The school only has access to enter data information into two fields using SIS. These two fields may only be entered through SIS:

Transcription

1 STUDENT INFORMATION SYSTEM SCREEN 24 - IWEN INDIVIDUALS WITH EXCEPTIONAL NEEDS (IWEN) PURPOSE/DESCRIPTION The IWEN screen allows for the viewing and limited entry of data for Special Education, and Sec. 504 students on one screen. It also displays Gifted categories and dates, (read only). Included on this screen are critical pieces of information related to IEP due dates and data related to the Low/Non-Verbal Observation Matrix. Most of the IEP fields are automatically populated once a week from the Welligent system after the IEP has been locked and made "Active". Fields 111(Section 504 Plan Date) and 468 must be entered manually using SIS, as needed. Fields 772 through 779 must also be entered manually into SIS if applicable. All other fields are downloaded from the Welligent system. The fields that are automatically populated, if the data is in an IEP, are: Special Day Priogram Special Ed Eligibility Has IEP (Y/N) (On screen 10) % of Time in SPED Initial IEP Date Current IEP Date Yr Review Date Yr Re-Eval Date RSP Curriculum Type Exit Date DIS Services The school only has access to enter data information into two fields using SIS. These two fields may only be entered through SIS: IWEN on Screen 24 - When the student is in an RSP program the following field must be entered: RSP Teacher Emp # On Enrollment Screen 10 - When a parent indicates on an enrollment form for a new student that the child has an IEP: IEP (Y) NOTE: The Welligent system will automatically populate field 475 (Has IEP), with a "Y" on Screen 10, for students with a newly activated IEP in Welligent, if it does not already have a "Y". REV

2 SCREEN 24 - IWEN STUDENT INFORMATION SYSTEM HOW TO ACCESS: From the main menu type "24" and press <ENTER> HOW TO ENTER/UPDATE DATA At ID#, enter the student s 4-digit ID number. Press <ENTER>. The student name and District ID# will be displayed with any data entered previously on this screen. The cursor will be at CONTROL at the bottom of the screen. Type the number of the field you wish to enter/update. Press <ENTER>. The cursor will move to the field indicated. Type in the data for this field and press <ENTER>. Continue to press <ENTER> to advance to the next field(s) to be updated. Remember, even though all fields can be accessed, the Welligent system will override most hand entered data. To make corrections to previously entered data, type correct data over any data appearing in the field. Press <ENTER>. (Continued on next page) 24-2 REV 04-07

3 STUDENT INFORMATION SYSTEM SCREEN 24 - IWEN To move the cursor back to the previous field, press <CTRL>. + B. After entering/updating the information for this student, move the cursor to CONTROL by pressing <CTRL> + C. At CONTROL, type FI and press <ENTER> to file data for this student s record. To access another student on this screen, type this student's 4-digit ID number and press <ENTER>. The cursor will be at CONTROL at the bottom of the screen. NOTES: Do not use punctuation on this screen. Do not use the space bar to erase data from a field or from the end of newly entered data. To delete data from a field (when not entering new data), press <CTRL> + N. This will erase the previously entered data and move the cursor to the next field. FIELD Descriptions: 0 ID # 4 **Local 4 Digit ID # 103 Sp Ed Class 3 **Type of Sp Ed Class (If in Special day program, see page 31-5 for codes) 111 Sect 504 Plan Date 8 Date of 504 Plan 120 Exit Date 8 **Date student discontinued all Sp Ed Svcs 121 SP ED STUDENT ELIG 3 **Handicapped Eligibility code for student (see codes on page 31-5) 123 CURRENT IEP DATE 8 **Current IEP date (MM-DD-YY) 142 GIFTED/TALENTED 2 **Student s gifted program category (View only) 143 GIFT ELIG. DATES 8 **Gifted eligibility date (View only) 464 INITIAL IEP DATE 8 **Student s initial IEP date (MM-DD-YY) YR REVIEW DATE 8 **Anticipated IEP Annual Review ** Fields that are automatically populated. REV

4 SCREEN 24 - IWEN STUDENT INFORMATION SYSTEM YR RE-EVAL DT 8 **Anticipated IEP 3 year Reassessment 467 RSP 1 **Resource Program participant. "Y" 468 RSP Teacher Emp # 6 Employee # of RSP teacher (Must be entered by the school) 477 IEP % Time In SPED 3 ** Percent of time in SP Ed services 772 ASSESSOR LANGUAGE 1 Observation Matrix Assessor Language ( See codes on page 31-6) 773 STUDENT COMM SYS 1 Student Communication System (See codes on page ENG ADMIN DATE 8 English matrix administration date (MM-DD-YY) 775 ENG COM SCORE 2 English COM Score (1-20) 776 ENG COM LEVEL 2 Eng COM Level (View only) ** Fields that are automatically populated by Welligent. 103 SPECIAL DAY PROGRAMS APH AUT CBI DHH ED EE ICA INF K1C MD MDS MRM MRS OI PCC PSI PSM SLD TEL VI Severe Disorders of Language/Aphasia Autism Community Based Instruction Deaf/Hard of Hearing Emotional Disturbance Early Elementary Intensive Collaborative Aut Program Infant Kdg/First Grade Collaborative Classroom Multiple Disabilities Multiple Disabilities - Severe Mentally Retarded - Moderate Mentally Retarded - Severe Orthopedically Impaired Preschool Collaborative Classroom Preschool Intensive Preschool Mixed Specific Learning Disability Teleteaching Visually Impaired 24-4 REV 04-07

5 STUDENT INFORMATION SYSTEM SCREEN 24 - IWEN FIELD Descriptions (Cont'd): 122 DESIGNATED INSTRUCTIONAL SERVICES AEP APE ATS AUD BID BII BPS CMH DHH HH HPK IAI ILE INC LAS LRE NAS NSP OIS OMB OT OTC PC PHO PKI PT PUC RPI RT SMH SN VS VTN Afterschool Early Ed Program Adapted PE Assistive Technology Services Audiology Behavior Intervention Development Behavior Intervention Implementation Blind/Partially Sighted Itinerant Department of Mental Health Svc Deaf/Hard of Hearing Itinerant Home/Hospital Head Start PKIT Intensive Academic Instruction Intensive Lang Education Afterschool Prgm Inclusion For Moderate/Severe Language/Speech LRE Counselor Nonpublic Agency Services Nonpublic Agency Speech OI Services Orientation Mobility for Blind Occupational Therapy Occuptational Therapy - Clinic Parent Counseling Phonological Afterschool Program Pre-School/Kdg Itinerant Physical Therapy Counseling and Guidance Resource Program -Itinerant Recreation Therapy School Mental Health Health and Nursing Services Vision Services Vision Therapy - NPA 121 SPECIAL ED STUDENT ELIGIBILITY AUT DBL DD DEA ED EMD HOH MDH MDO MDV MR OHI OI SLD SLI TBI VI Autism Deaf/Blindness Developmental Delay Deafness Emotional Disturbance Established Medical Disability Hard of Hearing Multiple Disabilities-Hearing Multiple Disabilities-Orthopedic Multiple Disabilities - Vision Mental Retardation Other Health Impaired Orthopedic Impairment Specific Learning Disability Speech or Language Impairment Traumatic Brain Injury Visual Impairment 142 GIFTED CATEGORIES (VIEW ONLY) 00 Intellectual 01 Creative 03 Leadership 04 High Achiever 05 Visual Arts 06 Arts: Dance 07 Arts: Drama 08 Arts: Music 11 SP AC: English 12 SP AC: Math 14 SP AC: Social Studies 15 SP AC: Science 99 Highly Gifted REV

6 SCREEN 24 - IWEN STUDENT INFORMATION SYSTEM 478 CURRICULUM TYPE A M AC Accommodations provided to Gen Ed Curriculum Modifications to Gen Ed Curriculum Alternate Curriculum 772 ASSESSOR LANGUAGE A = American Sign Language B = Braille G = Gestures O = Objects P = Pictures S = Signed English V = Voice Output Communication Aide e.g. computer or communication board 773 STUDENT COMM SYS A = American Sign Language B = Braille G = Gestures O = Objects P = Pictures S = Signed English V = Voice Output Communication Aide e.g. computer or communication board 24-6 REV 04-07