Introduction to the computer

Transcription

1 A-PDF Merger DEMO : Purchase from to remove the watermark Introduction to the computer 1. Start menu Click on Start to view the list of computer programs 2. Opening a program 2. Double click on an icon on the desktop to open that program OR 2. Click on an icon from the All Programs list to open that program 1. Click on All Programs to view more programs

2 3. Common programs in the computer Program Function Mainly for typing, can include pictures and tables too. Good for essays or résumés. Is a slide show. Can include words, pictures and animations. Good for presentations. Is a table/ grid. Good for making graphs or sorting information. Used to play music or videos Used to draw Contains saved files and documents in the computer. Contains the saved pictures and photos in the computer. Contains files and documents inside the computer and from external sources like CDs (Compact Discs) or thumb drives.

3 4. The keyboard Tab: Press once to indent Shift: Press and hold for uppercase letters, and for the upper characters on keys with two characters (e.g. number keys) Caps Lock: Press once to type everything in Spacebar: Press once to leave a space in between words. Backspace: Press to erase to the left Enter: Press to go to the next line Delete: Press to erase to the right Control: Press and hold together with another letter for different functions Arrow keys: Up, down, left, right

4 Microsoft Word 1. Page set up 1: Click File 2: Click Page Setup - Changing margins - Changing layout 3: Click Paper Size 4: Choose Portrait to make paper vertical, Landscape to make paper horizontal. 5: Click OK 3. Click Margins 4. Change the size of any margins by clicking the small arrows 5. Click Ok

5 2. Upper and Lower case - Upper case/capital letters: Press the Shift key and hold, together with the letter that is to be capitalized. Press Caps Lock key once, and everything that is typed after that will be in upper case. Press the Caps Lock key again to switch back to lowercase. - Lower case/ small letters: Without using the Shift key * The Shift key can be used to type the upper characters of keys with two characters. (e.g. or Press and hold Shift together with the key to type? 3. Spacing - Press the spacebar once for one spacing - Used in between words 4. Backspace/ Delete - Erase unwanted characters Backspace Delete Erase to the left Erase to the right

6 5. Correcting spelling and grammatical errors 1. Click on Tools if you see red-underlined or green-underlined word(s). 2. Click Spelling and Grammar 3. This box should appear 4. If word(s) is wrong, click correct word from the Suggestions box then click Change. Click Change All to change all the similar errors in the document. Click Cancel to close this Click Ignore Once if the word is right. Click Ignore All if the word is right and appears more than once in the document. Click Add to Dictionary if the word is right and you want to add it into the dictionary.

7 6. Bold, Underline, Italics 2. Click B to Bold. Click I to italicise. Click U to underline. 1. Drag mouse to select words 7. Font 2. To change font, click the small arrow. Then select a font. 1. Drag mouse to select words to change

8 8. Font size Click the downward arrow and choose a font size. 9. Font colour - Click on the downward arrow next to the A. Select a colour by clicking on it. - Choose more colours by clicking More Colors.

9 10. Paragraphing - Press the Enter key to start a new paragraph 11. Indents - - Click and drag to change the position of words. 12. Alignments Left Centre Right

10 13. Saving a document 1. Click File 2. Click Save As 3. This box will appear 4. Click on the small arrow to choose where to save the document 5. Enter a file name 6. Click Save

11 14. Closing a document - Click on the red cross at the top right hand corner to exit from a document 15. Opening a saved document 1. Click on the Open icon at the top left corner of the document 2. Go to the location of the saved file and double click it. Then click on the file to be opened. 16. Opening a new document - Click on the new blank document icon at the top left corner to open a new Microsoft Word document.

12 17. Cut, copy and paste 1. Drag mouse to select text to cut/copy words into another section 2. Right-click on the mouse and this box will appear 3. Click Copy or Cut. 4. Click on the place you want to paste the text in 5. Right-click then click Paste 18. Undo and redo Undo: Click once to get rid of the previous step. Redo: Click once to retrieve something you have gotten rid of in the previous step.

13 19. Symbols 1. Click Insert 2. Click Symbol 3. This box will appear 4. Click Special Characters for more symbols 5. Select a symbol you want 6. Click Insert

14 20. Clip Art pictures 1. Click Insert 2. Click Picture 3. Click Clip Art 4. This box should appear 6. Choose the picture you want 7. Click Insert 5. Choose the category you want

15 21. Word Art 1. Click Insert 2. Click Picture 3. Click WordArt 4. This box will appear. Choose any of the styles by clicking once on it. 6. This box will appear 5. Click OK 7. Type anything you want here 8. Click OK

16 22. Bullet points - Press enter for a new row (new bullet point) Click on the Numbering key for numberings Click on the Bullets key for bullet points. 23. Highlighting 2. Click on the Highlight key. Click on the small arrow next to it to choose a highlight colour. 1. Drag mouse over to select the words to be highlighted *Result: were transported from Planet

17 24. Inserting a table 1. Click Table 2. Click Insert 3. Click Table 5. Click OK 4. Change the number of columns (vertical) and rows( horizontal) to the number you want. *Result: 25. Word count 1. Click Tools 2. Click Word Count 3. This box will appear to show the number of words.

18 26. Printing 1. Click File 2. Click Print 3. Prints everything 4. Type the number of copies that needs to be printed 3. Choose which pages to print only

19 OSL Cambodia09 Microsoft Powerpoint Handouts 1. Launching MS PowerPoint 1. Click on the Start button 2. Click on the Programs button 3. Find Microsoft PowerPoint on the program menu and click on it once (Alternatively, there may be a shortcut to MS PPT on Desktop) The MS PPT screen Title Bar: The Title bar generally appears at the top of the screen. The Title bar displays the title of the current presentation. Menu Bar: The Menu bar displays the menu. You use the menu to give instructions to PowerPoint. Rulers: Rulers are vertical and horizontal guides. You use them to determine where you want to place an object. Placeholders: Placeholders put the objects in your slide in place. You use placeholders to hold text, clip art, and charts. Status Bar: The Status bar generally appears at the bottom the screen. The Status bar displays: -the number of the slide that is currently displayed -the total number of slides -the name of the design template in use or the name of the background.

20 Outline Tab: The Outline displays the text contained in your presentation. Slides Tab: The Slides tab displays a thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane. View Buttons: The View buttons appear near the bottom of the screen. You use the view buttons to change between Normal view, Slider Sorter view, and the Slide Show. Drawing Toolbar: The Drawing toolbar generally appears near the bottom of the screen. It contains tools for creating and editing graphics. Common Tasks Buttons: Using the common tasks buttons, you can select the type of tasks you want to perform. Task Pane: The Task pane enables you to select the specific task you want to perform. Vertical Splitter Bar: You can click and drag the vertical splitter bar to change the size of your panes. Minimize Button: You use the Minimize button to remove a window from view. While a window is minimized, its title appears on the taskbar. Maximize/Restore Button: You use the Maximize button to cause a window to fill the screen. After you maximize a window, if you click the Restore button, the window returns to its former size. Close Button: You use the Close button to exit the window and close the program. 2. Opening a new presentation and creating a slide 1. Open the PowerPoint program. The PowerPoint dialog box appears. 2. In the PowerPoint dialog box, click the Blank Presentation option button. The New Slide dialog box appears. It asks you to choose an AutoLayout format. 3. Click the Title Slide layout. It's the first in the list. The name Title Slide appears in the preview box.

21 4. Click OK. A Title Slide appears, ready for you to work with. Note: The PowerPoint dialog box appears only when you first launch the program. If you are already working in PowerPoint and want to create a new blank presentation, click the New button on the Standard Toolbar or follow these steps: 1. Click the File menu, then Click New. 2. In the New Presentation dialog box, click Blank Presentation, and then click OK. 3. Adding text to a slide The Title Slide layout contains text boxes for a title and a subtitle. Try typing text into these boxes. 1. Click in the Title text box. A thick gray border appears around the text box indicating that it is selected. 2. Type a title.

22 4. Click the Subtitle text box and type a subtitle. 5. Add in headers and captions 4. Adding a new text box Sometimes, you may want to add text to a slide without using a built-in text box. For example, you may want to type a label for a drawing, or you may want to add text to a blank slide layout. In PowerPoint, you can add your own text boxes to any slide using the Text Box tool on the drawing toolbar.

23 Text Box button 1. On the drawing toolbar, click the Text Box button. (as shown in the picture above). The pointer will change to a cross. 2. Click on the slide where you want to place the text. A small text box will appear. 3. Type a word in the text box. As you type, the box will expand to fit the text. 4. After you finish typing, click outside the text box. The border around the box will disappear. Copying a text box 1. Click the text box to select it. 2. Place the pointer on the box's border and click again. The insertion point will disappear from the text box. 3. Click the Edit menu, then click Copy.

24 4. Click the Edit menu again, then click Paste. A copy of the text box is now pasted on top of the original box. 5. Click and drag the new text box to the location you want. Deleting a text box You can delete your text boxes using the Delete key on your keyboard. 1. Click the text box to select it. A gray border will appear around the text box. 2. Click the box's border. The insertion point will disappear from the text box. 3. Press the Delete key on your keyboard. The text and the border both disappear. The entire text box is deleted. If you want to delete a built-in text box (one that came with the original slide), you need one additional step. 1. Click the text box to select it. 2. Click the box's border and then click the Delete key. The text disappears, but the border remains. 3. Click the border again and press the Delete key. The entire text box is deleted.

25 5. Moving a text box If you don't like where a text box is positioned on a page, you can move it to a new location. First you select it, then you move it. 1. Click the text box you want to move. A thick gray border will appear around the text box. 2. Place the pointer on the border. The pointer will change into a four-headed arrow. 3. Hold down the mouse button and drag the box to the new location. 4. Release the mouse button. 6. Resizing a text box The gray border that appears around an object when you select it has square handles on its corners and on its sides. These are called selection or resizing handles. You can click and drag these handles to resize text boxes. 1. Click the text box to select it. A gray border will appear around the text box. 2. Place the pointer on a resizing handle. The pointer will change into a two-headed arrow. 3. Hold down the mouse button and drag the resizing handle until the box is the size you want. Drag outwards to make the box larger. Drag inwards to make the box smaller.

26 7. Adding another slide 1. Click the New Slide button on the Common Tasks toolbar. 2. The AutoLayout dialog box will appear. Choose a layout for your next slide. Shifting the order or slides 1. Drag the slide to the new postion 8. Moving from slide to slide Let's say you've created several slides for your presentation. You've finished working on the last slide, and now you want to take a look at your other slides. Here's how you move from slide to slide in Slide View. To move to a previous slide: 1. Click the upper double-arrow button on the lower right corner of the PowerPoint window. The previous slide will appear. To move to the next slide: 1. Click the lower double-arrow button on the lower right corner of the PowerPoint window. 9. Switching to Outline View To switch to Outline View, click the Outline View button in the lower left-hand corner of the PowerPoint window. This is what you should see in Outline View:

27 Note: When you go to Outline View, PowerPoint automatically displays an Outline Toolbar on the left side of the window. It contains many useful tools for working in this view. 10. Adding a slide to your outline You can add a new slide in Outline View the same way that you do in Slide View. 1. On the Common Tasks toolbar, click New Slide. 2. In the New Slide dialog box, click a slide layout, then click OK. A new slide icon appears in your outline. You can also add new slides quickly by using the Enter key. To add a new slide right after a slide title: 1. Place your cursor at the end of a slide title.

28 2. Press the Enter key. A new slide icon will appear in your outline. 11. Adding text to your outline If you want to add text to a slide that you created previously, click an insertion point in the outline and start typing. If you want to add text to a new slide you've created in Outline View, follow these steps: 1. Type a title beside the slide icon. 2. After the slide title, press the Enter key. PowerPoint adds a new slide. 3. Click the Demote button on the outline toolbar to convert the new slide to a text object. 4. Type your text. 5. To add another bullet point, press Enter. Note: With the exception of the title slide, any text you add will be formatted as a bullet point.

29 12. Sorter View After you have created your PowerPoint slides, you can move, cut, copy, paste, duplicate, navigate, and view them in Sorter view. To view the slides in Sorter view, do one of the following: o o Choose View > Slide Sorter from the menu. Click the Slide Sorter View icon. 13. Slides designs and backgrounds If you have just launched PowerPoint, click the Template option button in the PowerPoint dialog box to start a new presentation. If you are already working in PowerPoint, follow these steps: 1. Click the File menu, then click New. The New Presentation dialog box appears. 2. Click the Presentation Designs tab, and then click an appropriate template. The design will appear in the preview box.

30 3. Click OK. The New Presentation dialog box will close. 14. Custom animation Step 1: Click Slide show Step 2: Click Custom animation Step 3: Highlight the words that you want to add custom animation effects to

31 Step 4: Click on Add effect Step 5: Choose the custom animation effect(s) that you want to add, and then click on it 15. Run Your PowerPoint Slide Show Once you have created your slides, you can run your Slide Show: 1. Do any one of the following: o Press F5. o Choose Slide Show > View Show from the menu. o Click the Slide Show icon, which is located in the bottom left corner of your screen. Your slideshow will appear on your screen. Navigating the Slideshow Task Go to the next slide. Procedure Do one of the following: Press the Right Arrow key. Press the Enter key. Press the Page Down key. Left-click Go to the previous slide. Do one of the following: Press the Left Arrow key. Press the Backspace key. Press the Page Up key. 16. Saving Your Presentation While working on a presentation, it's a good idea to save your work often. Otherwise, you risk losing your work. The next steps show you how to save your presentation to your hard drive for the first time, using the Save As command. 1. Click the File menu, and then click Save As. The Save As dialog box will appear.

32 2. In the File name box, type a name for your presentation. 3. Click Save. The presentation is now saved to your hard drive. Once you've saved the presentation for the first time, periodically save it by clicking the File menu, then clicking Save. Or, click the Save button on the Standard toolbar.

33 OSL Cambodia 09 IT Handouts- Microsoft Excel Microsoft Excel Does calculations, analyses information from data and manage lists with spreadsheets with Microsoft Excel. Launching Microsoft Excel 1. Click on the start button 2. Click on the Programs button 3. Find Microsoft Excel on the program menu and click on it once ( Alternatively, there may be a shortcut to Microsoft Excel on the Desktop) Spreadsheet (Overview of Microsoft Excel) Each spreadsheet consists of many columns and rows. (As shown in the diagram below) Name box (#3) Standard Toolbar (#1) ROW Formatting Toolbar (#2) CELL The combination of a column coordinate and a row coordinate make up a cell address. This cell is thus A11 COLUMN A- IV

34 #1 The Standard Toolbar Toolbars provide shortcuts to menu commands. Toolbars are generally located just below the Menu bar. The figure below shows what each icon on the Standard Toolbar represents, and what its function is. Microsoft Excel help Undo/ Redo previous Document related 1. Open new blank document 2. Open old document 3. Save your document 4. document Found in: FILE Printing 1. Print document 2. Print Preview - This shows you exactly what the document will look like after it s printed. Editing 1. Spelling and grammar check 2. Search for word Found in: TOOLS Editing text 1. Cut 2. Copy 3. Paste 4. Format painter Found in: EDIT Data related 1. Insert hyperlink 2. Auto sum - Helps you calculate automatically mean, sum, and more 3. Sort data ascending 4. Sort data descending Found in: DATA Graphical representation 1. Graph wizard - Inserts graphs 2. Insert drawing 3. Zoom Found in: FILE

35 #2 The Formatting Toolbar Formats text, paragraph, cells Filling selected cells with colour 1. Click on the paint bucket 2. Select the colour that you want 3. Click on the cell that you want to fill with colour Changes the size and font of the selected text Bold, italicize (from dog to dog ), underline text 1. Align left, centre, right - Aligns selected items to parts of the cell 2. Merge cells Combines 2 or more cells to form a single cell, whereby the merged cell contains the uppermost left most data 1. Currency style - Applies $ sign to numbers in selected cells 2. Percent style - Applies % sign to numbers in selected cells 3. Comma style - Applies commas every 1,000 in numbers of selected cells 4. Increase decimal places 5. Decrease decimal places

36 #3 The formula bar and Namebox If the Formula bar is turned on, the cell address displays in the Name box on the left side of the Formula bar. Cell entries display on the right side of the Formula bar. Name Box You can also use the Name box as a shortcut to go to a specific cell by typing in the column and row Cell entries display on the right side of the Formula bar. However, we can also input sums of data inside, and let the computer calculate for you by pressing the f(x) button and choosing from a range of functions like addition and subtraction. The Microsoft Excel Keys The Down Arrow Key You can use the down arrow key to move downward one cell at a time. The Up Arrow Key You can use the Up Arrow key to move upward one cell at a time. The Tab Key You can use the Tab key to move across the page to the right, one cell at a time. The Shift+Tab Keys You can hold down the Shift key and then press the Tab key to move to the left, one cell at a time. The Right and Left Arrow Keys You can use the right and left arrow keys to move right or left one cell at a time. Page Up and Page Down The Page Up and Page Down keys move the cursor up and down one page at a time Moving quickly around Microsoft Excel The following are shortcuts for moving quickly from one cell to a cell in a different part of the worksheet. Go to -- F5

37 The F5 function key is the "Go To" key. If you press the F5 key while in the Ready mode, you are prompted for the cell to which you wish to go. Enter the cell address, and the cursor moves to that cell. 1. Press F5. The Go To dialog box opens. 2. Type J3. 3. Press Enter. The cursor should move to cell J3. Go to -- Ctrl-G You can also use Ctrl-G to go to a specific cell. 1. Hold down the Ctrl key while you press "g" (Ctrl-g). The Go To dialog box opens. 2. Type C4. 3. Press Enter. You should now be in cell C4. Working with Cells in Microsoft Excel a. Selecting cells To perform a function on a group of cells, you must first select those cells by highlighting them. For example, To highlight cells A1 to E1: 1. Place the cursor in cell A1. 2. Press the F8 key. This anchors

38 Selecting Entire Rows to make editing entire rows easier 1. Click on the number corresponding to the row you wish to select 2. Right-click, and a menu should pop up with the various functions you can do.

39 Selecting Entire Columns to make editing entire columns easier 1. Click on the letter corresponding to the column you wish to select 2. Right-click, and a menu should pop up with the functions you can do Wrapping Text When you enter text that is too long to fit in a cell into a cell, it overlaps the next cell. If you do not want it to overlap the next cell you can wrap the text. 1. Move to cell A2. 2. Type Text too long to fit. 3. Press Enter. 4. Return to cell A2. 5. Choose Format > Cells from the menu. 6. Choose the Alignment tab. 7. Click Wrap Text. 8. Click OK. The text wraps. Working with Long Text Whenever you type text that is too long to fit into a cell, Microsoft Excel attempts to display all the text. It left-aligns the text regardless of the alignment that has been assigned to it, and it borrows space from the blank cells to the right. However, a long text entry will never write over cells that already contain entries -- instead, the cells that contain entries cuts off the long text. Do the following exercise to see how this works.

40 1. Move the cursor to cell A6. 2. Type Today is a sunny day, let us go out and play. 3. Press Enter. Everything that does not fit into cell A6 spills over into the cell next to it. (on its right) 4. Move the cursor to cell B6. 5. Type TEST. 6. Press Enter. The entry in cell A6 is cut off. 7. Move the cursor to cell A6. 8. Look at the Formula bar. The text is still in the cell. Entering numbers as labels or values In Microsoft Excel, you can enter numbers as labels or as values. Labels are alphabetic, alphanumeric, or numeric text on which you do not perform mathematical calculations. Values are numeric text on which you perform mathematical calculations. If you have a numeric entry, such as an employee number, on which you do not perform mathematical calculations, enter it as a label by typing a single quotation mark first. Merging Cells 1. Click and drag your cursor over the cells you wish to merge 2. Right click a menu should appear

41 3. Click Format Cell 4. Search for Merge Cells, and click. Press Ok to exit menu Selected cells to merge Right-clicked menu Scroll Lock Scroll Lock moves the window, but not the cell pointer. 1. Press the Page Down key. Scroll lock sign

42 2. Press Scroll Lock. Note "SCRL" appears on the Status bar in the lower right corner of the screen. 3. Press the up arrow key several times. Note that the cursor stays in the same position and the window moves upward. 4. Press the down arrow key several times. Note that the cursor stays in the same position and the window moves downward. 5. Press Scroll Lock to turn the Scroll Lock function off. Hold down the Ctrl key and press Home to move to cell A1. You can choose to print out part of a document. If you made changes only to page 3 in a 10-page document, this saves paper: you can print just page 3 and nothing else. Printing There are two ways to print a document. The simplest way is to click the Print button on the Standard Toolbar: When you do this, the active document (the one you see open) will be printed, if your computer is connected to a printer. The other way is to open the File menu and click Print The Print dialog box will open. You can choose a different printer. In an office, when computers are on a network, you may be connected to more than one printer. Maybe one prints color. Maybe another one You can choose to print more than one copy.