Reporting Requirements & Deadlines for Payroll. Discussions: 9/9/2014. New Hire Reporting. Presented by: Carrie Johnson & Duane Tarrant

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1 Reporting Requirements & Deadlines for Payroll Presented by: Carrie Johnson & Duane Tarrant Discussions: New Hire Reporting Levies & Garnishments Standard Deductions & Voluntary Deductions Direct Deposit Quarterly Reports Retirement 941 State UCE Fringe Benefits Questions?? New Hire Reporting Reporting Forms Labor Statistics E-Verify Personnel Action Forms & Personnel Policy W-4 1

2 Commendatory W-4 2

3 Levies or Wage Garnishments Levy - a legal seizure of your property and/or wages to satisfy a tax debt. A levy actually takes the property to satisfy the tax debt. Common forms of levies can include: IRS, SCDOR Garnishment the process of deducting money from an employee s monetary compensation (including salary), sometimes as a result of a court order. Common forms of garnishments can include: Child support, bankruptcy, student loans, Standard Deductions Federal, FICA, State, Retirement (varies by employer) Voluntary Deductions Insurance, Credit unions, health club memberships deferred compensation, etc. Should require signed authorization for any voluntary changes Direct Deposit Is it mandatory? Check stubs printed, ed Portal system 3

4 Quarterly Reports Retirement 941 State UCE Department of Employment and Workforce 4

5 Retirement PEBA - The South Carolina Public Employee Benefit Authority (PEBA) Retirement Benefits manages retirement plans for South Carolina's public workforce by serving as the fiduciary stewards of the contributions and disbursements of the pension trust funds. For more information, please contact Customer Services at , toll free at (within S.C. only). Rate Changes for Retirement Reporting Calendar of dates Payment Methods Monthly Quarterly 5

6 Calendar of Dates Payment Methods Employers must remit employer and employee contributions to PEBA monthly. Employers can send a paper check, wire the money, or have it debited from the employer s bank account. Completion of the Automated Clearing House (ACH) Debit Authorization (Form 1226) is required for automatic debits. Monthly Reports 6

7 Quarterly Reports EES Electronic Employer Services PEBA Employer Manual 7

8 941 - Quarterly 941 Schedule B State of South Carolina 8

9 State of South Carolina Unemployment (UCE) All liable employers are responsible for preserving employee records and submitting quarterly wage reports. However, certain organizations in South Carolina do not pay quarterly UI taxes. Instead these entities reimburse DEW for the total dollar value of UI benefits paid to their former employees. These entities are known as reimbursable employers. State government agencies are required to be reimbursable employers. Local government entities that are liable for UI taxes can choose to become reimbursable employers by completing and mailing the Election to Become Reimbursable Form (UCE- 155) to the address below. Without this documentation, the organization is considered an employer liable for paying quarterly UI taxes. South Carolina Department of Employment and Workforce Employer Status Unit P.O. Box 995 Columbia, SC Unemployment Late Payments and Reports If you fail to submit contribution or wage reports by the due dates below, you ll receive a Notice of Delinquency. Quarter Dueby: January March due by April 30 July September due by October 31 April June due by July 31 October December due by January 31 If you then fail to file a report within 15 days of receiving the Notice of Delinquency, DEW will assess a 10 percent penalty of the contributions due; no less than $25 and no more than $1,000 in addition to contributions due. Any employer that has failed to file a report at the timeof the next tax rate calculation willreceive a delinquent tax rate assignment of tax class 20 for the next year. Any employer that has failed to pay contributions owed and has an outstanding tax lien from DEW will receive a delinquent tax rate assignment of tax class 20 for the next year or until the outstanding debt is paid. 9

10 Unemployment Fringe Benefits A fringe benefit is a form of pay for the performance of services. For example, you provide an employee with a fringe benefit when you allow the employee to use a business vehicle to commute to and from work. Are Fringe Benefits Taxable? Any fringe benefit you provide is taxable and must be included in the recipient's pay unless the law specifically excludes it. Including taxable benefits in pay. You must include in a recipient's pay the amount by which the value of a fringe benefit is more than the sum of the following amounts. Any amount the law excludes from pay. Any amount the recipient paid for the benefit. 10

11 Questions 11

12 Reporting Requirements & Deadlines for Payroll Presented by: Carrie Johnson & Duane Tarrant Discussions: New Hire Reporting Levies & Garnishments Standard Deductions & Voluntary Deductions Direct Deposit Quarterly Reports Retirement 941 State UCE Fringe Benefits Questions?? New Hire Reporting Reporting Forms Labor Statistics E-Verify Personnel Action Forms & Personnel Policy W-4 1

13 Commendatory W-4 2

14 Levies or Wage Garnishments Levy - a legal seizure of your property and/or wages to satisfy a tax debt. A levy actually takes the property to satisfy the tax debt. Common forms of levies can include: IRS, SCDOR Garnishment the process of deducting money from an employee s monetary compensation (including salary), sometimes as a result of a court order. Common forms of garnishments can include: Child support, bankruptcy, student loans, Standard Deductions Federal, FICA, State, Retirement (varies by employer) Voluntary Deductions Insurance, Credit unions, health club memberships deferred compensation, etc. Should require signed authorization for any voluntary changes Direct Deposit Is it mandatory? Check stubs printed, ed Portal system 3

15 Quarterly Reports Retirement 941 State UCE Department of Employment and Workforce 4

16 Retirement PEBA - The South Carolina Public Employee Benefit Authority (PEBA) Retirement Benefits manages retirement plans for South Carolina's public workforce by serving as the fiduciary stewards of the contributions and disbursements of the pension trust funds. For more information, please contact Customer Services at , toll free at (within S.C. only). Rate Changes for Retirement Reporting Calendar of dates Payment Methods Monthly Quarterly 5

17 Calendar of Dates Payment Methods Employers must remit employer and employee contributions to PEBA monthly. Employers can send a paper check, wire the money, or have it debited from the employer s bank account. Completion of the Automated Clearing House (ACH) Debit Authorization (Form 1226) is required for automatic debits. Monthly Reports 6

18 Quarterly Reports EES Electronic Employer Services PEBA Employer Manual 7

19 941 - Quarterly 941 Schedule B State of South Carolina 8

20 State of South Carolina Unemployment (UCE) All liable employers are responsible for preserving employee records and submitting quarterly wage reports. However, certain organizations in South Carolina do not pay quarterly UI taxes. Instead these entities reimburse DEW for the total dollar value of UI benefits paid to their former employees. These entities are known as reimbursable employers. State government agencies are required to be reimbursable employers. Local government entities that are liable for UI taxes can choose to become reimbursable employers by completing and mailing the Election to Become Reimbursable Form (UCE- 155) to the address below. Without this documentation, the organization is considered an employer liable for paying quarterly UI taxes. South Carolina Department of Employment and Workforce Employer Status Unit P.O. Box 995 Columbia, SC Unemployment Late Payments and Reports If you fail to submit contribution or wage reports by the due dates below, you ll receive a Notice of Delinquency. Quarter Dueby: January March due by April 30 July September due by October 31 April June due by July 31 October December due by January 31 If you then fail to file a report within 15 days of receiving the Notice of Delinquency, DEW will assess a 10 percent penalty of the contributions due; no less than $25 and no more than $1,000 in addition to contributions due. Any employer that has failed to file a report at the timeof the next tax rate calculation willreceive a delinquent tax rate assignment of tax class 20 for the next year. Any employer that has failed to pay contributions owed and has an outstanding tax lien from DEW will receive a delinquent tax rate assignment of tax class 20 for the next year or until the outstanding debt is paid. 9

21 Unemployment Fringe Benefits A fringe benefit is a form of pay for the performance of services. For example, you provide an employee with a fringe benefit when you allow the employee to use a business vehicle to commute to and from work. Are Fringe Benefits Taxable? Any fringe benefit you provide is taxable and must be included in the recipient's pay unless the law specifically excludes it. Including taxable benefits in pay. You must include in a recipient's pay the amount by which the value of a fringe benefit is more than the sum of the following amounts. Any amount the law excludes from pay. Any amount the recipient paid for the benefit. 10

22 Questions 11

23 Reporting Requirements & Deadlines for Payroll Presented by: Carrie Johnson & Duane Tarrant Discussions: New Hire Reporting Levies & Garnishments Standard Deductions & Voluntary Deductions Direct Deposit Quarterly Reports Retirement 941 State UCE Fringe Benefits Questions?? New Hire Reporting Reporting Forms Labor Statistics E-Verify Personnel Action Forms & Personnel Policy W-4 1

24 Commendatory W-4 2

25 Levies or Wage Garnishments Levy - a legal seizure of your property and/or wages to satisfy a tax debt. A levy actually takes the property to satisfy the tax debt. Common forms of levies can include: IRS, SCDOR Garnishment the process of deducting money from an employee s monetary compensation (including salary), sometimes as a result of a court order. Common forms of garnishments can include: Child support, bankruptcy, student loans, Standard Deductions Federal, FICA, State, Retirement (varies by employer) Voluntary Deductions Insurance, Credit unions, health club memberships deferred compensation, etc. Should require signed authorization for any voluntary changes Direct Deposit Is it mandatory? Check stubs printed, ed Portal system 3

26 Quarterly Reports Retirement 941 State UCE Department of Employment and Workforce 4

27 Retirement PEBA - The South Carolina Public Employee Benefit Authority (PEBA) Retirement Benefits manages retirement plans for South Carolina's public workforce by serving as the fiduciary stewards of the contributions and disbursements of the pension trust funds. For more information, please contact Customer Services at , toll free at (within S.C. only). Rate Changes for Retirement Reporting Calendar of dates Payment Methods Monthly Quarterly 5

28 Calendar of Dates Payment Methods Employers must remit employer and employee contributions to PEBA monthly. Employers can send a paper check, wire the money, or have it debited from the employer s bank account. Completion of the Automated Clearing House (ACH) Debit Authorization (Form 1226) is required for automatic debits. Monthly Reports 6

29 Quarterly Reports EES Electronic Employer Services PEBA Employer Manual 7

30 941 - Quarterly 941 Schedule B State of South Carolina 8

31 State of South Carolina Unemployment (UCE) All liable employers are responsible for preserving employee records and submitting quarterly wage reports. However, certain organizations in South Carolina do not pay quarterly UI taxes. Instead these entities reimburse DEW for the total dollar value of UI benefits paid to their former employees. These entities are known as reimbursable employers. State government agencies are required to be reimbursable employers. Local government entities that are liable for UI taxes can choose to become reimbursable employers by completing and mailing the Election to Become Reimbursable Form (UCE- 155) to the address below. Without this documentation, the organization is considered an employer liable for paying quarterly UI taxes. South Carolina Department of Employment and Workforce Employer Status Unit P.O. Box 995 Columbia, SC Unemployment Late Payments and Reports If you fail to submit contribution or wage reports by the due dates below, you ll receive a Notice of Delinquency. Quarter Dueby: January March due by April 30 July September due by October 31 April June due by July 31 October December due by January 31 If you then fail to file a report within 15 days of receiving the Notice of Delinquency, DEW will assess a 10 percent penalty of the contributions due; no less than $25 and no more than $1,000 in addition to contributions due. Any employer that has failed to file a report at the timeof the next tax rate calculation willreceive a delinquent tax rate assignment of tax class 20 for the next year. Any employer that has failed to pay contributions owed and has an outstanding tax lien from DEW will receive a delinquent tax rate assignment of tax class 20 for the next year or until the outstanding debt is paid. 9

32 Unemployment Fringe Benefits A fringe benefit is a form of pay for the performance of services. For example, you provide an employee with a fringe benefit when you allow the employee to use a business vehicle to commute to and from work. Are Fringe Benefits Taxable? Any fringe benefit you provide is taxable and must be included in the recipient's pay unless the law specifically excludes it. Including taxable benefits in pay. You must include in a recipient's pay the amount by which the value of a fringe benefit is more than the sum of the following amounts. Any amount the law excludes from pay. Any amount the recipient paid for the benefit. 10

33 Questions 11

34 Reporting Requirements & Deadlines for Payroll Presented by: Carrie Johnson & Duane Tarrant Discussions: New Hire Reporting Levies & Garnishments Standard Deductions & Voluntary Deductions Direct Deposit Quarterly Reports Retirement 941 State UCE Fringe Benefits Questions?? New Hire Reporting Reporting Forms Labor Statistics E-Verify Personnel Action Forms & Personnel Policy W-4 1

35 Commendatory W-4 2

36 Levies or Wage Garnishments Levy - a legal seizure of your property and/or wages to satisfy a tax debt. A levy actually takes the property to satisfy the tax debt. Common forms of levies can include: IRS, SCDOR Garnishment the process of deducting money from an employee s monetary compensation (including salary), sometimes as a result of a court order. Common forms of garnishments can include: Child support, bankruptcy, student loans, Standard Deductions Federal, FICA, State, Retirement (varies by employer) Voluntary Deductions Insurance, Credit unions, health club memberships deferred compensation, etc. Should require signed authorization for any voluntary changes Direct Deposit Is it mandatory? Check stubs printed, ed Portal system 3

37 Quarterly Reports Retirement 941 State UCE Department of Employment and Workforce 4

38 Retirement PEBA - The South Carolina Public Employee Benefit Authority (PEBA) Retirement Benefits manages retirement plans for South Carolina's public workforce by serving as the fiduciary stewards of the contributions and disbursements of the pension trust funds. For more information, please contact Customer Services at , toll free at (within S.C. only). Rate Changes for Retirement Reporting Calendar of dates Payment Methods Monthly Quarterly 5

39 Calendar of Dates Payment Methods Employers must remit employer and employee contributions to PEBA monthly. Employers can send a paper check, wire the money, or have it debited from the employer s bank account. Completion of the Automated Clearing House (ACH) Debit Authorization (Form 1226) is required for automatic debits. Monthly Reports 6

40 Quarterly Reports EES Electronic Employer Services PEBA Employer Manual 7

41 941 - Quarterly 941 Schedule B State of South Carolina 8

42 State of South Carolina Unemployment (UCE) All liable employers are responsible for preserving employee records and submitting quarterly wage reports. However, certain organizations in South Carolina do not pay quarterly UI taxes. Instead these entities reimburse DEW for the total dollar value of UI benefits paid to their former employees. These entities are known as reimbursable employers. State government agencies are required to be reimbursable employers. Local government entities that are liable for UI taxes can choose to become reimbursable employers by completing and mailing the Election to Become Reimbursable Form (UCE- 155) to the address below. Without this documentation, the organization is considered an employer liable for paying quarterly UI taxes. South Carolina Department of Employment and Workforce Employer Status Unit P.O. Box 995 Columbia, SC Unemployment Late Payments and Reports If you fail to submit contribution or wage reports by the due dates below, you ll receive a Notice of Delinquency. Quarter Dueby: January March due by April 30 July September due by October 31 April June due by July 31 October December due by January 31 If you then fail to file a report within 15 days of receiving the Notice of Delinquency, DEW will assess a 10 percent penalty of the contributions due; no less than $25 and no more than $1,000 in addition to contributions due. Any employer that has failed to file a report at the timeof the next tax rate calculation willreceive a delinquent tax rate assignment of tax class 20 for the next year. Any employer that has failed to pay contributions owed and has an outstanding tax lien from DEW will receive a delinquent tax rate assignment of tax class 20 for the next year or until the outstanding debt is paid. 9

43 Unemployment Fringe Benefits A fringe benefit is a form of pay for the performance of services. For example, you provide an employee with a fringe benefit when you allow the employee to use a business vehicle to commute to and from work. Are Fringe Benefits Taxable? Any fringe benefit you provide is taxable and must be included in the recipient's pay unless the law specifically excludes it. Including taxable benefits in pay. You must include in a recipient's pay the amount by which the value of a fringe benefit is more than the sum of the following amounts. Any amount the law excludes from pay. Any amount the recipient paid for the benefit. 10

44 Questions 11

45 Reporting Requirements & Deadlines for Payroll Presented by: Carrie Johnson & Duane Tarrant Discussions: New Hire Reporting Levies & Garnishments Standard Deductions & Voluntary Deductions Direct Deposit Quarterly Reports Retirement 941 State UCE Fringe Benefits Questions?? New Hire Reporting Reporting Forms Labor Statistics E-Verify Personnel Action Forms & Personnel Policy W-4 1

46 Commendatory W-4 2

47 Levies or Wage Garnishments Levy - a legal seizure of your property and/or wages to satisfy a tax debt. A levy actually takes the property to satisfy the tax debt. Common forms of levies can include: IRS, SCDOR Garnishment the process of deducting money from an employee s monetary compensation (including salary), sometimes as a result of a court order. Common forms of garnishments can include: Child support, bankruptcy, student loans, Standard Deductions Federal, FICA, State, Retirement (varies by employer) Voluntary Deductions Insurance, Credit unions, health club memberships deferred compensation, etc. Should require signed authorization for any voluntary changes Direct Deposit Is it mandatory? Check stubs printed, ed Portal system 3

48 Quarterly Reports Retirement 941 State UCE Department of Employment and Workforce 4

49 Retirement PEBA - The South Carolina Public Employee Benefit Authority (PEBA) Retirement Benefits manages retirement plans for South Carolina's public workforce by serving as the fiduciary stewards of the contributions and disbursements of the pension trust funds. For more information, please contact Customer Services at , toll free at (within S.C. only). Rate Changes for Retirement Reporting Calendar of dates Payment Methods Monthly Quarterly 5

50 Calendar of Dates Payment Methods Employers must remit employer and employee contributions to PEBA monthly. Employers can send a paper check, wire the money, or have it debited from the employer s bank account. Completion of the Automated Clearing House (ACH) Debit Authorization (Form 1226) is required for automatic debits. Monthly Reports 6

51 Quarterly Reports EES Electronic Employer Services PEBA Employer Manual 7

52 941 - Quarterly 941 Schedule B State of South Carolina 8

53 State of South Carolina Unemployment (UCE) All liable employers are responsible for preserving employee records and submitting quarterly wage reports. However, certain organizations in South Carolina do not pay quarterly UI taxes. Instead these entities reimburse DEW for the total dollar value of UI benefits paid to their former employees. These entities are known as reimbursable employers. State government agencies are required to be reimbursable employers. Local government entities that are liable for UI taxes can choose to become reimbursable employers by completing and mailing the Election to Become Reimbursable Form (UCE- 155) to the address below. Without this documentation, the organization is considered an employer liable for paying quarterly UI taxes. South Carolina Department of Employment and Workforce Employer Status Unit P.O. Box 995 Columbia, SC Unemployment Late Payments and Reports If you fail to submit contribution or wage reports by the due dates below, you ll receive a Notice of Delinquency. Quarter Dueby: January March due by April 30 July September due by October 31 April June due by July 31 October December due by January 31 If you then fail to file a report within 15 days of receiving the Notice of Delinquency, DEW will assess a 10 percent penalty of the contributions due; no less than $25 and no more than $1,000 in addition to contributions due. Any employer that has failed to file a report at the timeof the next tax rate calculation willreceive a delinquent tax rate assignment of tax class 20 for the next year. Any employer that has failed to pay contributions owed and has an outstanding tax lien from DEW will receive a delinquent tax rate assignment of tax class 20 for the next year or until the outstanding debt is paid. 9

54 Unemployment Fringe Benefits A fringe benefit is a form of pay for the performance of services. For example, you provide an employee with a fringe benefit when you allow the employee to use a business vehicle to commute to and from work. Are Fringe Benefits Taxable? Any fringe benefit you provide is taxable and must be included in the recipient's pay unless the law specifically excludes it. Including taxable benefits in pay. You must include in a recipient's pay the amount by which the value of a fringe benefit is more than the sum of the following amounts. Any amount the law excludes from pay. Any amount the recipient paid for the benefit. 10

55 Questions 11

56 Reporting Requirements & Deadlines for Payroll Presented by: Carrie Johnson & Duane Tarrant Discussions: New Hire Reporting Levies & Garnishments Standard Deductions & Voluntary Deductions Direct Deposit Quarterly Reports Retirement 941 State UCE Fringe Benefits Questions?? New Hire Reporting Reporting Forms Labor Statistics E-Verify Personnel Action Forms & Personnel Policy W-4 1

57 Commendatory W-4 2

58 Levies or Wage Garnishments Levy - a legal seizure of your property and/or wages to satisfy a tax debt. A levy actually takes the property to satisfy the tax debt. Common forms of levies can include: IRS, SCDOR Garnishment the process of deducting money from an employee s monetary compensation (including salary), sometimes as a result of a court order. Common forms of garnishments can include: Child support, bankruptcy, student loans, Standard Deductions Federal, FICA, State, Retirement (varies by employer) Voluntary Deductions Insurance, Credit unions, health club memberships deferred compensation, etc. Should require signed authorization for any voluntary changes Direct Deposit Is it mandatory? Check stubs printed, ed Portal system 3

59 Quarterly Reports Retirement 941 State UCE Department of Employment and Workforce 4

60 Retirement PEBA - The South Carolina Public Employee Benefit Authority (PEBA) Retirement Benefits manages retirement plans for South Carolina's public workforce by serving as the fiduciary stewards of the contributions and disbursements of the pension trust funds. For more information, please contact Customer Services at , toll free at (within S.C. only). Rate Changes for Retirement Reporting Calendar of dates Payment Methods Monthly Quarterly 5

61 Calendar of Dates Payment Methods Employers must remit employer and employee contributions to PEBA monthly. Employers can send a paper check, wire the money, or have it debited from the employer s bank account. Completion of the Automated Clearing House (ACH) Debit Authorization (Form 1226) is required for automatic debits. Monthly Reports 6

62 Quarterly Reports EES Electronic Employer Services PEBA Employer Manual 7

63 941 - Quarterly 941 Schedule B State of South Carolina 8

64 State of South Carolina Unemployment (UCE) All liable employers are responsible for preserving employee records and submitting quarterly wage reports. However, certain organizations in South Carolina do not pay quarterly UI taxes. Instead these entities reimburse DEW for the total dollar value of UI benefits paid to their former employees. These entities are known as reimbursable employers. State government agencies are required to be reimbursable employers. Local government entities that are liable for UI taxes can choose to become reimbursable employers by completing and mailing the Election to Become Reimbursable Form (UCE- 155) to the address below. Without this documentation, the organization is considered an employer liable for paying quarterly UI taxes. South Carolina Department of Employment and Workforce Employer Status Unit P.O. Box 995 Columbia, SC Unemployment Late Payments and Reports If you fail to submit contribution or wage reports by the due dates below, you ll receive a Notice of Delinquency. Quarter Dueby: January March due by April 30 July September due by October 31 April June due by July 31 October December due by January 31 If you then fail to file a report within 15 days of receiving the Notice of Delinquency, DEW will assess a 10 percent penalty of the contributions due; no less than $25 and no more than $1,000 in addition to contributions due. Any employer that has failed to file a report at the timeof the next tax rate calculation willreceive a delinquent tax rate assignment of tax class 20 for the next year. Any employer that has failed to pay contributions owed and has an outstanding tax lien from DEW will receive a delinquent tax rate assignment of tax class 20 for the next year or until the outstanding debt is paid. 9

65 Unemployment Fringe Benefits A fringe benefit is a form of pay for the performance of services. For example, you provide an employee with a fringe benefit when you allow the employee to use a business vehicle to commute to and from work. Are Fringe Benefits Taxable? Any fringe benefit you provide is taxable and must be included in the recipient's pay unless the law specifically excludes it. Including taxable benefits in pay. You must include in a recipient's pay the amount by which the value of a fringe benefit is more than the sum of the following amounts. Any amount the law excludes from pay. Any amount the recipient paid for the benefit. 10

66 Questions 11

67 Reporting Requirements & Deadlines for Payroll Presented by: Carrie Johnson & Duane Tarrant Discussions: New Hire Reporting Levies & Garnishments Standard Deductions & Voluntary Deductions Direct Deposit Quarterly Reports Retirement 941 State UCE Fringe Benefits Questions?? New Hire Reporting Reporting Forms Labor Statistics E-Verify Personnel Action Forms & Personnel Policy W-4 1

68 Commendatory W-4 2

69 Levies or Wage Garnishments Levy - a legal seizure of your property and/or wages to satisfy a tax debt. A levy actually takes the property to satisfy the tax debt. Common forms of levies can include: IRS, SCDOR Garnishment the process of deducting money from an employee s monetary compensation (including salary), sometimes as a result of a court order. Common forms of garnishments can include: Child support, bankruptcy, student loans, Standard Deductions Federal, FICA, State, Retirement (varies by employer) Voluntary Deductions Insurance, Credit unions, health club memberships deferred compensation, etc. Should require signed authorization for any voluntary changes Direct Deposit Is it mandatory? Check stubs printed, ed Portal system 3

70 Quarterly Reports Retirement 941 State UCE Department of Employment and Workforce 4

71 Retirement PEBA - The South Carolina Public Employee Benefit Authority (PEBA) Retirement Benefits manages retirement plans for South Carolina's public workforce by serving as the fiduciary stewards of the contributions and disbursements of the pension trust funds. For more information, please contact Customer Services at , toll free at (within S.C. only). Rate Changes for Retirement Reporting Calendar of dates Payment Methods Monthly Quarterly 5

72 Calendar of Dates Payment Methods Employers must remit employer and employee contributions to PEBA monthly. Employers can send a paper check, wire the money, or have it debited from the employer s bank account. Completion of the Automated Clearing House (ACH) Debit Authorization (Form 1226) is required for automatic debits. Monthly Reports 6

73 Quarterly Reports EES Electronic Employer Services PEBA Employer Manual 7

74 941 - Quarterly 941 Schedule B State of South Carolina 8

75 State of South Carolina Unemployment (UCE) All liable employers are responsible for preserving employee records and submitting quarterly wage reports. However, certain organizations in South Carolina do not pay quarterly UI taxes. Instead these entities reimburse DEW for the total dollar value of UI benefits paid to their former employees. These entities are known as reimbursable employers. State government agencies are required to be reimbursable employers. Local government entities that are liable for UI taxes can choose to become reimbursable employers by completing and mailing the Election to Become Reimbursable Form (UCE- 155) to the address below. Without this documentation, the organization is considered an employer liable for paying quarterly UI taxes. South Carolina Department of Employment and Workforce Employer Status Unit P.O. Box 995 Columbia, SC Unemployment Late Payments and Reports If you fail to submit contribution or wage reports by the due dates below, you ll receive a Notice of Delinquency. Quarter Dueby: January March due by April 30 July September due by October 31 April June due by July 31 October December due by January 31 If you then fail to file a report within 15 days of receiving the Notice of Delinquency, DEW will assess a 10 percent penalty of the contributions due; no less than $25 and no more than $1,000 in addition to contributions due. Any employer that has failed to file a report at the timeof the next tax rate calculation willreceive a delinquent tax rate assignment of tax class 20 for the next year. Any employer that has failed to pay contributions owed and has an outstanding tax lien from DEW will receive a delinquent tax rate assignment of tax class 20 for the next year or until the outstanding debt is paid. 9

76 Unemployment Fringe Benefits A fringe benefit is a form of pay for the performance of services. For example, you provide an employee with a fringe benefit when you allow the employee to use a business vehicle to commute to and from work. Are Fringe Benefits Taxable? Any fringe benefit you provide is taxable and must be included in the recipient's pay unless the law specifically excludes it. Including taxable benefits in pay. You must include in a recipient's pay the amount by which the value of a fringe benefit is more than the sum of the following amounts. Any amount the law excludes from pay. Any amount the recipient paid for the benefit. 10

77 Questions 11

78 Reporting Requirements & Deadlines for Payroll Presented by: Carrie Johnson & Duane Tarrant Discussions: New Hire Reporting Levies & Garnishments Standard Deductions & Voluntary Deductions Direct Deposit Quarterly Reports Retirement 941 State UCE Fringe Benefits Questions?? New Hire Reporting Reporting Forms Labor Statistics E-Verify Personnel Action Forms & Personnel Policy W-4 1

79 Commendatory W-4 2

80 Levies or Wage Garnishments Levy - a legal seizure of your property and/or wages to satisfy a tax debt. A levy actually takes the property to satisfy the tax debt. Common forms of levies can include: IRS, SCDOR Garnishment the process of deducting money from an employee s monetary compensation (including salary), sometimes as a result of a court order. Common forms of garnishments can include: Child support, bankruptcy, student loans, Standard Deductions Federal, FICA, State, Retirement (varies by employer) Voluntary Deductions Insurance, Credit unions, health club memberships deferred compensation, etc. Should require signed authorization for any voluntary changes Direct Deposit Is it mandatory? Check stubs printed, ed Portal system 3

81 Quarterly Reports Retirement 941 State UCE Department of Employment and Workforce 4

82 Retirement PEBA - The South Carolina Public Employee Benefit Authority (PEBA) Retirement Benefits manages retirement plans for South Carolina's public workforce by serving as the fiduciary stewards of the contributions and disbursements of the pension trust funds. For more information, please contact Customer Services at , toll free at (within S.C. only). Rate Changes for Retirement Reporting Calendar of dates Payment Methods Monthly Quarterly 5

83 Calendar of Dates Payment Methods Employers must remit employer and employee contributions to PEBA monthly. Employers can send a paper check, wire the money, or have it debited from the employer s bank account. Completion of the Automated Clearing House (ACH) Debit Authorization (Form 1226) is required for automatic debits. Monthly Reports 6

84 Quarterly Reports EES Electronic Employer Services PEBA Employer Manual 7

85 941 - Quarterly 941 Schedule B State of South Carolina 8

86 State of South Carolina Unemployment (UCE) All liable employers are responsible for preserving employee records and submitting quarterly wage reports. However, certain organizations in South Carolina do not pay quarterly UI taxes. Instead these entities reimburse DEW for the total dollar value of UI benefits paid to their former employees. These entities are known as reimbursable employers. State government agencies are required to be reimbursable employers. Local government entities that are liable for UI taxes can choose to become reimbursable employers by completing and mailing the Election to Become Reimbursable Form (UCE- 155) to the address below. Without this documentation, the organization is considered an employer liable for paying quarterly UI taxes. South Carolina Department of Employment and Workforce Employer Status Unit P.O. Box 995 Columbia, SC Unemployment Late Payments and Reports If you fail to submit contribution or wage reports by the due dates below, you ll receive a Notice of Delinquency. Quarter Dueby: January March due by April 30 July September due by October 31 April June due by July 31 October December due by January 31 If you then fail to file a report within 15 days of receiving the Notice of Delinquency, DEW will assess a 10 percent penalty of the contributions due; no less than $25 and no more than $1,000 in addition to contributions due. Any employer that has failed to file a report at the timeof the next tax rate calculation willreceive a delinquent tax rate assignment of tax class 20 for the next year. Any employer that has failed to pay contributions owed and has an outstanding tax lien from DEW will receive a delinquent tax rate assignment of tax class 20 for the next year or until the outstanding debt is paid. 9

87 Unemployment Fringe Benefits A fringe benefit is a form of pay for the performance of services. For example, you provide an employee with a fringe benefit when you allow the employee to use a business vehicle to commute to and from work. Are Fringe Benefits Taxable? Any fringe benefit you provide is taxable and must be included in the recipient's pay unless the law specifically excludes it. Including taxable benefits in pay. You must include in a recipient's pay the amount by which the value of a fringe benefit is more than the sum of the following amounts. Any amount the law excludes from pay. Any amount the recipient paid for the benefit. 10

88 Questions 11

89 Reporting Requirements & Deadlines for Payroll Presented by: Carrie Johnson & Duane Tarrant Discussions: New Hire Reporting Levies & Garnishments Standard Deductions & Voluntary Deductions Direct Deposit Quarterly Reports Retirement 941 State UCE Fringe Benefits Questions?? New Hire Reporting Reporting Forms Labor Statistics E-Verify Personnel Action Forms & Personnel Policy W-4 1

90 Commendatory W-4 2

91 Levies or Wage Garnishments Levy - a legal seizure of your property and/or wages to satisfy a tax debt. A levy actually takes the property to satisfy the tax debt. Common forms of levies can include: IRS, SCDOR Garnishment the process of deducting money from an employee s monetary compensation (including salary), sometimes as a result of a court order. Common forms of garnishments can include: Child support, bankruptcy, student loans, Standard Deductions Federal, FICA, State, Retirement (varies by employer) Voluntary Deductions Insurance, Credit unions, health club memberships deferred compensation, etc. Should require signed authorization for any voluntary changes Direct Deposit Is it mandatory? Check stubs printed, ed Portal system 3

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