PREVENTIVE MAINTENANCE The backbone of reliable transit service. Arkansas Transit Association 1

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1 The backbone of reliable transit service Arkansas Transit Association 1

2 Does your system have a preventive maintenance plan? Why do you need one? Arkansas Transit Association 2

3 PM is a schedule of planned maintenance activities aimed at the prevention of mechanical breakdowns and failures. The primary goal of preventive maintenance is to prevent the failure of equipment before it actually occurs, ensuring that the vehicles are safe to operate and maximizing the vehicle s useful life. Arkansas Transit Association 3

4 What does all that mean? You save money. You provide safer service for driver and rider. Reduction of service calls and vehicles out of service Rider s and community leader s image of service does not include a tow truck Avoid negligence in lawsuit Arkansas Transit Association 4

5 Useful Life Criteria 6-S, Minivan, 5 years, 100,000 miles 6-1MV, Modified minivan, 5 years, 100,000 miles 7-1MS, Modified van, 5 years, 100,000 miles 7-1MR, Modified van, 5 years, 100,000 miles 12-M, Modified van, 5 years, 100,000 miles 7-1B Bus, 6 years, 150,000 miles 8-2B Bus, 6 years, 150,000 miles 12-2B Bus, 6 years, 150,000 miles 16-2B Bus, 6 years, 150, 000 miles 16-2BHD Bus, 6 years, 150, 000 miles 12-B Bus, 6 years, 150,000 miles 24-B Bus, 6 years, 150,000 miles 24-BHD Bus, 6 years, 150,000 miles Arkansas Transit Association 5

6 Preventive Maintenance Failure to maintain this Equals this Resulting in this $600 $350,000 $2.5 million Arkansas Transit Association 6

7 CONTRACTED MAINTENANCE Negotiate hourly rate Determine priority for your vehicles Check certifications Towing included? Follow PM program for that vehicle Proper record keeping Terms of payment State and Fed compliance IN-HOUSE MAINTENANCE Coordination with dispatch Follow procurement guidelines Record keeping Identify areas for contracting Train drivers Stock PM parts Continued training/updates Performance Measures Arkansas Transit Association 7

8 PM plan is the foundation of an effective transit system maintenance program. Arkansas Transit Association 8

9 The plan should describe how your agency handles the following PM activities. Making preventive maintenance arrangements Adhering to a preventative maintenance schedule Conducting daily vehicle inspections Completing corresponding inspection checklist & follow up on deficiencies Keeping a comprehensive maintenance record on file for each vehicle/documentation (checklists, reports, receipts, etc.) Arkansas Transit Association 9

10 Making Preventive Maintenance Arrangements PM plan should describe how you maintain the fleet and equipment Maintenance department or private garage Who is in charge of scheduling vehicles for PM work? How is information conveyed? Who is responsible that PM schedules are followed? How are PM Intervals determined? Arkansas Transit Association 10

11 Adhering to a preventative maintenance schedule Equipment manufacturer recommendations/basic roadmap Mileage intervals/manufacturer guidelines Seasonal variations/fall, Winter, Spring, and Summer Environmental conditions/dusty roads, stop and go driving Vehicle Cleanliness/ Establish a regular program for washing & cleaning, road salt or brine will accelerate rusting. Dust from roads causes poor driving conditions, passengers are not comfortable in a dirty vehicle. Arkansas Transit Association 11

12 Conducting Daily Vehicle Inspections Daily pre-trip inspection sheet (required on all vehicles) Critical to success of the PM plan/minor problems-corrected Drivers trained how to conduct inspections Properly complete form/all defects accurately noted Form should have all areas that driver is to check Space provided to document any problems Information should be the base for the PM program and forwarded to maintenance department or repair shop when defects found Arkansas Transit Association 12

13 Preventive Maintenance Arkansas Transit Association 13

14 Conducting Daily Vehicle Inspections/continued Mechanics should perform thorough inspections when in the shop Mechanics certifications/automotive service excellence Mechanic inspection sheet PM inspections/certain mileage intervals Arkansas Transit Association 14

15 Warranties All warranty information in vehicle packets upon pickup/read, READ, READ Warranty information should be in designated vehicle file Know what type of work might void a warranty Warranty work should be done by certified shop Track and organize all work performed Arkansas Transit Association 15

16 Documentation Maintenance records are required to be kept on file for each vehicle Records should include specific details when maintenance was performed, whether preventive or unscheduled Pertinent information/mileage, dates, description of repair, cost, who performed work Consider a cover page for each vehicle file that lists information about that vehicle like weight, length, seat configuration, engine size, height, purchase date, tire size etc.. Agencies are encouraged to develop spread sheets to help document oil changes, tire rotations, inspections, etc. Arkansas Transit Association 16

17 Preventive Maintenance Arkansas Transit Association 17

18 Sample Vehicle Preventive Maintenance Schedule Regularly Scheduled wash vehicle interior and exterior Unscheduled, based on need, replace Alternator Starter motor Windshield wiper motor Windshield wiper blades Exhaust components; muffler, hangers, etc. Headlights, marker lights, etc. Vehicle interior; fittings, seats, etc. Wheelchair lift components Wheelchair restraints Arkansas Transit Association 18

19 Sample Vehicle Preventive Maintenance Schedule Every year Flush radiator Replace coolant Service air conditioner Every two years Replace all hoses Every four years Replace battery Arkansas Transit Association 19

20 Sample Vehicle Preventive Maintenance Schedule (Mileage Specific) Specific mileage recommendation should come from the original equipment manufacturer. Every 3, miles Change oil, oil filter, fuel filter (diesel) Lubricate chassis Rotate tires Every 10,000 miles Inspect drive belts, adjust tension, change air filter (dusty area) Every 15,000 miles Change air filter and PCV valve Every 20,000 miles Change front and rear brake pads Arkansas Transit Association 20

21 Sample Vehicle Preventive Maintenance Schedule (Mileage Specific) Every 25,000 miles Engine tune-up Every 30,000 miles Change fuel filter, spark plugs Service transmission, replace filter and fluid Pack wheel bearings Every 60,000 miles Replace EGR value and clean EGR passage Ignition cables, distributor cap, and rotor Vacuum-operated emissions system components Every 80,000 miles Replace oxygen sensor, if so equipped Arkansas Transit Association 21

22 Wheelchair lift maintenance should be performed at scheduled intervals according to the number of cycles or elapsed time, whichever comes first. Your Specific schedule should be based on the lift manufacturer s specifications. Arkansas Transit Association 22

23 Summary of PM Plan Documentation of how PM is arranged & who is responsible What the PM schedules are for your vehicles & what PM inspection items are included What is expected for the drivers daily vehicle inspections and how vehicle defects are communicated How are all maintenance records compiled, stored, etc. All relevant forms and checklists should be included in the plan Arkansas Transit Association 23

24 QUESTIONS? Kelly Shawn, CCTM CTAA Arkansas Transit Association 24