inmailx intelligent extension Florin Boiangiu Digitus Information Systems Pty Ltd

Transcription

1 inmailx intelligent extension Florin Boiangiu Digitus Information Systems Pty Ltd

2 What is inmailx? management and productivity tools for Microsoft Outlook User Control Filing Subject Editing Forwarding Privileges User Capabilities Scheduling Attachments PDF/ZIP/Rename Quick Text Contacts Management System Customisation Forms Signatures Printing Notifier Optional Connectors

3 Filing, Scheduling, Subject Editing Enhanced Sending Form Send, File & Print File and Schedule Appt/Task Force Filing on Send Enhanced Reading Form Close, File & Print Schedule Appt/Task Recently Used Filing Locations Quick File to Recent Locations Subject Editing when Filing Filing Window with Integrated Filing, Printing and Scheduling

4 Attachments PDF, ZIP, Rename Rename and/or convert single or multiple attachments into PDFs Order and combine multiple attachments into a single PDF document while composing Protect and secure the converted PDF attachments by preventing copying, modifying or printing and using read password security Maintain corporate ownership of secured PDF content through centrally managed owner password Combine, compress and secure attachments into ZIP while composing

5 Privileges Management Force Importance, Sensitivity, and Permissions when Sending & Filing Set Sensitivity Normal Personal Private Confidential Control Permissions Disable Reply Disable Reply All Disable Forward

6 New Contacts Management Add new recipients to Contacts when sending Define Contacts Folder for saving new recipients Multiple Save Modes Auto Save Edit with Outlook Edit with inmailx

7 Enhanced Outlook Notification Read, Reply or Forward Read, Mark as Read Reply, Reply to All, Forward Ability to Quick File, File, File & Print, Print Schedule Task/Appt/Meeting, Flag or Delete Message Open individual attachments directly from the Notifier Scroll and read the message without opening

8 Advanced Message Printing Print cover page, message and/or attachments in one action Auto-print incoming s and/or attachments Works based upon user defined rules

9 Outlook Signatures Management Integrates Outlook signatures with Microsoft Active Directory (AD) Manage user signature details through AD Intelligent Outlook signature template support Optional AD fields Hide specific AD fields per user Define custom fields in AD Alias fields replacement Multiple Outlook signatures support Define default Outlook signature per user Update signatures when Outlook starts Off-line Outlook signature support

10 Corporate Forms Deployment Standardise and deploy corporate forms Out of the box Phone Message form Update forms each time Outlook starts Off-line forms support

11 Quick Text Capabilities Save common sentences/paragraphs as Personal Quick Text Centrally maintain and deploy Global Quick Text across the firm Favourites feature allows individual users to create and maintain their own list of Personal and/or Global Quick Text links Minimise typing recurrences

12 Optional inmailx Connectors Enhance Outlook capabilities of filing s, tasks and appointments into third party DMS and other repositories Available Connectors for: Worksite Worldox Trackfile File System inmailx FS MYOB AE, etc.

13 inmailx Benefits for Employees Saves Time Efficient filing of s, posts, appointments and tasks Streamlined printing and minimised typing recurrences Enhanced document management integration Increased Productivity Send, File & Print or Close, File & Print in one simple process Simple and Secure Attachments PDF/ZIP Conversion and/or Rename File messages with meaningful subject for easy retrieval Improved Time Management Easily schedule follow-up appointments and/or tasks Ability to file messages into existing tasks or appointments

14 inmailx Benefits for the Company Enforce Corporate Policies and Reduce Costs Force message sensitivity, permissions and filing of sent s Standardize corporate signatures using Active Directory* Easily deploy corporate forms Empower Users and Increase Productivity Schedule Task/Appt when Reading or Filing s Convert, combine and secure attachments into PDF Set read passwords, disallow content copying, modifying and printing Control User Functionality Control user access to individual product features Prevent individual users from changing specific settings

15 Customer Testimonials Each day I spend around 50 minutes managing s. With inmailx, I save valuable time and can send, file and print s (including attachments) with just one click. inmailx forces me to organise my s. Every time I send an , I am prompted to file it. In my profession, it is vitally important to be able to easily locate and retrieve s. "Just a quick note to let you know that I am really enjoying the use of the task creator you have added to inmailx. It makes it easier to keep track of pending matters."