Gov t Travel Credit Card. Patricia Freeman APC

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1 Gov t Travel Credit Card Patricia Freeman APC

2 Government Travel Credit Card All eligible travelers must have and use GTCC for airline, hotel and rental car payments APC is Patricia Freeman, 3211, He-038 Takes 7-10 days Central Billed Account (CBA) (air fare only) used for travelers who are: Credit risks, foreign nationals, over credit limit. Use personal card or advance for other charges Use card only for travel expenses Cards will be deactivated between travels (<12/yr) If your GTCC account is overdue (60 days,) your card will be suspended, and you may not travel

3 Government Travel Card Policy Travel and Transportation Reform Act of 1998 Mandates the use of the travel card DoD Financial Management Regulation, Vol. 9, Chapter 3. States that the use of the Government Travel Card is mandatory while on official travel. Patricia Freeman is the NPS Travel Card APC - (Activity Program Coordinator) and is responsible for ensuring that NPS travelers are following DOD and Navy policy

4 Travel Card The Travel Card is also referred to as an IBA Individual Billed Account or the GTCC Government Travel Charge Card Payment of the IBA is the responsibility of individual travel charge card holders There are two types of IBA s, Standard and Restricted

5 Standard Cards Minimum credit score of (660) Total Credit limit (monthly Cycle) $7500, cash limit of $665 Credit limit can be temporarily increased to $10,000 by the NPS APC, as necessary Billing statements mailed to cardholders address Split disbursement mandatory

6 Restricted Cards Minimum credit score of required or cardholder refuses credit check Total Credit limit (monthly Cycle) $4000, cash limit of $365 Credit limit can be temporarily increased to $7,500 by the NPS APC, as necessary Billing statements mailed to cardholders address Split disbursement mandatory

7 GTCC de-activation Infrequent travelers will have an OPEN GTCC card in an inactive mode A frequent traveler is someone who travels 12 times a year. Frequent travelers will be active for remainder of the year

8 GTCC de-activation If a customer has upcoming travel, the customer needs to contact the APC to ensure the card is active for the duration of the trip Upon customers return the card will be deactive until the next trip

9 GTCC de-activation For more information please see our Travel Card website for the most frequent asked questions Card/index.html

10 Centrally Billed Account (CBA) The CBA is a variation of the travel card, under the DoD travel card program. The CBA is a method of payment for airfare expenses only. The APC is the cardholder The CBA is designated for use by invitational travelers, foreign national students, and those who are not eligible for the IBA Customers with an IBA cannot be placed on the CBA

11 Split Disbursement MANDATORY for all military personnel and civilian employees. Per Secretary of Defense Office and Assistant Secretary of the Navy Financial Management & Comptroller (ASN-FM&C) memos MILPERS as of April 23, 2003 CIVPERS as of August 10, 2004 Purpose Prevent card suspension Keep members mission ready Help meet 1% delinquency goal

12 Split Disbursement

13 DTS Features Split disbursing is automatic for all air, lodging and rental car charges to the GTCC It is mandatory for all GTCC charges (e.g., meals) DFAS pays total credit card expenses in DTS to Citi If voucher not split disbursed properly, it will be returned to the traveler Payment Totals Add other credit card charges for payment to Citi Add l GOVCC ATM: ATM advances Add l GOVCC Amt: All others, such as prorated part of rental car, meals, hotel movies, minibar, etc. Any GTCC charge that is NOT listed as an expense

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15 Delinquency Management Split Disbursement. Is a direct payment from DTS to CITI. It is important to ensure expenses are being routed correctly to their GTCC. Ways to obtain your account balance Keep all receipts, Call the 800 # on the back of the card Contact the APC Self register your account at

16 Delinquency Management Delinquency Timeline Current Suspended Cancelled Charge Off 0 to 60 days travel File Claim Receive Bill Mission Critical 30 days past due 61 to 120 days No New Charges 1 st late 75 days 121 to 365 days Salary Offset Cannot transfer CH has to use personal card or cash advance 366 days Citi and DFAS reviews account Sent to outside collection agency Navy no longer responsible Affects Members credit rating

17 Q&As Q:What happens when and if my credit card declines? A:Contact your APC to research the declined code, we may have to enter activation dates or increase your limit. If your card declines outside of business hours call CITI directly for further assistance. Q:What if you make a payment on a charge and it is later determined that is should have been covered on the voucher? A: Your GTCC will then have a credit balance and you may call CITI for the credit check to be mailed to you. CITI # (800)

18 Q&As Q: Making airfare changes when the authorization is approved and ticketed A: Please ensure once your authorization is completed that the airfare/routes chose are your final decision. If a change has to be made, please contact your APC to check your available credit in order to prevent your card from declining. Q: I have travel reservations and my account is suspended how do I get ticketed? A: We have implemented the no pay no travel policy. It is the customers responsibility to ensure the account is in a current status and paid off. Suspended accounts cannot be re-opened until a payment is made.