Managing Work-Life Balance. APS Presentation. Learning Objectives. Determining Work-Life Balance. Identify the sources that keep you out of balance

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1 Managing Work-Life Balance APS Presentation Learning Objectives Identify the sources that keep you out of balance Determine the meaning of work-life balance Learn time management strategies for effectively managing multiple demands Discuss the benefits of prioritizing important events Explore the role of delegation and communication with others Develop an action plan to balance work and life demands 2012 APS Healthcare, Inc. 2 Determining Work-Life Balance Does it mean a 50/50 balance? Achievement and enjoyment? How can you work within the parameters of your current situation to ensure that everyone, including yourself, is benefitting? What areas specifically need balancing? In what ways is your strategy working well? What would you like to change? 2012 APS Healthcare, Inc. 3 1

2 Finding Balance List all of the activities and responsibilities that you are dealing with in both your personal and professional lives. Approximately how much time do you spend per week on each? Work/career Time alone Home/family Friends Spirituality Education Community/service Exercise/nutrition/sleep 2012 APS Healthcare, Inc. 4 What Are Your Responsibilities? Home & Family Social Community Education Spiritual Self-care Hobbies Work 2012 APS Healthcare, Inc. 5 Dual-Career Families How do you divide the responsibilities? In the past month, do you think there was a healthy balance between work and family? Does each partner get alone time? Do you regularly schedule alone time together as a couple? What are two changes you would like to make to create more harmony in your life? 2012 APS Healthcare, Inc. 6 2

3 Single Parents Who is in your support network? In the past month, do you think there was a healthy balance between work and family? Do you get alone time? What are two changes you would like to make to create more harmony in your life? 2012 APS Healthcare, Inc. 7 Singles or Couples Without Children How do you allocate your time between your work and personal life? In the past month, do you think there was a healthy balance between work and family? Do you get alone time? What are two changes you would like to make to create more harmony in your life? 2012 APS Healthcare, Inc. 8 When I Feel Out of Balance, What Happens to My Attitude? Interactions with loved ones? Effectiveness in my personal life? Effectiveness in my work? Creativity? Energy and strength? Ability to solve problems? 2012 APS Healthcare, Inc. 9 3

4 Getting Back on Track Become aware of signs letting you know that things are getting out of balance early on Focus on reducing energy drain Identify what you can change and what you can t Align your goals, values, and beliefs Set limits and delegate Create new challenges that are aligned with your values Give yourself frequent breaks Seek support 2012 APS Healthcare, Inc. 10 Check Your Out of Balance State Monitor your energy level and emotional state Eat energy and brain foods Pace yourself Build problem-solving skills Lighten the situation with humor Assess your environment Exercise regularly 2012 APS Healthcare, Inc. 11 Quote Time is the scarcest resource; unless it is managed, nothing else can be managed. ~ Peter Drucker 2012 APS Healthcare, Inc. 12 4

5 Effective Time Managers Plan for the unplanned Follow a schedule that can adapt to changes Get the important things done Are productive Can juggle several activities Have their short- and long-term goals in mind May keep a daily, weekly, and monthly schedule 2012 APS Healthcare, Inc. 13 Stephen Covey s Time Management Matrix 2012 APS Healthcare, Inc. 14 Parkinson s Law Work tends to expand to fill the time available for its accomplishment APS Healthcare, Inc. 15 5

6 Effective Delegation Delegation is the art of getting someone else to do something. Delegation is a crucial aspect of time management. Delegation helps us to maximize efficiency, develop collaborative relationships, and focus on priorities APS Healthcare, Inc. 16 Achieving Balance Through Delegation Delegation for work and play Delegation for home 2012 APS Healthcare, Inc. 17 Effective Delegation at Work Determine tasks Choose the right person Request; don t order Give clear expectations and outcomes Provide proper tools and training Give sincere recognition Accept that it may be done differently 2012 APS Healthcare, Inc. 18 6

7 Why We Don t Delegate to Employees Uncomfortable asking others Caught up in routine Can do task better and faster alone Want to do job ourselves Too busy/poor planning Fear that others will make mistakes Fear of change 2012 APS Healthcare, Inc. 19 Effective Delegation at Home Strategies for Home: Getting Chores Done Call a family meeting Combine tasks Rotate which tasks get completed Use incentives Use natural consequences Lower your standards Use the ten-minute system Consider hiring a cleaning service 2012 APS Healthcare, Inc. 20 Effective Delegation at Home Cont. Strategies for Work and Play Use discretionary time Set limits Communicate your needs Get support Be supportive 2012 APS Healthcare, Inc. 21 7

8 Action Plan Which current balancing strategies are working well? Which balancing strategies need to change? What resources can I draw from? What are three things that I can do immediately to increase my sense of work-life balance? 2012 APS Healthcare, Inc. 22 Take Responsibility Schedule time to be alone Spend time doing something you re passionate about Let go of whatever gets in your way Focus on the positive aspects of change Continue to share your thoughts and feelings 2012 APS Healthcare, Inc. 23 Communication Channels Consider the complexity of the issue to be discussed Understand the communication preferences of others in addition to your own Examine the impact on the relational aspects and the need to convey information clearly 2012 APS Healthcare, Inc. 24 8

9 Quote Time is money. You wouldn t allow someone unlimited access to your wallet, then why to your time? ~ Benjamin Franklin 2012 APS Healthcare, Inc. 25 Employee Assistance Program APS Employee Assistance Program is a valuable employee resource APS Employee Assistance Program is FREE to you and your immediate family members You can use the service as often as you like Contact Us: Your Employee Assistance Program is available 24 hours a day, 365 days per year by calling the toll-free number listed in your brochure 2012 APS Healthcare, Inc. 26 Available Services Services are available to employees and their family members Confidential Free Counseling Support Financial and Legal Consultation and Referral Services EAP counselors are available 24/7 Information, Referrals, and Follow-up Management Consultations 2012 APS Healthcare, Inc. 27 9

10 Thank You! Questions? 2012 APS Healthcare, Inc. 28 Works Cited Hasan. (2007). How to Delegate Effectively. Retrieved from Time Management Matrix. (n.d). Retrieved from 16 Traits of Effective Time Managers. (n.d). Retrieved from Traits_of_effective_tm.pdf Exercise Can Help to Control Stress. (n.d.) Retrieved from Problem Solving Skills. (2010). Retrieved from /problemsolving.html 2012 APS Healthcare, Inc