DALLAS COUNTY COMMUNITY COLLEGE DISTRICT

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1 DALLAS COUNTY COMMUNITY COLLEGE DISTRICT REQUEST FOR QUALIFICATIONS NUMBER EXECUTIVE SEARCH COMPANY for SELECTION OF CHANCELLOR PROPOSALS DUE BY 2:00 P.M. APRIL 18, 2013

2 INDEX CONTENTS PAGE NUMBER 1. OVERVIEW 2 2. KEY DATES AND INFORMATION 3 3. GENERAL INFORMATION 4 4. INSTRUCTIONS TO COMPANY 6 5. INFORMATION TO BE SUBMITTED 8 6. COMPANY PROFILE FORM 9 7. REFERENCES BUSINESS DIVERSITY FORM 11 1

3 DALLAS COUNTY COMMUNITY COLLEGE DISTRICT REQUEST FOR QUALIFICATIONS EXECUTIVE SEARCH COMPANY April 8, 2013 The Dallas County Community College District is preparing to initiate a search to hire its seventh Chancellor in its forty-eight year history. The DCCCD invites Executive Search Companies, particularly those with experience in higher education to submit company qualifications for review and consideration to assist the DCCCD Board of Trustees in their endeavor to fill the upcoming vacancy of Chancellor, chief executive officer for the District. Following review of responses to the RFQ received, a number of companies will be short listed, selected for interview and further consideration. The timeline established by the DCCCD Board of Trustees for this RFQ, Short-Listing, Interview, Negotiation and Award process is as follows: April 8, 2013 April 18, 2013 April 22, 2013 April 29, 2013 May 7, 2013 RFQ released RFQ response to DCCCD Purchasing DCCCD Purchasing Department contacts short-listed consulting companies Special meeting of the Board of Trustees committee to interview/evaluate external consultants; selection of Executive Search Company for contract negotiation DCCCD Board of Trustees action on consultant contract for search services to assist DCCCCD Board in search for Chancellor Important items to note: Short-listed Companies must be available to make presentation and be interviewed on April 29, 2013, in Dallas, Tx. Proposers should expect to provide "full service", turnkey assistance to DCCCD Board. Business experience is to be presented in profile; respondents should provide client references of other institutions of higher education and/or business entities where similar services have been provided. Qualifications response should include information regarding the consultant s success rate in comparable placements. Qualifications response should include information regarding the consultant's success in recruiting diverse applicants for comparable vacancies Qualifications response should include information on the diversity of the consulting team assigned to this search. Information about the DCCCD may be found at: 2

4 KEY DATES AND INFORMATION RFQ PROJECT NAME: EXECUTIVE SEARCH COMPANY for SELECTION OF CHANCELLOR SUBMITTAL DEADLINE: DELIVERY LOCATION: APRIL 18, 2013 at 2:00 p.m. Dallas County Community College District Purchasing Department District Service Center, West Building 4343 IH 30 Mesquite, Texas INTERVIEWS AND PRESENTATIONS: April 29, 2013 AWARD BY DISTRICT S BOARD OF TRUSTEES: May 7, 2013 (If Necessary) NOTICE: IF YOU RECEIVED THIS RFQ THROUGH ANY MEANS OTHER THAN THE DALLAS COUNTY COMMUNITY COLLEGE DISTRICT PURCHASING DEPARTMENT, TO HELP ENSURE YOU RECEIVE ANY ADDENDA, YOU MUST SEND A REQUEST TO THAT YOUR NAME AND ADDRESS BE ADDED TO THE LIST OF COMPANIES RECEIVING THIS RFQ. COMPANIES MUST REGISTER WITH THE PURCHASING DEPARTMENT VIA ITS ON-LINE REGISTRATION SYSTEM ON PURCHASING S WEBSITE AT ALL QUESTIONS RELATED TO THIS RFQ ARE TO BE DIRECTED TO STEVE PARK, DISTRICT DIRECTOR OF PURCHASING SERVICES IN WRITING VIA TO WITH A COPY TO NO PHONE CALLS WILL BE ACCEPTED. 3

5 GENERAL INFORMATION 1. The Dallas County Community College District (the "District") operates seven (7) twoyear community colleges and other facilities, all located in Dallas County, Texas. This Request for Qualifications ( RFQ ) invites interested and qualified Companies to submit their credentials to provide Executive Search Company services for the selection of a new chancellor as specified herein. 2. The District is an institution of higher education and is a political subdivision of the State of Texas. The District has a board comprised of seven (7) trustees elected from seven (7) districts within Dallas County. More information about the District can be found at 3. The District is an equal opportunity employer and does not discriminate in awarding of agreements or employment of persons because of their race, color, age, national origin, religion, sex, disability, sexual orientation, or any other characteristic protected by law. The District requires companies with which it conducts business to be equal opportunity employers and to comply with all applicable federal, state and municipal laws and regulations regarding agreement and employment practices. 4. Company or Company refers to a company which chooses to submit a RFQ to provide the Services for the District as specified in this RFQ. 5. The process the District will use to select the Executive Search Company will include determination of an optimum mix of experience, qualifications, capabilities and references. 6. The District may make such investigations and conduct interviews as may be deemed necessary to determine the ability of Company to provide the Services and Company shall furnish to the District, as designated, all such information and data for this purpose as the District may reasonably request. 7. It shall be clearly understood that any costs incurred by Company in responding to this RFQ is at Company's own expense as a cost of doing business and the District is not liable for payment or reimbursement to Company for any expense so incurred, regardless of whether the Proposal is accepted or rejected. 8. The selected Executive Search Company will not offer, give, agree to give to any person, or solicit, demand, accept, or agree to accept from another person, a bribe, or unlawful gift, benefit, advantage, gratuity, payment or an offer of employment in connection with or arising from this RFQ or subsequent contract. 9. All Companies must disclose the name(s) of any of its employees, officers, directors, sub-companies, or agents who may also be a member of the Board of Trustees, or an employee or agent of the District. Further, all Companies must disclose the name of any District employee, or Board of Trustees member, who has, directly or indirectly, any financial interests in Company or any of its branches. Submit this information on an attachment to the RFQ which is to be titled "Disclosure of Interest" and include the person's name, position, and the extent of financial or other interest the person(s) has in the Company's business affairs. 4

6 10. Companies are hereby notified that in accordance with Section of the Texas Education Code, a person or business entity that enters into a contract with the Dallas County Community College District must give advance notice to the District if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. Furthermore, the District may terminate a contract with a person or business entity if the District determines that the person or business entity failed to give this notice or misrepresented the conduct resulting in the conviction. This requirement does not apply to a publicly held corporation. 5

7 INSTRUCTIONS TO COMPANY 1. Statements of Qualification (SOQ) will be received by the District until the date and time shown on the sheet titled KEY DATES AND INFORMATION, at which time they will be publicly opened. 2. ONE (1) ORIGINAL PLUS TEN (10) COPIES OF THE SOQ ARE TO BE DELIVERED TO THE DISTRICT AT ONE LOCATION ONLY, AS FOLLOWS: DALLAS COUNTY COMMUNITY COLLEGE DISTRICT PURCHASING DEPARTMENT DISTRICT SERVICE CENTER, WEST BUILDING 4343 IH 30 MESQUITE, TEXAS SOQ S WILL NOT BE ACCEPTED THAT ARE NOT SIGNED, DELIVERED TO THE PURCHASING DEPARTMENT AFTER THE SPECIFIED DATE AND TIME, OR SUBMITTED VIA FACSIMILE TRANSMISSION. Exceptions: In submitting a SOQ unless otherwise stipulated, Company affirms acceptance of the provisions and requirements of the RFQ. Any variances or exceptions which Company wishes to note with respect to any of the provisions or requirements of this RFQ must be stated in an attachment to the RFQ and titled "Exceptions." Check one of the following as applicable: NO EXCEPTIONS EXCEPTIONS ARE ATTACHED The following information is enclosed with this RFQ: Yes No. Company Profile Form and related information. References. Business Diversity Form. Any other information or documentation stipulated in the RFQ 6

8 RFQ CERTIFICATION. The undersigned, on behalf of Company, certifies that this RFQ is made without previous understanding, agreement or connection with any person, Company, or corporation making a RFQ on the same project, and is in all respects fair and without collusion, fraud or unlawful acts. It is further certified that the person whose signature appears below is the owner, partner or corporate officer of the Company and is legally empowered to bind the Company in whose name the RFQ is entered. THE COMPANY SUBMITTING THIS RFQ HEREBY AFFIRMS THAT IT S NAME DOES NOT APPEAR AS A DEBARRED VENDOR IN THE FEDERAL EXCLUDED PARTY LIST SYSTEM, OR EQUIVALENT LIST GENERATED BY THE STATE OF TEXAS. Submitted this day of, 2013 by and for the Company identified as follows: Company: Street Address: City/State/Zip: Signature: Printed Name: Owner/Partner/Officer Title: Telephone #: Facsimile #: 7

9 INFORMATION TO BE SUBMITTED 1. Complete the Company Profile Form, excluding the reference section. 2. Provide at least five (5) client references from other institutions of higher education, public education, governmental entities, and/or business entities for which your company has performed comparable Services. The information to be provided and the format are shown on the enclosed sheet with the heading: "References". 3. Provide a brief description of your company and the qualifications that you believe make your company a suitable candidate to be selected to provide the services as requested. 4. Provide a brief description of the methodologies, processes and activities that your Company would utilize in the effort to locate highly qualified candidates for the position of Chancellor. Please include any additional information that you feel can give the District further insight to your Company, including its philosophies regarding recruiting and presenting qualified candidates for consideration. 5. Provide a summary of information or data that you would expect the District to provide that is needed to provide the services. 8

10 COMPANY PROFILE FULL LEGAL NAME OF COMPANY STREET ADDRESS CITY/STATE/ZIP BID REQUEST OR PURCHASE ORDER ADDRESS STREET ADDRESS CITY/STATE/ZIP REMITTANCE ADDRESS STREET ADDRESS CITY/STATE/ZIP OWNERS, PARTNERS OR PRINCIPAL OFFICERS TITLE TELEPHONE NUMBER PRIMARY CONTACT PERSON TITLE TELEPHONE NUMBER FAX NUMBER Address: BUSINESS CLASSIFICATION YEAR ESTABLISHED/INCORPORATED ( ) SOLE PROPRIETORSHIP ( ) PARTNERSHIP ( ) CORPORATION TYPE OF BUSINESS (CHECK ALL THAT APPLY) FEDERAL TAX PAYER I.D. NUMBER ( ) RETAIL ( ) WHOLESALE ( ) SERVICE ( ) CONSTRUCTION ( ) MANUFACTURING ( ) FRANCHISE ( ) BROKER ( ) DISTRIBUTOR ANNUAL GROSS SALES FOR LAST CALENDAR YEAR TOTAL NUMBER OF FULL-TIME EMPLOYEES MAJOR CUSTOMER REFERENCES CITY/STATE CONTACT NAME & TITLE TELEPHONE NUMBER ANNUAL SALES AMOUNT (WHO CAN ADDRESS YOUR PERFORMANCE) PROVIDE REFERENCES ON PAGE 10 NAME OF PARENT COMPANY STREET ADDRESS OR P. O. BOX CITY/STATE/ZIP MAJOR PRODUCTS OR SERVICES PROVIDED. (Product line sheets may be attached) ( ) YES ( ) NO TO THE BEST OF YOUR KNOWLEDGE, ARE ANY FULL OR PART TIME EMPLOYEES, OWNERS, OFFICERS, DIRECTORS, STOCKHOLDERS, SUBCOMPANYS, OR MEMBERS OF THEIR IMMEDIATE FAMILY, OF THIS COMPANY, ALSO A MEMBER OF THE DISTRICT S BOARD OF TRUSTEES OR AN EMPLOYEE OF THE DISTRICT? IF YES, ATTACH DETAILS. ( ) YES ( ) NO COMPANY HAS WORKERS COMPENSATION, PERSONAL INJURY AND PROPERTY DAMAGE LIABILITY INSURANCE. ( ) YES ( ) NO HAVE THE OWNER(S) OR OPERATOR(S) OF THE BUSINESS ENTITY BEEN CONVICTED OF, OR CURRENTLY CHARGED WITH, A FELONY? IF YES, ATTACH A GENERAL DESCRIPTION OF THE CONDUCT RESULTING IN THE CHARGE OR CONVICTION. THIS DOES NOT APPLY TO A PUBLICLY HELD CORPORATION. ( ) YES ( ) NO UPON REQUEST WILL YOU PROVIDE INFORMATION THAT SHOWS YOUR FINANCIAL AND OTHER RESOURCE CAPABILITIES? ( ) YES ( ) NO IS COMPANY CERTIFIED AS BEING A MINORITY OR WOMAN OWNED BUSINESS? IF YES, ATTACH A COPY OF YOUR CERTIFICATION TO THE BEST OF MY KNOWLEDGE, I CERTIFY TO THE DALLAS COUNTY COMMUNITY COLLEGE District THAT THE INFORMATION ON THIS FORM IS TRUE AND ACCURATE. SIGNATURE PRINTED NAME OFFICER TITLE DATE NOTICE: The District is committed to equitable and competitive access to companies that can fulfill our requirements for products and services used in our business activities. However, submittal of this form to the District is not a guarantee that your company will be selected to participate in our business activities. Additional information may be required if your company is selected to provide goods or services. (REV ) 9

11 REFERENCES RFQ Company must provide five client references other than the District for which projects of a comparable nature, value, scope, and complexity have been performed by Company. A. References must be for work done in the name of the company submitting the RFQ. B. References must be for work completed by the Company; pending work is not acceptable. C. The District is under no obligation to provide Company a second opportunity to provide references. The District seeks a competent, qualified and experienced Company and the reference information shown below is a critical factor in determining to whom the RFQ will be awarded. FAILURE TO PROVIDE ALL OF THE REQUESTED REFERENCE INFORMATION WITH YOUR RFQ RESPONSE MAY RESULT IN THE DISQUALIFICATION OF YOUR PROPOSAL. company name contact person telephone number agreement value agreement dates

12 NOTICE FILL OUT AND RETURN THIS SHEET WITH YOUR PROPOSAL/PROPOSAL BUSINESS DIVERSITY DEPARTMENT The District is committed to increasing participation by minority/woman-owned business enterprises ( M/WBE s ) in all phases of its procurement processes and to support, to the greatest extent feasible, their efforts to compete for purchases of equipment, supplies, services, and construction-related services on a fair and equitable basis. On a voluntary basis, Companies/vendors are encouraged to provide the opportunity for competent M/WBE Sub- Companies and/or suppliers to work under a prime contract. Quote Number Quote Title Company/Vendor Vendor Address ( ) Yes ( ) No 51% or more of the company is owned, controlled and operated by a U.S. citizen(s) who is a nonminority woman. ( ) Yes ( ) No 51% or more of the company is owned, controlled and operated by a U.S. citizen(s) whose ethnic origin is: ( ) AA Native American; ( ) AI Asian Indian; ( ) AP Asian Pacific American; ( ) BL Black American; ( ) HI Hispanic American; ( ) WO American Women (excludes AA, AI, AS, HI women) ( ) M - Male; ( ) F - Female ( ) Yes ( ) No Is the company certified as minority/woman-owned? If yes, attach a copy of current certification document. Do you have a supplier diversity program? If yes, please provide the program contact information: Certifying Agency ( ) NCTRCA ( ) State of Texas HUB ( ) DFWMBC ( ) Women s Business Council ( ) Other: ( ) Yes ( ) No Expiration Name Phone Number(s) Title Address To the best of my knowledge, I certify that the information on this form is true and correct. Signature Printed Name Officer Title Date Rev. 4/19/12 11

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