GREAT BRITAIN PLEASE TAKE THIS TO YOUR GROUP AND ASK YOUR GROUP TO SELECT A REPRESENTATIVE TO ATTEND THE NATIONAL ASSEMBLY

Transcription

1 GREAT BRITAIN OAGB The National Service Board of OA in Great Britain 483 Green Lanes LONDON N13 4BS Great Britain YOU ARE INVITED TO THE 30th NATIONAL ASSEMBLY and CONVENTION October 16th - 18th 2015 The Village Urban Resort, Pinehurst Road, Farnborough Business Park, Farnborough, GU14 7BF Dear OA Member PLEASE TAKE THIS TO YOUR GROUP AND ASK YOUR GROUP TO SELECT A REPRESENTATIVE TO ATTEND THE NATIONAL ASSEMBLY The National Service Board of Great Britain would like to invite you or a representative from your group or Intergroup to the National Assembly of OAGB. Please take the attached paperwork to your group and let the group conscience discuss the important issues highlighted on page 3 of this letter. The Woking OA group will be hosting the National Assembly (NA) and Convention this year in Farnborough, Hampshire. The Assembly is on Saturday 17 th October and is the group conscience of OA in Great Britain. Please take this opportunity to join us. The Assembly is followed by the Convention on Sunday 18 th October; there will be Convention related workshops and fellowship beginning on Friday night. Please read this document and the other enclosures and discuss them with your group members. Please note that all these files are also available for download from our website: We will not be providing copies on the day of the Assembly please print these and bring with you. Important points: The National Assembly is the group conscience of OAGB, made up of all the groups and Intergroups in Great Britain, and gives direction to the OAGB National Service Board for the coming year. Bylaw amendments were discussed with IG Chairs at the NSB Chairs meeting in June; the closing date for such amendments for 2015 has now passed. However there is provision for emergency new business, please see our bylaws for more details. NSB Elections. Two of our current board members will come to the end of their terms this October, and therefore will be standing down. Another member will be applying for Page 1 of 37

2 re-election, but may not be able to stand depending on her personal circumstance. We have two new applications for This will leave us once more with five or possibly four board members. Having so few Board members means that many of the possible roles which can be serviced by Board members will not be covered. This year this meant that the Board was only able to provide a skeleton PI service, which is a key role at the National level. Please consider standing as a Board member for the OAGB Board; you can contact Linda on secretary@oagb.org.uk for an informal discussion. It s not too late to decide to stand for election or to encourage someone you know to consider it. In order to be eligible you would need at least one year of current abstinence and at least two years of service beyond the group level at the time of election, plus not be disqualified because of past convictions as outlined in Section 178 of the Charities Act (This relates to people with bankruptcy issues and/or previous convictions involving fraud or dishonesty). In addition NSB members are elected via their IG, and for any exception in qualifications for valid reasons, if deemed credible by the Board, may be received by application in writing. Please discuss this at your IG meetings and contact the Chair or Secretary (see below) about further nominations for election to the Board to the Secretary of the NSB - by September 25th if possible. (There is a form to complete) Full information about the Assembly, including the delegate assistance form is on The closing date for receipt of applications for partial funding from OAGB is 1 st September. To cover the costs of the NA there is a 20 registration fee for each representative. If your group is able to contribute more towards the costs of the NA and assist other groups which are not in such a strong position financially your additional contribution will be very welcome. Please register promptly with the hosting group via the instructions on the flyer. Choosing your Representative and Preparation for the National Assembly: The OAGB bylaws state the following points regarding the representatives you choose for your group or IG: Whenever possible, representatives will be elected at least three weeks before the Assembly meets, and their names forwarded to the Secretary for the Assembly. The Secretary of the Assembly will normally be the Secretary of the National Service Board. Each representative (Intergroup Rep. or Group Rep.) will serve for a minimum of two consecutive years, and in addition to attending the Assembly will serve the Assembly between meetings. The representatives will be selected for judgment, stability, willingness and for faithful adherence to the Twelve Steps and Twelve Traditions of OA. Where possible they will have a record of previous service at the Group or Intergroup level. Representatives may be instructed as to give the views of the Groups or Intergroups they represent, but will not be bound by these views. Their role will be to come to decisions which they believe to be in the best interests of OA as a whole. Representatives will report back to their Groups and Intergroups on return from the Assembly, respond to any requests received from Groups and Intergroups, and receive and act on communications from the National Service Board between Assemblies. Page 2 of 37

3 As noted in the bylaws it is assumed that each National Service Assembly Representative will serve for two successive years. This will greatly assist the smooth functioning of the National Assembly. We hope if you attended last year that we can welcome you back in October. When your group representative attends the National Assembly there is a business meeting for the full day on the Saturday, Assembly and recovery related workshops on the Friday evening and Fellowship workshops on the Sunday. The business meeting will follow the Agenda, which together with Pack 1 is attached. Pack 2 will be available at the end of September. Together these packs consist of arrangements and information about the weekend, FAQ about the National Assembly, OAGB National Service Board reports, proposed bylaws amendment, and NSB officer s election details etc. They will be posted on our website once available or can be requested from our responder by ing general@oagb.org.uk. It is the responsibility of the group representative to ensure they have printed out or brought along their own copy of these packs, which will not be available on the day. It would help the representative understand the proceedings of the weekend greatly if he/she were to read through this material before the business meeting starts. If you do not have access to the web please see if another member can obtain these for you, by asking either in your meeting or IG. Failing that, you can write to our registered address OAGB, 483 Green Lanes, London N13 4BS enclosing a large self addressed envelope with 1.80 postage requesting a National Assembly Pack. Help at the National Assembly Centre Mic. This year we will be doing without a Parliamentarian but plan to have an OA member to be our Centre Mic. This person will be sat on a rostrum in amongst the representatives and will be there to assist and guide those in attendance on the proceedings and processes. There will be short Parliamentary Procedures briefing sessions during the business sessions to help us all. IG reports and group feedback to the Assembly IG Chairs have been asked to provide a written report which will be included in Pack 2. We will schedule time for IG Chairs to answer questions or take comments on their report. Because of the long term shortage of members willing to be NSB members, this year we will be having a discussion:- The OA Service Structure in Great Britain: have we got it right? Therefore please can group reps read the enclosed discussion document, discuss it in their groups, holding a special group conscience as necessary, and obtain answers to the questions posed within the document. Please be willing to feed these back on the day. Workshop Friday Evening with Ask it Basket The Miracle of Abstinence OAGB will be hosting a workshop at 8pm on Friday. Please bring any questions that you wish to raise around the topics of Abstinence, (including relapse and related issues). This is a great opportunity to hear the experience, strength and hope on many of these topics from OA members with many years of OA experience. These will be read out anonymously and we open up to the floor for members to provide responses. HOSTING OF NATIONAL ASSEMBLY 2016 and BEYOND It s an ongoing requirement for IGs to host the National Assembly; at the time of writing it looks like we have two potential bids for Page 3 of 37

4 We have informative and thorough NSA hosting guidelines available, please contact the Chair if your IG would like to see a copy of these. If you are interested, please contact me, chair@oagb.org.uk, or Linda, secretary@oagb.org.uk. If you are no longer your group or intergroup representative could you please pass this onto the group and/or inform your IG Chair. I look forward to welcoming you all to the National Assembly. Yours in Fellowship, Sue J Chair of OAGB National Service Board Page 4 of 37

5 2015 OAGB NATIONAL ASSEMBLY PACK 1 INVITE AND ADVANCE INFORMATION CONTENTS OF PACK 1 Section 1 Page 1 Page 5 Page 6 Page 8 Page 10 Invitation / Contents / Agenda / Assembly Ground Rules Chair s Introductory Invitation Letter Contents of Invitation Pack Agenda for Main Business Meeting Special Rules of Order National Assembly FAQ explains the role of Delegates Section 2 Page 15 Page 30 Page 32 Current Bylaws and how to amend them Current OAGB Bylaws Bylaw Amendment Pro-forma How to Amend OAGB Bylaws Section 3 Page 33 Section 4 Page 35 Proposed Resolutions Resolution regarding feasibility of a Board Administrator Discussion Document The OA Service Structure in Great Britain: have we got it right? Other items on separate files: A copy of the minutes from the last National Assembly (2014) Page 5 of 37

6 OAGB NATIONAL ASSEMBLY (NA) 2015 Farnborough 17 h October am Registration for 10.00am start AGENDA Start 10:00 Welcome Sue Serenity Prayer, Preamble, 12 Steps, 12 Traditions, 12 Concepts Establish Quorum (25% of Groups and Intergroups) Sue Introductions of NSB Officers, Minutes Secretary and Centre Mic Sue/SC IG Housekeeping Review of Special Rules of Order and Parliamentary Procedure Jacqueline (Centre Mic) Adoption of Agenda Sue/All Approval of Minutes from 2014 Assembly Sue/Minutes Review Committee Appointment of Minutes Review Committee for 2014 Assembly Sue/All Appointment of Timekeeper Sue Matters Arising from 2014 AGM not covered in Agenda Sue/All Morning Business Session Board Reports Questions on Reports only All Chair/PI Treasurer Company Secretary Board Secretary Literature Communications Region 9/World Service Update & Feedback Sue Elena Elena Linda Pam Rachel Rachel/ Elena Resolution to the Board Resolution regarding feasibility of a Board Administrator Sue Ballot for NSB officer Elections Sue/All OA Promise All I put my hand in yours and together we can do what we could never do alone. No longer is there a sense of hopelessness. No longer must we each depend upon our own unsteady willpower. We are all together now, reaching out our hands for power and strength greater than ours. And as we join hands, we find love and understanding, Beyond our wildest dreams. Lunch Page 6 of 37

7 Re-Assemble (Must have any emergency new business motions in writing at this stage.) Serenity Prayer & Preamble 14:00 Special Rules of Order Review Jacqueline 14:05 (Centre Mic) Ballot cont continued (as necessary) All 14:10 Discussion and group feedback re OAGB service structure Sue/All Assembly AGM Date/Location /Hosting Intergroup Sue/All 15:45 Intergroup Reports and feedback Reps Any Other Business All 16:45 7 th Tradition All 16:50 Close (Serenity Prayer) All 17:00 Page 7 of 37

8 SPECIAL RULES OF ORDER FOR THE NATIONAL SERVICE ASSEMBLY 2015 a) Basic Parliamentary Procedure to apply: 1. Participants wishing to speak on a motion should approach and wait at the pro or con microphone and wait to be called on by the chair. 2. Participants wishing to ask a point of personal privilege, point of order, parliamentary inquiry or point of information will approach the centre mic person and then wait for recognition by the chair. 3. No cross talk or interruptions except on points of order and/or information. 4. All decisions to be made by motion (e.g. move that the Assembly donate towards the cost of the event as being discussed.) Seconded and voted. 5. The Agenda will be agreed by all at the beginning of the Assembly and no alterations will be made without the Assembly s consent. b) The aim of the debate is to establish the group conscience no technicality is more important than this. c) A consent agenda consisting of routine or non-controversial matters may be used at the assembly. The chair will determine the matters that will be placed on the consent agenda. Any voting member may go to the center microphone to request that an item from the consent agenda be considered separately. Items placed on the consent agenda shall require a two thirds vote for adoption. d) Debate will be limited for each item not on the consent agenda as follows :- (a) There will be up to three (3) pro and three (3) con speakers including the presenter. Each speaker will be limited to three (3) minutes, (b) Debate may be further limited to 2 minutes each with a majority agreement of the Assembly. (c) After the pro and con speakers a further ten minutes will be allowed for questions. (d) Thereafter the vote will be taken by a show of hands, (e) Written ballots may be used upon request. (f) All debate must be relevant to the question under consideration. (g) A motion to move the previous question and proceed to a vote is in order no sooner than five minutes after the pro and con speakers have been heard. (h) If any motion is subject to three or more legitimate amendments it will be referred to an ad hoc reference committee. (i) The reference committee shall consist of the proposer of the original motion and both proposers and seconders of the subsequent amendments. The assembly chair shall appoint the chairperson of the committee. The centre mic person shall sit on the reference committee in an advisory capacity. (j) Any OA member may attend the reference committee and have a voice but no vote. (k) After meeting the reference committee will recommend a motion to the assembly. (l) No motion may be referred to the reference committee more than once. (m) Once a motion has returned from the reference committee only two further amendments will be in order. e) Elections 1. Board members will be elected by ballot of the registered delegates present and voting. 2. A majority will elect 3. Ballot papers will be issued for the election. 4. Voting results will be announced, giving numbers for, against and abstentions. f) Only voting members may propose motions or speak in debates on motions. g) Assembly and committee meetings are open to OA members from anywhere in Great Britain and OA visitors from outside Great Britain. All are entitled to speak (and ask questions) in general discussions but visitors may not speak or vote on motions. h) Non-OA members may not attend or contribute to any part of the assembly, unless with the prior permission of the Board and of the meeting concerned on the day. i) Committee chairperson to be elected on the day by the committee concerned. j) Chairperson s role is to ensure that rules of order are followed and that a democratic spirit prevails. She/he will not vote except if the vote is by ballot, or if the chair s vote will change the result of the vote,, and will vacate the chair if she/he wishes to speak in debate on a motion she/he feels strongly about. Page 8 of 37

9 k) Matters of controversy will be debated in line with the rules set out above. l) Ground rules may be amended by approval of a two-thirds majority of the Assembly. Page 9 of 37

10 2015 National Assembly FAQ 2015 National Assembly Frequently Asked Questions Questions and Answers for Delegates attending OAGB National Assembly Here are some of the questions that experienced members in OA are frequently asked about OAGB service matters. These answers may give you a clearer idea of what the role of the Delegate is in relation to the OAGB assembly. It must be emphasised that for some questions there are no 'right answers, only a shared experience of what has worked well for others. All the suggested answers are to be found either in the Twelve Traditions, the Twelve Concepts, the bylaws of OAGB or the Policy Manual. Other sources of information are Groups and Intergroups. When in doubt, don t hesitate to ask the advice of more experienced OA members. Glossary OA OAGB PI R9 WSO WSBC BOT NSR NSB Overeaters Anonymous Public Information Region 9 (which OAGB belong to) World Service Office World Service Business Conference Board of Trustees National Service Representative National Service Board What is the National Assembly? The National Assembly is the group conscience of the whole of OA in Great Britain. We meet annually every October, and each (WSO registered) group and Intergroup in Great Britain is entitled to send a group representative who is either known as a delegate or NSR Why should my group send a representative to the National Assembly? Because this is how to get your group to contribute to the Group Conscience of OAGB as a whole. If your representative isn t there you cannot take part or change anything. Their absence weakens the Group Conscience. In addition the NSB are answerable to the whole Fellowship and this meeting is where they explain the work that they have been doing on your behalf and answer questions. It s a chance to understand the larger OA service structure, to make new OA friends and see recovery working on a wider level than your own local area. It s a fantastic opportunity to fast track your own recovery by being with members who take the Fellowship and the OA programme of recovery seriously. What qualifications are required to be a NSR? Your local group decides. Successful NSR s are members who have previously had some active experience of service at group or Intergroup level. They are familiar with the Page 10 of 37

11 Traditions and are interested in the bigger OA service structure. It is not really appropriate for a newcomer. What is the role of a NSR? In a word - communication. They receive the packs that contain the Board members reports, proposed bylaw amendments, Board elections applications, and financial reviews, including the OAGB Literature accounts. The NSR communicates these to the Group prior to the NA, maybe discussing the proposed bylaw amendments at the Group Conscience before the Assembly to hear member s thoughts about them. Then after the Assembly they will provide feedback formally to their group. What is the National Service Board? The National Service Board of Great Britain is made up of OA members with at least two years service beyond group level and at least one year s current abstinence from compulsive eating. Legally we are a registered charity and a limited company, as well as being part of the worldwide OA service structure, and are known as OAGB NSB. There is provision for up to 14 OA members on the Board; we meet together 5 times a year, and communicate frequently between these meetings. Board members serve for a maximum of 4 years, having been elected onto the Board (once proposed by their Intergroup), at our National Assembly. Intergroups consist of local groups which work together in order to more effectively carry the OA message, and to support each other. There are 10 Intergroups within Great Britain. What help is available for my group from the National Service Board? As well as hosting the OAGB.org.uk website to enable potential new members to find out about OA, OAGB NSB seeks to provide a service in Britain to individual OA members, groups and Intergroups by:- Acting as a channel of communication for OA in Great Britain so that no individual, group or Intergroup need feel isolated. Providing a means by which individual members, groups and Intergroups can contribute to the policy and activity of OA in Great Britain. Acting as liaison between OA in Great Britain, Region 9 and World Service, and sending delegates to Business Conferences at each level. Keeping members in Great Britain informed of current developments at all levels. Providing a literature service to facilitate the purchase of OA approved books and leaflets. Offering the hand of OA to individual sufferers by means of public information to media, health care professionals and to other related professional bodies. Responding to enquiries from members of the public and those suffering from compulsive eating, and, where appropriate, forwarding these on for local support. Arranging finance for board members and other delegates where necessary/appropriate. For example, we provide partial funding for group and Intergroup delegates to attend our annual National Assembly. Facilitating our national newsletter, Step by Step, providing advice for members about PI work and applying the Traditions Page 11 of 37

12 What can I read to help me fulfill the role better? The Twelve Steps, the Twelve Traditions, the Twelve Concepts, the OAGB Bylaws and the OA Group Handbook. What are the 12 Traditions? These are a set of principles providing a foundation for the conduct of our affairs as a fellowship, which can also be practiced in the everyday lives of individuals. They are the principles by which your group operates, and you probably read them out each week at your meeting as they form part of the suggested meeting format. What are the 12 Concepts? These are a set of principles outlining the responsibilities of our trusted servants at every level, be it the Intergroup, NSB, R9, or World Service. A copy of the Concepts should also be available in your group literature box, but will also be contained in the National Assembly Pack 1 What is the first thing I must do, once I have been elected NSR for my group? 1. Check that your group is registered with World Service Office. If your group is listed on the meetings list then you are registered. 2. If necessary update the details on the World Service website online at 3. Ensure that your IG knows that you are the NSR. The Assembly pack (pack 1) will be sent to the Group contact by your Intergroup usually at the beginning of September each year. The packs will also be available on the OAGB website The pack will contain information about the next National Service Assembly including Agenda, Minutes of the last Assembly, By-Laws and By-Law amendments details together with a map and accommodation information. Pack 2 which contains Board members reports and other documentation necessary for the Assembly is ready towards the end of September each year. 4. What practical tasks does a NSR perform? This can vary from group to group. Some groups will have the same person to be NSR and Intergroup representative, for other groups these will be different persons. Also for some groups the Secretary will be responsible for updating the WSO meeting list if they meeting details change. But broadly:- 1. Keep your group informed of all the mailings you receive. 2. Keep your group's entries on the Meeting List up to date. 3. Know the contents of the Group Handbook, and help your group to use it. 4. Study the Concepts and help your group apply them. 5. Study the Traditions and help your group to apply them. 6. Encourage your group to give regular financial support to your Intergroup, OAGB, R9 and OA World Service structure in order to play a part in our prime objective of spreading the message. 7. Attend local Intergroup meetings and ensure that reports are taken back to your meeting. 8. Attend the National Assembly and report back to your group. Is it OK for me to receive financial help from my group to pay for my traveling expenses to service body meetings? Yes, it is usual for the NSRs travel and accommodation costs, plus the registration fee for the Assembly on the Saturday to be funded through group 7 th Tradition costs collected Page 12 of 37

13 throughout the year. Your Group may undertake activities in order to raise funds for this, for example, hold a workshop or some members make recovery related articles to sell at OA Conventions etc. The service structure of OA Groups at the top then Intergroups then NSB then R9 then WSO What is the basic structure of the worldwide fellowship of OA? OA is divided into 10 regions. The US and Canada constitute Regions 1 7, Region 8 consists of South East USA, including Puerto Rico, South America, Central America, and all of the Caribbean Islands. Region 9 consists of Europe, Africa, Middle East and Western Asia, and Region 10 covers Australia, New Zealand, South East Asia and the Pacific Islands. What is the WSBC? This is the annual group conscience of OA worldwide with representatives from all the Regions, Intergroups and groups who meet annually in Albuquerque each May. This is when the Trustees are proposed and elected. Each Region is represented by a Trustee on the World Service Board. What is R9 Assembly? The Region 9 Assembly is the group conscience of R9, the venue varies throughout the differing countries which make up our Region, and takes place each autumn OA. How does our service structure fit into OA worldwide? The NSB is elected by the National Assembly of OAGB to carry out the wishes of the members between Assemblies. It is therefore one of the NSBs within R9. How does my group relate to OA World Service? Each group will be registered with the WSO. This is essential so that your meeting details are displayed on the OAGB website it s how newcomers and visitors will find you. This also ensures that the World Service mailings are received by the group. How does my group relate to the services of the NSB of OAGB? We strongly encourage each group to subscribe to the OAGB loop via This ensures that your group is kept in touch with activities in this country and gives you an opportunity to tell members about any workshops or retreats coming up. How does my group relate to the services of my local Intergroup? Each group usually sends a regular representative to their local Intergroup meetings and appears on local meeting lists. It is at this level that most active service takes place. We strongly encourage your group to be part of it. The NSB of OAGB became a registered charity in November 1996 and a limited company in October Page 13 of 37

14 (Registered Charity No ). This step was taken to protect the liability of the Board members and also the fellowship of Great Britain as a whole, in view of the monies the NSB is responsible for. Only the NSB is registered as a charity NOT the groups or intergroups. Page 14 of 37

15 BYLAWS OF THE NATIONAL SERVICE ASSEMBLY OF OVEREATERS ANONYMOUS (Great Britain) Updated following National Assembly October 2014 These bylaws are guidelines for the conduct of our service affairs. They have no legal status, but represent an informal agreement between the fellowship of OA(GB) and its trusted servants. 1. Name and Purpose The National Service Assembly of Overeaters Anonymous (Great Britain) is a service association of Region 9 and exists for the following purposes:- 1. to serve as the collective conscience of the fellowship of OA in Great Britain; 2. to act as a guardian of the Twelve Steps, Twelve Traditions and Twelve Concepts of OA; 3. to promote greater unity and communication among OA groups in Britain; 4. to carry the OA message of recovery throughout Great Britain, as contained in the Twelve Steps and Twelve Traditions of Overeaters Anonymous (Appendix 1). 2. Membership (a) Membership of the Assembly :- For the purpose of these bylaws, the two main categories of membership of the Assembly will be defined as follows: (i) An OA Group A group may be formed by two (2) or more persons meeting together as set forth in Article V, Section 1 of the World Service Bylaws. These points shall define an OA group:- 1. As a group, they meet to practice the Twelve Steps and Twelve Traditions of Overeaters Anonymous, guided by the Twelve Concepts of OA service Page 15 of 37

16 2. All who have the desire to stop eating compulsively are welcome in the group 3. No member is required to practice any actions in order to remain a member or to have a voice (share at a meeting). 4. As a group they have no affiliation other than OA. 5. It has affiliated as an Overeaters Anonymous group by registering with the World Service Office. Virtual groups (groups which replicate face-to-face meetings through electronic media) may be an Overeaters Anonymous group if they: 1. otherwise meet the definition of Overeaters Anonymous groups; 2. are fully interactive, and; 3. meet in real time. (ii) An Intergroup An Intergroup is a meeting of representative of two or more OA groups who meet for the purpose of servicing the groups they represent and who pool their resources for the purpose of carrying the OA message of recovery. Intergroups and Groups will participate by sending authorised representatives to the Assembly. Before participating in the Assembly, such Groups and Intergroups will be registered with the World Service Office of OA, listed on the computer print-out for this Region. (ii) The National Service Assembly will consist of the following persons:- (i) One representative (IR) elected by every Intergroup existing within the geographical area of Great Britain; (ii) One National Service Representative (NSR) from each OA Group in Great Britain (iii) Members of the National Service Board. It is recommended that Assembly Representatives are elected at a special meeting by means of the AA Third Legacy procedure, described in Appendix II, and that alternate representatives are elected at the same time, and by the same procedure. Page 16 of 37

17 If a National Service Representative or Intergroup Representative is elected by the Assembly to the National Service Board of OA(GB), then the Group or Intergroup concerned will be entitled to elect another representative. Whenever possible, representatives will be elected at least three weeks before the Assembly meets, and their names forwarded to the Secretary for the Assembly. The Secretary of the Assembly will normally be the Secretary of the National Service Board. (iii) Each representative (Intergroup Rep or Group Rep) will serve for a minimum of two consecutive years, and in addition to attending the Assembly will serve the Assembly between meetings. (iv) The representatives will be selected for judgement, stability, willingness and for faithful adherence to the Twelve Steps and Twelve Traditions of OA. Where possible they will have a record of previous service at the Group or Intergroup level. (v) Representatives may be instructed as to give the views of the Groups or Intergroups they represent, but will not be bound by these views. Their role will be to come to decisions which they believe to be in the best interests of OA as a whole. (vi) Representatives will report back to their Groups and Intergroups on return from the Assembly, respond to any requests received from Groups and Intergroups, and receive an act on communications from the National Service Board between Assemblies. 3. Procedures (a) (b) The Assembly will be conducted in a manner which is democratic in spirit and action. Wherever possible, agreement will be reached by general consent, but if there is no agreement, a vote will decide the issue. Voting will be in line with the voting procedures set out in the relevant sections of these Bylaws (Section 3 (e), 5 (f) & Section 6 (d). Votes can be cast by persons legally entitled to vote (i.e. excluding blanks or abstentions). The number of abstentions will not be recorded, unless the chair wishes to check that a quorum is present. Normal rules of parliamentary procedures will be followed in all cases to which they are applicable and in which they are not inconsistent with these bylaws, the Overeaters Anonymous Inc. Bylaws Subpart B or any special rules of order this Assembly may adopt. The spirit will always prevail over the letter of the law. The National Service Assembly will be called at least once a year. The Assembly will always be held in an easily accessible location with varied transport links. The NSB will encourage at least two Intergroups to bid to host the assembly each year. Bids must have the approval of the respective Intergroup meeting. The NSB will ask the assembly to consider both the fairness of the rotation of service and cost implications when choosing the national assembly host. A special meeting of the Assembly may be called at any reasonable time on the request of at least one third of the members. Page 17 of 37

18 An Intergroup may also choose to bid to host the assembly two years in advance. In this case they will notify the Chair of the NSB of their intention prior to the annual NSB Chairs meeting. The Chair of the NSB will notify other intergroups of the existence of a two year bid at the Chairs meeting. Other intergroups can then decide whether to offer a competing bid. The National Assembly will first vote on bids made to hold the Assembly for the following year. It will then vote on bids made for two years hence if any have been made. (c) (d) Each Group and intergroup will receive written notice of the Assembly not less than 6 weeks prior to each Assembly. The Assembly will:- (i) (ii) (iii) receive reports from the National Service Board of OA(GB) and discuss and comment on them; discuss important themes affecting OA service in Great Britain as a whole, which falls within the four purposes of the Assembly as stated in Item 1 and make recommendations for action to the Groups and Intergroups where necessary; give clear instructions to the National Service Board of OA(GB), expressed in the form of resolutions. (e) In the case of recommendations under item 3. (d) (ii), no such recommendations will be binding of any Group, but will be suggestion only. No recommendations or instruction made under item 3. (d) (ii) or 3. (d) (iii) will be in violation of the Twelve Steps and Twelve Traditions and Twelve Concepts of OA. Individuals, Groups and intergroups must submit suggested resolutions in writing to the Secretary of the OAGB Board at least 10 weeks prior to the Assembly. Suggested resolutions will be first considered by a committee of the Board and the proposer of the resolution, and redrafted if necessary in order to ensure that their wording is in keeping with the intentions of the individual, Group or Intergroup submitting them. They will then be submitted to a full Assembly; a simple majority of voting delegates will constitute a recommendation to the National Service Board: a two-thirds majority of voting delegates will constitute a binding instruction to the National Service Board. Resolutions which have not been submitted to the Secretary of the Assembly as per 6 (b), and which are considered to be of an emergency nature may be discussed and voted on at the Assembly. Such emergency resolutions should be submitted in writing to the Secretary before the beginning of the afternoon business session. In order to qualify as emergency new business any motion must be:- (a) Referring to new business only and; Page 18 of 37

19 (b) (c) Not addressing the same issues as other motions brought to the current Assembly; Of an urgent nature so that not considering the motion immediately would be detrimental to the welfare of OA as a whole. The Assembly must vote with a 2/3rd majority that the motion qualifies as emergency new business. Then to be adopted the emergency new business proposal must receive a 2/3rd majority of voting delegates. 4. Quorum The attendance of one quarter of those who are entitled to participate and vote in the Assembly (as listed in paragraph 2(c)) will be necessary to hold an Assembly. The presence of two-thirds of those in attendance at the Assembly will be needed in order to conduct Assembly business. 5. Formation of the National Service Board of OA(GB) (a) (b) (c) (d) (e) Assembly will elect a National Service Board whose role is to serve the Assembly, to execute its wishes, and to serve the fellowship of OA in Great Britain as a whole between meetings of the Assembly. The National Service Board will register as an OA service board with the World Service Office of Overeaters Anonymous and with Overeaters Anonymous Region 9 by whatever procedure these bodies require, and update its registration with these bodies whenever required. The National Service Board will consist of a maximum of 21 members, not all of which places need to be filled at any one time, depending on the availability of appropriate candidates. Two-thirds of the places on the National Service Board at any given time will be filled by committed members of the fellowship of OA. The remaining one-third of the members may be co-opted non-oa members who are chosen for their services to OA. Such members will have a voice but no vote at Assembly meetings, and a voice and a vote at Board meetings. Any person elected to serve on the National Service Board will be required to become a Trustee of OA(GB). Trustees of OA(GB) will be subject to Section 178 of the Charities Act 2011 (see Appendix III). It will be the responsibility of the nominee to ensure this. Non-OA Board members will serve for a maximum of 4 years. Page 19 of 37

20 (f) (g) (h) (i) (j) (k) Qualifications for selection of candidates for election to the National Service Board shall be set by each Intergroup, provided that each candidate shall have at least one year of current abstinence and at least two years of service beyond the group level at the time of election. Permission for any exception in qualifications for valid reasons, if deemed credible by the Board, may be received by application in writing. OA Board members will be drawn as far as possible from the areas serviced by Intergroups of Great Britain. If no suitable candidate is available from an Intergroup area, then the Board vacancy may be filled by an experienced member from another area. The Assembly will check that in doing so, the balance of the Board membership is not unduly weighted in favour of one area. However, once elected, Board members will serve the fellowship in Great Britain as a whole. Each Intergroup will put forward the names of suitable candidates to the Assembly. Their elections will normally be carried out by intergroups. The names of successful candidates will then be forwarded to the National Service Board prior to the next meeting of the assembly, together with the OA biography of each candidate, and a brief written report detailing the election procedures used, signed by the chairperson and secretary of the election meeting. The Assembly will consider each candidate for his/her qualifications to serve the Board. In addition to his/her previous record of service to the Fellowship, and faithful adherence to the Twelve Steps and Twelve Traditions of OA, the Assembly will consider each candidates particular skills and background knowledge and experience, in order to ensure that the best qualities available for Board service are selected. The final election will take place at the Assembly, which the nominee must attend, other than in very exceptional circumstances. The member may be elected using the Third Legacy Procedure (see Appendix 2). Members are elected to serve for a two (2) year term. A member who has already served may stand for re-election for a further term. A member who has just completed four (4) consecutive years of service may stand for reelection only after an interval of two (2) years.. OA members, upon election to the Board, may then be appointed by the Board to a specific role, to which they shall devote the major part of their time. These roles will be annually reviewed and updated by the Board in order to meet the service requirement of OA (GB), if desired by them, to allow Board members to gain experience in more than one area of service. All Board members elections will be confirmed by the Board on an annual basis. Confirmation will be subject to regular attendance at Board meetings. The Board will report any non-confirmation to the Assembly, giving reasons. The Assembly will take such actions as it believes necessary. (l) The National Service Board of OA (GB) will meet as required, with a minimum of four meetings a year, and one of these will be designated the Annual General Meeting of the Board. Membership of the Board will normally commence from 1 January of the year following election by the Assembly. If Page 20 of 37

21 a Board member should resign or cease to function before the end of his/her term of office, the NSB will contact the Intergroups, inviting qualified applications for a replacement member; these applications to be received prior to the next board meeting. If necessary the NSB members will hold a ballot at the next NSB meeting to choose the new member. The member then elected will serve for the remainder of the co-opted year. If the new member wishes to be re-elected to the NSB they may do so by following the normal procedure for election as outlined in these Bylaws. (m) (n) (o) (p) (q) (r) (s) Regardless of the length of unexpired terms of their offices, all members of the Board will resign if a (binding) instruction from Assembly is received requesting them to do so, supported by a vote of two-thirds of the members of the Assembly. Such a vote will be considered to dissolve the Board permanently. In the event that such a binding instruction be received by the Board, the registered Charitable Status with Limited Liability of the National Service Board of must also be dissolved. A written request to deregister the NSB as an OA Service Board must be sent to the World Service Office of Overeaters Anonymous and to the current Chair and Trustee of Region 9. The current Board members at the time of dissolution will be responsible for this. At least thirty (30) days notice of the time and place of Board meetings will be given by the Secretary. An advance agenda will be provided, containing those items notified in advance to the Secretary, together with any other necessary business. The agenda will be modified at the time of the meeting if a majority of members wishes to do so. Matters of principle or fundamental policy will be submitted for a postal vote by the Assembly Representative. NSR s and IR s will be given at least four weeks notice before submitting their votes to the Secretary of the Board, and the results of any such vote will be provided by the Secretary for the Board members and the next Assembly. Half of the current voting membership of the Board will constitute a quorum. Normal rules of committee procedures will govern the conduct of the Board s meetings, but the spirit will always prevail over the letter. Decisions will be reached by common consent where possible, but if there is no agreement a majority vote of those present will decide the issue. There will be no standing committees of the Board, but sub-committees will be formed by the Board as necessary for particular purposes, and dissolved by the Board when no longer needed. The World Service Business Conference Delegate/alternate shall meet the qualifications and requirements as outlined and defined in the Overeaters Anonymous, Inc. bylaws, Subpart B. Page 21 of 37

22 6. Removal of Board Members (a) The failure to perform the duties and responsibilities of a board member, as detailed in the subsections below may constitute cause for removal. (b) Duties enumerated in the National Service Assembly Bylaws, Section 5a. (c) Duties in the Procedures Manual, Section 1 (d) Communication with the nominating Intergroup. (e) A failure to meet the requirements for board membership also constitutes cause for removal. (f) Any board member may be removed for cause by a 2/3 vote of the board members attending an EGM. (g) Any board member may be removed for cause by a 2/3 vote of the delegates attending the National Assembly. (h) Eight weeks prior to Assembly or EGM, by registered letter, the Chair will inform the board member concerned that a motion for his removal will be proposed at the Assembly or forthcoming EGM and that he is given 15 days to respond and explain his position providing proof of delivery has been verified by the Post Office. Four to six weeks prior to Assembly or EGM, the Chair will send the motion to Assembly or board members. (i) The vote may be enforced immediately. 7. Amendments to these By-laws (a) (b) (c) (d) The bylaws can be revoked or amended by the Assembly with the exception of Appendix 1 (The Twelve Steps, Twelve Traditions and Twelve Concepts of OA). Individuals, Groups and intergroups can submit suggested amendments in writing to the Secretary of the Assembly at least 10 weeks prior to the next Assembly. Suggested amendments will be first considered by a committee of the Assembly, including the proposer of the amendments, and redrafted if necessary in order to ensure that their wording is in keeping with the intentions of the individual, Group or Intergroup submitting them. They will then be submitted to a full Assembly, and if approved by a two-thirds majority, will be incorporated into the by-laws thereafter. Page 22 of 37

23 (e) (f) These by-laws will be logged with OA World Service, including any future amendments approved by the Assembly. Bylaw amendments which have not been submitted to the Secretary of the Assembly as per 7(b) above, and which are considered to be of an emergency nature may be discussed and voted on at the Assembly. Such emergency resolutions should be submitted in writing to the Secretary before the beginning of the afternoon business session. In order to qualify as emergency new business any motion must be:- (a) Referring to bylaw amendments only; and ii) Not addressing the same issues as other motions brought to the current Assembly; and iii) Of an urgent nature so that not considering the motion immediately would be detrimental to the welfare of OA as a whole. The Assembly must vote with a 2/3rd majority that the motion qualifies as emergency new business. To be adopted an emergency new bylaw proposal must receive a 2/3 rd majority of voting delegates. 8. Minutes Review Committee (b) The Assembly appoints a Minutes Review Committee each year, comprised of the National Service Board Secretary, two National Service Board members, and two group or Intergroup representatives, who will work with the Secretary to review the minutes shortly after the Assembly. This committee will then be able to recommend approval of the minutes to the subsequent National Assembly. Page 23 of 37

24 Appendix 1 THE TWELVE STEPS 1. Admitted we were powerless over food that our lives had become unmanageable. 2. Came to believe that a Power greater than ourselves could restore us to sanity. 3. Made a decision to turn our will and our lives over to God as we understood Him. 4. Made a searching and fearless moral inventory of ourselves. 5. Admitted to God, to ourselves, and to another human being the exact nature of our wrongs. 6. Were entirely ready to have God remove all these defects of character 7. Humbly asked Him to remove our shortcomings. 8. Made a list of all persons we had harmed, and became willing to make amends to them all. 9. Made direct amends to such people wherever possible, except when to do so would injure them or others. 10. Continued to take personal inventory and when we were wrong, promptly admitted it. 11. Sought through prayer and meditation to improve our conscious contact with God as we understood Him, praying only for knowledge of His will for us and the power to carry that out. 12. Having had a spiritual awakening as a result of these steps, we tried to carry this message to compulsive overeaters and to practice these principles in all our affairs. Permission to use the Twelve Steps of Alcoholics Anonymous for adaptation granted by AA World Services Inc. Page 24 of 37

25 THE TWELVE TRADITIONS 1. Our common welfare should come first; personal recovery depends upon OA unity. 2. For our group purpose there is one ultimate authority a loving God as He may express Himself in our group conscience. Our leaders are but trusted servants; they do not govern. 3. The only requirement for OA membership is a desire to stop eating compulsively. 4. Each group should be autonomous except in matters affecting other groups or OA as a whole. 5. Each group has but one primary purpose to carry its message to the compulsive overeaters who still suffers. 6. An OA group ought never endorse, finance, or lend the OA name to any related facility or outside enterprise, lest problems of money, property, and prestige divert us from our primary purpose. 7. Every OA group ought to be fully self-supporting, declining outside contributions. 8. Overeaters Anonymous should remain forever non-professional, but our service centres may employ special workers. 9. OA, as such, ought never be organised; but we may create service board or committees directly responsible to those they serve. 10. Overeaters Anonymous has no opinion on outside issues; hence the OA name ought never be drawn into public controversy. 11. Our public relations policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio, films, television and other public media of communication. 12. Anonymity is the spiritual foundation of all these traditions, ever reminding us to place principles before personalities. Permission to use the Twelve Traditions of Alcoholics Anonymous for adaptation granted by AA World Services Inc. Page 25 of 37