REQUEST FOR INFORMATION (RFI)

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1 United Nations Nations Unies Procurement Division New York REQUEST FOR INFORMATION (RFI) Title of the RFI: Requirements for the provision of information on the implementation of enterprise open source GIS software at the United Nations. Date of this RFI: 21 November 2014 Closing Date for Receipt of RFI at PD: 29 December 2014 RFI Number: RFIID350 Address: Address RFI response by fax for the Attention of: Isidro Duran Fax Number: and UNCCS Code: , , , , , , , , , , , , , , , , , , , , , DESCRIPTION OF REQUIREMENTS

2 1. Introduction. The Cartographic Section of the United Nations Information and Communication Technology Division (ICTD) of the Department of Field Support (DFS) provides geographic information support to the full range of the United Nations operations. The principal duties of the Cartographic Section include a provision of the timely and accurate information in support of the decision making and operations needs of the Security Council, UN Secretariat and UN Pease Operations (DPKO, DPA, DFS). The Cartographic Section also supports field mission Geographic Information Systems (GIS) operations and provides technical assistance on international boundary issues. The purpose of this Request for Information (RFI) is to obtain a list of vendors who have the capabilities and expertise on the implementation of enterprise open source GIS software at the United Nations. The gathered information will be used to determine the project s feasibility, scope, timeframe, and resources required by the UN. 2. Use of Information All costs for preparing a response for the RFI must be covered by the vendor This RFI is a separate and independent process The requested information will only be used by the UN for internal planning purposes, be kept strictly confidential and only authorized personnel will have access to it The response to this RFI will not be used to pre-qualify vendors The provided information will not be contractually binding to the vendor. 3. RFI Response Delivery. 3.1 As the objective of this RFI is to both gather information on the latest solutions available in the market for controlling, maintaining and managing large inventory of software applications, and find potential service providers, your willingness and ability to reply will be of mutual benefit Please your response to Mr. Isidro Duran additional material can be delivered and addressed to: Mr. Isidro Duran United Nations Procurement Division 1 United Nations Plaza, 15th Floor New York, NY 10017, USA Marked: RFI for enterprise open source GIS software at the United Nations. 4. Current Situation and Goals. The overall goal for the service is to identify a concept and the implementation of enterprise GIS software based on open-source platform for the UNHQ, Peacekeeping Operations, Offices Away from Headquarters and Regional Commissions. UN GIS community is a long-term user of a proprietary commercial GIS (PCGIS) software for server, desktop and on-line solutions. UN GIS community is composed of over 200 GIS professionals working on all geographical continents. Main application of GIS software in the UN is Military, Police and Humanitarian operations as well as provision of assistance to UN decision making processes. Considering the rapid growth of open source GIS (OSGIS) industry, its potential to develop and support UNrequired customised GIS functionalities and services based on open source platform, the United Nations is requesting potential vendors to provide information on conceptual integration of enterprise open source GIS platform and transition from PCGIS to OSGIS platform. 5. Your Organization.

3 Please provide the following information on your organization: 5.1 A brief general description of your company, its structure, years in business, and focus. 5.2 Provide a brief description on of your company s experience in providing enterprise open source GIS software. 5.3 Interested vendors should also briefly describe their experience in the field of implementation of OSGIS platform and transition from PCGIS Software. 6. Request for Information Interested vendors shall provide information on a conceptual approach on integration of enterprise OSGIS solution for GIS Server, Desktop and on-line solutions, including web-mapping. The information shall include but not be limited to the following items: (a) Analysis of UN GIS community requirements and identification of gaps in the OSGIS; b) OSGIS long-term benefit analysis to the UN and recommendations; (b) Transition from PCGIS and integration of OSGIS; development and customisation of OSGIS; (c) Operational support and training; (d) Estimated timeline for the implementation of the project; (e) Estimated cost of the services; SPECIFIC REQUIREMENTS / INFORMATION (IF ANY) Any information or documents acquired or developed in the course of the RFI shall not be used for any other purpose than authorised by the United Nations. Written documents provided by the United Nations shall not be copied or disclosed without written authorisation from the United Nations. NOTE

4 Information on tendering for the UN Procurement System is available free of charge at the following address: Only the United Nations Global Marketplace (UNGM) has been authorized to collect a nominal fee from vendors that wish to receive automatically Procurement Notices or Expression Of Interest. Please subscribe to

5 VEND ORS RESPONSE FORM VENDOR RESPONSE FORM TO: Isidro Duran RFI Number: FAX: and FROM: SUBJECT: Requirements for the provision of information on the implementation of enterprise open source GIS software at the United Nations. To be filled by the Vendor (All fields marked with an * are mandatory) COMPANY INFORMATION UN Vendor ID Number**: UNGM Vendor ID Number*: Company Name *: Company Contact *: Address *: City *: Country *: Telephone Number *: Fax Number *: Address: Company Website: We declare that our company fully meets the prerequisites A, B, C, D and E, for eligibility to register with the United Nations as outlined in the paragraph 1 of the RFI INSTRUCTIONS page. Signature: Date: Name and Title: ** If not already registered with UN Procurement Division, please use the following URL to register at United Nations Global Marketplace (UNGM): Registration at UNGM is mandatory for responding to this EOI. The following information is available about the registration process.

6 RFI INSTRUCTIONS 1) Registering as a Vendor with the United Nations Vendors interested in fulfilling the requirement described above must be registered with UN in order to be eligible to participate in any future solicitation. Information on the registration process can be found at Prerequisites for Eligibility In order to be eligible for UN registration, you must declare that: A. Your company (both parent and/or subsidiaries, if applicable) is not on, or associated with a company or individual on The 1267 List website ( and is not on the IIC Oil for Food List website ( B. Your company (both parent and/or subsidiaries, if applicable) is not currently removed, invalidated or suspended by the UN Headquarters, field missions or other UN organizations (including the World Bank) and is not under investigation by a government or UN Member State. C. You have no outstanding bankruptcy, judgment or pending legal action that could impair operating as a going concern. D. You currently do not employ, or anticipate employing, any person(s) who is or was recently employed by the UN (in accordance with ST/SGB/2006/15, post-employment restrictions ( E. Your subsidiaries, agents, intermediaries and principals agree to cooperate with the United Nations Office of Internal Oversight Service during any investigative processes undertaken by them, either before during or after execution of a contract, including providing all required documents, company records, access to employees, officers and staff, as well as financial information. For Registered Vendors: Vendors already registered must ensure that the information and documentation (e.g. financial statements, address, contact name, etc.) provided in connection with their registration are up to date in UNGM. For Vendors Interested in Registration: Vendors not yet registered should apply for registration on the United Nations Global Marketplace ( information on the registration process can be found at Vendors must complete the registration process within 90 days of the date of this REOI. Vendors who have not initiated and completed the formal registration process with the Procurement Division within the 90 day-period will be automatically removed from the vendor roster and will have to start again a new registration for consideration in future EOI and tendering exercises. IMPORTANT NOTICE: Any false, incomplete or defective vendor registration may result in the rejection of the application or cancellation of an already existing registration. 2) RFI Process Vendors interested in responding should forward their information (as requested in the RFI) to the United Nations Procurement Division (UNPD) by the closing date set forth in this RFI. Due to the high volume of communications, UNPD is not in a position to issue confirmation of receipt of RFIs. Please note that no further details of the planned solicitation can be made available to the vendors prior to issuance of the solicitation documents. This RFI is issued subject to the conditions contained in the RFI introductory page on the UNPD Website indicated above.

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