In compliance with federal laws, NC Public Schools administers all state-operated educational programs, employment activities and admissions without

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2 n compliance with federal laws, ublic chools administers all state-operated educational programs, employment activities and admissions without discrimination because of race, religion, national or ethnic origin, color, age, military service, disability, or gender, except where exemption is appropriate and allowed by law. nquiries or complaints should be directed to: r. ebecca arland, hief cademic fficer cademic ervices and nstructional upport ail ervice enter aleigh, - elephone () -; fax () -

3 able of ontents eacher valuation rocess... orth arolina s eacher valuation rocess... tandard and ducator tatus... ow tudent rowth s easured for tandard... chool dministrator valuation rocess... orth arolina s chool dministrator valuation rocess... tandard and ducator tatus... ow tudent rowth s easured for tandard... inal xams... ligible tudents... esting indow for the inal xams... akeup esting... etesting... dministration ime and esting chedule... ccommodations and lternate ssessments... inal xam dministration aterials... nswer heets... recoding tudent nswer heets... omplete ist of equired esting aterials... inal xams aterials ist... alculator equirements... esting ode of thics... est ecurity... election of est dministrators and roctors... oving roctors... tudent mergencies and reaks... eporting esting rregularities... isadministrations... nformation about est tems... canning and coring the inal xams... onfidentiality of tudent cores... tudent irections... ppendix... ppendix : est odes for inal xams... ppendix : nglish anguage rts nswer heet ( )... ppendix : nglish anguage rts nswer heet ( )... ppendix : ultiple-hoice nswer heet ( )... ppendix : ultiple-hoice nswer heet ( )... i

4 ppendix : ultiple-hoice and onstructed esponse nswer heet ( )... ppendix : ultiple-hoice and onstructed esponse nswer heet ( )... ppendix : esting ccommodations for the inal xams (s)... ppendix : esting ode of thics... he urpose of this uide he purpose of this guide is to provide local education agency () test coordinators, school test coordinators, school administrators, teachers, and proctors with information on how to implement a secure and uniform administration of the inal xams. est administrators must read and study this guide carefully on days before the test administration so the school test coordinator may answer any questions the test administrator may have before the test administration. ii

5 est dministrators uide inal xams eacher valuation rocess orth arolina s eacher valuation rocess n, the tate oard of ducation voted to require an annual evaluation for every teacher in orth arolina. nnual evaluation applies to all public schools, including traditional, charter, and regional schools, that accepted funding through the ace to the op grant and as a condition of an lementary and econdary ducation ct () waiver. he intended purpose of the orth arolina eacher valuation rocess is to assess the teacher s performance in relation to the orth arolina rofessional eaching tandards and to design a plan for professional growth. he principal or a designee must conduct the evaluation process in which the teacher actively participates through the use of self-assessment, reflection, presentation of artifacts, and classroom demonstration(s) (tate oard of ducation policy -- ). tandard and ducator tatus he teacher evaluation process includes a student growth component. tandard focuses on the amount of growth students achieve as the result of a teacher s instruction. tandard : eachers contribute to the academic success of students. he work of the teacher results in acceptable, measurable progress for students based on established performance expectations using appropriate data to demonstrate growth. eachers receive a rating for each standard to provide them with meaningful information about their knowledge and practice. atings on the standards are used to create professional development plans each year as well as to determine educator status. ducator status is a more holistic view of an educator s knowledge and skills. status encompasses all standards of the orth arolina ducator valuation ystem. teacher receives a status when there are three years of growth data (i.e., current year and two prior years) to populate tandard. he categories for status are ighly effective, ffective, and n need of improvement. ow tudent rowth s easured for tandard tandard is the student-growth component of the teacher evaluation process. s part of the orth arolina ducator valuation ystem, the following assessments shall be used to assess educators performance in relation to tandard of the orth arolina eacher valuation rocess:. nd-of-rade nglish anguage rts/eading (grades ). nd-of-rade athematics (grades ). nd-of-rade cience (grades and ) age

6 est dministrators uide inal xams. nd-of-ourse ath. nd-of-ourse nglish. nd-of-ourse iology. inal xams. heckpoints. areer and echnical ducation tate ssessments. nalysis of tudent ork for erformance-ased ourses. ocally eveloped rocesses for easuring tudent rowth was the first year of a three-year cycle of student-growth data used as part of the status determination. henever possible, growth is calculated through the use of the ducation alue-dded ssessment ystem (). chool dministrator valuation rocess orth arolina s chool dministrator valuation rocess he tate oard of ducation requires an annual evaluation of every principal and assistant principal in orth arolina. he annual evaluation requirement applies to all public schools, including traditional, charter, and regional schools, that accepted funding through the ace to the op grant and as a condition of an waiver. he intended purpose of the orth arolina chool xecutive valuation rocess is to assess the administrator s performance in relation to the orth arolina chool xecutive tandards and to design a plan for professional growth. tandard and ducator tatus he school executive evaluation process includes a student-growth component. tandard focuses on the amount of growth students achieve as the result of their instruction in a school. tandard : cademic chievement eadership. he school executive will contribute to the academic success of students. he work of the school executive will result in acceptable, measurable progress for students based on established performance expectations using appropriate data to demonstrate growth. dministrators receive a rating for each standard to provide them with meaningful information about their knowledge and practice. atings on the standards are used to determine educator status. ducator status is a more holistic view of an educator s knowledge and skills. status encompasses all standards of the orth arolina ducator valuation ystem. principal or assistant principal receives a status when there are three years of growth data (i.e., current year and two prior years) to populate tandard. he categories for status are ighly effective, ffective, and n need of improvement. age

7 est dministrators uide inal xams ow tudent rowth s easured for tandard tandard is the student-growth component for the teacher evaluation process. s part of the orth arolina ducator valuation ystem, the following assessments shall be used to assess educators performance in relation to tandard of the orth arolina chool xecutive valuation rocess: nd-of-rade nglish anguage rts/eading (grades ) nd-of-rade athematics (grades ) nd-of-rade cience (grades and ) nd-of-ourse ath nd-of-ourse nglish nd-of-ourse iology inal xams heckpoints areer and echnical ducation tate ssessments nalysis of tudent ork for erformance-ased ourses ocally eveloped rocesses for easuring tudent rowth was the first year of a three-year cycle of student-growth data used as part of the status determination. henever possible, growth is calculated through the use of the ducation alue-dded ssessment ystem (). age

8 est dministrators uide inal xams inal xams he following chart lists the inal xams to be administered during the school year. inal xams ourse ame inal xam equired onstructed esponse (over itle) () tems nglish nglish anguage rts nglish nglish anguage rts nglish nglish anguage rts th rade ocial tudies rade ocial tudies th rade ocial tudies rade ocial tudies th rade ocial tudies rade ocial tudies th rade ocial tudies rade ocial tudies th rade ocial tudies rade ocial tudies ivics and conomics ivics and conomics nited tates istory.. istory orld istory orld istory merican istory : he ounding rinciples merican istory merican istory merican istory th rade cience rade cience th rade cience rade cience th rade cience rade cience hysical cience hysical cience hemistry hemistry hysics hysics arth/nvironmental cience arth/nvironmental cience eometry ommon ore eometry ath ath lgebra ommon ore lgebra ath ath ntegrated athematics ommon ore ntegrated ath dvanced unctions and odeling dvanced unctions and odeling iscrete athematics iscrete athematics recalculus recalculus tandard ourse of tudy eometry eometry tandard ourse of tudy lgebra lgebra he inal xams for th - and th -grade ocial tudies and for th -grade cience will not be available for administration until the spring semester. age

9 est dministrators uide inal xams ligible tudents tudents equired to articipate: er tate oard policy --, all eligible public school students shall participate in the administration of the inal xams (standard administrations with or without accommodations). egardless of the grade level in which the course is offered, students enrolled in courses in which inal xams are required shall take the appropriate assessment at the completion of the course. his requirement does not apply to o students for cience inal xams at grades,, and whose teachers have their test scores for the same year from the end-of-grade tests of nglish anguage rts/eading and/or athematics, or o students for ocial tudies inal xams at grades,,,, and whose teachers have their test scores for the same year from the end-of-grade tests of nglish anguage rts/eading, athematics, and/or cience. ote: chool systems may elect to use the cience and ocial tudies inal xams even if teachers have nglish anguage rts/eading, athematics, or cience scores. tudents repeating a course must take the inal xam. tudents with disabilities must participate in the inal xams with or without accommodations. tudents identified as limited nglish proficient () must participate in the inal xams with or without accommodations. tudents identified as who score below evel. xpanding on the reading subtest of the lacement est (- ) and are in their first year in.. schools are not eligible to be assessed on the inal xams for nglish, nglish, and nglish. owever, they are required to participate in the administration of the inal xams for cience, athematics, and ocial tudies. tudents who are identified as failing a course/grade/subject for which an inal xam is required shall take the appropriate assessment. ransfer students must take the inal xams. cores will not be used to determine teacher growth if the transfer student is in membership less than days for a x/semester course or days for a traditional yearlong course. tudents, including seniors, who are exempt from final exams by local board of education policy shall not be exempt from the inal xams. tudents ot equired to articipate: ote: he % tested rule does not apply to the inal xams. ll students in and courses are exempt from the administration of the inal xams. and courses have a different process to inform teacher effectiveness. age

10 est dministrators uide inal xams tudents currently instructed on the xtended ontent tandards who, according to their ndividualized ducation rograms (s), participate in the alternate assessments are exempt from the inal xams. tudents identified as who score below evel. xpanding on the reading subtest of the lacement est (- ) and are in their first year in.. schools are exempt from the inal xams for nglish, nglish, and nglish. tudents taking a course for credit recovery are exempt from the inal xams. tudents enrolled in online courses taught by persons not employed by the school district (e.g., student enrolled in an early college course taught by a college professor) are exempt from the inal xams. tudents enrolled in courses through the orth arolina irtual ublic chools () are exempt from the inal xams. harter schools that do not receive ace to the op funds do not have to participate in the inal xams; however, the final exams must be administered by teachers whom a charter school plans to recommend for licensure. n rare cases, students may be medically fragile because of a significant medical emergency and/or condition and are unable to participate in a specific test administration. hese students may be granted a medical exception for the inal xams. t is a local decision as to how requests for medical exceptions are to be processed. edical exceptions for final exams are to be sent to the orth arolina epartment of ublic nstruction (). owever, if a student has been granted a medical exception by the for the current school year s testing window(s), it may be extended to include the inal xams at the discretion of the. esting indow for the inal xams est administrators must administer the inal xams during the last five days (x/semester courses) or the last ten days (traditional yearlong schedule) of the instructional period (tate oard policy --). or school systems that were required to adjust their school schedules because of adverse weather conditions or other emergencies, the testing schedule should be adjusted to fall within the final five days (x/semester) or last ten days (yearlong) of the adjusted school year. akeup esting ny student absent (i.e., not present) for the test administration must make up the test. he test coordinator will specify how makeup tests are to be handled at the school and will schedule dates and times for completing makeup tests in each school so that all makeups are completed within the five-day (semester) or ten-day (yearlong) testing window. etesting o retests are permitted for the inal xams unless a misadministration is declared. age

11 est dministrators uide inal xams dministration ime and esting chedule he administration time for all inal xams (elementary, middle, and high school) is minutes. o administration of the inal xams may exceed the minutes (except for students with documented special needs requiring accommodations, such as cheduled xtended ime). he administration time does not include time for general instructions and breaks. he inal xams must be administered in one school day (i.e., not over two or more days). efer to the following chart for the test administration times. ctivity ime dministration ime minutes wo-inute reaks minutes eneral nstructions minutes otal ime minutes ote: tudents are provided the first break after minutes of testing; the second break is provided after another minutes of testing. uring the breaks, students must not be allowed to talk or to leave the room except in an emergency (i.e., illness, necessary restroom break). ccommodations and lternate ssessments tudents with disabilities, including students only receiving services under ection, may receive testing accommodations for the inal xams. ee ppendix for a list of esting ccommodations for the inal xams. tudents identified as limited nglish proficient may also receive testing accommodations. he need for accommodations for students with disabilities and students identified as limited nglish proficient must be documented and copies of this documentation must be kept at the school and made available to test coordinators. he accommodations must be used routinely during the student s instructional program and similar classroom assessments. ocal education agencies (s) may choose to record the accommodations for the inal xams in the district assessment area of, asy, or another system they may be using. he superintendent or superintendent s designee, usually the test coordinator, is responsible for ensuring secure test materials are ordered properly. or ordering purposes, requests for raille, arge rint, and ne est tem er age editions must be entered into the esting ews etwork s () ordering system. rders for special print versions must be placed at least working days before the actual test administration date. equests for special print versions other than those specified in this guide must be submitted on an ccommodation otification orm. lternate assessments are not available for the inal xams. est administrators who provide accommodations for students with disabilities must refer to the most recent publication of esting tudents with isabilities and any published supplements or updates for additional information regarding appropriate testing procedures and accommodations. his publication is available through the local school system or at age

12 est dministrators uide inal xams or additional information on accommodations and guidelines for testing students identified as limited nglish proficient, refer to the uidelines for esting tudents dentified as imited nglish roficient publication and any supplements or updates. he publications are available through the local school system or at inal xam dministration aterials he inal xams are available from the orth arolina epartment of ublic nstruction () only in paper-and-pencil format. he superintendent or superintendent s designee, usually the test coordinator, is responsible for ensuring all inal xam test materials are ordered properly from the esting ews etwork () ordering page. ote: rders will not be prepopulated. nswer heets here are three different answer sheets available for the administration of the inal xams (see ppendices,, and ). ach of the three answer sheets will be a different color. ll of the test books will have a color tab on the side binding of the front cover that matches an answer sheet color. o ensure students receive the correct answer sheet and test book on test day, the color of the answer sheet and the color tab on the test book cover must match.. nglish nly nswer heet he nglish anguage rts inal xam consists of both multiple-choice and performance items. he performance items are located throughout the nglish anguage rts inal xam. o prevent students from incorrectly bubbling in their answers as they move back and forth between the multiple-choice items and the performance tasks, the performance tasks are identified in the multiple-choice section of the answer sheet with the word. hen students see the word, they must record their answer for the performance item on the appropriate lines located beneath the multiple-choice section.. ultiple-hoice nswer heet his answer sheet is designated for all inal xams that have only multiple-choice items. he total number of multiple-choice items varies for the final exams. herefore, students should bubble in responses only for the question numbers that appear in the assessment and should leave the remaining unused bubbles blank. inal xams that require the multiple-choice answer sheet include the following: inal xams equiring the ultiple-hoice nswer heet nglish anguage rts hysical cience nglish anguage rts rade cience ommon ore lgebra rade cience ommon ore eometry rade cience ommon ore ntegrated ath rade ocial tudies dvanced unctions in odeling rade ocial tudies recalculus rade ocial tudies iscrete athematics rade ocial tudies arth/nvironmental cience.. istory eometry lgebra age

13 est dministrators uide inal xams. ultiple-hoice and onstructed esponse nswer heet his answer sheet has two sections. tudents record their answers to multiple-choice items in the top section of the answer sheet and record their responses to the constructed response items on the lines on the bottom section of the answer sheet. he total number of multiple-choice and constructed response items varies for the final exams. inal xams that require the multiplechoice and constructed response answer sheet include the following: inal xams equiring the ultiple-hoice and onstructed esponse nswer heet ath merican istory ath ivics and conomics hemistry rade ocial tudies hysics orld istory merican istory recoding tudent nswer heets he information on of the student answer sheet must be precoded before testing. he answer sheets must be precoded by the test coordinator, school test coordinator, or the principal s designee on days before the inal xam administration (i.e., students must not code the answer sheets before testing). tudents and test administrators must not change, alter, or erase precoding on students answer sheets. he test administrator should provide all corrections for precoded responses to the principal or the school test coordinator. he test administrator must accurately print and code the appropriate test code on of each student s answer sheet for scoring and reporting purposes. complete list of test codes is found in ppendix. harter chools and nswer heets echnical utreach for ublic chools () will precode answer sheets and ship them to charter schools participating in the inal xams. abels for the return of the final exam answer sheets to for scoring will be included with the shipment. fter testing, the charter school test coordinator must use the provided shipping labels to send all inal xam answer sheets to be scored back to via. he charter school test coordinator must return only the final exam answer sheets to be scored. will score the answer sheets and transfer the files to ccountability. omplete ist of equired esting aterials he following chart lists the materials required for all inal xams. n addition to the required testing materials listed in the chart, test administrators will need an accurate timing device that does not make noise or sound an alarm. he following supplemental materials are approved for use on the inal xams for students who routinely use them in the classroom: olor acetate overlays ighlighters age

14 est dministrators uide inal xams inal xam (over itle) nglish anguage rts nglish anguage rts nglish anguage rts est books nglish nswer heet inal xams aterials ist nswer heet - nswer heet lank aper raph aper o. pencils dmin uide rade ocial tudies rade ocial tudies ef able ormula heet alculator rade ocial tudies rade ocial tudies rade ocial tudies ivics and conomics.. istory orld istory merican istory merican istory rade cience rade cience rade cience hysical cience cientific hemistry cientific hysics cientific arth/nvironmental cience cientific omm. ore eometry cientific ath raphing omm. ore lgebra raphing ath raphing omm. ore ntegrated ath raphing dv. unct. and odeling raphing iscrete athematics raphing recalculus raphing eometry cientific lgebra raphing or all inal xams, () raille, () arge rint, and () ne est tem er age editions are available for order. rders must be submitted directly to the test coordinator at least age

15 est dministrators uide inal xams working days before the actual test administration date. ote: pecial print version requests other than those specified in this guide must be submitted via an ccommodation otification orm. alculator equirements ll students are to have access to calculators only during the administration of inal xams requiring calculator use. tudents must use calculators that are similar to those used during classroom instruction in the current school year. tudents who regularly use more than one calculator during classroom instructional activities may be permitted to use more than one calculator during the inal xam administration. tudents are not allowed to share calculators during test administrations. he minimum calculator requirements for the inal xams requiring calculator use are as follows: graphing calculator is the minimum requirement for ath ommon ore lgebra ath ommon ore ntegrated ath dvanced unctions and odeling iscrete athematics recalculus lgebra scientific calculator is the minimum requirement for ommon ore eometry hysical cience hemistry hysics arth/nvironmental cience eometry he following calculator functionalities are not permitted for use on the inal xams: alculators with wireless communication technologies (e.g., luetooth, nfrared) alculators with built-in computer algebra systems () capable of doing symbolic algebra (e.g., factoring, expanding, or simplifying given variable output) or symbolic calculus ocket organizers andheld or laptop/notebook computers, unless specifically approved alculators built into cellular phones or other electronic communication devices alculators in pen-input/stylus-driven devices alculators requiring access to an electrical outlet (except for students needing special accommodations) alculators that make noises of any kind that cannot be disabled (except for students needing special accommodations) age

16 est dministrators uide alculators that use a (typewriter-style) keyboard alculators that use paper tape inal xams he following list includes calculators not permitted for use on the inal xams. he list is not all-inclusive. f the school system test coordinator believes calculator brands other than those listed below may need to be restricted, he/she must contact the regional accountability coordinator () for clearance before allowing their use. exas nstruments: ll model numbers that begin with - or -; oyage ; -pire ewlett-ackard: hp and all model numbers that begin with hp, hp, or hp asio: lgebra fx., lassad, and all model numbers that begin with - exas nstruments -spire calculators without are allowed only in the following two cases: () with the - lus keypad or () with the spire keypad using operating system. or higher with both limit geometry functions and disable function grab and move invoked in ress-to- est mode. efore beginning and immediately following an inal xam that requires calculator use, the test administrator or principal s designee must clear the calculator memory and all applications (including preloaded) of all calculators that will be used during each administration of the test. nly the test administrator or principal s designee is permitted to carry out this procedure. tudents may use their personal calculators for the inal xams. owever, they must be informed that if they use their personal calculators, the calculator memory and all applications (including preloaded) must be cleared before and after the test administration. tudents who still wish to use their own calculators must be told before the assessment day to back up all data and programs that they wish to save. fter the test administration, the test administrator or principal s designee should enable the memory and applications of the students calculators. esting ode of thics he orth arolina esting ode of thics (--) applies to the administration of all inal xams. efore the test administration, test administrators must read and study the esting ode of thics. he esting ode of thics addresses appropriate professional practices for central office and school administrators, test coordinators, teachers (test administrators), and proctors in the areas of securing tests; administering tests; and scoring, reporting, and interpreting test results. he sanctions for violations included in the esting ode of thics are applicable to the administration of the final exams. copy of the esting ode of thics is found in ppendix of this guide. est ecurity he principal shall account for all test materials and shall ensure test security within the school building. ll inal xam test administrators and proctors must receive training from the or school test coordinator before they administer or proctor an exam. he importance of maintaining test security at all times must be stressed. age

17 est dministrators uide inal xams opying ecure est aterials ecure tests, including all test materials and test questions, must not be reproduced in any manner. ecure tests must not be copied, filed, or used directly in instructional activities. o person may copy, reproduce, or paraphrase the test materials in any manner for any reason without the prior written consent of the ivision of ccountability ervices/orth arolina esting rogram. lassroom nstruction and/or tudy uides xcerpts from the tests must not be used at any time during classroom instruction or in resource materials such as study guides. nstructional materials that contain sample test questions (whether generated locally or obtained from another school system) must be shared with the principal and school system test coordinator before use. eachers are not permitted to discuss specific items from the tests with students or colleagues before, during, or after the test administration or ask students which test questions were difficult. isplays isplaying information regarding content being measured or test-taking strategies (e.g., ips for aking ests, displays, word lists, word walls, definitions, writing formulas, multiplication tables, mathematical formulas/theorems) in any manner or form in the room during a test administration will result in a misadministration. hese displays must be covered or removed. ailure to cover or remove such displays during a test administration is considered a violation of the esting ode of thics. esting nvironment ll rooms designated for testing must be quiet, orderly, comfortable, and have adequate lighting. eating must be arranged to discourage students from sharing responses. ccounting for and toring est aterials he test administrator must count and record the number of secure test materials and supplemental materials o when the materials are first received; o before the distribution of materials to students; o after the test administration; and o when the materials are returned to the school test coordinator. he test administrator must immediately report any discrepancies in the count to the school test coordinator/principal. age

18 est dministrators uide inal xams est materials must not be left unattended by the test administrator at any time. mmediately after the test administration, the test administrator must return all testing materials to the school test coordinator according to the directions specified in the ssessment uide. he school test coordinator shall collect, count, and return all test materials to the secure, locked facility. ccess to ecure ssessments ccess to the tests shall be limited to school personnel who have a legitimate need. chool personnel must not disclose the contents of the tests nor discuss with each other or with students specific test questions or information contained within the test(s). isitors to the classroom are prohibited during the test administration except when required for state or local monitoring of test administrations or under extreme circumstances (i.e., emergency situations). ead loud or igning/ueing dministrations est administrators who provide read aloud or signing/cueing administrations have the added responsibility of maintaining confidentiality because of the access they are granted for these types of accommodations. t is strictly prohibited for test administrators who give these administrations to divulge the contents of the assessment, generally or specifically, to anyone or to copy or record test items. roctors roctors may not assist students in choosing responses to test questions and shall not, at any time, modify, change, alter, or tamper with student responses to test questions. t no time shall proctors be alone with secure test materials. t no time shall proctors be responsible for reading directions or test questions, or otherwise providing information for the test administration to students. roctors must not pick up test materials from or return test materials to the school test coordinator at the beginning or the end of testing unless accompanied by the appropriate school personnel. election of est dministrators and roctors he selection of test administrators and proctors for all inal xams must adhere to the following conditions: election of est dministrators f the test administrator is the teacher who teaches the students in the subject/course of the inal xam being administered (i.e., teacher of record), then two adults (i.e., the teacher and a proctor) must be present throughout the test administration. age

19 est dministrators uide inal xams f the test administrator is a teacher who teaches the same subject/course as the final exam being administered, (i.e., not the teacher of record), two adults (i.e., the teacher and a proctor) must be present throughout the test administration. f the test administrator is a teacher who does not teach the subject/course of the final exam being administered, then s may elect not to require a second adult (i.e., proctor) be present throughout the test administration. election of roctors he principal is responsible for the assignment of trained proctors to inal xam administrations. roctors must be present for testing sessions when the test administrator is the teacher who teaches the students in the subject/course of the final exam being administered (i.e., teacher of record) or when the test administrator is a teacher who teaches the same subject/course as the final exam being administered (i.e., not the teacher of record). ote: s have the option to use roving proctors to assist in monitoring the final exam administrations. oving roctors s may elect to use roving proctors during the administration of the inal xams. everal conditions apply for using this option. oving proctors must be trained before each test administration. oving proctors must be responsible for no more than three, centrally located classrooms. tudents must be informed before the day of the test administration that a roving proctor will be coming in and out of the testing room to monitor their test administration. he /charter school test coordinator must consider the test group(s) that will be monitored by a roving proctor(s). or example, a small group of students who are easily distracted might not be the best test group for a roving proctor. he /charter school test coordinator will specify the logistics for roving, such as the room assignments, the time spent monitoring in each testing room, and whether the testing room door is to be left open or closed during the testing session. he test administrator can neither be the teacher of record (i.e., teacher of the group tested) nor be a teacher of the subject matter being tested. here cannot be more than students in the testing class or group. esting rooms with over students require a full-time proctor. est coordinators should refer to the orth arolina est oordinators olicies and rocedures andbook (pages.-.) for additional information regarding policy and procedures for using roving proctors. age

20 est dministrators uide inal xams tudent mergencies and reaks ll students should have an opportunity to use the restroom before beginning an inal xam. f a student must leave the room during the test administration because of an emergency (i.e., becoming ill or requiring a visit to the restroom) the student must be accommodated. ll test materials must remain in the room. f a student needs a restroom break during testing, the orth arolina epartment of ublic nstruction () recommends the following procedures be followed: o the extent possible, only one student at a time should be excused to the restroom. he student s test materials should be secured (i.e., the answer sheet and blank/graph paper should be placed inside the test book as a place holder and the test book closed). he test administrator should note the time the student left the room to ensure the student has the allotted time to complete the test upon return. f necessary, an appropriate member of the school staff may accompany the student to the restroom. eporting esting rregularities he test administrator or proctor must report any alleged testing violation or testing irregularity to the school test coordinator on the day of the occurrence. he school test coordinator must contact the test coordinator immediately with any allegation of a testing violation. he school test coordinator must then conduct a thorough investigation and complete the eport of esting rregularity provided through the nline esting rregularity ubmission ystem (). (lease note that persons reporting irregularities on must first receive training and a password from the test coordinator.) he irregularity report must be submitted to the school system test coordinator within five days of the test administration. ifferent incidents must be documented on separate reports of testing irregularities even when the incidents occur during the same test administration in the same room. or example, if one student is disruptive during testing and another student becomes ill during the administration of the test, two separate reports of testing irregularity must be filed on. f the superintendent or school system test coordinator declares a misadministration, the misadministration must be documented and reported using appropriate procedures outlined in. xamples of testing irregularities include, but are not limited to ligibility ssues: ailing to test all eligible students (tate oard of ducation policy --) dministering tests to ineligible students ccommodation ssues: roviding accommodations to students who are not eligible to receive them ailing to provide approved accommodations to the appropriate students ailing to follow appropriate procedures for providing testing accommodations age

21 est dministrators uide inal xams ccommodation est dministrator eads est loud (in nglish) or nterpreter/ransliterator igns/ues est was provided during an assessment that measures reading skills (i.e., nglish, nglish, or nglish ) ecurity ssues: llowing access to the secure tests to school or district personnel who do not have a legitimate need llowing students to review secure test materials before the test administration eaving students unsupervised with access to secure test materials ecure test materials not stored in a secure, locked facility ailing to cover or remove bulletin board materials, or classroom displays, or reference materials (printed or attached) on students desks that provide information regarding testtaking strategies or the content being measured by the test ailing to return the originally distributed number of test materials (e.g., test books, answer sheets) to designated school personnel eproducing secure tests in any manner or form iving students instruction related to the concepts measured by the tests before the test administration or during the test administration session onitoring ssues: heating rained proctor (including roving proctor) not present during the test administration tudents not prevented from gaining an unfair advantage through the use of cell phones, text messages, or other means llness rocedural ssues: nterpreting or explaining the test items, including answer choices (tate oard of ducation policy --) eading or tampering with (e.g., altering, changing, modifying, erasing, or scoring) student responses to the test questions ailing to administer the secure tests during the testing window designated by the orth arolina epartment of ublic nstruction () ivision of ccountability ervices/orth arolina esting rogram ailing to follow the test schedule procedures or makeup test schedule designated by the ivision of ccountability ervices/orth arolina esting rogram roviding students with additional time beyond the time specified in this administration guide (except for students with documented special needs requiring accommodations, such as cheduled xtended ime) isadministrations chool systems must monitor test administration procedures. f school officials discover any instance of improper administration and determine that the validity of the test results has been affected, they must notify the local board of education, order the affected students to be retested, and declare a misadministration. nly the superintendent and the school system test coordinator have the authority to declare misadministrations at the local level. hen a misadministration is declared, the affected students must be readministered the test. he /charter school test age

22 est dministrators uide inal xams coordinator will specify how misadministrations are to be handled at the school and will schedule dates and times for readministering the tests in each school so that all misadministration retests are completed within the five-day (semester) or ten-day (yearlong) testing window. esults from a valid test administration should be used as a minimum of % of the student s final grade for the respective course and entered into the orth arolina ducator valuation ystem. ll misadministrations must be documented and reported using the appropriate procedures outlined in the nline esting rregularity ubmission ystem (). nformation about est tems ll inal xams contain a small portion of experimental (field test) items, which do not count toward or against a student s score. hese items are indistinguishable from operational items and should not interfere with the students test-taking experience. canning and coring the inal xams ome of the inal xams contain only multiple-choice items, while others contain both multiple-choice and constructed response items. ollowing testing, the test coordinator will scan the answer sheets. he scan program will scan the multiple-choice items and provide a class roster with grades as well as a multiple-choice score frequency report. o achievement levels will be included. he constructed response items will not be scored locally. nce the answer sheets have been scanned at the local level, the test coordinator must use the provided shipping labels to ship all the answer sheets with constructed response items only to echnical utreach for ublic chools () via. he test coordinator must return only the final exam answer sheets to be scored. he following return process must be followed: eturn to only the answer sheets with constructed response items to be scored. o not return unused test materials, extraneous materials such as administrator s guides, scratch paper, graph paper, or any used/unused test books. eparate and assemble the answer sheets by class or test group. ack the shipping envelope. ffix the shipping label and seal the package. ake no alterations to the shipping label. f additional labels are needed, ax at (--). rrange for pickup. harter chools will precode answer sheets and ship them to charter schools participating in the inal xams. abels for the return of the final exam answer sheets to for scoring will be included with the shipment. fter testing, the charter school test coordinator must use the provided shipping labels to send answer sheets to be scored back to via. he charter school test coordinator must return only the final exam answer sheets to be scored. will score the answer sheets and transfer the files to ccountability. onfidentiality of tudent cores ny written material containing personally identifiable information from the student s educational records (i.e., identifiable scores of individual students) shall not be disseminated or otherwise age

23 est dministrators uide inal xams made available to the public by any member of the tate oard of ducation, any employee of the tate oard of ducation, the tate uperintendent of ublic nstruction, any employee of the orth arolina epartment of ublic nstruction, any member of a local board of education, any employee of a local board of education, or any other person, except as permitted under the provisions of the amily ducational ights and rivacy ct of,... g. age

24 est dministrators uide tudent irections inal xams efore eginning the esting ession: nsure all answer sheets have been precoded by the test coordinator, school test coordinator, or principal s designee (i.e., students must not code answer sheets before testing). nsure all necessary materials (test books and ancillary materials) for the inal xam are ready for distribution to the students. ollow and present the directions in the tudent irections cript as written. he test administrator is to read aloud only the material in boldface print that is preceded by the word. ecause the text written in standard type, underlined, or typed in italics is information for the test administrator only, it must not be read aloud to students. rint the following with the appropriate names on the board for all students to see: eacher of tudent ast ame irst ame hen ready, the test administrator is to begin the testing session. : oday you will take the (insert the course/subject) inal xam. ou should try to do your best and answer all of the test questions. efore you begin, you must clear your desk of any materials except sharpened o. pencils. f you do not have a sharpened o. pencil, raise your hand, and will provide one for you. he test administrator distributes sharpened o. pencils to students who raise their hands. : am going to give you an answer sheet. o not mark on the answer sheet until tell you to do so. he test administrator must distribute the precoded answer sheets to the appropriate students. : ook at of your answer sheet. he test administrator must ensure students are looking at of the answer sheet. : our name should be printed in the boxes labeled tudent s ast ame and irst ame. heck to be sure your name is printed in these boxes. o not worry if your name is too long and part of it does not fit in the boxes. f you have questions, raise your hand. he test administrator assists those students who raise their hands and then continues. : ind the boxes labeled eacher of tudent ast ame and irst ame. have printed the correct information on the board. f your answer sheet does not have these boxes filled age

25 est dministrators uide inal xams : in, or if the information does not match what is written on the board, raise your hand. he test administrator must make note of any needed corrections. : am now going to give each of you some materials you may use to help you answer the test questions. he test administrator distributes the ancillary materials (e.g., blank paper, calculators, graph paper, formula sheets, etc.) that are specifically required for the inal xam being administered. he school test coordinator should have provided a list of the ancillary materials necessary for the inal xam being administered. ote: o not distribute test booklets at this time. hen all ancillary materials have been distributed, the test administrator continues. : f you do not have (list the ancillary items the students should have received for this final exam), raise your hand, and will provide them for you. he test administrator assists those students who raise their hands and then continues. : am now going to give you a test book. o not open or mark on your test book until tell you to do so. tudents must receive a test book that has a colored tab that matches the color of their answer sheet. he test administrator must count and record the number of test books distributed. : aise your hand if you did not receive a test book. he test administrator must pause to give test books to students who raise their hands. : ind the color tab on the side of your test book cover. f the color tab on your test book is a different color from the color of your answer sheet, raise your hand. he test administrator must pause to ensure all students have the correct test book. : ook at the cover of your test book. ind the line near the top and print your first and last name on this line. he test administrator should check to be sure students have written their names on the test book covers. : n a few minutes you will begin the inal xam. ou may use the materials gave you to help answer the test questions. ou may also write in your test book, but your answers must be properly entered on the answer sheet in order to be scored. age

26 est dministrators uide inal xams ead nly for ll ultiple-hoice inal xams: : ll of the test questions are multiple-choice questions that require you to read each question and choose the best answer. hoose only one answer for each question. o record your answer, make a dark mark that completely fills the circle on the answer sheet. f you change your answer, completely erase the mark you made and make a new mark. f you accidently erase the circle, do not redraw a new circle. redrawn circle might be scored as your answer. ubble in responses only for the question numbers that appear in your test book. eave any unused bubbles blank. he test administrator continues reading under or ll tudents. ead nly for nglish and ll ultiple-hoice and onstructed esponse inal xams: : his test has multiple-choice questions and questions that require you to write a short answer. or the multiple-choice questions, read each question and choose the best answer from the choices provided. hoose only one answer for each question. o record your answer, make a dark mark that completely fills the circle on the answer sheet. f you change your answer, completely erase the mark you made and make a new mark. f you accidently erase the circle, do not redraw a new circle. redrawn circle might be scored as your answer. ubble in responses only for the question numbers that appear in your test book. eave any unused bubbles blank. or the short answer questions, you will write your responses on the lines provided on your answer sheet. ou have nine lines to write on for each of the short answer responses. o not write beyond the end of the lines or in the margins. ords written in the margins or unlined areas of the answer sheet will not be scored. o not add more lines to the answer sheet. ords written on extra lines will not be scored. esponses that are written in a foreign language, are exact restatements of the question, or are completely off topic or incoherent will not be scored. he test administrator continues reading under or ll tudents. or ll tudents: : his is a timed test. ou will have minutes to complete the test questions. uring the test you will take two-minute breaks. will tell you when it is time for the breaks. will also let you know when you have five minutes left to work on the test. ou should continue working on the test questions until you complete the exam or until time is called. age