each document i.e. form. The complete documentation is to be sent back to HBC. THIS PROCEDURE IS NOT APPLICABLE FOR ENTITIES REGISTERED IN OFF SHORE ZONES! Documentation: A registration issued in the country of origin which shows the legal form and the date of incorporation. The registration should not be older than 3 months and it should be submitted in original together with a certified translation in Croatian or English. Instead of the original we can also accept a certified copy of the registration from off-shore zone by Apostile. OIB number from Croatian Ministry of Finance- obligatory! Authorised signatories list. Person who is authorized to represent the company must be present in the Bank in the moment of opening account (or affiliated Bank of Hypo Group). Person who is authorized to represent the company can authorized another person for disposing of bank account funds by special Power of Attorney certified by a public notary or by a foreign commercial court or by a correspondent bank. If the authorised persons are present at bank s premises it is not necessary to present the authorised signatories list document! It must be emphasised that an authorised person can never have greater rights than the account s owner. The most recent financial reports certified by an auditor or by the tax office. The non-residents who still do not operate a full year or are not obliged to submit financial reports in their country must submit documents showing that they paid the tax. The non-residents are obliged to submit new registration on a yearly basis in order for the non-resident account to remain active. The registration must be submitted in original or certified copy along with the translation in English or Croatian made by the official interpreter. Enclosed with registration, non-residents are obliged to submit every year new Beneficial Ownership Statement as well as newly certified Power of Attorney in case that account has been opened on the basis of Power of Attorney. Specified documents have to be submitted every 12 months i.e. before expiration of one year from submitting of the last set of specified HBInt. Group Corporate & Public Finance Silvia Jessenig page 9/37

10 documents. If necessary documents haven t been delivered until stated deadline, Bank will have to cancel the Contract and close the account. Copies of the personal identification documents (passport) Forms: All forms are in Croatian. English version is attached for translation purposes only, since only documentation in Croatian is legally valid and binding: 1) Request for the opening of a transaction account 2) Contract 3) List of Signatories 4) Beneficial Ownership Statement 5) General Terms The affiliated bank will be provided with all needed forms upon sending the complete documentation to Hypo Alpe-Adria-Bank d.d. Zagreb, attn. nominated responsible client manager (see procedure). Remarks, legal restrictions: Opening of the current account abroad in affiliated banks of the Hypo Group - possible! stamp and signatures of at least two employees of the bank on each document i.e. form as confirmation necessary Disposing with funds on the non-resident account: Foreign legal entities can withdraw and deposit their funds in cash in HRK or any foreign currency without limit. Furthermore, there are no restrictions or limits for incoming or outgoing non-cash transactions of non-residents. Payments in favour of the Croatian legal and physical persons are allowed as long as they are executed in line with the Croatian Foreign Exchange Act and Payments System Act. All payment orders are processed and executed in line with Execution Schedule. We have e-banking for non-residents. Payment orders can be submitted personally in original, by fax or by e-banking. Tariff: The most up to date version available on our web site HBInt. Group Corporate & Public Finance Silvia Jessenig page 10/37

11 3. HYPO ALPE-ADRIA-BANK D.D. ZAGREB 3.2. RESIDENTS Contact person: Ms. Ivana Rajndl / Ms. Gordana Prpić Tel.no / [email protected] / [email protected] Documentation: o o o o o o Company registration from the commercial court (or a copy approved by a public notary) Article of association if registration from the commercial court is not submitted Statement on statistical classification of the legal entity (type of activity for which the company is registered) Confirmation of the identification number issued by the tax administration OIB (if not stated in company registration or statement on statistical classification) Copies of identity cards or passports of authorised persons for representing the company Copies of identity card or passport for each authorised person for disposing on the account Forms: For opening of multi-currency transaction account: 1) Zahtjev za otvaranje transakcijskog računa* (Request for the Opening of a Transaction Account) 2) Ugovor o otvaranju i vođenju transakcijskog računa i obavljanju platnih usluga (Contract) 3) Prijava potpisa za svakog potpisnika (Signature Specimen for Each Signatory) 4) Izjava o stvarnom vlasnistvu (Beneficial Ownership Statement) 5) Opci uvjeti po transakcijskim računima poslovnih subjekata (General Terms) 6) Obrazac za određivanje oznake i organizacijeske jedinice komitenta (Form for Determination of Client s Segment and Organisational Unit) *Visa Business Electron / MC Electronic Business Card and HYPOnet application forms are integral part of the Request for the Opening of a Transaction Account for legal entities Remarks, legal restrictions: opening of the current account abroad in affiliated banks of the Hypo Group - impossible! the client has to come to Croatia and sign the forms in front of the bank clerk of HBC. Furthermore, the documents have to be presented in original to HBC at least once. Tariff: The most up to date version available on our web site HBInt. Group Corporate & Public Finance Silvia Jessenig page 11/37

12 4. HYPO ALPE-ADRIA-BANK A.D., BANJA LUKA 4.1. General working procedure Further to the Instruction for opening and closing of accounts for conducting of payment transactions and keeping of records (RS Official Gazette no. 86/02 and 68/04), Rulebook on registration and identification of tax payers (RS Official Gazette no. 104/03), Rulebook on conditions and way of opening and maintaining the non-resident account (RS Official Gazette No. 89/07) the future client of the Bank foreign legal person (hereinafter: the nonresident) must obtain, from the RS Tax Administration, Business unit from the headquarters of the Bank s organizational unit, Certificate on registration Form PE or Certificate on registration Form PR, as evidence that non-resident was registered in the Register of tax payers. In order for the non-residents to obtain such a Certificate they have to provide the competent office of the Tax Administration in RS with the following documentation: 1.1. Photocopy of documentation on foundation of the company, i.e. documentation on entering in the register of domicile competent organ signed and certified by the notary, i.e. photocopy of registration for the non-resident from the register kept by the competent organ in BiH, i.e. in RS. These are documents named in paragraph II Foreign legal persons, item and 4.2 from the subject Instruction; 1.2. Translation of document on registration in register of domicile competent organ (registration) in one of the languages used in BiH (Serbian, Croatian or Bosnian) which have to be signed and certified by the competent interpreters; 1.3. Photocopy of passports for persons authorized for representing the non-residents, signed and certified by the notary; 1.4. Application for registration Form PZR-01 is filled and signed by the person authorized for representing the non-resident and certified by the company seal Republic duty in the amount of KM 2,00 (EUR 1,03) The abovementioned documents from item 1.1 to the item 1.5. are submitted to the competent office of the Tax Administration by the persons authorized to represent the non-resident. The same can be submitted to the RS Tax Administration office by some other person claiming representative role who requires the following: 1.6. Authorization issued by the legal person-non-resident, certified by the company seal and signed by the person authorized for representing the non-resident and 1.7. Copy of ID document (passport or personal ID card if the person comes from RS) for the authorized person from item 1.6., signed and certified by the notary or authorized institutions in RS Municipality if the authorized person comes from RS. Pursuant to this documentation, office of the RS Tax Administration, from the headquarters of the Bank s organizational unit, will issue the Certificate on registration (Form PE) or the Certificate on registration (Form PR) within 5 working days from date of the Application for registration Form PZR-01- item 1.4. The subject certificate is one of documents necessary for conclusion of the Contract for the opening of a nonresident account, which is listed as part of documentation under the item 1.10., 2.7., 3.4., 4.7. of the Instruction for working with foreign legal persons non-residents. CHANGING DATA IN THE REGISTER OF TAX PAYERS In case that the non-resident changes his data related to the previous registration in the register during validity of the Certificate on registration Form PE (e.g. change of the address of the company headquarters, change of the legal representative and other), the non-resident is obliged to register these changes on the Form PZR-2- Reporting of changes in the registration. HBInt. Group Corporate & Public Finance Silvia Jessenig page 12/37

13 This Application can be presented to the Tax Administration office by the legal representative of the non-resident or by the other person with authorization and copy of ID document pursuant to the explanation cited in the previous text. DELETING FROM THE REGISTER OF TAX PAYERS In certain moment, when the need for the non-resident account seizes, legal person non-resident closes the account with our Bank upon following procedure: 1. The non-resident submits written request at the competent office of the RS Tax Administration, where it was registered, for cancelling of registration for his company from the register of tax payers, which is signed by the legal representative and certified by the company seal. The request must be enclosed with the original of the Certificate on registration Form PE or original of the Certificate on registration Form PR. This request can be presented to the Tax Administration office by the legal representative in person or some other person who must have authorization for presenting this Request to the Tax Administration and take over of the Certificate on cancelling of registration by the Tax Administration Banja Luka. This authorization must be signed by the legal representative of non-resident and certified by the seal of the company non-resident with mandatory enclosed copy of passport for the authorized person, which is certified by the notary or some other institution authorized for the certification of documents, as for example office of the Banja Luka Municipality. This Certificate on cancelling of registration Form PO is taken over within 5 working days from the submission date of request for cancelling registration. 2. Request is submitted to the Bank for closure of the account with order for transfer of funds on the accounts in domicile bank enclosed by the photocopy of the Certificate on cancelling of registration Form PO, certified by the institution (municipality or court) in RS or the notary pursuant to sub-item 3.1., item 3 Closure of accounts at the Bank of the Instruction for working with foreign legal persons. This instruction is submitted to non-residents, without obligation and responsibility for the Bank, in order to facilitate communication and faster realization of the procedure for the opening of the non-resident accounts at the Bank. HBInt. Group Corporate & Public Finance Silvia Jessenig page 13/37

14 4.2. NON-RESIDENTS 4. HYPO ALPE-ADRIA-BANK A.D., BANJA LUKA Contact person: Ms. Ljiljana Trakilovic Tel.: Documentation: Pursuant to the article 37 of the Hypo Alpe-Adria-Banka a.d. Statute and Decision on Issuing Authorization to Director to Sign By-laws of the Bank no. NO-IX-23/2004 of , on , director of the Bank is issuing the following INSTRUCTION FOR WORKING WITH FOREIGN LEGAL PERSONS NON-RESIDENTS I. General In business banks in BiH, RS, non-residents can open transaction accounts in domestic and foreign currency (hereinafter: non-residents) used for keeping funds by the non-residents as account holders, as well as for realization of the same and conducting of payment transactions pursuant to the existing legal regulations in BiH, RS and by-laws of Hypo Alpe-Adria-Bank a.d. (hereinafter: the Bank). II. Foreign legal persons 1. Foreign legal person opens non-resident accounts upon contract on depositing of funds in domestic and foreign currency and conducts payment operations. The contract is concluded between the non-resident and the Bank by submitting the following documentation: 1.1. Request for opening of non-resident accounts with explanation of reasons for the opening of the same, basic and important data filled in form of the Bank Request for the opening of non-resident account and Questionnaire Abstract of original regarding document on foundation of the company from the register where the non-resident was registered at the competent institution of the company where it has registered headquarters or photocopy of the original regarding registration certified and signed by the notary or some other competent institution. Date of original abstract or date when the photocopy of original was certified must not be older than 3 months from the date regarding submission of request for the opening of non-resident accounts Translation of document listed in item 1.2. from the language of the non-resident s domicile country to one of the official languages in BiH, which must be certified or signed by the authorized interpreters or other competent institutions. Certification and signing of translation must not be older than 3 months from the date regarding submission of request for the opening of non-resident accounts. If it is registration from the Republic of Croatia or Serbia and Montenegro translation is not necessary If it is non-resident that is not being registered in the register of competent organs regarding the non-resident s domicile country, then valid document on foundation is submitted pursuant to regulations of the non-resident headquarters country, which must contain, among other things, name and headquarters of the non-resident, legal form and date of foundation, name(s) of founder(s) and percentage of share regarding every capital investor of the company, names of persons authorized for representing, etc. Abstract of original or photocopy of such document certified by the notary or some other competent institution must not be older than 3 months from the date regarding submission of request for the opening of nonresident accounts Document from item 1.4. is enclosed with translation of the same to one of the official languages in BiH, which must be certified or signed by the authorized interpreters or other competent institutions and must not be older than 3 months from the date regarding submission of request for the opening of non-resident accounts. If it is document from the Republic of Croatia or Serbia and Montenegro translation is not necessary. HBInt. Group Corporate & Public Finance Silvia Jessenig page 14/37

15 1.6. Abstract of the Law or other regulation in case the non resident account is being opened under such purpose, certified by the notary or other competent institution form the headquarters of the legal entity, which must not be older than 3 months from the date of the submission of the request for the non-resident account opening. With this document a translation on one of the official language of BiH must be enclosed, certified and signed by the official interpreters or other competent institution and must not be older than 3 months from the date of the submission of the request for the non-resident account opening Photocopy of passports for persons authorized to represent the non-resident (director) and photocopy of passports for persons authorized to use funds on the non-resident account, which are named on the specimen of signatures. These photocopies of passports have to be certified and signed by the notary or some other competent institution, whose certification must not be older than 3 months from the date regarding submission of request for the opening of non-resident accounts and must contain basic data about person, photo and signature. In case such photocopies are being certified by the competent institutions at B&H than a translation of the same is requested which is certified and signed by the official interpreters or other competent institution and must not be older than 3 months from the date of the submission of the request for the non-resident account opening. In case that the non-resident account is being opened from the headquarters of Croatia, Serbia and Montenegro than a valid ID photocopy of the legal representative(s) and authorized persons can be accepted instead a passport. The ID photocopy certified by the notary or other competent institution must not be older than 3 months form the date of the submission of the request for the non-resident account opening and needs not to be translated Financial statements on business operations (semi-annual or annual) for the current or previous year, which were certified by the audit house or other competent institution in the non-resident s domicile country. If the non-resident is not obliged to issue the financial statement in domicile country, then it is necessary to submit the document proving the paid tax obligations for the previous year or the documents proving that foreign legal entity does not have unpaid tax obligations in the non-resident s domicile country. Certified and signed by the competent institution which must not be older than 3 months from the date of the submission of the request for the non-resident account opening Specimen of signatures for the persons authorized to use funds on the non-resident accounts, which are certified by the non-resident s seal and signature of legal representative. Specimen is enclosed with photocopies of passports as cited in the item Pursuant to documents listed in item 1.2.,1.3. and 1.4. or 1.5.(registration) it is necessary to determine natural persons that possess directly or indirectly minimum of 20% of ownership and identify the same: name and surname, address, date and place of birth. If this data is contained in the passport it is sufficient to obtain photocopy of the passport. If the owner of non-resident is completely or partially other legal person (20% and more) it is necessary to obtain the registration of that other legal person in order to acquire data on indirect ownership of natural persons, hence, if such persons exist, obtain photocopies of their passports signed and certified by the notary or some other institution and execute identification as previously explained Photocopy of Certificate on registration FORM PE issued by the competent office of BiH RS Tax Administration from the Bank s headquarters or the headquarters of the Bank s organizational unit where the non-resident is opening non-resident accounts. Photocopy of this document must be certified by the notary or some other competent institution for certification in BiH-RS and it must not be older than 3 months from the date regarding submission of request for the opening of non-resident accounts. 2. Foreign representation office does not have status of legal person but is integral part of a foreign legal person and can open more business units in BiH except in area of military equipment, security assets and service for needs of internal affairs organs. Representation office conducts operations upon order of a parent legal person within authorities given by the parent legal person. Most frequently they are market research operations, propaganda, mediation, offering services of selling transportation documents regarding foreign transporting companies pursuant to interstate contracts and international conventions concluded or joined by BiH, etc. The Bank is opening non-resident accounts to the foreign representation office upon the contract on depositing of foreign and domestic monetary funds and conducting payment operations, which is being concluded with the nonresident with previous submission of the below mentioned documentation in the Bank: 2.1. Request for the opening of non-resident accounts with description of reasons for opening of the same pursuant to issued authorizations of the parent legal person on form of the Bank Request for the opening of non-resident account and Questionnaire. HBInt. Group Corporate & Public Finance Silvia Jessenig page 15/37

16 2.2. Abstract of the original document on establishing the company from the register in non-resident s headquarters or photocopy of the original registration certified by the notary or other competent institution from the headquarters of the legal entity, which must not be older than 3 months from the date of the submission of the request for the non-resident account opening Translation of the document listed in item 2.2. from the language of the non-resident s domicile country to one of the official languages in BiH, which must be certified or signed by the authorized interpreters or other competent institutions. Certification and signing of translation must not be older than 3 months from the date regarding submission of request for the opening of non-resident accounts. If the registration is from Croatia, Serbia and Montenegro the translation is not necessary Pursuant to documents listed in item 2.2. and 2.3. it is necessary to determine natural persons that possess directly or indirectly minimum of 20% of ownership and identify the same: name and surname, address, date and place of birth. If this data is contained in the passport it is sufficient to obtain photocopy of the passport. If the owner of non-resident is completely or partially other legal person (20% and more) it is necessary to obtain the registration of that other legal person in order to acquire data on indirect ownership of natural persons, hence, if such persons exist, obtain photocopies of their passports signed and certified by the notary or some other institution and execute identification as previously explained in item Decision on registration in Register of foreign legal persons representation offices in BiH, which is issued by the BiH Ministry of foreign trade and economic relations in photocopy certified by the competent institutions in BiH-RS, which must not be older than 3 months from the date regarding submission of request for the opening of non-resident accounts Decision or other document on foundation of the Representation office in BiH signed and certified by the legal representative of the parent legal person in photocopy certified by the notary or other competent institution that must not be older than 3 months from the date regarding submission of request for the opening of non-resident accounts. If this document is written in foreign language of the non-resident s domicile country, then translation is necessary of the same to one of the official languages in BiH, which is signed and certified by the authorized interpreters or other competent institutions, which must not be older than 3 months from the date regarding submission of request for the opening of non-resident accounts. If it document from the Republic of Croatia and Serbia and Montenegro translation is not necessary Decision on appointing the persons for representing and working in the Representation office in BiH signed and certified by the legal representative of the parent legal person in photocopy certified by the notary or other competent institution, which must not be older than 3 months from the date of request for account opening. If this document is written in of the non-resident s domicile country, then translation is necessary of the same to one of the official languages in BiH, which is signed and certified by the authorized interpreters or other competent institutions, which must not be older than 3 months from the date regarding submission of request for the opening of non-resident accounts Notice on classification of foreign legal persons representation offices upon business activities, issued by the competent Institute for statistics, in photocopy certified by the competent institutions in BiH, which must not be older than 3 months from the date regarding submission of request for the opening of non-resident accounts, Photocopy of the passport for the legal representative (director) of the parent legal person, photocopy of passport for the legal representative of the Representation office and persons authorized for using funds on the accounts. These photocopies have to be certified by the notary or other competent institutions in BiH with date of certification not older than 3 months from the date regarding submission of request for the opening of non-resident accounts, In case the non-resident account is being opened which parent legal entity headquarter is from Croatia, Serbia and Montenegro, than a valid ID photocopy of the legal representative(s) and authorized persons can be accepted instead a passport. The ID photocopy certified by the notary or other competent institution must not be older than 3 months from the date of the submission of the request for the non-resident account opening and needs not to be translated Photocopy of the Certificate on registration (Form PR), issued by the competent office of the BiH RS Tax Administration from the Bank s headquarters or headquarters of the Bank s organizational unit in which Representation office is opening the non-resident accounts. Photocopy of this document must be certified by the notary or other competent institution for certification in BiH-RS which must not be older than 3 months from the date of request for account opening. HBInt. Group Corporate & Public Finance Silvia Jessenig page 16/37

17 2.11. Specimen of signatures for the persons authorized to use funds on the non-resident accounts, which is certified by the seal of the Representation office and signature of the legal representative. The Specimen is enclosed with photocopies of passport as listed in the item Financial statements of legal entity or Tax confirmation of executed tax obligations in the country of legal entity in accordance to point Foreign diplomatic and consular representation offices in BiH The Bank opens non-resident accounts to diplomatic and consular representation office upon the contract on depositing of foreign and domestic monetary funds and conducting payment operations, which is being concluded with the non-resident with previous submission of the below mentioned documentation in the Bank: 3.1. Request for opening of the non-resident accounts on form of the Bank Request for the opening of non-resident account and Questionnaire Decision on registration in the Register kept by the competent organs in BiH, in photocopy certified by the notary or other competent institution in BiH-RS, which must not be older than 3 months from the date regarding submission of request from the item Photocopy of passports for the ambassador or consul and persons authorized to use funds on the accounts, certified by the notary or other competent institution in BiH-RS, which must not be older than 3 months from the date regarding submission of request from the item Photocopy of the Certificate on tax registration (Form PR) issued by the competent Tax Administration in BiH-RS from headquarters of the Bank or the Bank s organizational unit where the nonresident is opening non-resident accounts or by the competent Tax Administration in BiH-Federation in case the foreign diplomatic and consular representation office is with the headquarters of Federation BiH. Photocopy of this document must be certified by the notary or other competent institution in BiH, which must not be older than 3 months from the date regarding submission of request from the item Specimen of signatures for the persons authorized to use funds on non-resident accounts, certified by the seal of the embassy or the consulate and signature of the ambassador or the consult, as well as other documents if the same are necessary pursuant to legal regulations and requests of the Bank in moment submission of Request from item 3.1. Specimen is enclosed with photocopies of passports as listed in the item 3.3. or photocopies of the ID for residents if the same are mentioned on the Specimen. 4. International organizations Pursuant to the contract on depositing of foreign and domestic funds and conducting payment operations, which Bank concludes with representatives of United nations and other international organizations/monetary missions, the Bank opens non-resident accounts with the previous submission of the below listed documentation to the Bank: 4.1. Request for opening of the non-resident accounts on form of the Bank Request for the opening of non-resident account and Questionnaire Decision on registration in the Register kept by the competent organs in BiH, or confirmation of the international mission accreditation at the competent institute at BiH, in photocopy certified by the notary or other competent institution in BiH, which must not be older than 3 months from the date regarding submission of request from the item Permit on realization of project that is implemented by the international organization in BiH issued by the competent ministry after registration in the Register, in photocopy certified by the notary or other competent institution in BiH or certified photocopy of the international Act based on which international mission operates in BiH, which must not be older than 3 months from the date regarding submission of request from the item Photocopy of Document on foundation and registration of foreign international organization with the competent institutions of the country of its headquarters in the language of domicile with translation of the same by the authorized interpreter or other competent institution in one of official languages in BiH. With this Act a passport photocopy of the president of the international organization or mission is being submitted Photocopy of this document must be certified by the notary or other competent institution not older than 3 months from the request s date from the item 4.1. If it document from the Republic of Croatia and Serbia and Montenegro translation is not necessary Photocopy of decision or other document appointing person(s) authorized for representing the international organization in BiH. HBInt. Group Corporate & Public Finance Silvia Jessenig page 17/37

18 If this document is in the language of the domicile country, translation of the same is necessary, to one of official languages in BiH by the authorized interpreter or some other competent institution. Photocopy of this document must be certified by the notary or other competent institution not older than 3 months from the request s date from the item Photocopy of passports for persons named as persons for representing of international organization in BiH and photocopy of passports/id for persons authorized for using the funds on non-resident accounts, which must be certified by the notary or other competent institution not older than 3 months from the request s date from the item Photocopy of the Certificate on registration (Form PR) issued by the competent Tax Administration in BiH-RS from the headquarters of the Bank or the Bank s organizational unit where the non-resident is opening non-resident accounts or by the competent Tax Administration in BiH-Federation in case international organization is with the headquarters of Federation BiH. certified by the notary or other competent institution in BiH and not older than 3 months from the request s date from the item Specimen of signatures for the persons authorized for use of funds on the non-resident accounts, which is certified by the seal of the international organization/mission and signature of the person authorized for representing the same in BiH, as well as other documents if the same are necessary pursuant to legal regulations and requests of the Bank in the moment regarding the submission of Request from item 4.1. Specimen is enclosed with photocopies of passports as listed in the item 4.6. International organizations, which act upon special contracts concluded between state organs of the international organization s domicile country and BiH Government have special status, such as UNESCO; UNICEF; UNHCR; IMF; OSCE; SFOR; WB. Depending on provisions of concluded contracts and nature of the organization, during submission of request for the opening of non-resident accounts necessary documentation listed under item 4 will be individually defined. 5. Foreign associations and foundations Pursuant to the contract on depositing of foreign and domestic funds and conducting payment operations, which Bank concludes with foreign associations and foundations, the Bank opens non-resident accounts with the previous submission of the below listed documentation to the Bank: 5.1. Request for opening of the non-resident accounts on form of the Bank Request for the opening of non-resident account and Questionnaire Abstract of entering into Register at the authorized institutions at RS, BiH, in photocopy certified by the notary or other competent institution in BiH, this must not be older than 3 months from the date regarding submission of request from the item Permit on realization of project that is implemented by the foreign association and foundation in BiH issued by the competent ministry after registration in the Register, in photocopy certified by the notary or other competent institution in BiH or certified photocopy of the international Act based on which international mission operates in BiH, which must not be older than 3 months from the date regarding submission of request from the item Photocopy of Document on foundation and registration of foreign association and foundation with the competent institutions of the country of its headquarters in the language of domicile country with translation of the same by the authorized interpreter or other competent institution in one of official languages in BiH. With this Act a passport photocopy of the president of the foreign association and foundation is being submitted Photocopy of this document must be certified by the notary or other competent institution not older than 3 months from the request s date from the item 5.1. If it document from the Republic of Croatia and Serbia and Montenegro translation is not necessary Photocopy of decision or other document appointing person(s) authorized for representing the foreign associations and foundations in RS, BiH. If this document is in the language of the domicile country, translation of the same is necessary, to one of the official languages in BiH by the authorized interpreter or some other competent institution. Photocopy of this document must be certified by the notary or other competent institution not older than 3 months from the request s date from the item Photocopy of passports for persons named as persons for representing of foreign associations and foundations in BiH and photocopy of passports/id for persons authorized for using the funds on non-resident accounts, which must be certified by the notary or other competent institution not older than 3 months from the request s date from the item 5.1., 5.7. Photocopy of the Certificate on registration (Form PR) issued by the competent Tax Administration in BiH-RS from the headquarters of the Bank or the Bank s organizational unit where the non-resident is opening HBInt. Group Corporate & Public Finance Silvia Jessenig page 18/37

19 non-resident accounts or by the competent Tax Administration in BiH-Federation in case foreign associations and foundations is with the headquarters of Federation BiH certified by the notary or other competent institution in BiH and not older than 3 months from the request s date from the item Specimen of signatures for the persons authorized for use of funds on the non-resident accounts, which is certified by the seal of the foreign association and foundation and signature of the person authorized for representing the same in BiH, as well as other documents if the same are necessary pursuant to legal regulations and requests of the Bank in the moment regarding the submission of Request from item 5.1. Specimen is enclosed with photocopies of passports as listed in the item Financial statements on business operations of the parent legal entity or Tax confirmation about paid tax obligations in the country of parent legal entity in accordance to point 1.8. III. Special provisions 1. Opening of the non-resident account through mediator Implementation of the aforementioned procedure regarding the opening of non-resident accounts with the Bank is executed by the representative of the foreign legal person. Pursuant to the existing Law on Money Laundering Prevention, in extreme cases, the mediator can be appointed. He will conduct activities in terms of contacting persons for collecting and the submission of documentation regarding the opening of the non-resident accounts with the Bank, which is stated by the legal representative of the non-resident in his Request for the opening of the non-resident accounts by providing the full identification of the mediator included in the procedure for the account opening and submits all the requested documentation at our Bank, including the name and surname, address of residence, passport or ID card no. for such a mediator on the form of the Bank for the Request and the Questionnaire. Request is mandatory enclosed with copy of the mediator s passport if the same is non-resident, i.e. copy of ID card if the mediator is a resident and authorization of the representative regarding the legal person non-resident by which the aforementioned mediator can mediate in the procedure for account opening in our Bank, in terms of exchange of the requested documentation between items 1 and 4 of this Instruction. Photocopy of the mediator s passport or ID card must be certified by the notary or some other competent institution. Authority has to be certified and signed by the legal representative of the foreign legal person (nonresident), with remarks that certification on these documents must not be older than 30 days from the date regarding submission of request for the opening of non-resident accounts in the Bank. Such activity regarding the opening of the non-resident accounts through the mediator must be strictly coordinated with the Transaction Banking Department and Money Laundering Prevention Sub-department. 2. Re-identification of the non-resident Pursuant to the Article 11 of the Law on Money Laundering Prevention banks are instructed to conduct reidentification of the foreign legal person, at least once a year, if the foreign legal person conducts transactions through non-resident accounts. Exception from the aforementioned and international governmental organizations, diplomatic consular representative offices, international missions. Pursuant to the aforementioned it is necessary that the non-resident acquires the following documents: 1. Photocopy of documentation or abstract on foundation of the foreign legal person, i.e. documentation on registration in the register of domicile competent organ certified by the notary or other competent institutions (document from item 1.2.or 1.4., or 1.6, 2.2., 2.5., 5.2. and 5.4.). 2. Translation of the aforementioned documentation from item 1 to one of the official languages in BiH, certified and signed by the authorized interpreter or some other institution authorized for interpreting in BiH. 3. Photocopy of passport for legal representative and photocopies of passports or other personal documents for the persons authorized for use of funds on the non-resident accounts certified by the notary or other competent institution (document from item 1.7., 1.9., 2.9., 5.6.), HBInt. Group Corporate & Public Finance Silvia Jessenig page 19/37

20 Financial statement on business operations in accordance to the point 1.8, 2.12, Only for the non residents under part 1. and 2. a new re-identification of the natural person(s) or legal entities that directly or indirectly possess(es) minimum 20% of ownership based on which they participate in managing the legal entity has to be made in accordance to the point 1.9 and 2.4. Certification of all documents must not be older than 3 months from the date of submitting the requested documents. If the re-identification cannot be implemented, i.e. foreign legal person does not send the aforementioned documentation to the Bank within two months from the date of sending the information to the Bank, the Bank will not continue with further execution of transactions (Article 7, item 10 of the Law on Money Laundering Prevention) until the documentation is delivered. 3. Closure of accounts in the Bank In certain moment, when business activity of the foreign legal person non-resident seizes, the same closes the account in our Bank upon the following procedure: 3.1.Non-resident submits the written request at the Tax Administration where he was registered as the tax payer for canceling of the registration from the register of tax payers, which is signed by the legal representative and certified by the foreign legal person s seal. Request must be enclosed by the original of the Certificate on registration Form PE, i.e. the original of the Certificate on registration Form PR. This Request can be presented to the Tax Administration by the legal representative in person or some other person, which must have authority for presenting this Request to the Tax Administration and take over of the Certificate on canceling of registration by the competent Tax Administration office. That authority must be signed by the non-resident s legal representative and certified by the non-resident s seal with obligatorily enclosed photocopy of the passport or ID card of the person, certified by the notary or other institution authorized for certification of documents. This Certificate on canceling of registration Form PO is taken over within 5 working days from the submission of the request to the Bank for the account closure with order for transfer of funds on the accounts of domicile bank with the Certificate on canceling of registration Form PO, authorized by notary or some other competent institutions. Business unit of the Bank will execute the transfer of funds under condition that all obligations of the non-resident have been respected toward the Bank and that the accounts have not been blocked at the Bank or Register at the Central bank BiH. 3.2.If the non-resident s account is closed due to transfer of business operations in other bank, not upon the grounds regarding seizure of the business activities upon instructions given in the Request under the condition that accounts in domestic and foreign currency are not blocked. Additional checking of the account activity is conducted by insight into Unique Register of Accounts (URA) Foreign legal person account can be closed due to inadequacy and then provisions of the Bank s by-laws on closure of inactive accounts apply Foreign legal person s account can be closed by the force of Law. IV. Final provisions The Request for the opening the non-resident account and Questionnaire upon executed procedure of establishing the identities, will be rejected if it is established, based on delivered documentation, that the country of non-resident, or country of authorized institutions for certification and translation is on the list of the countries which do not fulfill the internationally accepted standards for prevention of money laundry and financing of terrorism. This list is being created and updated by State agency for investigations and protection of BiH. Foreign legal persons non-residents, through open non-resident accounts in the Bank can conduct payment, charging, transfer and pay-out of funds in RS between resident and non-resident and between the non-residents in domestic currency-convertible marks. Non-resident cannot hold on his account in the Bank convertible marks that were not realized by charging upon current operations or capital operations, which are allowed by the Law on F/X Business Operations on the following grounds: - executed foreign-trade export-import operations of goods and services, - Collection of damages in insurance operations and execution of court decisions, HBInt. Group Corporate & Public Finance Silvia Jessenig page 20/37

21 - direct investments as investing of the non-resident in RS with intention to establish economic relations and realization of significant influence on management of domestic legal person pursuant to the existing regulations on foreign investments and foreign trade business operations, - Operations with securities on the capital and money market and other operations pursuant to the existing regulations. It is prohibited to conduct payments and charges in cash in domestic currency between the non-resident and resident upon capital transactions. Non-resident can keep foreign currencies on the Bank s f/x account or can sell them to the Bank. He can also purchase from the Bank f/x in the amount(s) that cannot exceed the amount of in counter value of domestic currency realized pursuant to the existing legal regulations aforementioned grounds. Non-residents can freely execute payments and transfer of capital upon acquiring, sale and liquidation of direct investments. Non-residents can freely execute payments for the purchase of domestic securities through authorized participants in market of securities in RS pursuant to regulations on securities, foreign investments and other existing regulations. Non-resident cannot execute payment to acquire ownership over properties in RS, unless law or interstate contract have stipulated otherwise. Payments and charges in effective foreign currency and convertible marks in cash in business operations between resident and non-resident are regulated by the Decision on Terms and Conditions upon which payments and charges can be executed in effective foreign currency convertible marks in cash in business operations with non-residents (RS Official Gazette no. 50/04). Non-resident cannot execute transfer of funds from f/x account and account in KM in transactions of ordinary operations and closure of accounts, if he has not settled tax, custom and other liabilities to RS from its basic business branch, if the same is registered as the tax payer at the competent Tax Administration. In domestic payment operations between residents and non-residents templates of domestic payment operations are used, while during execution of order for transfer or payment to abroad, payment order does not have to be in form of It is important that it has all elements of the Form 1450 and that it is accompanied by the matching documentation that can be used to establish correctness of transfer or payment. This Instruction on business operations with foreign legal persons non-residents is implemented pursuant to the existing legal regulations and by-laws of the Banks. Forms: Remarks, legal restrictions: 1) Registration application upon performing business activities (English and Serbian) 2) Authorization for implementation of registration procedure (English and Serbian) 3) Agreement no. on deposition of foreign funds at sight and performing of payment operations of foreign legal entities (Serbian and English) 4) List of authorized signatures 5) Authorization for closing the account (English and Serbian) 6) Letter to tax administration for cancelling (English and Serbian) - money transfers between non-residents and residents only in KM possible - opening of the current account abroad in affiliated banks of the Hypo Group - impossible! HBInt. Group Corporate & Public Finance Silvia Jessenig page 21/37

22 Tariff: Domestic payment turnover: Opening transactional account: without fee Up to 25,56 0,66 per transaction 26,08-255,65(Giro clearing - GC) 0,77 per transaction 256, ,88 (Giro clearing - GC) 1,02 per transaction 1.534, ,46 (Giro clearing - GC) 2,05 per transaction 2.556, ,92 (Giro clearing - GC) 2,56 per transaction over 5.112,92 (Real Time Gross Settlement - RTGS) 3,58 per transaction Urgent payments 3,58 per transaction Payment orders within Bank up to 51,13 0,51 per transaction Payment orders within Bank 51,64-511,29 0,61 per transaction Payment orders within Bank 511, ,88 0,77 per transaction Payment orders within Bank 1.534, ,92 1,02 per transaction Payment orders within Bank over 5.112, per transaction Withdrawal of cash 0,1% (min. 4,09 per transaction) International payment turnover for residents and non-residents: Opening foreign currency account without fee Closure of the foreign currency account 10,23 Account maintenance 4,09 monthly (for account with turnover in the month) *Nostro payment orders (outflows) 0,35 % (min per transaction) (based on turnover up to 5 mil. BAM) *Nostro payment orders (outflows) 0,30 % (min per transaction) (based on turnover 5-10 mil. BAM) *Nostro payment orders (outflows) 0,25 % (min per transaction) (based on turnover mil. BAM) *Nostro payment orders (outflows) 0,20 % (min per transaction) (based on turnover over 15 mil. BAM) *Nostro payment orders within Hypo Group 0,15 % (min. 11,25 per transaction) Loro payment orders (inflows) 0,20 % (min per transaction) Loro payment orders (inflows) opt. OUR 0,20 % (min max. 511,30 per trx) Loro payment orders within Hypo Group 0,15 % (min 11,25 per transaction) Loro payment orders (inflows) HGroup opt. OUR 0,15 % (min. 11,25 max. 511,30 per trx) Deposit of foreign currency without fee Withdrawal of cash 1% (min. 11,25 per transaction) Conversions without fee **Note: Nostro payment orders with charge option OUR : regular fee + foreign bank fee (min 11,25 per transaction). HYPOnet service: Start-up of service without fee Education for HYPOnet without fee Additional education on client request 25,56 per hour Monthly fee: 6,65 Domestic payment turnover: Up to 511,29 (Giro clearing - GC) 0,56 per transaction 511, ,92 (Giro clearing - GC) 0,77 per transaction over 5.112,92 (Real Time Gross Settlement - RTGS) 2,56 per transaction Urgent payments 2,56 per transaction International payment turnover for residents : *Nostro payment orders (outflows) 0,35 % (min. 10,23 per transaction) **Note: Nostro payment orders with charge option OUR : regular fee + foreign bank fee (min 11,25 per transaction) HBInt. Group Corporate & Public Finance Silvia Jessenig page 22/37

23 4. HYPO ALPE-ADRIA-BANK A.D., BANJA LUKA 4.3. RESIDENTS Contact person: Documentation: Ms. Ljiljana Trakilovic Tel Request for the opening of a resident account (Bank s form) - Specimen of signatures (Bank s form) - Decision of entrance into Court register (registration of the company) original or certified photocopy - Certified copy of the statute or rules of the owner s account for legal entities which are not entered into Court Register - Certified copy of the act of the relevant institution for foundation for legal entities which are not entered into Court Register - Republic Statistics advice original or certified photocopy - Certified copy of the registration/evidence at the local Tax Administration Office - Statement of the nonexistence of the blocked accounts of the resident - Certified financial statement for current or previous year - Certified copy of ID of the person(s) authorized to represent the company and dispose the funds - Authorization and certified ID for the persons to submit or submit and sign the cash payments to the account at the Bank (if the same are not on the Specimen) - Certified copy of the passport for the person(s) who own more than 20% of the share in the resident s company; or the certified company s registration and certified passport copy of its legal representative in case the share in the resident company is > 20 % by another company *** all certifications have to be made by the authorized institution for certifications and not older than 3 months of the submission date of the request for the account opening. In case that a company is blocked in another bank in a moment of request submission for account opening, the account cannot be opened. Forms: 1) Zahtjev za otvaranje računa kod banke (application) 2) Ugovor o deponovanju novčanih sredstava po viđenju i obavljanju poslova platnog prometa (contract for current accounts in KM) 3) Lista deponovanih potpisa / Specimen if signatures (list of authorized signatures for current accounts in KM) 4) Izjava (declaration about account in KM at other banks) 5) Authorization of the persons for cash submission/withdrawal HBInt. Group Corporate & Public Finance Silvia Jessenig page 23/37

24 5.1. NON-RESIDENTS 5. HYPO ALPE-ADRIA-BANK D.D., MOSTAR Contact person: Mr. Jelica Dzalto Tel Procedure: A foreign legal entity may open a non-resident account with our Bank by submitting the following documents through one of Hypo Alpe-Adria-Banks : 1. Request for opening a non-resident account and Questionnaire on the Bank s form which is signed by a person who is authorized to represent 2. Statement from the register of the country where the headquarters is registered. If a country cannot enroll in such register, you will need to submit other valid document on foundation in accordance with the regulations of headquarters country on which the legal form and the date of foundation are provided. The document must not be older than 6 weeks. The document must be original and certified translation into one of the official languages of the Federation. The certified copies of documents or a statement from the register of the competent authority certified by a notary are accepted instead of the original. In this case, in certification the notary must specify date of insight into register i.e. the day of publishing statement from the register. 3. Statement on final owner on the Bank s form 4. Statement by an authorized person non-resident, that there is no account on which is certain measures of suspension of funds 5. Certificate of Tax Administration of FBiH that the non-resident has registered in register of nonresident at Tax Administration of BiH 6. Last annual (semi annual) financial report and independent Auditor s report on the operations of non-resident in domicile country or in the country in which performs the registered activity. Nonresident who operates less than a year, submits operations financial report for the period of operations in the current year If the non-resident has no obligation of making financial reports in the parent country, is delivered a document on the tax paid. 7. Specimen of signatures of persons which are authorized to sign orders for the use of funds on non-resident account, which is signed by an authorized person and the person to whom the authorized person transferred of the right of signing, or from other valid document about establishing that is certified seal. 8. Specimen of signatures of persons which are authorized for laying cash per decision of the director, if they are not authorized to raise cash on specimen of signatures 9. Founding act / Statute 10. Questionnaire for politically exposed persons 11. Certified copies of identity documents and certificate of residence natural person from Specimen of signatures of persons, of cash depositor, of legal representative from Registration of the company, of owners of 20% of more. If the owner of foreign legal person or partly of another legal entity 20% of owner or more, needs the registration of other legal entity to the data on indirect ownership. If such people exist, it is necessary to obtain certified copies of their identification document. HBInt. Group Corporate & Public Finance Silvia Jessenig page 24/37

25 Forms: Remarks, legal restrictions: 1) Zahtjev za otvaranje nerezidentnog racuna i Upitnik/Request for account opening and Questionnaire on the Bank/s form in attachment 2) Specimen potpisa (list of authorized signatures in attachment) 4) Suglasnost (declaration of consent on executing money transfers) 5) Evidencijski karton poduzeća (details on the corporate client) 6) Izjava o stvarnim vlasnicima (Statement on final owner) 7) Upitnik za politički izložene osobe (Questionnaire for politically exposed) persons If anything is illogical or suspicious, Bank can reject the request for opening non-resident account even without explanation. The non-resident account cannot be opened without signing the contract. If some exception is requested from some other institute of Hypo Group, that specific case can be considered individually. Each 12 months a foreign legal entity (except international organizations) have to provide HAAB FBIH with new (semi) annual report, registration with its translation, verified photocopies of passports of a.m. persons Tariff: Domestic payment turnover: Opening transactional account: without fee Up to 1022,58 (Giro clearing - GC) 0,87 per transaction 1.023, ,92 1,79 per transaction Over 5.112,92 (Real Time Gross Settlement - RTGS) 3,58 per transaction Urgent payments 3,58 per transaction Payment orders within HAAB: Up to 1533,88 0,51 per transaction Over 1533,88 0,77 per transaction The annual fee for maintaining an inactive account 66,47 (if the account balance is less than fee amount, the fee is charged up to account balance ) International payment turnover for residents : Opening foreign currency account without fee Closure of EUR -account 10,23 EUR-Account maintenance 3,58 monthly (for account with turnover in the current month) Maintenance of other foreign currency accounts without fee Nostro payment orders (outflows) 0,35 % (min. 12,78 per transaction), onetime Loro payment orders (inflows) Loro payment orders (inflows) opt. OUR Nostro payment orders within Hypo Group Loro payment orders within Hypo Group Loro payment orders (inflows) HGroup opt. OUR Deposit of foreign currency Withdrawal of cash Conversions 0,20 % (min. 12,78 per transaction) 0,20 % (min. 12,78, max. 511,29 per trx) 0,15% (min. 11,25 per transaction) 0,15% (min. 11,25 per transaction) 0,15 % (min. 11,25, max. 511,29 per trx) without fee 1,00% (min. 11,25 per transaction) without fee HBInt. Group Corporate & Public Finance Silvia Jessenig page 25/37

26 International payment turnover for non-resident clients: Opening foreign currency non-resident account without fee Closure of the foreign currency account 10,23 EUR- Account maintenance (for account with turnover in current the month) Maintenance of other foreign currency accounts Nostro payment orders (outflows) Loro payment turnover (inflows) Nostro payment orders within Hypo Group Loro payment orders within Hypo Group Deposit of foreign currency Withdrawal of cash Conversions 3,58 monthly without fee 0,40% (min 12,78 per transaction) 0,20 % (min. 12,78 per transaction) 0,15% (min. 12,78 per transaction) 0,15 % (min. 12,78 per transaction) without fee 1,00% (min. 12,78 per transaction) without fee HYPOnet service: Start-up of service without fee Education for HYPOnet without fee Monthly fee: 5,11 Domestic payment: Paying within Bank Paying to clients of another Bank through GC 5.112,92 Paying to clients of another Bank through RTGS over 5.112,92 and urgent payments 0,43 per transaction 0,61 per transaction 2,56 per transaction International payment for residents: Nostro payment orders (outflows) 0,35 % (min. 10,23) or per special decision HBInt. Group Corporate & Public Finance Silvia Jessenig page 26/37

27 5. HYPO ALPE-ADRIA-BANK D.D., MOSTAR 5.1. RESIDENTS Contact person: Documentation: Mr. Jelica Dzalto Tel o Registration of the company (not older than 3 months), o Status or founding act o Certificate of Federal office for statistics (document that contains information on business activity the company is registered for, and unique register number), o Copies of ID cards of all persons authorized for handling the transactional account, o Tax registration at Tax administration with a number of tax obliged company o (semi)annual financial report for (current) previously year verified by authorized institution o identification of natural persons that are directly or indirectly owners at least 20% i.e. verified copy of passport for non-residents or ID cards for residents with all details: name, address, date and place of birth o It is necessary to identify all members of the association o It is necessary printout from the S- monitor and the Form- risk assessment o It is necessary to check PEP persons (politically exposed persons) o If is independent contractor foreigner, it is necessary of his work permit o Register of PDV payers in the UINO, or a certificate from the UINO if the client is not tax payer o Questionnaire for politically exposed persons (for foreign natural persons) o Form-risk assessment of money laundering and the financing of terrorist activities. All a.m. documents have to be master copies or notarized copies. The client also has to fill in the standardized set of the forms on occasion of submitting the request for opening transactional account. After the all documentation is collected and forms filled in the Contract on opening the transactional account is signed. In case that a company is blocked in another bank in a moment of request submission for account opening, the account cannot be opened. Forms: 1) Zahtjev za otvaranje racuna u domacoj valuti (Application for opening a current account in BAM) 2) Specimen potpisa (List of authorized signatures is the same for BAMaccount and for foreign currency account, except if a client requests a different signatory) 3) Izjava o načinu primanja izvoda (Statement of way receiving of statement) 4) Prijava izmjene pečata (Login for amendment of seal) HBInt. Group Corporate & Public Finance Silvia Jessenig page 27/37

28 6. HYPO ALPE-ADRIA-BANK A.D., BEOGRAD 6.1. NON-RESIDENTS Contact person: Ms. Maja Bjelica Tel Documentation and forms: 1. Request for opening an account - The Bank s form; 2. Verified photocopy (or showing the original) of the Registration of legal entity abroad, or Verified photocopy of the certificate from the register of the authorized body the legal person was registered with, (must not be older than three months on the day of submitting); 3. Document showing present shareholder structure, business document or official statement issued by an authorised body 4.Tax identification number (PIB) issued by Tax authorities in Republic of Serbia for opening dinars account and if the purpose for opening of the account is purchase of securities verified photocopy or showing the original 5. Photocopy of passports of persons authorized for opening the account, persons authorized to dispose with funds (Persons authorized for opening and persons stated in the signatures specimen) Photocopies must be verified by the court or municipal authorities, in case those persons are not present in the bank); 6. Contract on keeping foreign currency and dinars on a non-resident account The Bank s form 7. Signatures specimen The Bank s form 8. Contract on the system of trading The Bank s form Remarks: 1. Documentation listed under numbers 1, 6, 7 and 8 must be duly signed by the legal representatives of the company, or by a person with Special power of attorney - There are several options for signing the documentation: a) The documentation can be signed by a legal representative of the foreign legal entity with notary verification on one of the documents (Request for opening, Contract or Specimen list), and the Specimen is used for authorizing persons to dispose of funds. b) Legal representative of the foreign legal entity can authorize another individual(s) with Special Power of Attorney for specific activities (to sign a Contract, disposal of funds etc.). This POA must be duly signed by legal representative of foreign legal entity and verified with notary and apostille. Also POA must explicitly contain the activities for which individual(s) are authorized. In this case authorized person(s) must sign a Contract and Specimen of signature personally in the Bank. HBInt. Group Corporate & Public Finance Silvia Jessenig page 28/37

29 c) Legal representative of the foreign legal entity can personally sign the documentation in the Bank 2. Documentation under numbers 2, 3 and 9 must be translated into Serbian by a court certified interpreter; 3. Document showing present shareholder structure, business document or official statement issued by an authorised body. Data needed are: name and surname, date and place of birth, residence of the natural person - holder of at least 25% of share, shares or other rights on the basis of which she/he has a share of management in the legal person, i.e. has a share in capital of the legal person with at least 25% of share or has a dominant position in management of assets of the legal person; If the founder of foreign legal entity is one or more legal entities regardless the percent of participation, it is necessary to determine the ownership structure of any legal entity up to the physical persons. If the objective reasons the data regarding the ownership structure of foreign legal entities cannot be determined from the appropriate register, or from the business documentation of a foreign legal entity we can accept Statement for shareholder structure duly signed by legal representative of foreign legal entity (in that case it must be verified with notary) or if account is opening under POA in that case Statement could sign person who is authorized in POA personally in the Bank. - Document under number 4 is issued by our tax authorities in Belgrade, Save Maskovic street no.3-5. Request for issuing the PIB must be submitted by individual (citizen of the Republic of Serbia) under Special POA issued for this purpose only. This POA must be duly signed by legal representative of company verified with notary and translated in to Serbian by certified court interpreter. This is completely within the jurisdiction of Serbian tax authorities. 4. Document stated under 2 must not be older than three months, and documents under 3 and 4 should be sent to the bank at least once a year, starting with the date of opening the account, on the foreign legal person s memorandum. HBInt. Group Corporate & Public Finance Silvia Jessenig page 29/37

30 6. HYPO ALPE-ADRIA-BANK A.D., BEOGRAD 6.2. RESIDENTS Contact person: Documentation and Forms: Ms. Suzana Petkovic Tel Request for opening a RSD current account for RSD, Request for opening and keeping of a resident foreign currency account of legal entity 2. Contract on opening and keeping an account in the domestic payments system of Hypo Alpe Adria bank, a.d., Beograd 3. Contract on opening and keeping a resident foreign currency account 4. Contract on joining the trading system of HYPO Alpe-Adria-Bank a.d., Beograd (only for opening a foreign currency account ) 5. Arrangement of subscription in the Register of competent authorities (original or photocopy with showing originals) the document cannot be older than 3 months 6. An Act of authorised body (original or photocopy with showing originals) if it is for legal entity 7. Statement from the body authorized for statistics about activity classification (original or photocopy with showing originals), if classification is provided by authorized body, as for the document which contains the information. 8. The authorised body documents which contain tax identification number (PIB) of the applicant 9. List of Authorized Signatures (bank forms) persons authorized for signing transfer order, for disposition of financial assets. A List of Authorized Signatures is signed by authorized person from the Register of competent authorities and it is verified with the seal which will be used for each verification payments instructions As attachment to a List of Authorized Signatures, the account file must contain the photocopy of personal documents for identification of representative and authorized persons for signing of payment orders, issued by authorised state bodies, (ID, passport, or other supporting document from which is possible to establish identity, or information about name and surname, place and date of birth, address, ID number and issuing place, personal number) 10. OP form authorized person signature (original or photocopy with showing originals verified from authorised body) 11. Act of appointment of authorized persons for representation (if authorised person is not specified in the Register of competent authorities) 12. The document verified from the side of competent authorities, regarding company documents from which is possible to see ownership structure of domestic legal entity, branch of foreign legal entity and managing person (original or photocopy with showing originals) From this document it is necessary to see following details: name and surname, place and date of birth and personal address of persons who are directly or indirectly ( threw another legal entity ) holders of at least 10% of company shares, bonds or other rights on which base they are involved in HBInt. Group Corporate & Public Finance Silvia Jessenig page 30/37

31 company business, branch of foreign legal entity, authorised person for company business, as to being involved in legal entity capital stock, branch of foreign legal entity, as to person who is a holder of at least 25% of company shares, or being a person who is dominating with the managing position, branch of foreign legal entity, as to authorized managing person. It is possible to establish the company ownership structure from the company Statute, Statement of Serbian Business Registers Agency, Statement report of Central Securities Depository and Clearing House, or Status documentation of legal entity its owners. 13. If there is a request for opening another account of the applicant who already has opened account in the bank, please submit legal regulation showing that the funds must be separated 14. Photocopy of ID from which is possible to identify the employee/attorney who opens the account for legal entity. Forms: Remarks, legal restrictions: 1) Zahtev za otvaranje računa za platni promet pravnim licima (application for opening a current account) 2) Contract on opening and maintaining of accounts with HYPO ALPE-ADRIA- BANK A.D. BELGRADE 3) Specimen signatures card Legal entity whose accounting is managed by the budget accounting regulations, still registers itself in Commercial Court Register (schools, education organizations, sport and culture, medical institutions, pharmaceutical institutions, social institutions). Political parties which operate in the territory of the Republic of Serbia, register themselves in the Ministry of Justice of the Republic of Serbia. Lawyers and legal offices have administrative registration in the Law Association Register. For non-profit organizations, associations, civil groups (syndicates, tenant associations), the request for opening a resident account is submitted on the same form but the necessary documentation includes also other documentation which is specific for this kind of organisation, for example: 1). Community decision from the tenant association about the election of the chairman of the tenant association right to represent the association 2). Authorized Signatures card of persons authorized for signing a payment orders on the bank forms signed by the authorized person stamped. Authorized persons for signing payment orders will verify payment instruments and dispose of funds in the account 3). Review of the resident owners of the building, which is issued from Public institution for residence services 4) Decision on client tax identification number (PIB) and the name of internal revenue organization, statement or other document from competent RUJP (original or photocopy with showing originals). Representative offices of foreign companies do not open accounts in domestic and foreign exchange payments system. HBInt. Group Corporate & Public Finance Silvia Jessenig page 31/37

32 7. HYPO ALPE-ADRIA-BANK AD, PODGORICA 7.1. NON-RESIDENTS Contact person: Ms. Maja Barada Tel (0) Mr. Zoran Vujovic Tel (0) Ms. Ivana Mitrovic Tel.no (0) Documentation: Formal written request presented on company's memorandum with reason for opening (with contact details - address, telephone and fax number, or related contracts). A copy of the registration of the Company within the Court Register from the Country that the firm in question is registered in, not older than 3 months and certified by the authorized agency (court, notary public or similar agency). The Power of Attorney, issued by the company in question, to the person that represents the Company, signed by the authorized person from the Company, not older than 3 months The list of authorized signatures. Photocopy of the passports or some other ID of all authorized persons. The Document about the real owner of the company Remarks, legal restrictions: Tariff: Terms and conditions for performing banking services for international payment transactions for non - residents Type of service Opening of the account Closing of the account Payments by order of non-residents: Payments up to 2,500 Eur Payments from 2,501 Eur to 5,000 Eur Payments from 5,001 Eur to 200,000 Eur Payments over 200,001 Eur Fees Free of charge 10 Eur 10 Eur 20 Eur 0.5% 0.4% International payments within Hypo group: Payments up to 2,500 Eur Payments from 2,501 Eur to 5,000 Eur Payments from 5,001 Eur to 200,000 Eur Payments over 200,001 Eur Incoming payments to non-resident account: Incoming payment up to Eur Incoming payment over Eur 5 Eur 10 Eur 0.25% 0.20% Free of charge 0,2% HBInt. Group Corporate & Public Finance Silvia Jessenig page 32/37

33 Transfer from non-resident account to his account within another domestic bank Payments to client's foreign account within another domestic bank Payments to account within Bank Payments to DPS account within another domestic bank Cash withdrawal from non-resident account Cash payments to non-resident account 0.1% min 10 Eur 0.2% min 10 Eur 0.1% min 5 Eur 0.2% min 5 Eur 0.2% min 5 Eur 0.2% min 5 Eur 2. OTHER OPERATIONS CHARGED IN PERFORMING INTERNATIONAL PAYMENTS Type of service Reclamations according to request The issuing various certificates Storno payments Fees 10 Eur 5 Eur 20 Eur NOTE: International payments are executed with value date T+1, and exceptions will be defined for each case in regard. Foreign bank s charges are not included in the Price List. The ordering customers shall cover all fees and expenses charged by the foreign bank. The charges are calculated under the prevailing exchange rate from Bank s exchange rate list applied on the transaction, for which such charges are calculated. The charges are, as a rule, paid in advance. When submitting a payment order, a client should present a verified copy of the receipt as an evidence of the payment of charges. HBInt. Group Corporate & Public Finance Silvia Jessenig page 33/37

34 7. HYPO ALPE-ADRIA-BANK A.D., PODGORICA 7.2. RESIDENTS Contact person: Ms. Maja Barada Tel (0) Mr. Zoran Vujovic Tel (0) Ms. Ivana Mitrovic Tel (0) Documentation: Important notices: o request for account opening and keeping o the Resolution on being entered into the Court Register or the Register with a responsible body o Last prolongation of court registration (if it is regulated) o the notification of the responsible Statistic Bureau on classifying the legal entity by its field of activity o PIB number the ID number of the tax payer, (DPR the Directorate for Public Revenues) o the card with the deposited signatures of the persons authorized to sign payment orders (three copies) o form OP (signature of the authorized person that has been verified at responsible Court OR Municipality) o contract of account opening and closing; Documentation may be either original or copy; copy should be verified by the Court or Municipality. Form OP must be original and verified by the Court. The responsible employee should be in charged to analyze the submitted documentation. A client should also submit, with a copy of documentation, it s original to responsible employee for perusal, who shall ratify its validity with signature and stamp on the reverse side of the copy. Concerning all documentation changes, that have been initiated by some status change, the clients should be obliged to submit either original or copy, that has been verified by the Court or Municipality, in due course. Remarks, legal restrictions: Tariff: Current account 1. NON-CASH PAYMENTS OF THE BANK S CLIENTS Compensation description Basis for payment Fees For calculation in clearing - DNS On order in amount up to 1,000 Eur 0.40 Eur For calculation in RTGS On order in amount up to % min 3 Eur For calculation in RTGS On order in amount from up to For calculation in RTGS For calculation of the payment order (pay in order) on the public income accounts (RTGS) On order in amount above Eur 95 Eur On order up to Eur 0.07% min 20 Eur 0.40 Eur HBInt. Group Corporate & Public Finance Silvia Jessenig page 34/37

35 For calculation of the payment order (pay in order) on the public income accounts For calculation of the payment order (pay in order) on the public income accounts For calculation of the payment order (pay in order) on the public income accounts For insert of the charging order On order up to Eur 0.1% min 3 Eur On order in amount from up to Eur 0.07% min 20 Eur On order in amount above Eur 95 Eur Additionally, on order 1 Eur 2. COMPENSATION FOR EXTENDED WORK IN RTGS Compensation description Basis for payment Compensation for extended work in RTGS Compensation for elaboration of the order in RTGS extended work On the minute of extension Amount on the order Fees 20 Eur 0.40% 3. CASH OPERATIONS Compensation description Basis for payment Fees Cash payments (pay in) of legal entities on the account in bank Cash payments (pay in) of legal entities on the account in other banks Amount on the order Without compensation 1% min 2.50 Eur Cash payments (pay out) of legal entities Amount on the order 0.2% min 0.5 Eur 4. INTERNAL PAYMENT SYSTEM Compensation description For calculation of the order on the amount to 1,000Eur For calculation of the order in the amount higher than Eur For calculation of the order in the amount higher than Eur For calculation of the order in the amount higher than Eur For insert of the charging order For transfer of the funds between accounts of the same legal entity in Bank Basis for payment On order On order up to Eur Fees 0.30 Eur 2 Eur On order from up to Eur 0.02% min 5 Eur On order above Eur Additionally on order 25 Eur 1 Eur without charges 5. E- BANKING Compensation description Basis for payment Fees All payments on ordinal numbers 1,2 and 4 Basis as on ordinal numbers 1, 2 and 4 Amount on ordinal numbers 1,2 and 4 reduced for 20% 6. OTHER SERVICES Compensation description Basis for payment Fee Account opening Account Without compensation Time of charge Cancellation of the account Account 5 Eur In advance Delivery of liquidity data, issuing of confirmation Request 3.00 Eur In advance Certified transcription / copy of documentation Order / page 0.20 Eur In advance HBInt. Group Corporate & Public Finance Silvia Jessenig page 35/37

36 Monthly compensation for account guiding and Account 1 Eur Monthly statements issuing Monthly compensation for performing e-banking Account 5 Eur Monthly International account Documentation: o request for account opening and keeping o the Resolution on being entered into the Court Register or the Register with a responsible body o the notification of the responsible Statistic Bureau on classifying the legal entity by its field of activity o PIB number the ID number of the tax payer, (DPR the Directorate for Public Revenues) o the card with the deposited signatures of the persons authorized to sign payment orders (three copies) o form OP (signature of the authorized person that has been verified at responsible Court OR Municipality) o contract of account opening and closing; 1. Nostro and Loro remittances: Type of service Opening of the account Closing of the account Sending of the statement of the account Sending copy of the statement of the account by clients request Nostro remittances: Payment Up to 2, Eur From 2, Eur up to 5, Eur From 5, Eur up to 500, Eur Payment above 500, Eur Payment to the clients within Hypo Group Payment Up to 2, Eur From 2, Eur up to 5, Eur From 5, Eur up to 500, Eur Payment above 500, Eur Payments from abroad Elaboration of loro remittances up to ,00 Eur Over ,00 Eur Transfer of inflow from foreign to current account with the Bank up to 500,000 EUR Transfer of inflow from foreign to current account with the Bank over 500,000 EUR Transfer of funds from foreign account on the account which the client has with other bank Schedule of inflows on foreign account with other bank Conditional payment Fees Free of charge 10 Eur Free of charge 20 Eur 10 Eur 20 Eur 0.35% 0.30% 5 Eur 10 Eur 0.20 % 0.15 % Free of charge 0.20% 0.20% Free of charge 0.3% min 5 Eur 0.1% min 10 Eur 0.4% min 10 Eur 2. Other fees in international payment operations: Type of service Claim based on request Issuing various certifications Storno payments Payments with option OUR - additional Payments with option OUR inside Hypo Group - additional Fees 10 Eur 5 Eur 20 Eur 10 Eur 6 Eur Basic terms: International payments are executed with value date T+ 1 for orders received until h, while the exceptions are objects of individual agreements. HBInt. Group Corporate & Public Finance Silvia Jessenig page 36/37

37 Payments within Hypo Group are executed with value date t + 0 for orders received until h and value date t + 1 for orders received after h. Foreign bank s charges are not included in the Price List. The ordering customers shall cover all fees and expenses charged by the foreign bank. The charges are calculated under the prevailing exchange rate from Bank s exchange rate list applied on the transaction, for which such charges are calculated. The charges are, as a rule, paid in advance HBInt. Group Corporate & Public Finance Silvia Jessenig page 37/37