Improved Revenue Cycle Management. Cathrina Caldwell, CPC, CPC-H Director, Sales Product Consulting
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1 Improved Revenue Cycle Management Cathrina Caldwell, CPC, CPC-H Director, Sales Product Consulting
2 Optum Businesses (Formerly Known as Ingenix) One of the largest health information, technology and consulting companies in the world The leader in population health management serving the physical, mental and financial needs of both individuals and organizations Pharmacy Management leader in service, affordability and clinical quality Market leaders within a dynamic health services market Proprietary and Confidential. Do not distribute. 2
3 Breadth of Offerings Proprietary and Confidential. Do not distribute. 3 3
4 Provider Division Acquisitions that Have Expanded Our Capabilities Industry-leading technologies address critical pain points across the hospital enterprise and the broader care delivery system. Early pioneers of clinical messaging technology for health information exchange (HIE) initiatives. Pioneers in computer-assisted coding (CAC) for billing services, physician practices and in-patient and out-patient care settings. Pioneers in high-acuity solutions to connect hospital information systems, pharmacy, laboratory, medication dispensing systems and medical devices. The market leader in medical necessity compliance, providing realtime medical necessity review and retrospective appeals services. Offers next-generation revenue cycle solutions, including its patientcentric, real-time Electronic Financial Record (efr ) information platform. Proprietary and Confidential. Do not distribute. 4
5 Provider Division Pillars Us Cost & Operational Improvement Compliance Financial Performance Clinical Performance Community & Connectivity Solution Summary Solution Summary Solution Summary Solution Summary Solution Summary A new approach to creating sustained cost advantage. Ensure compliance and revenue integrity at the point of care for hospitals and physicians. Industry-leading tools and operational excellence to accelerate sustainable financial results. Drive improved outcomes in the hospital high-acuity and ambulatory care settings. Empower all Stakeholders with a Platform to Transform Claim and Clinical Information Flow Key Capabilities Key Capabilities Key Capabilities Key Capabilities Key Capabilities Picis Workflow Solutions Cost Containment Consulting Services EHR Medical Necessity Compliance ICD-10 Compliance CareMedic efr and Revenue Cycle Management Actuarial consulting services LYNX revenue management solutions A-Life CAC Picis High-Acuity Solutions Impact Suite to measure clinical performance Clinical data services Claim Integrity ClaimsManager ContractManager Conectivity Netwerkes Validation Suite Axolotl HIE solutions CareTracker PM/EMR Proprietary and Confidential. Do not distribute. 5
6 ClaimsManager Overview
7 The Problem Lack of Transparency in Current Hospital Workflow Code, click submit, then wait for... Rejections and denials Manually edit claims and resubmit Then entire process starts over Reimbursement 15% The portion of claims that are rejected or denied, necessitating rework and resubmission While all of this is taking place... Cash flow is unpredictable Rejections and denials increase A/R days Productivity suffers and costs escalate $25 The average cost per claim for rework and resubmission Proprietary and Confidential. Do not distribute. 7
8 The Solution ClaimsManager by Optum Reviews claims before submission to payers to reduce claim denial rates, shorten accounts receivable cycles, and increase the rate of collection Helps Hospitals: Reduce claim denials by pre-screening for billing and coding errors Stay current with new and changing guidelines Comply more easily with Medicare, Medicaid and commercial regulations Realize significant ROI through intelligent automation Unparalleled Clinical Content Commercial editing Over 1 million facility coding relationships Medicare editing (including LCD and NCD) Over 15 million Part A coding relationships Continuous Investment Resource and financial investments are made annually to help gather and maintain the content used in our editing and billing products Quarterly knowledgebase update/bi-weekly NCD/LCD updates Yearly/bi-annual software new feature releases Medicaid unbundling and MUE edits Industry Leader Fully prepared for 5010 and ICD-10 Proprietary and Confidential. Do not distribute. 8
9 The Power Behind ClaimsManager Comprehensive Commercial and Medicare Knowledgebase 16+ million industry sourced coding relationships Contains 1 million Facility knowledgebase edits Contain more than 15 million Part A, Sourced at the code relationship level Supported by disclosure statements Date sensitivity at the code relationship level Quarterly knowledgebase update / biweekly NCD/ LCD updates ICD-10 Ready Diverse Team of Medical and Clinical Coding Experts Team of over 40 experts supporting content development Team of Medical Directors, Specialty Panels, RN s, LPN s, RHIT s, RHIA s, CPC s, CCS-P and Legal Support Methodology reflects clinical research, comprehensive coding expertise and claims data analysis Clinical, technical and end user customer support Proprietary and Confidential. Do not distribute. 9
10 Clinical Editing Knowledgebase Specific Types of Editing (not all inclusive) Historical-Based Clinical Editing Invalid use of Modifiers Modifier 25 may be required Modifier 27 may be required Modifier not appropriate with CPT code Unbundling across claims Medicare Unbundle (CCI/OCE) Medicaid Unbundle Will a modifier override an unbundle? Should component codes be transferred to a different code such as a lab panel? Frequency Medicaid MUE Medicare MUE New vs. Established patient Should an Established Patient be billed vs. New? Duplicate Line/Claim Historical-Based Clinical Editing LCD/NCD Part A edits CPT to Diagnosis appropriateness Sequencing of Diagnosis Codes Frequency allowed for Procedures Age/Gender Requirements POS or Modifier Requirements Condition codes Appropriate condition code billed with TOB Appropriate condition code billed with Modifiers Observation services allowed only on bill types 13X Overlapping Observation Periods Partial Hospitalizations Revenue Enhancing Edits Complete services were not billed for Were both the Injection and Injectable material billed? Device codes missing Is Patient really considered a New Patient? Proprietary and Confidential. Do not distribute. 10
11 Appropriate Use and Sequencing of Diagnoses Codes Example Diagnoses Code Based on Medical Necessity Definition COPD Code 496 Chronic airway obstruction not elsewhere classified is one of the few three-digit codes in the ICD-9-CM manual. The code includes a subcategory listing of chronic obstructive pulmonary disease (COPD) NOS and is both a not otherwise specified (NOS) and not elsewhere classified (NEC) diagnosis. Code 496 is a legitimate diagnosis but it lacks specificity. Chronic Airway Obstruction Edit Type Example Diagnosis Sequencing According to ICD-9-CM instructions, Code 496 should not be reported with chronic bronchitis (491.xx), emphysema (492.x) or asthma (493.xx). Just as shortness of breath normally should be integrated in the coding for pneumonia, COPD should be incorporated into categories for other lung diseases listed. Ingenix, Inc. 11 Proprietary and Confidential. Do not distribute. 11
12 Analysis Results within CM FE-LCD DX Inappropriate Proprietary and Confidential. Do not distribute. 12
13 Data That is Used for Analysis Viewable to Customers All data points used in analysis for Med Necessity Proprietary and Confidential. Do not distribute. 13
14 ClaimsManager Technology and Integration
15 ClaimsManager Deployment Models Installed Hosted SaaS Client maintains the server and manages disk space, backup procedures Client maintains the software set-up and software data updates Connect to ClaimsManager online through a secure hosted environment for a subscription fee Includes standard database management, disk space monitoring, backup procedures, Oracle maintenance, security, and product upgrades performed by our IT staff 24/7/365 access from anywhere in the world via the web-based platform The same robust content and functionality as the traditional models with no software or download to install Reduce costs with no large upfront capital investment by eliminating the need for hardware, software, or IT support staff pricing is subscription based Automatic updates as Optum manages the infrastructure, upgrades, updates, and availability to ensure access to the most current content Proprietary and Confidential. Do not distribute. 15
16 ClaimsManager Facility Deployment Through Netwerkes Access all of the features and functionality of ClaimsManager Facility through Netwerkes, our web-based clearinghouse service. Superior clinical editing features, integrated into existing claims management workflow. ClaimsManager and Netwerkes helps you maximize revenue potential by: Reducing denials Decreasing rejections Accelerating the accounts receivable cycle ClaimsManager Facility Deployment Through Netwerkes Provides: Easy Implementation Be up and running in a matter of weeks. Affordability with a one-time only implementation fee. Improved Process Workflow Leverage one vendor for your clinical editing and EDI needs, eliminating the need to build an interface with your practice management system. ClaimsManager edits are integrated into the Netwerkes workflow. Proprietary and Confidential. Do not distribute. 16
17 ClaimsManager Deployment Through Netwerkes Workflow Claims Claims ClaimsManager Edits Clean Claims Practice Management System Optum Netwerkes Clearinghouse Optum ClaimsManager SaaS Optum Netwerkes Clearinghouse Payer Charge entry Charge entry work queue Charge/ postings/claims processing Send claims to ClaimsManager for clinical editing ClaimsManager clinical edits Knowledgebase claim history Review ClaimsManager edits and clearinghouse technical edits Edit claims Review payer reports Claims adjudication Remittance Information, Denials, Rejections Proprietary and Confidential. Do not distribute. 17
18 ClaimsManager Facility Recap ClaimsManager Facility Can Help Your Organization... Identify partially billed or missed charges Reduce administrative expenses and avoid the delays associated with incorrect codin Comply with National Medicare, Medicaid, and commercial regulations with a consistent, automated standard Comply with Local Coverage Determinations (LCDs) and National Coverage Determinations (NCDs); load and view updated LCD/NCD policy relationships as they become available to ensure that the claims are in compliance with Medicare policy Develop your own edits and customize system edits to meet your facility s billing and reimbursement needs Review current claim or claim line history, allowing for a better view of patient history Reduce your RAC vulnerabilities The number of medical necessity errors a hospital triggers could point to overpayment and result in RAC audits. ClaimsManager Facility provides Part A guidelines which can help ensure claims include complete and accurate documentation, reducing the risk of an audit. Proprietary and Confidential. Do not distribute. 18
19 ClaimsManager Facility Integration with GE Healthcare s Transaction Editing System (TES) Seamless integration and connectivity Allows for customization through a bi-directional support interface Interface increases workflow efficiency to improve the revenue cycle How it Works ClaimsManager Facility evaluates claims by leveraging a deep clinical knowledgebase of content Claims are filtered into TES work files for efficient editing, which allows them to be corrected and reevaluated before they are sent to the payer Lower denial rates. Identify unbilled items. Shorten accounts receivable cycle times. Proprietary and Confidential. Do not distribute. 19
20 ClaimsManager Facility with TES Integration Features Real-Time or Batch Mode Send and receive transactions to and from ClaimsManager Facility in real-time or batch mode Schedule transactions to occur either at every encounter filing and/or during nightly edit evaluation ClaimsManager Facility Edits View and correct ClaimsManager edits within the TES edits system All ClaimsManager Facility edits can be easily identified Users can be assigned to TES work files depending on the type of edits that need correction Reports Reports in the TES system that display ClaimsManager Facility edits include: Edit summary report Edit condition locator report Force-extracted transactions report Edit management report Proprietary and Confidential. Do not distribute. 20
21 ClaimsManager Deployment Through Netwerkes Workflow ClaimsManager Facility TES GE HPA EDI Clearinghouse Payer ClaimsManager Clinical Edits Knowledgebase Claim History Charge Entry Charge Entry Work Queue Charge Postings/Claims Processing Technical Edits Claims Adjudication Remittance Information, Denials, Rejections Proprietary and Confidential. Do not distribute. 21
22 Thank You. Contact Information: Cathrina Caldwell Telephone number:
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>> Visit the online Softwware Guide at www.healthdatamanagement.com to find out more about these cutting-edge solutions.
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