A List of School Policies, Procedures, Duties and other documents required by Governing Bodies of Maintained Schools in West Sussex.

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1 A List of School Policies, Procedures, Duties and other documents required by Governing Bodies of Maintained Schools in West Sussex. This document is a guide to the list of school policies, procedures and duties that governing bodies of maintained schools are required to comply with as of 30th June Please note that the list is by no means exhaustive and will need to be updated in light of changes in government legislation. Additional information can also be found in Governors Briefing papers. Many schools will also choose to adopt a range of additional policies and documents not indicated below. Policies Policies contains the regulations and guidance that underpin a governing bodies decision-making process. Policies describe what must be done and the rationale behind them. The governing body must adhere to statutory policies as they are enshrined in law. Procedures A procedure is a series of actions or operations that have to be executed in the same manner on each occasion. Governing bodies may produce procedures to indicate how a policy will be implemented. The procedures indicated in this list are those that are required by law. Duties A duty is an obligation that governing bodies must make arrangements to comply with. Governing bodies must comply with the statutory duties listed here. Other There is a range of other statutory documents and records, listed here, that a governing body is required to have in place. Name Accessibility Plan Admission Policy (Aided and Foundation Schools only) Allegations of abuse against staff (management of) on wsgfl you will be able to click on the headings below to access further information. Regarding physical access and access to the curriculum. Writing a School Accessibility Plan The school should meet requirements of the Equality Act 2010 and have regard to the Equality and Human Rights Commission Guidance for Education Providers: Schools (2010). WSGFL: School admission arrangements School admissions code guidance Including allegations against headteachers. Management of allegations - wsgfl Allegations of abuse against staff / volunteers - dfe Attendance (except Nursery schools) The attendance policy should reflect the LA s attendance strategy. WSCC: Attendance, truancy and exclusions wsgfl: EWS School attendance Policy guidance dfe

2 Behaviour Management Anti-bullying School discipline and pupil behaviour policies Exclusion Drugs and substance misuse headings below to access further information. wsgfl behaviour management help sheets wsgfl behaviour and discipline in schools Anti-Bullying Policy guide wsgfl internal exclusions wscc exclusion information Procedures for exclusion dfe Charging Policy Model Policy Charging Schools Collective Worship Policy Collective Worship Policies Complaints procedure policy Confidential reporting policy (Whistle blowing) Collective worship policy dfe wsgfl: complaints Complaints procedure Toolkit dfe School Complaints Procedure dfe wsgfl: Model Confidential Reporting Policy Curriculum Policy Annual review wsgfl: curriculum statement and template Early Years Foundation Stage Schools should comply with the requirements (including Equality Policies Disability Equality Policy Equal Opportunities Policy Gender Equality Policy Race Equality Policy welfare) of this legislation. Equality policies may also be referred to as equality schemes. If equality policies are combined into a single equalities policy under the Equality Act 2010, each element (race, gender, disability etc) must remain clear. For further information contact Equality Human Rights Commission. EHRC Curriculum Policy dfe wsgfl EYFS Early Years Foundation Stage dfe wsgfl equalities school responsibility overview wsgfl: Race / Ethnicity Disability discrimination dfe Sex discrimination dfe Race equality guidance

3 Freedom of Information publication scheme Privacy Notice headings below to access further information A list of documents which a school can provide on request. wsgfl data protection and FOI A pupil might receive the Privacy Notice as part of a school brochure, induction pack, or in a school diary, or posted on the school notice board. For staff, the Privacy Notice might be included as part of a contract, induction pack, and posted on the staff notice board. wsgfl:privacy Notice (Formerly Fair Processing Notice) Freedom of Information Act for maintained schools Governors expenses policy Reviewed annually wsgfl governors expenses model policy Governors annual report to parents # (maintained nursery only) Health and Safety Policies and Plans First Aid Risk Assessment School security Emergency Response Plan Critical Incident Home-school agreements (except nursery schools) Governors annual report to parents - dfe dfe Risk Assessment Provision of First Aid Policy wsgfl West Sussex Grid for Learning: Health & Safety Health and Safety Management Model Policies Key elements of Health and Safety policy dfe wsgfl: offsite activity model policy wsgfl emergency response plan and guidance wsgfl security wsgfl: Outdoor Education Document Home School Agreement guidance dfe Human Resource Policies All schools should have the range of HR polices shown on wsgfl where model policies can be found. Schools can also contact the HR helpline for an up to date list of requirements. wsgfl: Schools HR Guide Instrument of Government Document Instrument of governance dfe Pay Policy Teachers Pay and Conditions Document dfe Performance Management (including Headteacher) The headteacher must provide an annual report on the implementation of the performance management policy for all teaching staff. Performance Management Model Policy Performance Management for Schools wsgfl Performance Management Model Policy: dfe Education (School Teacher Appraisal) (England) Regulations 2001

4 headings below to access further information Prospectus (except nursery) Reviewed and published each year including a School Prospectus - dfe Register of business and pecuniary interests of all staff and governors safeguarding statement To be reviewed annually wsgfl: model letter for register of business interests Register of pupils Attendance and admissions registers. Pupil register guidance Safeguarding Annual safeguarding report Child Protection Policy Safer Recruitment Policy Central record of recruitment and vetting Departmental statements on safeguarding (secondary only) Recording policy and guidance Extended School / Before and After School activities Policy Use of Force and Restraint (Physical Intervention Use of photography / video School companies (where established) School Profile (until ratification of 2011 Education Act) Sex (and relationships) Education Policy (except nursery schools for sex ed) Governors will need to ensure they comply with the relevant items noted on the Learning providers Annual Safeguarding Report Where a school forms a company the governing body must comply with Sections 11 and 12 of the Education Act wsgfl - pupil record help sheet Safeguarding Children and Safer Recruitment in Education - dfe Model Recording Policy - wsgfl Recording Guidance - wsgfl Model Child Protection Policy wsgfl: child protection Safer Working Practices in Educational Settings Guidance for Safer working practice. wsgfl - e safety wsgfl: photographic images of children guidelines School Companies - dfe School Profile - dfe Sex Education - dfe Sex and Relationship Education Guidance - dfe Special Educational Needs Policy wsgfl - SEN Procedures and Forms (Formerly SEN Handbook)

5 Additional Duties of the Governing Body Election of chair and vice chair. Admission arrangements in foundation and voluntary aided schools: it is the duty of the governing body to consult with the local authority where it is proposed to make any changes to admission arrangements and policy. Committees: the governing body must determine the constitution, membership and terms of reference of any committee including statutory committees and review them annually. Delegation of functions: An annual review of functions delegated to headteacher and committees and agreement of level of budget which the headteacher can expend without reference to the governing body or finance committee. Arrangement for the approval of the annual budget: the governing body must decide annually whether the approval of the budget will be delegated to a committee or agreed by the full governing body. Approval of the budget together with the figure must be recorded in the minutes of the governing body on an annual basis. Receipt of the audited school fund account: The governing body must receive an annual report from the bursar on the auditing of the school fund account. Appointment of an independent examiner for the school fund account: An independent examiner (auditor) must be appointed annually. This may not be a governor or member of school staff. A relative of a governor / member of staff maybe appointed provided the governor / member of staff has no involvement with the school fund account. Receipt of the end of year (outturn) statement. The GB shall note annually receipt of the outturn statement at the year end. Approval for education visits which have a residential, adventurous or overseas element. General authority to approve all 1 day non adventurous trips maybe delegated to a member of the senior leadership team at the beginning of the year. The Governing Body (and / or headteacher) should ensure that all statutory assessments are conducted and results are forwarded to parents and appropriate bodies. Duty to review the staffing structure. School Staffing (England) Regulations 2009 Duty to promote Community Cohesion. Guidance on the duty to promote community cohesion - dfe Duty to appoint a Designated Teachers. The role and responsibilities of the designated teacher for looked after children - dfe Parliament has given a range of statutory duties and powers to governing bodies under a variety of Education Acts. The requirement source for the majority of the above is taken from The Guide to the Law for Governors, 2010, Section 157 and 175 of the Education Act 2002 and Safeguarding Children in Education and Recruitment (DfES 2006).