The State Records Act and Electronic Records. Kris Stenson Electronic Records Archivist Illinois State Archives
|
|
|
- Berenice Allen
- 10 years ago
- Views:
Transcription
1 The State Records Act and Electronic Records Kris Stenson Electronic Records Archivist Illinois State Archives
2 Outline The State Records Act & Records Management Introduction to E-records Dealing with E-communications Illinois Administrative Code Long-term E-records Management Additional Resources
3 The State Records Act (5 ILCS 160) Covers all state agencies Defines what is considered a Public Record Establishes authority of State Records Commission Records must be accessible to public All records disposed of per approved schedule
4 Record Retention Schedule Application for Authority to Dispose of State Records Lists all agency records, retention periods Needs periodic updating File Records Disposal Certificate 30 days prior to destruction DOES NOT allow destruction without Commission approval Pending or active litigation halts process
5 FOIA and Records Destruction If a record exists, it is subject to FOIA Even if: It is past its scheduled retention period A disposal certificate has been filed A disposal has been approved but the actual destruction has not yet taken place.
6 Application Number LRC Approval Agency Head Certification
7 Application Number Records to be destroyed Certification of Digitization or Microfilming
8 What are Electronic Records? Any record that is created in or converted to an electronic format, and is stored in an electronic environment May include: text documents, still images, spreadsheets, audio recordings, video recordings, s, website content, social media posts, text messages
9 Record on Paper = Record on the Computer =
10 Advantages of E-records Accessibility Fast Simultaneous access from multiple users Remote locations Searchability Full text, key words, headings Replicability Perfect copies
11 Disadvantages of E-records Requires machine to interpret Paper just needs eyes and language Accelerated lifecycle Rapid obsolescence, higher maintenance Exponential volume growth Too many records, not enough infrastructure Easy to alter How to prove a record is real?
12 Keys to Trustworthy E-records Reliability Comes from trusted source Product of established business actions Achieved through: Agency authority and documented workflows
13 Keys to Trustworthy E-records Integrity Has not been altered or deleted Achieved through: Limited and controlled access to records Logs of any changes made
14 Keys to Trustworthy E-records Authenticity It is what it claims to be Achieved through: Assurances of Reliability and Integrity Unbroken chain of custody
15 Let s Talk Metadata! Textbook definition: Data about Data We already create and use it in the paper world Just doesn t have a fancy name Information that helps us understand and use something
16 E-Communications Text Messages (SMS) Instant Messages Social Media These can all be records if used to conduct official business Library of Congress Photo Collection
17 Non-Record E-Communications Transitory Messages Short-term value Do Not: set policy, establish guidelines or procedures, certify a transaction or become a receipt Examples: Meeting reminders Non-business related correspondence Copies of event announcements
18 (AAAAAAGH!) Exploding volume IT policies often control deletion A lot of it is record material Attached documents may be records as well How to schedule? Existing retention schedules apply Content of record, not format, important
19 A Systematic approach to Two-tier approach Tier 1: Series-level sorting, more granular Tier 2: Account-level capture, bulk rules Tier 2: Top Management Tier 1: Most Employees
20 Managing Tier 1 Identify Know thy retention schedule Identify functions of employees and likely communication content Sort Clean out transitory messages Categorize messages into appropriate series Retain record s for appropriate period of time, then dispose of them
21 Managing Tier 2 Identify level where to apply Agency head? Department head? Unit supervisor? Identify longest likely retention for that account Based on schedule Keep all s for maximum retention Dispose of per normal process at that time
22 Text Messages Who holds them? Probably not you How long are they retained? Weeks-months, no more Must control through policy Substantive business-related discussions are not to take place via SMS
23 Social Media Facebook, Twitter, Tumblr, Google+, Blogs, etc. Is it an official account of the agency? Is the content unique? Generally treated like press releases/publications How do you capture it? Built-in mechanisms (Twitter) Compose and control locally
24 Illinois Administrative Code 44 ILAC 4400 Updated in 2013 Lists requirements for: Constructing and submitting the Schedule Disposing of records Reproducing records on microfilm Digitization of paper records Management of electronic records
25 ALL Electronic Records Must Be accessible for entire length of retention Be stored on approved storage media Have at least two copies, backed up appropriately Be properly identified and indexed
26 Permanent records must also be stored in a system that.. Maintains critical metadata and captures new metadata for changes and migrations Maintains classification schemes of records Prevents unauthorized changes or deletions Can accommodate format migration of records Maintains all crucial documentation for life of system
27 IF agencies are unable to meet the requirements for management of permanent e-records then they MUST maintain records additionally in paper or microfilm
28 Considerations for the Long Haul David Connolly
29 Storage Considerations Storage Media Optical media*, thumb drives (short term only) Hard drive, Magnetic tape or RAID setups Cloud services File Formats (see document) Stable, non-proprietary Widely used Unencrypted Scanned: PDF, PDF/a, TIFF
30 Management Considerations Retention requirements Worth digitizing short-term records? Migration Access frequency Online, Nearline, Offline In-house vs. vendor Costs, expertise, security Disaster planning One copy is no copy, one place not safe
31 Further Resources Quick Tips for Management Management Tips for Administrators Sustainable Formats for Electronic Records Decision Tree for Scanning Projects
32 Contact Information Records Scheduling: Illinois State Archives State Records Section Departments - Illinois State Archives - State and Local Records Management Electronic Records: Kris Stenson Electronic Records Archivist Illinois State Archives [email protected]
Larry Patterson, City Manager
Administrative Policy 2-13 August 20, 2008 DATA MIGRATION POLICY PURPOSE To preserve electronic data as required by Oregon Public Records and Archiving statutes. (ORS 192.050) APPLICABILITY This policy
How To Preserve Email Records In Mississippi
EMAIL MANAGEMENT GUIDELINES FOR COUNTIES AND MUNICIPALITIES 1. Purpose The purpose of these guidelines is to ensure that the electronic mail records of county and municipal government officials and employees
Institute for Advanced Study Shelby White and Leon Levy Archives Center
Institute for Advanced Study Shelby White and Leon Levy Archives Center Managing Electronic Records - Recommendations for Institute Staff File Management: Guidelines & Policies Which files are considered
Presentation Topics. What is a record? Hawaii State Archives Presentation December 14, 2010 ABC S OF RECORDS MANAGEMENT ACHIEVING BASIC CONTROL
ABC S OF RECORDS MANAGEMENT ACHIEVING BASIC CONTROL Presented by: Adam Jansen [email protected] December 2010 Presentation Topics What is a Record What is Records Management Your Responsibilities Conducting
ELECTRONIC RECORDS MANAGEMENT
ELECTRONIC RECORDS MANAGEMENT S E S S IO N 5 O F 7 O N R E C O R D S M AN AG E M E N T This training does not constitute a legal opinion or legal advice on the part of the Library, Archives and Public
Electronic Records Management Guidelines
Electronic Records Management Guidelines Contents Section 1: Authority... 1 Section 2: Purpose and Scope... 1 Section 3: Records Custodian Responsibilities... 2 Section 4: Information Systems that produce,
9/12/2014. Part 3: Records Systems, Storage and Retrieval. Basic Concepts
Records Systems, Storage and Retrieval Part 3: Records Systems, Storage and Retrieval Basic Concepts Filing Systems Filing System Design Records Storage and Retrieval File Conversions Records Storage Facilities
Records Management Policy
Records Management Policy Responsible Officer Chief Operating Officer Approved by Vice-Chancellor Approved and commenced April, 2014 Review by April, 2017 Relevant Legislation, Ordinance, Rule and/or Governance
POLICY AND GUIDELINES FOR THE MANAGEMENT OF ELECTRONIC RECORDS INCLUDING ELECTRONIC MAIL (E-MAIL) SYSTEMS
POLICY AND GUIDELINES FOR THE MANAGEMENT OF ELECTRONIC RECORDS INCLUDING ELECTRONIC MAIL (E-MAIL) SYSTEMS 1. Purpose Establish and clarify a records management policy for municipal officers with respect
Union County. Electronic Records and Document Imaging Policy
Union County Electronic Records and Document Imaging Policy Adopted by the Union County Board of Commissioners December 2, 2013 1 Table of Contents 1. Purpose... 3 2. Responsible Parties... 3 3. Availability
Practical tips for managing e mail
E MAIL MANAGEMENT E mail messages both sent and received that provide evidence of a government transaction are considered public records. Agencies and locality Records Officers must ensure that e mail
Minnesota Association of County Administrators & Minnesota County Human Resources Management Association September 10, 2015
Minnesota Association of County Administrators & Minnesota County Human Resources Management Association September 10, 2015 Charles Rodgers Minnesota Historical Society [email protected] 651.259.3266
How To Scan A Document
Guidelines For Scanning University Records Scanning, or digital imaging, is an increasingly popular strategy for dealing with records. Scanning can be a useful tool for managing your records and enhancing
State of Michigan Records Management Services. Frequently Asked Questions About E mail Retention
State of Michigan Records Management Services Frequently Asked Questions About E mail Retention It is essential that government agencies manage their electronic mail (e mail) appropriately. Like all other
TERRITORY RECORDS OFFICE BUSINESS SYSTEMS AND DIGITAL RECORDKEEPING FUNCTIONALITY ASSESSMENT TOOL
TERRITORY RECORDS OFFICE BUSINESS SYSTEMS AND DIGITAL RECORDKEEPING FUNCTIONALITY ASSESSMENT TOOL INTRODUCTION WHAT IS A RECORD? AS ISO 15489-2002 Records Management defines a record as information created,
How To Answer A Question About Your Organization'S History Of Esi
Questionnaire on Electronically Stored Information (March 17, 2011) I. Definitions and Instructions A. ESI means electronically stored information as the term is used in the Federal Rules of Civil Procedure.
E-MAIL RETENTION BEST PRACTICE. Issue Date: April 20, 2011. Intent and Purpose:
E-MAIL RETENTION BEST PRACTICE Issue Date: April 20, 2011 Intent and Purpose: The intent of this best practice is for county officials to have an educational mechanism to explain requirements for maintaining
RUTGERS POLICY. Approval Authority: Executive Vice President for Academic Affairs and Senior Vice President for Administration
RUTGERS POLICY Section: 30.4.5 Section Title: Business Services Policy Name: Records Management Formerly Book: Formerly Policy 50.3.10 Approval Authority: Executive Vice President for Academic Affairs
Information Management Advice 4 Managing Electronic Communications as Records
Information Management Advice 4 Managing Electronic Communications as Records Introduction Whether an electronic communication is a record does not depend on its format or means of communication, rather
Scotland s Commissioner for Children and Young People Records Management Policy
Scotland s Commissioner for Children and Young People Records Management Policy 1 RECORDS MANAGEMENT POLICY OVERVIEW 2 Policy Statement 2 Scope 2 Relevant Legislation and Regulations 2 Policy Objectives
Document Management/Scanning White Paper
Document Management/Scanning White Paper Justification for document scanning services may involve many factors; some are easy to quantify in monetary terms and others that can only be quantified through
E-mail Management: A Guide For Harvard Administrators
E-mail Management: A Guide For Harvard Administrators E-mail is information transmitted or exchanged between a sender and a recipient by way of a system of connected computers. Although e-mail is considered
How To Use A Court Record Electronically In Idaho
Idaho Judicial Branch Scanning and Imaging Guidelines DRAFT - October 25, 2013 A. Introduction Many of Idaho s courts have considered or implemented the use of digital imaging systems to scan court documents
Chapter 434-662 WAC PRESERVATION OF ELECTRONIC PUBLIC RECORDS
Chapter 434-662 WAC PRESERVATION OF ELECTRONIC PUBLIC RECORDS WAC 434-662-010 Purpose. Pursuant to the provisions of chapters 40.14 and 42.56 RCW, and RCW 43.105.250, the rules contained in this chapter
State of Montana E-Mail Guidelines
State of Montana E-Mail Guidelines A Management Guide for the Retention of E-Mail Records for Montana State Government Published by the: Montana State Records Committee Helena, Montana September 2006 Based,
C. All responses should reflect an inquiry into actual employee practices, and not just the organization s policies.
Questionnaire on Electronically Stored Information (May 2014) Comment The Questionnaire is intended to be a comprehensive set of questions about a company s computer systems. The extent to which you should
Arizona State Library, Archives and Public Records
Arizona State Library, Archives and Public Records RECORDS MANAGEMENT DIVISION 1919 West Jefferson Phoenix, Arizona 85009 (602) 542-3741 Managing Public Records Sent and Received Via Electronic Mail These
Scanning and Tossing. Requirements for Scanning and the Destruction of Paper Based Records
Scanning and Tossing Requirements for Scanning and the Destruction of Paper Based Records Overview I want to go paperless! Can I scan and toss? What are the rules and requirements about imaging? What are
Dealing With Electronic Records. Leslie Koziara Turner, CRM Electronic Records Management Consultant [email protected].
Dealing With Electronic Records Leslie Koziara Turner, CRM Electronic Records Management Consultant [email protected] (360) 586-4893 Overview of Today s Session Paper vs Born-Digital Records Organizing
8/28/2015. How to Manage Records. Overview. Learning Objectives. Do you have? Does your office look like this?
How to Manage Records Records Management Services State of Michigan Overview Common Recordkeeping Problems Risk Management Keeping Records Storing Records Destroying Records Getting Organized Learning
6. FINDINGS AND SUGGESTIONS
6. FINDINGS AND SUGGESTIONS 6.1 Introduction: The advancements in ICT and their proper utilization by research and academic librarians are not only strengthening the capabilities of libraries but also
Best Practices for Long-Term Retention & Preservation. Michael Peterson, Strategic Research Corp. Gary Zasman, Network Appliance
Best Practices for Long-Term Retention & Preservation Michael Peterson, Strategic Research Corp. Gary Zasman, Network Appliance SNIA Legal Notice The material contained in this tutorial is copyrighted
Interagency Science Working Group. National Archives and Records Administration
Interagency Science Working Group 1 National Archives and Records Administration Establishing Trustworthy Digital Repositories: A Discussion Guide Based on the ISO Open Archival Information System (OAIS)
Electronic Records Management Strategy
Overview The arrival of the Information Age means that much of our history is now recorded in electronic format, including your agency s activities. Because of that, you need to develop a strategy for
West Chester University Records Management Policy
1. Introduction West Chester University is committed to effective records management to preserve its history, meet legal standards, optimize the use of space, minimize the cost of record retention, and
Applicability: All Employees Effective Date: December 6, 2005; revised January 27, 2009 Source(s):
Title: Category: Administration Information Management Policy No.: B5010 Replaces: B5010 Applicability: All Employees Effective Date: December 6, 2005; revised January 27, 2009 Source(s): Approval: (President
Solution Brief: Creating Avid Project Archives
Solution Brief: Creating Avid Project Archives Marquis Project Parking running on a XenData Archive Server provides Fast and Reliable Archiving to LTO or Sony Optical Disc Archive Cartridges Summary Avid
A Selection of Questions from the. Stewardship of Digital Assets Workshop Questionnaire
A Selection of Questions from the Stewardship of Digital Assets Workshop Questionnaire SECTION A: Institution Information What year did your institution begin creating digital resources? What year did
Record Retention and Digital Asset Management Tim Shinkle Perpetual Logic, LLC
Record Retention and Digital Asset Management Tim Shinkle Perpetual Logic, LLC 1 Agenda Definitions Electronic Records Management EDMS and ERM ECM Objectives Benefits Legal and Regulatory Requirements
Glossary of Records Management Terms
Glossary of Records Management Terms Active record: A record referenced often in the conduct of current departmental business. Administrative record: Records documenting the day to day operation and administration
APPLICATION FOR LOUISIANA STATE ARCHIVES IMAGING EXCEPTION TO LA. R.S. 44:39 SSARC 790
APPLICATION FOR LOUISIANA STATE ARCHIVES IMAGING EXCEPTION TO LA. R.S. 44:39 SSARC 790 Mailing: PO Box 94125, Baton Rouge, LA 70804-9125 Location: 3851 Essen Lane, Baton Rouge, LA 70809-2137 BEFORE completing
State Records Guideline No 15. Recordkeeping Strategies for Websites and Web pages
State Records Guideline No 15 Recordkeeping Strategies for Websites and Web pages Table of Contents 1 Introduction... 4 1.1 Purpose... 4 1.2 Authority... 5 2 Recordkeeping business requirements... 5 2.1
Implementing an Electronic Document and Records Management System. Key Considerations
Implementing an Electronic Document and Records Management System Key Considerations Commonwealth of Australia 2011 This work is copyright. Apart from any use as permitted under the Copyright Act 1968,
Trusted Systems / Electronic Records
Trusted Systems / Electronic Records Diane R. Gladwell, MMC President Gladwell Governmental Services, Inc., (909) 337-3516 [email protected] www.gladwellgov.org E-Records, if Record Copy Must be kept
Version 1.0 MCGILL UNIVERSITY SCANNING STANDARDS FOR ADMINISTRATIVE RECORDS. Summary
Version 1.0 MCGILL UNIVERSITY SCANNING STANDARDS FOR ADMINISTRATIVE RECORDS Summary... 1 Introduction... 2 McGill Record-Keeping: Obligations and Technical Issues... 3 Scope & Procedures... 4 Standards...
SOUTHWEST VIRGINIA COMMUNITY COLLEGE RECORDS MANAGEMENT PROGRAM. Revised January 15, 2014
SOUTHWEST VIRGINIA COMMUNITY COLLEGE RECORDS MANAGEMENT PROGRAM Revised January 15, 2014 Page 1 Introduction In compliance with the Code of Virginia, Section 42.1085, Southwest Virginia Community College
RETENTION OF UNIVERSITY RECORDS
RETENTION OF UNIVERSITY RECORDS Policy Statement Northwestern University and various federal and state laws require that different types of records be retained for specific periods of time. The University
An Introduction to Transparent Records Management
Records Management Focus White Paper An Introduction to Transparent Records Management Learn More Inside: Meet the needs of both records managers and general users. Easily manage multiple departments information
Addressing Legal Discovery & Compliance Requirements
Addressing Legal Discovery & Compliance Requirements A Comparison of and Archiving In today s digital landscape, the legal, regulatory and business requirements for email archiving continue to grow in
Administrative Office of the Courts
Page 1 Administrative Office of the Courts GLENN A. GRANT, J.A.D. Acting Administrative Director of the Courts www.njcourts.com phone: 609-984-0275 fax: 609-984-6968 To: From: Hon. Carmen Messano Assignment
1. Each employee is responsible for managing college records in a responsible and professional manner.
Policy O-6.2 Approved By: College Executive Team Approval Date: February 26, 2003 Amendment Date: November 25, 2009 Policy Holder: VP Administration & CFO Purpose / Rationale RECORD MANAGEMENT The purpose
USER GUIDE: MANAGING NARA EMAIL RECORDS WITH GMAIL AND THE ZL UNIFIED ARCHIVE
USER GUIDE: MANAGING NARA EMAIL RECORDS WITH GMAIL AND THE ZL UNIFIED ARCHIVE Version 1.0 September, 2013 Contents 1 Introduction... 1 1.1 Personal Email Archive... 1 1.2 Records Management... 1 1.3 E-Discovery...
ELECTRONIC MAIL FOR STATE AGENCIES A Guideline of the Utah State Archives and Records Service
ELECTRONIC MAIL FOR STATE AGENCIES A Guideline of the Utah State Archives and Records Service September 2014 PURPOSE: In light of the prevalent nature of email systems in Utah State government, and as
IAPE STANDARDS SECTION 16 DIGITAL EVIDENCE
IAPE STANDARDS SECTION 16 DIGITAL EVIDENCE IAPE STANDARD SECTION 16.1 DIGITAL EVIDENCE Standard: Digital evidence is a critical element of modern criminal investigation that should be maintained in strict
STATE OF NEBRASKA STATE RECORDS ADMINISTRATOR DURABLE MEDIUM WRITTEN BEST PRACTICES & PROCEDURES (ELECTRONIC RECORDS GUIDELINES) OCTOBER 2009
STATE OF NEBRASKA STATE RECORDS ADMINISTRATOR DURABLE MEDIUM WRITTEN BEST PRACTICES & PROCEDURES (ELECTRONIC RECORDS GUIDELINES) OCTOBER 2009 Following is a voluntary guideline issued by the State Records
Administrative Procedures Memorandum A2005
Page 1 of 12 Date of Issue: June 2014 Original Date of Issue: Subject: References: Links: Contact: June 2014 RECORDS AND INFORMATION MANAGEMENT Policy 2196 Records and Information Management Policy 2197
User Guide to Retention and Disposal Schedules Council of Europe Records Management Project
Directorate General of Administration Directorate of Information Technology Strasbourg, 20 December 2011 DGA/DIT/IMD(2011)02 User Guide to Retention and Disposal Schedules Council of Europe Records Management
Guidelines for Managing E-Mail in Kentucky Government 1
Guidelines for Managing E-Mail in Kentucky Government 1 I. Introduction Electronic Mail (e-mail) is an important communication tool for conducting government business in the Commonwealth of Kentucky. Increasingly,
Metadata, Electronic File Management and File Destruction
Metadata, Electronic File Management and File Destruction By David Outerbridge, Torys LLP A. Metadata What is Metadata? Metadata is usually defined as data about data. It is a level of extra information
How To Manage Records And Information Management In Alberta
8. RECORDS AND INFORMATION MANAGEMENT Overview This chapter is intended to help public bodies understand how good records and information management practices assist in the effective administration of
University of Louisiana System
Policy Number: M-17 University of Louisiana System Title: RECORDS RETENTION & Effective Date: OCTOBER 10, 2012 Cancellation: None Chapter: Miscellaneous Policy and Procedures Memorandum Each institution
SOUTH EASTERN SCHOOL DISTRICT
No. 800 SECTION: OPERATIONS SOUTH EASTERN SCHOOL DISTRICT TITLE: RECORDS RETENTION AND MANAGEMENT ADOPTED: April 18, 2013 REVISED: 800. RECORDS RETENTION AND MANAGEMENT 1. Purpose It shall be the policy
Reduce Cost and Risk during Discovery E-DISCOVERY GLOSSARY
2016 CLM Annual Conference April 6-8, 2016 Orlando, FL Reduce Cost and Risk during Discovery E-DISCOVERY GLOSSARY Understanding e-discovery definitions and concepts is critical to working with vendors,
September 15, 2014 MEMORANDUM FOR THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES AND INDEPENDENT AGENCIES
, 0.. EXECUTIVE OFFICE OF THE PRESIDENT \ OFFICE OF MANAGEMENT AND BUDGET :t WASHINGTON, D.C. 20503 IIIIIII NATIONAL ARCHIVES AND RECORDS ADM INISTRATION WASHINGTON, D.C. 20408 September 15, 2014 '.~ ~...,,.
Capstone for Records Management
Capstone for Records Management Patrick Bland, Esq. ediscovery & Information Governance Specialist DLT Solutions Capstone for Records Management 1 DLT Solutions Company Background Provider of best of breed
Part 3 Records Systems, Storage and Retrieval
Part 3 Records Systems, Storage and Retrieval Part 3: Records Systems, Storage and Retrieval Basic Concepts Filing Systems Filing System Design Records Storage and Retrieval File Conversions Records Storage
Strategies for Developing a Document Imaging & Electronic Retention Program
Is it okay to destroy the paper source records? Are there any exceptions? Strategies for Developing a Document Imaging & Electronic Retention Program How do we ensure the program will stand up in court?
Montana Local Government Records Management Guidelines
Montana Local Government Records Management Guidelines Prepared and Published by the Montana Local Government Records Committee Rev 3.0 Sep 2010 TABLE OF CONTENTS Introduction i Authority...ii Definitions...
Understanding Records Management in the Non-Profit World
Understanding Records Management in the Non-Profit World Susan Williams IS 564 Archives and Records Management Kris Bronstad November 27, 2011 Introduction Overview of Records Management Organizing a Records
Life Cycle of Records
Discard Create Inactive Life Cycle of Records Current Retain Use Semi-current Records Management Policy April 2014 Document title Records Management Policy April 2014 Document author and department Responsible
7Seven Things You Need to Know About Long-Term Document Storage and Compliance
7Seven Things You Need to Know About Long-Term Document Storage and Compliance Who Is Westbrook? Westbrook Technologies, based in Branford on the Connecticut coastline, is an innovative software company
The legal admissibility of information stored on electronic document management systems
Softology Ltd. The legal admissibility of information stored on electronic document management systems July 2014 SOFTOLOGY LIMITED www.softology.co.uk Specialist Expertise in Document Management and Workflow
September 28 2011. Tsawwassen First Nation Policy for Records and Information Management
Tsawwassen First Nation Policy for Records and Information Management September 28 2011 Tsawwassen First Nation Policy for Records and Information Management Table of Contents 1. RECORDS AND INFORMATION
DELAWARE PUBLIC ARCHIVES POLICY STATEMENT AND GUIDELINES MODEL GUIDELINES FOR ELECTRONIC RECORDS
DELAWARE PUBLIC ARCHIVES POLICY STATEMENT AND GUIDELINES MODEL GUIDELINES FOR ELECTRONIC RECORDS STATEMENT OF PURPOSE The Delaware Public Archives (DPA) has issued "Model Guidelines for Electronic Records"
Electronic Records Management Guidelines
Electronic Records Management Guidelines I. Objectives The employees of the Fort Bend Independent School District (the District ) routinely create, use, and manage information electronically in their daily
PRESERVATION NEEDS ASSESSMENT PRESERVATION 101
Digital Assets If this section is not applicable to the collection(s) being surveyed, please note that here and move to the next section. Digital collections may include born-digital material and digital
State Records Office Guideline. Management of Digital Records
State Records Office Guideline Management of Digital Records An Information Management Guideline for State Organizations Version 2 January 2015 www.sro.wa.gov.au Contents GLOSSARY... 2 PURPOSE... 5 BACKGROUND...
ESTABLISHING A RECORDS MANAGEMENT PROGRAM POLICIES & PROCEDURES
ELECTRONIC RECORDS MANAGEMENT & ARCHIVING COURSE Establishing A Records Management Program Policies & Procedures Information Life-Cycle Management File /Record Tracking Records Survey Mail Management Management
STATE OF WYOMING Electronic Mail Policy
Introduction: STATE OF WYOMING Electronic Mail Policy Pursuant to Executive Order 1999-4 dated the 23rd of December, 1999 Electronic mail (e-mail) enables the user to send and receive messages, make appointments,
Electronic Data Retention and Preservation Policy 1
1 Purpose and Scope The purpose of this policy is to: Identify the types of College-related electronic information, including the location of the information; Identify what departments or individuals are
Information Management Advice 18 - Managing records in business systems: Overview
Information Management Advice 18 - Managing records in business systems: Overview Introduction The purpose of this Advice is to assist agencies to identify and manage State records in business systems,
WHAT TO DO WHEN YOU RECEIVE A LITIGATION HOLD NOTICE. A Guide for University Faculty, Staff, and Others
WHAT TO DO WHEN YOU RECEIVE A LITIGATION HOLD NOTICE A Guide for University Faculty, Staff, and Others What is a Litigation Hold Notice? Notice from an authorized UW department (Attorney General s Office,