Experience the world of digital dictation

Transcription

1 Experience the world of digital dictation Professional digital dictation speeds up your workflow.

2 Your voice at the heart of our business At Philips Speech Processing, we continually strive to make speech processing a natural part of your daily professional life. We innovate, develop and design dictation products and solutions so that ultimately, you may simply work smarter. Philips Speech Processing is widely considered to be the pioneer in professional speech processing. We set the standard in terms of products, solutions, competence and operational excellence through professionalism, dedication and creativity! Our tailor-made dictation solutions are designed to increase efficiency and bring real benefits to end users. We simply provide advanced solutions that work. Dr. Thomas Brauner, Managing Director, Philips Speech Processing Thanks to the comprehensive digital speech processing solutions available today, geographic location has become irrelevant, since knowledge, facilities and expertise can be shared across the globe. An increasingly mobile business community and highly competitive markets have made dictation a crucial part of the success enjoyed by law firms, hospitals and other professional businesses. Philips responds to those needs by developing a full range of professional dictation products that enable you to optimize your entire documentation workflow on an unprecedented scale. Over 50 years of experience and a reputation for quality and reliability have made Philips Speech Processing the number one manufacturer in the professional dictation market. Practical technology and sophisticated yet simple features allow you to enhance your working environment and be much more productive. 2 3

3 Reap the benefits of digital dictation Dictation is much more than just recording voice input; it has become a modern way of working, seamlessly integrated into a single IT infrastructure to make documentation and reporting simpler and more efficient. The digital workflow allows the ever-increasing volume of documentation to be handled with ease and accuracy. Our focus on dictation-intensive businesses enables us to learn constantly from our customers, understand their needs and research their working habits. Mobile and PC-based dictation devices offer greater flexibility with features such as instant file access, rapid file transfer via , the Internet or a company network. This saves valuable time, laying the foundations for success in a highly competitive, global economy. Building on familiar functionalities and incorporating modern ergonomic design elements, digital dictation solutions are now easier than ever to install and use. Digital Speech Standard (.dss) The.dss file format is a manufacturer-independent and international standard for professional speech processing maintained by the International Voice Association (IVA). Offering outstanding audio quality for recorded voice,.dss allows for a high compression rate, reducing file size and required storage capacity. Legal firms, hospitals, government institutions or other users can benefit from reduced data volumes, easier file upload and quicker transfer by , as well as reduced network traffic. Crystal clear sound quality ensures that even low-volume dictations or those with background noise can be understood. At the same time, the.dss file format keeps power consumption in check, extending battery life.the.dss file format also allows additional information such as patient/client name, document type, etc. to be stored in the file header, further facilitating the organization of dictations and transcriptions. The DSSPro format has two important new functions: It supports real-time file encryption during recording to protect confidential dictation data.the high 16 khz sampling rate is even better suited to professional requirements providing a very natural playback of human voice and it provides optimized quality for speech recognition. DSSPro is far more than just a speech recording standard it actually allows far-reaching management functions for the workflow. A strong commitment: designed around you Evolution Digital dictation products from Philips are perfectly aligned with the way you work.with digital technology, it s far from being a case of out with the old and in with the new. Digital solutions are a logical extension of their analog predecessors, retaining what you loved and improving upon what makes sense. As a result, dictation files are of higher sound quality; file management, dictation and transcription software expedites document turnaround, and advanced features such as voice commands and encryption increase security and privacy. Philips dictation devices are ergonomically designed, easy to use and technologically advanced. Team work Thanks to improved sound quality, digital dictations are easier to understand, making transcription much easier.with network-based workflow management and efficient archiving, you no longer have to worry about filing documents manually or spending valuable time searching for documents. Communicating with clients, sharing documents and working with transcriptionists has never been easier. Speed Streamlined communication workflows and professional documentation management can improve and accelerate organizational processes.all dictations are stored on your PC or a server and are ready for transcription the moment you hit the stop button. If you re dictating on the move, simply the sound file to your transcriptionist, then the completed document can be ed to you, or the printed copy will be waiting for you at the office. Efficiency Mobile solutions that enable you to dictate anywhere and anytime boost your efficiency significantly. During a patient visit, in a client meeting or in court, the possibilities are endless.to help make the most efficient use of your time, Philips offers dictation solutions that fit every situation. 5

4 From dictation to archiving Efficient handling of sound files Speech to text revolutionize your workflow Automatic file transfer via , LAN or FTP, coupled with the DSS compression format enable the dictation files to be handled securely, quickly and easily. Access rights and file encryption mean that errors and misuse can be prevented. Error-free zone keep quality under control Digital dictation guarantees the optimum distribution of sound files and text documents to authors and transcriptionists.the correct routing of dictations is based on features such as work type, case or individual ID. Thanks to the installation of the new Philips digital dictation systems, our lives have become much easier. The ability to move a dictated diagnostic report from one place to another via the network has resulted in immense improvement of efficiency. It s put the fun back into the dictation of diagnostic reports! Dr. J. M. Bouvenet, Centre d Imagerie Medicale, France Stay on track Automatic new job notification prevent tasks from being overlooked.the work list is continually updated so that the transcriptionist can easily keep track of all dictation files. From A to Z The process can be tracked from start to finish, right through to the automatic distribution of final, polished documents to their recipients, the archiving and administration of files, as well as user and system statistics for performance analysis and optimization. Legal Where speed is everything The legal market is embracing the productivity benefits of Philips dictation products. Digital dictation allows attorneys to create documents much more quickly without having to take on additional transcription staff. It also gives firms the option of using outside transcription services anywhere in the world. Stand-alone or with case management systems, Philips offers dictation and transcription solutions that answer the need for mobility, flexibility and security in legal environments. ONTO PC ON THE MOVE IN-HOUSE REMOTE SPEECH RECOGNITION DOCUMENT FILE This solution provides our staff with greater flexibility, reliability and efficiency. We have researched many technical innovations in the past, but we can say that digital dictation has really made a difference to our business. Healthcare Putting the patient first Thanks to digital dictation technology from Philips, medical dictations can now be recorded and transferred quickly, but there is much more to it than simply recording a dictation. Philips devices are specifically designed to meet the tough challenges of the medical profession.they can scan in patient data, automatically assign data to the relevant report and recognize work type codes or patient ID numbers spoken by the author. Philips digital dictation products allow you to work more productively and cost-effectively, ensuring Chris Dixon, Kenneth Elliott & Rowe, UK the best possible patient care. 6 7

5 Mobile Dictation The highly innovative Digital Pocket Memo from Philips gives you the freedom to work when and where it suits you best while allowing you to continue working the way you re used to.the dictation files are easily organized on your PC via the file management functions, accelerating document turnaround time. Enjoy voice controlled workflow performance The Philips Digital Pocket Memo 9600 Series sets new standards in terms of usability and looks.the asymmetrical and ergonomic design means unparalleled user friendliness when recording dictations. Specifically tailored to the professional s needs, its advanced technology ensures crystal-clear sound quality through the DSSPro encoding standard, file encryption, rapid charging via USB, all in a robust full metal casing. Sophisticated features such as smart button operation, the Voice Command function and one-touch keyword assignment emphasize Philips commitment to state-of-the-art digital dictation technology. Incorporating the very latest developments in firmware, this product is highly versatile and can be seamlessly integrated with virtually any dictation application. Mobile dictation guarantees full flexibility 4-Position slide switch enables intuitive one-thumb operation. Large graphical backlit LCD with two display settings (simple and advanced) lets you work The DSS and DSSPro encoding standards guarantee crystal-clear sound quality and ensure minimum file size for quick file transfer and easy storage. even in poor lighting conditions. Rapid charging via USB cable,ac adapter or USB Docking Station keeps the device fully charged. Automatic /ftp delivery transfers files The exchangeable SD card offers flexibility and high storage capacity. directly to a transcriptionist or outsourcing service. Insert, overwrite and delete functions allow full Future-proof technology allows you to incorporate editing possibilities. speech recognition. 8

6 The strongest link The innovative Philips LAN Docking Station adds an entirely new dimension to PC-free file transfer. It allows dictations to be transferred via LAN from the Digital Pocket Memo directly to the transcriptionist. There is no need to connect the docking station to a PC, no need for software and only minimum user training is necessary. Encryption ensures that dictations can be sent securely over the company network or the Internet. High security guaranteed Secure file transfer supported via SFTP Theft protection with Kensington lock Easy maintenance Platform independence enables easy configuration via Web browser Optional Administration Tool to manage serveral LAN Docking Stations remotely Call me day or night Increased productivity through greater mobility The Philips Barcode Module features an extremely compact integrated laser scanner, whose design and ergonomics have been perfectly matched with the carrier medium the Digital Pocket Memo 9600 Series. Important client or patient information is retrieved simply by scanning the related barcode, minimizing the risk of incorrect data assignment. Add barcode information directly to your dictation Allows scanning from a distance of up to 25 cm/10 Supports barcode information with up to 30 digits Can be used as a USB keyboard device while the Digital Pocket Memo is connected to a PC For fast and secure call-in dictation, simply pick up up the phone and dictate to the Philips Digital Telephone Desktop. It can be accessed and operated using virtually any commercially available touchtone telephone, allowing your transcriptionist to take care of urgent business straight away. The moment you hang up, your recordings are automatically downloaded via USB to your transcriptionist s computer, an FTP server or an account. Central file storage increases security, ensuring that no files can be lost or damaged and protects them from unauthorized access. Experience a new kind of mobility and freedom Record dictations on the go with the convenience of a conventional telephone connection Voice prompts guide you through the dictation process Simple touchtone navigation 10 11

7 Desktop Dictation Philips SpeechMikes are specifically geared towards greater ease of use, ergonomic design and unique functionality. The dictation devices feature intuitive navigation tools such as an optical trackball and scroll wheel, thus further strengthening the highly successful SpeechMike concept of building a dictation microphone, playback speakers, dictation control and PC navigation into a single device. Clearly visible LEDs indicate record, insert and overwrite modes, making operation simple. All microphones feature a wide frequency and sensitivity range.the playback volume can be controlled on the SpeechMike and excellent sound quality ensures crystal-clear playback, saving time during the transcription process. The SpeechMike Plus models additionally feature four customizable function buttons, allowing it to be adapted to suit every individual s preferences. From the comfort of your desktop The unique Philips SpeechMike allows you to dictate directly onto your computer.with a dictation microphone, playback speaker, dictation control and PC navigation in one device, the SpeechMike gives you total control from the palm of your hand.after recording, simply send your sound file for transcription at the press of a button. Digital data recording and network-based file transfer equals unparalleled data protection.the Philips SpeechMikes have continued to evolve since its introduction in 1996.The new generation features SpeechMike Classic SpeechMike Pro SpeechMike Barcode intuitive navigation tools such as an optical trackball and Take control! Navigate through It s all about user comfort. In addition Retrieve dictation information simply scroll wheel, enabling you to navigate through Windows applications using the trackball, mouse buttons and the scroll wheel, and continue dictating with the familiar 4-Position switch. to an optical trackball mouse and a scroll wheel, the SpeechMike Pro features push buttons to manage your dictations. and securely.the barcode scanner reads patient or client data directly into your dictation, minimizing the risk of incorrect data assignment. applications while dictating. In conjunction with the professional SpeechExec software solutions, desktop dictation is easier than ever. Experience increased The SpeechMike Classic gives you total control at your fingertips. productivity and user satisfaction with Philips SpeechMike

8 SpeechExec Solutions You will quickly become accustomed to the benefits of Philips SpeechExec software, designed to improve the professional lives of those involved in the documentation process. It provides authors with easy-to-use functionality for organizing recordings transparently.transcriptionists are equipped with advanced professional transcription features and accessories, while IT managers benefit from the reduced strain on financial and human resources. This future-proof dictation and transcription software is the basis for building an efficient digital dictation infrastructure. It unites authors, transcriptionists and IT managers, allowing key processes in your organization to be streamlined. Authors Transcriptionists Administrators Dictation doesn t get any easier Take control of your dictations Manage your workload Have total confidence in your technology SpeechExec Pro dictation and transcription software facilitates the sharing and archiving of dictations and streamlines communication Efficient handling of sound files from Clear job overview enables more Network-based installation frees up between author and transcriptionist, further adding to the benefits of Philips digital dictation devices. Featuring a modern and intuiti- dictation to archiving makes job retrieval efficient organization and planning of resources. ve user interface, SpeechExec Pro boasts the latest digital dictation technology. simple and fast. workloads. Support for terminal server Priority indexing allows authors to easily Access to job information during environments. SpeechExec Enterprise offers the flexibility for tailor-made software packages customized to the needs of authors and define urgent jobs. transcription. Easy to maintain, reduced cost of transcriptionists in any company. It includes advanced features such as file encryption for highest data security and individual Spoken instructions improve New job notification for immediate ownership. user interfaces for intuitive handling. As a network installation, SpeechExec Enterprise can be centrally installed, eliminating time- communication with the transcriptionist. transcription start. User access rights prevent errors consuming software administration and maintenance on individual PCs. Data protection (encryption/decryption) Flexibility to edit author errors ensures or misuse of data. allows only authorized personnel to high accuracy. Encrypted data transfer complies access your documents. Foot control allows full keyboard with latest IT security standards. control and eliminates mouse usage

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