GFI Product comparison. GFI MailArchiver vs. Microsoft Exchange 2010

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1 GFI Product comparison GFI MailArchiver vs. Microsoft Exchange 2010

2 GFI MailArchiver 2011 GFI MailArchiver is an industry-leading management solution. It is used globally by administrators to lower management costs. By giving users direct access to their archived , GFI MailArchiver reduces the need for PST files, thereby diminishing the problems these files cause for end users and administrators. In recent years, has become the major means of communication for most businesses, making archiving a business necessity both for business continuity and to meet exacting compliance needs and perform ediscovery. The latest release introduces MailInsights to the standard product to provide valuable business intelligence. This gives administrators and senior managers the ability to produce detailed reports on what is being used for in their organization. It provides an ideal mechanism for handing over projects with a full list of contacts, and for monitoring the flow of non-business related that is sent and received within the organization. MailInsights provides a level of data mining within archives that no other archiving product can match. It is not sold as a costly add-on but as an integral part of the latest version of GFI MailArchiver. The great new features of MailInsights are just an upgrade away. Microsoft Exchange 2010 Microsoft Exchange 2010 is the latest edition of Exchange and comes with a host of new improvements including new deployment and storage options, enhanced inbox management capabilities and personal archiving built-in, Exchange 2010 helps lower costs and enhance business outcomes. GFI has always focused on the SMB (small and medium-sized business), providing administrators with costeffective solutions that are tailored to their needs. GFI MailArchiver continues in this tradition providing a valuable solution to SMB administrators looking to cut operational costs, streamline their IT, reduce support costs and provide a repository for company . GFI MailArchiver integrates closely with Exchange, including the latest release Exchange GFI MailArchiver integrates with Exchange in a Microsoft-approved manner via journaling, unlike stubbing-based competitive products which increase the load on Exchange and slow down Outlook access for heavy users. Exchange archiving Exchange 2010 delivers integrated archiving functionality including granular multi-mailbox search, item-level retention policies and instant legal hold making it easier to address compliance and discovery issues. Administrators gain centralized control of all archives while users are given direct access to their archived mail, including a familiar archive experience that does not disrupt the way they manage their inboxes every day. GFI MailArchiver vs. Microsoft Exchange

3 Microsoft Exchange 2010 GFI MailArchiver 2011 Cost Reliability Organizations need to purchase Exchange Enterprise CALs. Exchange Enterprise CALs cost $35/seat. Since the archive is stored along with the mailbox, if the mail server goes down, so does the archive. Very cost-effective. GFI MailArchiver pricing starts at $30/seat with volume discounts available. GFI MailArchiver runs separately from the mail server and thus is always available. Business insight No business intelligence features. The new MailInsights module helps business owners better understand their organization and its behavior by leveraging the rich data in through a set of reports which: Help improve productivity by knowing what the workforce is using business for and taking action before it becomes an issue Measure, report and help you improve support and sales response times Allow you to monitor attachments to prevent data leakage Give you the ability to perform before-and-after analysis to see how restructuring affects company communications Allows the administrator to produce visually stunning reports that contain business critical information. Integration Exchange will only archive and index Microsoft s own formats. GFI MailArchiver understands that SMBs want to run the software that best suits their needs and is thus committed to being vendoragnostic in what it will archive. GFI MailArchiver supports 140 file formats (including all the common office formats) out of the box for indexing and searching attachments. GFI MailArchiver vs. Microsoft Exchange

4 Microsoft Exchange 2010 GFI MailArchiver 2011 Laptop users The archive is not available offline. GFI MailArchiver gives users the ability to read archived s (including attachments) by keeping a configurable subset stored locally. The admin can control the size of the offline cache. Support Exchange 2010 runs only on x64 Server 2008 which may force SMBs to get new hardware. Runs on Windows Server 2000/2003/ bit and 64-bit so organizations can leverage their existing hardware investments. Also supports Windows 7, Vista and Windows XP for the Outlook Connector. Storage Exchange 2010 does not have single instance storage, so storage needs will grow very quickly and be increasingly hard to manage. Exchange 2010 does not compress archived s. GFI MailArchiver keeps a single copy of an and its attachments. GFI MailArchiver uses compresses both s and attachment. The compression is smart: it will only compress an if it detects that the compressed version is smaller than the uncompressed version. By making more efficient use of storage, you get lower costs, faster backup and faster Exchange performance. Access Exchange 2010 archives are accessible via Outlook 2010 and Outlook 2007 as well as the web interface. Users can access their archived s either via GFI MailArchiver s web interface or else via the GFI MailArchiver Outlook Connector which supports Outlook 2010, Outlook 2010 and Outlook If Exchange has archiving why do I need GFI MailArchiver? Exchange archiving is a personal archive intended to replace PSTs and is suitable for the reliable, robust, scalable, long term storage solutions of an organization. The way Exchange stores the archives makes it prohibitively expensive for organizations in terms of storage costs. If Exchange 2010 solves the PST problem then why do I need GFI MailArchiver to solve my PST problem? GFI MailArchiver provides a central repository for for long term archiving and searching. Offloading Exchange and solving PSTs are pain points that GFI MailArchiver can help administrators deal with, but they are not the sole, or even the main, reasons for SMBs to implement a business archiving solution. GFI MailArchiver vs. Microsoft Exchange

5 USA, CANADA AND CENTRAL AND SOUTH AMERICA Weston Parkway, Suite 104, Cary, NC 27513, USA Telephone: +1 (888) Fax: +1 (919) GFI 2476 nov11 UK AND REPUBLIC OF IRELAND Magna House, London Road, Staines, Middlesex, TW18 4BP, UK Telephone: +44 (0) Fax: +44 (0) EUROPE, MIDDLE EAST AND AFRICA GFI House, San Andrea Street, San Gwann, SGN 1612, Malta Telephone: Fax: AUSTRALIA AND NEW ZEALAND 83 King William Road, Unley 5061, South Australia Telephone: Fax: For a full list of GFI offices/contact details worldwide, please visit Disclaimer GFI Software. All rights reserved. All product and company names herein may be trademarks of their respective owners. The information and content in this document is provided for informational purposes only and is provided as is with no warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, and non-infringement. GFI Software is not liable for any damages, including any consequential damages, of any kind that may result from the use of this document. The information is obtained from publicly available sources. Though reasonable effort has been made to ensure the accuracy of the data provided, GFI makes no claim, promise or guarantee about the completeness, accuracy, recency or adequacy of information and is not responsible for misprints, outof-date information, or errors. GFI makes no warranty, express or implied, and assumes no legal liability or responsibility for the accuracy or completeness of any information contained in this document. If you believe there are any factual errors in this document, please contact us and we will review your concerns as soon as practical. IMPORTANT! This document contains CONFIDENTIAL information that is only intended for internal use by GFI-authorized distributors and resellers and by GFI employees.

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