850 Purchase Order - Retail

Transcription

1 850 Purchase Order - Retail VICS EDI/V4030/850: 850 Purchase Order Modified: 09/22/2006 Notes:

2 Table of Contents Purchase Order Retail ISA - Interchange Control Header 3 GS - Functional Group Header. 6 ST - Transaction Set Header. 8 BEG - Beginning Segment for Purchase Order 9 REF - Reference Identification.. 11 CSH - Sales Requirements. 12 SAC - Service, Promotion, Allowance, or Charge Information. 13 ITD - Terms of Sale/Deferred Terms of Sale.. 15 DTM - Date/Time Reference 16 TD5 - Carrier Details (Routing Sequence/Transit Time).. 17 N9 - Reference Identification.. 18 MTX - Text N1 - Name. 20 N3 - Address Information. 22 N4 - Geographic Location 23 PO1 - Baseline Item Data. 24 CTP - Pricing Information. 26 PID - Product/Item Description.. 27 PO4 - Item Physical Details. 28 SAC - Service, Promotion, Allowance, or Charge Information. 29 SDQ - Destination Quantity. 31 N1 - Name. 34 SLN - Subline Item Detail. 35 PID - Product/Item Description.. 38 CTP - Pricing Information 39 CTT - Transaction Totals. 40 SE - Transaction Set Trailer 41 GE - Functional Group Trailer 42 IEA - Interchange Control Trailer Business Rules: Retail. 44 Business Example: POM Purchase Order 49 Business Example: POM Purchase Order Furniture 51 Business Example: POM Purchase Order Prepack. 52 Business Example: POM Purchase Order w/ Master Carton Qty. 55 Business Example: Delivery Instruction Bulk 58 Business Example: Delivery Instruction Prepack 61 Business Example: Delivery Instruction Furniture.. 63 Business Example: Replenishment Order. 65 Business Example: Cost Commitment 67 Business Rules: Liquidation/Catalog Outlet Business Example: Liquidation/Catalog Outlet 72 J. C. Penney Co Proprietary and Confidential i

3 850 Purchase Order Functional Group=PO This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information. Not Defined: Pos Id Segment Name Req Max Use Repeat Notes 0100 ISA Interchange Control Header M GS Functional Group Header M 1 Heading: Pos Id Segment Name Req Max Use Repeat Notes 0100 ST Transaction Set Header M BEG Beginning Segment for Purchase Order M REF Reference Identification O > CSH Sales Requirements O 5 LOOP ID - SAC SAC Service, Promotion, Allowance, or Charge Information O ITD Terms of Sale/Deferred Terms of Sale O > DTM Date/Time Reference O TD5 Carrier Details (Routing Sequence/Transit Time) O >1 LOOP ID - N N9 Reference Identification O MTX Text O >1 LOOP ID - N N1 Name O N3 Address Information O N4 Geographic Location O >1 Detail: Pos Id Segment Name Req Max Use Repeat Notes LOOP ID - PO PO1 Baseline Item Data M 1 N2/0200 LOOP ID - CTP > CTP Pricing Information O 1 LOOP ID - PID PID Product/Item Description O PO4 Item Physical Details O >1 LOOP ID - SAC 25 J.C. Penney Co. Proprietary and Confidential 1

4 Pos Id Segment Name Req Max Use Repeat Notes 2100 SAC Service, Promotion, Allowance, or Charge Information O SDQ Destination Quantity O 500 LOOP ID - N N1 Name O 1 LOOP ID - SLN SLN Subline Item Detail O PID Product/Item Description O CTP Pricing Information O 25 Summary: Pos Id Segment Name Req Max Use Repeat Notes LOOP ID - CTT CTT Transaction Totals O 1 N3/ SE Transaction Set Trailer M 1 Not Defined: Pos Id Segment Name Req Max Use Repeat Notes 0100 GE Functional Group Trailer M IEA Interchange Control Trailer M 1 Notes: 2/0200 PO102 is required. 3/0200 The number of line items (CTT01) is the accumulation of the number of PO1 segments. J.C. Penney Co. Proprietary and Confidential 2

5 ISA Interchange Control Header Pos: 0100 Max: 1 Not Defined - Mandatory Loop: N/A Elements: 16 To start and identify an interchange of zero or more functional groups and interchange-related control segments Element Summary: Ref Id Element Name Req Type Min/Max ISA01 I01 Authorization Information Qualifier Description: Code identifying the type of information in the Authorization Information 00 No Authorization Information Present (No Meaningful Information in I02) M ID 2/2 ISA02 I02 Authorization Information M AN 10/10 Description: Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01) User Note 1: Ten blank positions. ISA03 I03 Security Information Qualifier M ID 2/2 Description: Code identifying the type of information in the Security Information 00 No Security Information Present (No Meaningful Information in I04) ISA04 I04 Security Information M AN 10/10 Description: This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03) User Note 1: Ten blank positions. ISA05 I05 Interchange ID Qualifier M ID 2/2 Description: Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified 08 UCC EDI Communications ID (Comm ID) ISA06 I06 Interchange Sender ID M AN 15/15 Description: Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element User Note 1: JCPenney sender ID: (Retail) (Liquidation) ISA07 I05 Interchange ID Qualifier M ID 2/2 J.C. Penney Co. Proprietary and Confidential 3

6 Ref Id Element Name Req Type Min/Max Description: Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 08 UCC EDI Communications ID (Comm ID) 12 Phone (Telephone Companies) 14 Duns Plus Suffix ISA08 I07 Interchange Receiver ID M AN 15/15 Description: Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them ISA09 I08 Interchange Date M DT 6/6 Description: Date of the interchange ISA10 I09 Interchange Time M TM 4/4 Description: Time of the interchange ISA11 I65 Repetition Separator M 1/1 Description: Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator ISA12 I11 Interchange Control Version Number M ID 5/5 Description: Code specifying the version number of the interchange control segments Code Name Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999 ISA13 I12 Interchange Control Number M N0 9/9 Description: A control number assigned by the interchange sender ISA14 I13 Acknowledgment Requested M ID 1/1 Description: Code indicating sender's request for an interchange acknowledgment 0 No Acknowledgment Requested ISA15 I14 Usage Indicator M ID 1/1 Description: Code indicating whether data enclosed by this interchange envelope is test, production or information J.C. Penney Co. Proprietary and Confidential 4

7 Ref Id Element Name Req Type Min/Max P Production Data T Test Data ISA16 I15 Component Element Separator M 1/1 Description: Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator J.C. Penney Co. Proprietary and Confidential 5

8 GS Functional Group Header Pos: 0200 Max: 1 Not Defined - Mandatory Loop: N/A Elements: 8 To indicate the beginning of a functional group and to provide control information Element Summary: Ref Id Element Name Req Type Min/Max GS Functional Identifier Code Description: Code identifying a group of application related transaction sets PO Purchase Order (850) M ID 2/2 GS Application Sender's Code M AN 2/15 Description: Code identifying party sending transmission; codes agreed to by trading partners User Note 1: Same ID as ISA06. GS Application Receiver's Code M AN 2/15 Description: Code identifying party receiving transmission; codes agreed to by trading partners User Note 1: Same ID as ISA08. GS Date M DT 8/8 Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year GS Time M TM 4/8 Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) GS06 28 Group Control Number M N0 1/9 Description: Assigned number originated and maintained by the sender GS Responsible Agency Code M ID 1/2 Description: Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 X Accredited Standards Committee X12 GS Version / Release / Industry Identifier Code M AN 1/12 Description: Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions J.C. Penney Co. Proprietary and Confidential 6

9 Ref Id Element Name Req Type Min/Max 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed Code Name Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999 Semantics: 1. GS04 is the group date. 2. GS05 is the group time. 3. The data interchange control number GS06 in this header must be identical to the same data element in the associated functional group trailer, GE02. Comments: 1. A functional group of related transaction sets, within the scope of X12 standards, consists of a collection of similar transaction sets enclosed by a functional group header and a functional group trailer. J.C. Penney Co. Proprietary and Confidential 7

10 ST Transaction Set Header Pos: 0100 Max: 1 Heading - Mandatory Loop: N/A Elements: 2 To indicate the start of a transaction set and to assign a control number Element Summary: Ref Id Element Name Req Type Min/Max ST Transaction Set Identifier Code M ID 3/3 Description: Code uniquely identifying a Transaction Set 850 Purchase Order ST Transaction Set Control Number M AN 4/9 Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set User Note 1: The number is sequentially assigned by the sender, starting with one within each functional group. For each functional group, the first transaction set control number will be 0001 and incremented by one for each additional transaction set within the group. Semantics: 1. The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). J.C. Penney Co. Proprietary and Confidential 8

11 BEG Beginning Segment for Purchase Order Pos: 0200 Max: 1 Heading - Mandatory Loop: N/A Elements: 5 To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates Element Summary: Ref Id Element Name Req Type Min/Max BEG Transaction Set Purpose Code M ID 2/2 Description: Code identifying purpose of transaction set 00 Original 22 Information Copy BEG02 92 Purchase Order Type Code M ID 2/2 Description: Code specifying the type of Purchase Order User Note 1: The Blanket Purchase Agreement denotes a cost commitment only, without regard to quantity and relates to the paper JCPenney listing document. KB Blanket Purchase Agreement KC Contract RE Reorder SA Stand-alone Order BEG Purchase Order Number M AN 1/22 Description: Identifying number for Purchase Order assigned by the orderer/purchaser User Note 1: Retailer's original purchase order number. Order numbers are 8/12 digits in length. BEG Date M DT 8/8 Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year User Note 1: Retailer's original purchase order date BEG Contract Number O AN 1/30 Description: Contract number User Note 1: This field may be used with BEG02 codes "RE" and "SA". User Note 2: Contract numbers are twelve digits in length. Semantics: 1. BEG05 is the date assigned by the purchaser to purchase order. User Note 1: J.C. Penney Co. Proprietary and Confidential 9

12 The new Purchase Order Management (POM) system requires that every unique Contract (KC) and Blanket Purchase Agreement (KB) be acknowledged with an 855 PO Acknowledgment transaction to complete the legal commitment of fulfillment. This action replaces the signature on the old JCPenney wholesale contract/listing. J.C. Penney Co. Proprietary and Confidential 10

13 REF Reference Identification Pos: 0400 Max: >1 Heading - Optional Loop: N/A Elements: 3 To specify identifying information Element Summary: Ref Id Element Name Req Type Min/Max REF Reference Identification Qualifier M ID 2/3 Description: Code qualifying the Reference Identification DP Department Number IA Internal Vendor Number REF Reference Identification X AN 1/50 Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier User Note 1: Three digit subdivision number (REF01 = DP) or the JCPenney assigned six digit supplier number (REF01 = IA). REF Description X AN 1/80 Description: A free-form description to clarify the related data elements and their content User Note 1: This data element is only generated when REF01 = DP to provide the subdivision description. User Note 1: Two REF segments will be generated at this position for each of the Reference Identification Qualifiers listed in REF01. J.C. Penney Co. Proprietary and Confidential 11

14 CSH Sales Requirements Pos: 1000 Max: 5 Heading - Optional Loop: N/A Elements: 1 To specify general conditions or requirements of the sale Element Summary: Ref Id Element Name Req Type Min/Max CSH Sales Requirement Code Description: Code to identify a specific requirement or agreement of sale NS P2 P4 SC No Substitutes Ship As Soon As Possible Do Not Preship Ship Complete O ID 1/2 J.C. Penney Co. Proprietary and Confidential 12

15 SAC Service, Promotion, Allowance, or Charge Information Pos: 1300 Max: 1 Heading - Optional Loop: SAC Elements: 3 To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge Element Summary: Ref Id Element Name Req Type Min/Max SAC Allowance or Charge Indicator Description: Code which indicates an allowance or charge for the service specified N No Allowance or Charge M ID 1/1 SAC Agency Qualifier Code X ID 2/2 Description: Code identifying the agency assigning the code values VI Voluntary Inter-Industry Commerce Standard (VICS) EDI SAC Agency Service, Promotion, Allowance, or Charge Code X AN 1/10 Syntax Rules: Description: Agency maintained code identifying the service, promotion, allowance, or charge User Note 1: Code "OHRO" is used to denote Retail automatic reorders. Code OHNS Name New Store Order OHRO Rush Order OHSO Special Order 1. P If either SAC03 or SAC04 is present, then the other is required. Comments: 1. SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. User Note 1: There is one segment for each Allowance, Charge, Service, or Promotion being specified. If this segment appears in the header area of the transaction set, the data applies to the entire transaction set. If this segment appears in the detail area of the transaction set, the data applies only to that line item. The data specified in the header area is exclusive of the data specified in the detail area; it is not the sum of the data in the detail area, i.e., allowances or charges. User Note 2: This segment is only sent for Retail orders that have priority fulfillment. Segment will only be sent twice if a Retail J.C. Penney Co. Proprietary and Confidential 13

16 order is for a new store and another order type code. J.C. Penney Co. Proprietary and Confidential 14

17 ITD Terms of Sale/Deferred Terms of Sale Pos: 1500 Max: >1 Heading - Optional Loop: N/A Elements: 5 To specify terms of sale Element Summary: Ref Id Element Name Req Type Min/Max ITD Terms Type Code O ID 2/2 Description: Code identifying type of payment terms 14 Previously agreed upon ITD Terms Discount Percent O R 1/6 Description: Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date User Note 1: The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as ``10.5'', and 2% is sent as ``2''. ITD Terms Discount Days Due X N0 1/3 Description: Number of days in the terms discount period by which payment is due if terms discount is earned ITD Terms Net Days O N0 1/3 Description: Number of days until total invoice amount is due (discount not applicable) ITD Description O AN 1/80 Description: A free-form description to clarify the related data elements and their content User Note 1: This segment may be used in the header area or the detail area, but not both. J.C. Penney Co. Proprietary and Confidential 15

18 DTM Date/Time Reference Pos: 1800 Max: 10 Heading - Optional Loop: N/A Elements: 2 To specify pertinent dates and times Element Summary: Ref Id Element Name Req Type Min/Max DTM Date/Time Qualifier Description: Code specifying type of date or time, or both date and time 001 Cancel After 007 Effective 010 Requested Ship M ID 3/3 DTM Date X DT 8/8 Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year User Note 1: This segment is used to specify order processing dates. User Note 2: Two DTM segment combinations can be generated at this positions using the Date/Time Qualifiers listed in DTM01: Requested Ship Date (010) and Cancel After Date (001): These two segments are generated for POM Purchase Orders, Delivery Instructions, and Replenishment orders. Effective (007): This segment is generated for Cost Commitment Agreements. J.C. Penney Co. Proprietary and Confidential 16

19 TD5 Carrier Details (Routing Sequence/Transit Time) Pos: 2600 Max: >1 Heading - Optional Loop: N/A Elements: 2 To specify the carrier and sequence of routing and provide transit time information Element Summary: Ref Id Element Name Req Type Min/Max TD Transportation Method/Type Code Description: Code specifying the method or type of transportation for the shipment User Note 1: If this data element is not sent, follow the shipping instructions in TD505. A D E Air Parcel Post Expedited Truck X ID 1/2 TD Routing X AN 1/35 Description: Free-form description of the routing or requested routing for shipment, or the originating carrier's identity User Note 1: A maximum of three successive TD5 segments can be sent (one for each line of shipping instructions). J.C. Penney Co. Proprietary and Confidential 17

20 N9 Reference Identification Pos: 4700 Max: 1 Heading - Optional Loop: N9 Elements: 2 To transmit identifying information as specified by the Reference Identification Qualifier Element Summary: Ref Id Element Name Req Type Min/Max N Reference Identification Qualifier M ID 2/3 Description: Code qualifying the Reference Identification AH Agreement Number N Reference Identification X AN 1/50 Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier User Note 1: This segment and loop will only be generated as part of the first 850 within a functional group. J.C. Penney Co. Proprietary and Confidential 18

21 MTX Text Pos: 4900 Max: >1 Heading - Optional Loop: N9 Elements: 1 To specify textual data Element Summary: Ref Id Element Name Req Type Min/Max MTX Message Text Description: To transmit large volumes of message text User Note 1: This text segment will only be sent as part of the first 850 within a functional group. There will be one note segment containing the following message for Merchandise orders: "Acknowledgment of or shipment of goods per EDI orders indicates Seller's acceptance of JCP Terms and Conditions of purchase as per EDI Trading Partner Agreement." X AN 1/4096 User Note 1: This segment will contain any text clauses for the agreement referenced in the previous N9 segment. J.C. Penney Co. Proprietary and Confidential 19

22 N1 Name Pos: 5300 Max: 1 Heading - Optional Loop: N1 Elements: 4 To identify a party by type of organization, name, and code Element Summary: Ref Id Element Name Req Type Min/Max N Entity Identifier Code Description: Code identifying an organizational entity, a physical location, property or an individual BT MF SF ST Z7 Bill-to-Party Manufacturer of Goods Ship From Ship To Mark-for Party M ID 2/3 N Name X AN 1/60 Description: Free-form name N Identification Code Qualifier X ID 1/2 Description: Code designating the system/method of code structure used for Identification Code (67) User Note 1: Data element not generated when N101 = SF. 92 Assigned by Buyer or Buyer's Agent N Identification Code X AN 2/80 Description: Code identifying a party or other code User Note 1: This is the location code as defined by N103. The location refers to a store, warehouse, distribution center, plant, etc. Location codes are used to alleviate the need to send complete names and addresses. User Note 2: Five digit unit number (N101 = BT, ST, or Z7) or factory number (N101 = MF). User Note 3: Data element not generated when N101 = SF. Syntax Rules: 1. P If either N103 or N104 is present, then the other is required. Comments: 1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. User Note 1: J.C. Penney Co. Proprietary and Confidential 20

23 Up to five N1 loops may be generated for each of the Entity Identifier Codes listed in N101. These loops are generated for Delivery Instructions (BEG02 = SA) and Replenishment orders (BEG02 = RE). J.C. Penney Co. Proprietary and Confidential 21

24 N3 Address Information Pos: 5600 Max: 2 Heading - Optional Loop: N1 Elements: 2 To specify the location of the named party Element Summary: Ref Id Element Name Req Type Min/Max N Address Information M AN 1/55 Description: Address information N Address Information O AN 1/55 Description: Address information User Note 1: This segment is used to identify the Mark For Party's (N101 = Z7) and Ship To (N101 = ST) address. This segment is only generated for trading partners who do not receive the JCPenney address file electronically. J.C. Penney Co. Proprietary and Confidential 22

25 N4 Geographic Location Pos: 5700 Max: >1 Heading - Optional Loop: N1 Elements: 4 To specify the geographic place of the named party Element Summary: Ref Id Element Name Req Type Min/Max N City Name O AN 2/30 Description: Free-form text for city name N State or Province Code X ID 2/2 Description: Code (Standard State/Province) as defined by appropriate government agency N Postal Code O ID 3/15 Description: Code defining international postal zone code excluding punctuation and blanks (zip code for United States) N Country Code X ID 2/3 Description: Code identifying the country User Note 1: Code required if not USA. Comments: 1. N402 is required only if city name (N401) is in the U.S. or Canada. User Note 1: This segment is used to identify the Ship From (N101 = SF), Mark For Party (N101 = Z7), and Ship To (N101 = ST) geographic location. For the Mark For and Ship To, this segment is only generated for trading partners who do not receive the JCPenney address file electronically. J.C. Penney Co. Proprietary and Confidential 23

26 PO1 Baseline Item Data Pos: 0200 Max: 1 Detail - Mandatory Loop: PO1 Elements: 12 To specify basic and most frequently used line item data Element Summary: Ref Id Element Name Req Type Min/Max PO Quantity Ordered X R 1/15 Description: Quantity ordered PO Unit or Basis for Measurement Code O ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken User Note 1: For prepacks, code "AS" (Assortment) will be sent. PO Unit Price X R 1/17 Description: Price per unit of product, service, commodity, etc. User Note 1: The price is sent with a decimal point only when needed, e.g., $15.95 would be sent as ``15.95'', and $29.00 would be sent as ``29''. To indicate a no charge item or free goods, PO104 will contain a single zero (0) and PO105 will contains code NC. User Note 2: SKU cost price. Cost price is per unit of measure. Price contains a maximum of 5 integer and 2 decimal positions for all retail merchandise. For prepacks, the cost price is for the entire assortment. PO Basis of Unit Price Code O ID 2/2 Description: Code identifying the type of unit price for an item User Note 1: This data element is used to clarify or alter the basis of unit price. The unit price expressed in PO104 is always in the same terms as the unit of measure in PO103, unless otherwise specified in PO105. WH Wholesale PO Product/Service ID Qualifier X ID 2/2 Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) IN Buyer's Item Number PO Product/Service ID X AN 1/48 Description: Identifying number for a product or service User Note 1: For Retail and Liquidation [Catalog Outlet]merchandise, we will send lot/line/size description in the following format: AAAABBBBCCCCC, where AAAA = lot number, BBBB = line number, and CCCCC = size description. J.C. Penney Co. Proprietary and Confidential 24

27 Ref Id Element Name Req Type Min/Max Size description "*ONLY" denotes assorted sizes, no size, or prepack. PO Product/Service ID Qualifier X ID 2/2 Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) VN Vendor's (Seller's) Item Number PO Product/Service ID X AN 1/48 Description: Identifying number for a product or service User Note 1: For retail merchandise, the supplier's product ID will be sent if it is in PDB. PO Product/Service ID Qualifier X ID 2/2 Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) UP UCC - 12 PO Product/Service ID X AN 1/48 Description: Identifying number for a product or service User Note 1: UPC or EAN ( ) numbers will be sent on a selective basis by supplier product ID. We will not send both the EAN and UPC numbers; it will be one or the other. PO Product/Service ID Qualifier X ID 2/2 Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) EN EAN/UCC - 13 PO Product/Service ID X AN 1/48 Description: Identifying number for a product or service User Note 1: UPC or EAN ( ) numbers will be sent on a selective basis by supplier product ID. We will not send both the EAN and UPC numbers; it will be one or the other. Syntax Rules: 1. C If PO103 is present, then PO102 is required. 2. C If PO105 is present, then PO104 is required. 3. P If either PO106 or PO107 is present, then the other is required. 4. P If either PO108 or PO109 is present, then the other is required. 5. P If either PO110 or PO111 is present, then the other is required. 6. P If either PO112 or PO113 is present, then the other is required. J.C. Penney Co. Proprietary and Confidential 25

28 CTP Pricing Information Pos: 0900 Max: 1 Detail - Optional Loop: CTP Elements: 2 To specify pricing information Element Summary: Ref Id Element Name Req Type Min/Max CTP Price Identifier Code X ID 3/3 Description: Code identifying pricing specification RTL Retail CTP Unit Price X R 1/17 Description: Price per unit of product, service, commodity, etc. User Note 1: The price is sent with a decimal point only when needed, e.g., $15.95 would be sent as ``15.95'', and $29.00 would be sent as ``29''. User Note 2: SKU retail price. Retail price is per unit of measure. Price contains a maximum of 5 integer and 2 decimal positions for all merchandise. User Note 1: For prepacks, this segment is not sent. J.C. Penney Co. Proprietary and Confidential 26

29 PID Product/Item Description Pos: 1400 Max: 1 Detail - Optional Loop: PID Elements: 4 To describe a product or process in coded or free-form format Element Summary: Ref Id Element Name Req Type Min/Max PID Item Description Type M ID 1/1 Description: Code indicating the format of a description F Free-form PID Product/Process Characteristic Code O ID 2/3 Description: Code identifying the general class of a product or process characteristic 08 Product 75 Buyer's Color Description 91 Buyer's Item Size Description PID Agency Qualifier Code X ID 2/2 Description: Code identifying the agency assigning the code values VI Voluntary Inter-Industry Commerce Standard (VICS) EDI PID Description X AN 1/80 Description: A free-form description to clarify the related data elements and their content User Note 1: For retail merchandise, if PID02 is "08", this element will contain a twenty character lot description; if PID02 is "75", element will contain a five character color description; if PID02 is "91", element will contain a five character size group description. Semantics: 1. Use PID03 to indicate the organization that publishes the code list being referred to. User Note 1: The PID segment is used to provide product/item descriptions in text and or coded formats. User Note 2: A PID segment for lot description will always be sent. The PID segments for color and size will only be sent if the item ordered has a color and or size. Where possible, lot description is only sent for the lot's first SKU number and color description is only sent for the color's first SKU. For example, if a lot contains two colors (red and white), with each color having four sizes (S, M, L, XL), the lot description would be sent once and two color PID segments would be sent, one for red and another for white. If a lot number has no colors or sizes, no color PID segment is sent. J.C. Penney Co. Proprietary and Confidential 27

30 PO4 Item Physical Details Pos: 1700 Max: >1 Detail - Optional Loop: PO1 Elements: 5 To specify the physical qualities, packaging, weights, and dimensions relating to the item Element Summary: Ref Id Element Name Req Type Min/Max PO Pack Description: The number of inner containers, or number of eaches if there are no inner containers, per outer container O N0 1/6 PO Size X R 1/8 Description: Size of supplier units in pack PO Unit or Basis for Measurement Code X ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken PO Packaging Code X AN 3/5 Description: Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required All valid standard codes are used. PO Inner Pack O N0 1/6 Description: The number of eaches per inner container User Note 1: This data element is planned for future usage. Implementation of this data element will be communicated prior to generation via the JCPenney Supplier News and Bulletin site. Syntax Rules: 1. P If either PO402 or PO403 is present, then the other is required. Comments: 1. PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the unit of measure of the "Size" identified in the PO402. For example: If the carton contains Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ". J.C. Penney Co. Proprietary and Confidential 28

31 SAC Service, Promotion, Allowance, or Charge Information Pos: 2100 Max: 1 Detail - Optional Loop: SAC Elements: 7 To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge Element Summary: Ref Id Element Name Req Type Min/Max SAC Allowance or Charge Indicator Description: Code which indicates an allowance or charge for the service specified N No Allowance or Charge M ID 1/1 SAC Agency Qualifier Code X ID 2/2 Description: Code identifying the agency assigning the code values VI Voluntary Inter-Industry Commerce Standard (VICS) EDI SAC Agency Service, Promotion, Allowance, or Charge Code X AN 1/10 Description: Agency maintained code identifying the service, promotion, allowance, or charge User Note 1: Code "CS" is used to denote special processing text in SAC15. CS HA TC Custom Service Hanger Service Ticketing Service SAC Unit or Basis for Measurement Code X ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken SAC Quantity X R 1/15 Description: Numeric value of quantity User Note 1: When SAC02 contains code D170, this data element is required and will contain the quantity of free goods. The unit of measure is in SAC09. SAC10 alone is used to indicate a specific quantity which could be a dollar amount, that is applicable to the service, promotion, allowance, or charge. SAC Reference Identification X AN 1/50 Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification J.C. Penney Co. Proprietary and Confidential 29

32 Ref Id Element Name Req Type Min/Max Qualifier User Note 1: Hanger/ticket stock number. SAC Description X AN 1/80 Description: A free-form description to clarify the related data elements and their content User Note 1: Special processing text or code IB (Hanger in box). Syntax Rules: 1. P If either SAC03 or SAC04 is present, then the other is required. Comments: 1. SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction with SAC03 to further define SAC02. User Note 1: There is one segment for each Allowance, Charge, Service, or Promotion being specified. If this segment appears in the header area of the transaction set, the data applies to the entire transaction set. If this segment appears in the detail area of the transaction set, the data applies only to that line item. The data specified in the header area is exclusive of the data specified in the detail area; it is not the sum of the data in the detail area, i.e., allowances or charges. User Note 2: This SAC segment will be used to identify the Floor-Ready (if any) and ticketing requirements for the merchandise on the order. This will only be provided only on order type 'KC' (Contract (POM PO)). For Floor-Ready, only hanger requirements will be given (SAC04 = HA). The default requirement for Floor-Ready is 'Garment on Hanger'. If the requirements specify 'Hanger in Box', SAC15 will be sent with code 'IB' (Hanger in Box), otherwise, this data element will not be included in the transmission. The specific hanger number will be in SAC13. All other Floor-Ready requirements will be communicated separately. The ticketing service requirements will be identified by code 'TC' in SAC04 and the ticket stock number will be in SAC13 ('UPC' if UPC ticketed). J.C. Penney Co. Proprietary and Confidential 30

33 SDQ Destination Quantity Pos: 3100 Max: 500 Detail - Optional Loop: PO1 Elements: 22 To specify destination and quantity detail Element Summary: Ref Id Element Name Req Type Min/Max SDQ Unit or Basis for Measurement Code Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken User Note 1: See Section III for code list. M ID 2/2 SDQ02 66 Identification Code Qualifier O ID 1/2 Description: Code designating the system/method of code structure used for Identification Code (67) 92 Assigned by Buyer or Buyer's Agent SDQ03 67 Identification Code M AN 2/80 Description: Code identifying a party or other code User Note 1: Location. SDQ Quantity M R 1/15 Description: Numeric value of quantity SDQ05 67 Identification Code X AN 2/80 Description: Code identifying a party or other code User Note 1: Location. SDQ Quantity X R 1/15 Description: Numeric value of quantity SDQ07 67 Identification Code X AN 2/80 Description: Code identifying a party or other code User Note 1: Location. SDQ Quantity X R 1/15 Description: Numeric value of quantity SDQ09 67 Identification Code X AN 2/80 Description: Code identifying a party or other code User Note 1: Location. SDQ Quantity X R 1/15 Description: Numeric value of quantity SDQ11 67 Identification Code X AN 2/80 Description: Code identifying a party or other code J.C. Penney Co. Proprietary and Confidential 31

34 Ref Id Element Name Req Type Min/Max User Note 1: Location. SDQ Quantity X R 1/15 Description: Numeric value of quantity SDQ13 67 Identification Code X AN 2/80 Description: Code identifying a party or other code User Note 1: Location. SDQ Quantity X R 1/15 Description: Numeric value of quantity SDQ15 67 Identification Code X AN 2/80 Description: Code identifying a party or other code User Note 1: Location. SDQ Quantity X R 1/15 Description: Numeric value of quantity SDQ17 67 Identification Code X AN 2/80 Description: Code identifying a party or other code User Note 1: Location. SDQ Quantity X R 1/15 Description: Numeric value of quantity SDQ19 67 Identification Code X AN 2/80 Description: Code identifying a party or other code User Note 1: Location. SDQ Quantity X R 1/15 Description: Numeric value of quantity SDQ21 67 Identification Code X AN 2/80 Description: Code identifying a party or other code User Note 1: Location. SDQ Quantity X R 1/15 Description: Numeric value of quantity Syntax Rules: 1. P If either SDQ05 or SDQ06 is present, then the other is required. 2. P If either SDQ07 or SDQ08 is present, then the other is required. 3. P If either SDQ09 or SDQ10 is present, then the other is required. 4. P If either SDQ11 or SDQ12 is present, then the other is required. 5. P If either SDQ13 or SDQ14 is present, then the other is required. 6. P If either SDQ15 or SDQ16 is present, then the other is required. 7. P If either SDQ17 or SDQ18 is present, then the other is required. J.C. Penney Co. Proprietary and Confidential 32

35 8. P If either SDQ19 or SDQ20 is present, then the other is required. 9. P If either SDQ21 or SDQ22 is present, then the other is required. Comments: 1. SDQ02 is used only if different than previously defined in the transaction set. 2. Data transmitted in data elements SDQ03, SDQ05, SDQ07, SDQ09, SDQ11, SDQ13, SDQ15, SDQ17, SDQ19, and SDQ21 is a five digit unit number. J.C. Penney Co. Proprietary and Confidential 33

36 N1 Name Pos: 7700 Max: 1 Detail - Optional Loop: N1 Elements: 4 To identify a party by type of organization, name, and code Element Summary: Ref Id Element Name Req Type Min/Max N Entity Identifier Code Description: Code identifying an organizational entity, a physical location, property or an individual MF Manufacturer of Goods M ID 2/3 N Name X AN 1/60 Description: Free-form name N Identification Code Qualifier X ID 1/2 Description: Code designating the system/method of code structure used for Identification Code (67) 92 Assigned by Buyer or Buyer's Agent N Identification Code X AN 2/80 Description: Code identifying a party or other code Syntax Rules: 1. P If either N103 or N104 is present, then the other is required. Comments: 1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. User Note 1: There can be only one iteration of the N1 loop in the detail area for each PO1 segment. User Note 2: This segment is generated as an exception to identify Private Label items manufactured at a factory different from the factory specified at the header level (N1 loop, N101 = MF). J.C. Penney Co. Proprietary and Confidential 34

37 SLN Subline Item Detail Pos: Max: 1 Detail - Optional Loop: SLN Elements: 14 To specify product subline detail item data Element Summary: Ref Id Element Name Req Type Min/Max SLN Assigned Identification Description: Alphanumeric characters assigned for differentiation within a transaction set User Note 1: Increment by one starting with one (1). M AN 1/20 SLN Relationship Code M ID 1/1 Description: Code indicating the relationship between entities I Included SLN Quantity X R 1/15 Description: Numeric value of quantity User Note 1: The quantity will reflect the number of sellable units. SLN05 C001 Composite Unit of Measure Description: To identify a composite unit of measure(see Figures Appendix for examples of use) X Comp 355 Unit or Basis for Measurement Code M ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken User Note 1: For prepacks we will only send code "EA" (Each). SLN Unit Price X R 1/17 Description: Price per unit of product, service, commodity, etc. User Note 1: The price is sent with a decimal point only when needed, e.g., $15.95 would be sent as ``15.95'', and $29.00 would be sent as ``29''. To indicate a no charge item or free goods, SLN06 will contain a single zero (0) and SLN07 will contain code NC. To indicate a no charge item or free goods, SLN06 will contain a single zero (0) and SLN07 will contain code NC. User Note 2: SKU cost price. Cost price is per unit of measure. Price contains a maximum of 5 integer and 2 decimal positions for all Retail merchandise. SLN Basis of Unit Price Code O ID 2/2 Description: Code identifying the type of unit price for an item User Note 1: This data element is used to clarify or alter the basis of unit price. The unit price expressed in SLN06 is always in the same terms as the unit of measure in SLN05, unless otherwise specified in SLN07. J.C. Penney Co. Proprietary and Confidential 35

38 Ref Id Element Name Req Type Min/Max WH Wholesale SLN Product/Service ID Qualifier X ID 2/2 Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) IN Buyer's Item Number SLN Product/Service ID X AN 1/48 Description: Identifying number for a product or service User Note 1: For retail merchandise, we will send lot/line/size description in the following format: AAAABBBBCCCCC, where AAAA = lot number, BBBB = line number, CCCCC = size description. Size description "*ONLY" denotes assorted sizes, no size, or prepack. SLN Product/Service ID Qualifier X ID 2/2 Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) VN Vendor's (Seller's) Item Number SLN Product/Service ID X AN 1/48 Description: Identifying number for a product or service SLN Product/Service ID Qualifier X ID 2/2 Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) UP UCC - 12 SLN Product/Service ID X AN 1/48 Description: Identifying number for a product or service User Note 1: UPC or EAN ( ) numbers will be sent on a selective basis by supplier product ID. We will not send both the EAN and UPC numbers; it will be one or the other. SLN Product/Service ID Qualifier X ID 2/2 Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) EN EAN/UCC - 13 SLN Product/Service ID X AN 1/48 Description: Identifying number for a product or service User Note 1: UPC or EAN ( ) numbers will be sent on a selective basis by supplier product ID. We will not send both the EAN and UPC numbers; it will be one or the other. J.C. Penney Co. Proprietary and Confidential 36

39 Ref Id Element Name Req Type Min/Max Syntax Rules: 1. P If either SLN04 or SLN05 is present, then the other is required. 2. C If SLN07 is present, then SLN06 is required. 3. P If either SLN09 or SLN10 is present, then the other is required. 4. P If either SLN11 or SLN12 is present, then the other is required. 5. P If either SLN13 or SLN14 is present, then the other is required. 6. P If either SLN15 or SLN16 is present, then the other is required. Semantics: 1. SLN03 is the configuration code indicating the relationship of the subline item to the baseline item. User Note 1: If SLN03 contains code D or code I, then SLN04 and SLN05 are required. J.C. Penney Co. Proprietary and Confidential 37

40 PID Product/Item Description Pos: Max: 1000 Detail - Optional Loop: SLN Elements: 4 To describe a product or process in coded or free-form format Element Summary: Ref Id Element Name Req Type Min/Max PID Item Description Type M ID 1/1 Description: Code indicating the format of a description F Free-form PID Product/Process Characteristic Code O ID 2/3 Description: Code identifying the general class of a product or process characteristic 08 Product 75 Buyer's Color Description 91 Buyer's Item Size Description PID Agency Qualifier Code X ID 2/2 Description: Code identifying the agency assigning the code values VI Voluntary Inter-Industry Commerce Standard (VICS) EDI PID Description X AN 1/80 Description: A free-form description to clarify the related data elements and their content User Note 1: For retail merchandise, if PID02 is "08", this element will contain a twenty character lot description; if PID02 is "75", element will contain a five character color description; if PID02 is "91", element will contain a five character size group description. Semantics: 1. Use PID03 to indicate the organization that publishes the code list being referred to. User Note 1: The PID segment is used to provide product/item description in text and or coded formats. J.C. Penney Co. Proprietary and Confidential 38

41 CTP Pricing Information Pos: Max: 25 Detail - Optional Loop: SLN Elements: 2 To specify pricing information Element Summary: Ref Id Element Name Req Type Min/Max CTP Price Identifier Code X ID 3/3 Description: Code identifying pricing specification RTL Retail CTP Unit Price X R 1/17 Description: Price per unit of product, service, commodity, etc. User Note 1: The price is sent with a decimal point only when needed, e.g., $15.95 would be sent as ``15.95'', and $29.00 would be sent as ``29''. User Note 2: SKU retail price. Retail price is per unit of measure. Price contains a maximum of 5 integer and 2 decimal positions for all merchandise. J.C. Penney Co. Proprietary and Confidential 39

42 CTT Transaction Totals Pos: 0200 Max: 1 Summary - Optional Loop: CTT Elements: 1 To transmit a hash total for a specific element in the transaction set Element Summary: Ref Id Element Name Req Type Min/Max CTT Number of Line Items Description: Total number of line items in the transaction set User Note 1: The number of PO1 segments present in the transaction set M N0 1/6 J.C. Penney Co. Proprietary and Confidential 40

43 SE Transaction Set Trailer Pos: 0400 Max: 1 Summary - Mandatory Loop: N/A Elements: 2 To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) Element Summary: Ref Id Element Name Req Type Min/Max SE01 96 Number of Included Segments Description: Total number of segments included in a transaction set including ST and SE segments M N0 1/10 SE Transaction Set Control Number M AN 4/9 Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set User Note 1: This must be the same number as is in the ST segment (ST02) for the transaction set. Comments: 1. SE is the last segment of each transaction set. J.C. Penney Co. Proprietary and Confidential 41

44 GE Functional Group Trailer Pos: 0100 Max: 1 Not Defined - Mandatory Loop: N/A Elements: 2 To indicate the end of a functional group and to provide control information Element Summary: Ref Id Element Name Req Type Min/Max GE01 97 Number of Transaction Sets Included Description: Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element M N0 1/6 GE02 28 Group Control Number M N0 1/9 Description: Assigned number originated and maintained by the sender Semantics: 1. The data interchange control number GE02 in this trailer must be identical to the same data element in the associated functional group header, GS06. Comments: 1. The use of identical data interchange control numbers in the associated functional group header and trailer is designed to maximize functional group integrity. The control number is the same as that used in the corresponding header. J.C. Penney Co. Proprietary and Confidential 42