Global Sponsored Research Administration
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- Gervase Thompson
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1 Beyond Geographical Boundaries: Working with US funding outside the US Exchanging Experiences Regina Notz, EU GrantsAccess, Zurich, Switzerland Zurich: Home of two leading Universities University of Zurich ETH Zürich Founded Ranking (THE QS Shanghai) Nobel Prize Laureates Enrollments Staff 6098 (4014) 8143 (5065) 2 ETH Zürich 4 Sep
2 Greater Zurich Area: Company innovation hub ICT: Google, IBM Research, Disney Research, Evernote, UBER LifeScience: Biogen Idec, Roche Diagnostics, Hamilton, Phonak High-Tech: ABB, Axpo, Givaudan, Bosch PT, Ruag Aerospace Head-Quarters: Barry Calebaut, DoW Chemical, Unilever, Garmin Spin-off 2014: ETH Zürich 22, UZH 12 3 Our Office: EU GrantsAccess Office for International Research Programs A joint office of the University of Zurich and ETH Zürich since 1997 FP7 UZH 232 Projects / 146 Mio (21 Mio /y ) ǀ NIH Mio. $/y FP7 ETH 557 Projects / 354 Mio (51Mio /y ) ǀ NIH 0.7 Mio. $/y 19 Collaborators Member of the Swiss National Network for EU Framework Programs EURESEARCH Member of the Euraxess Network Active in LERU, IARU, EARMA, NCURA 4 ETH Zürich 4 Sep
3 Trying to understand the complex US funding schemes and rules NIH (NSF) Mainawards NIH (NSF) Subawards Department of Defense Department of Energy Office of Naval Research NASA USGS USDA IARPA AFOSR. Foundations 5 European funding vs. US funding EU Projects (FP6, FP7, H2020) US Projects (NIH, NSF..) Long tradition Critical Mass of Project Participation National Support Network Contacts with the Funding Agency Contacts with other GrantsOffices dealing this type of funding Cultural «Proximity» ETH Zürich 4 Sep
4 Trying to understand the complex US funding schemes and rules Read the documentation (GPS, Uniform Guidance, NoA ) Visit workshops and conferences NCURA PRA / FRA ( NCURA International Region Meeting EARMA Conference ( INORMS ( Webinars ( Tutorials ( Talk to your grants specialist / manager Build your network!! Best Practice Exchanges Apply for a NCURA Fellowship and be a NCURA Host Registration in US Systems Registration of ETH Zürich and University of Zurich in US different systems DUNS NCAGE CCR / SAM era commons NSF Federal Wide Assurance (FWA) Institutional Review Board (IRB) Grants.gov Proposal Central Federal Helpdesk Department of Defense ebrap NASA Office of Research Integrity (ORI) Animal Welfare Federal Demonstration Partnership PMS 8 ETH Zürich 4 Sep
5 Weighting the pros and cons of US Federal Funding Convince the board of your institution of the importance of US Grants and Compliance with US Regulations 0.2 % of ETH s Third Party Funding Participation in top international research 9 Basis of Compliance: Institutional Policies «Participation in NIH funded projects provides me the unique opportunity to participate in cutting-edge and research with my peers in the US.» «My NIH Grant is an excellent arrangement that it allows us to participate at the highest international level with other research teams working in this area.» 10 ETH Zürich 4 Sep
6 Basis of Compliance: Institutional Policies Regulations on Financial Conflict of Interest in Projects Receiving Research Funds from the American National Institute of Health at the University of Zurich (Regulations NIH) Regulations on Projects from ETH Zürich Receiving Research Funds from US Funding Agencies 11 Working together to analyze critical issues Financial Services Financial Services Legal Services EU Grants Access Legal Services Tech Transfer Tech Transfer ETH Zürich 4 Sep
7 Definition of responsibilities and processes within the institution Applicable Regulations: Do the existing ones comply? Regulation Comment Recommendation/ Risk Fly America Act Open sky agreement between US and Switzerland Compliance ensured Gun Control Swiss Federal Law about Gun possession Negligible Data and Safety Monitoring Existing Laws on Swiss Federal Level: - Datenschutzgesetz (Data protection law) - Humanforschungsgesetz (Human research law) Existing Regulations on University Level - Richtlinien für Integrität in der Forschung und gute wissenschaftliche Praxis (Guidelines for Integrity in Research and proper scientific conduct) Animal Welfare Existing Laws on Swiss Federal Level: - Federal Animal Welfare Act (TSchG) - Federal Animal Welfare Ordinance (TSchV) - Animal Experimentation Ordinance, TVV - Containment Ordinance (ESV) Existing Regulations on University Level - ETH Zurich's policy on laboratory animal research Assuming that complianceis ensured. To be sure, further investigation necessary Compliance ensured ETH Zürich 4 Sep
8 Challenges in US grants management FCOI training, disclosure Endless variety of subaward forms Constant monitoring of new regulations and implement changes new policies Uniform Guidance Effort reporting Cost transfer Allowable / non-allowable costs F&A costs Export Controls Grant or Contract? Training of staff Monitoring of Subcontractors. Information of researchers Institutional Policy Mandatory project registration Checklists Awareness raising EU GrantsAccess Website Kick-off meeting Close exchange with departmental administrators 16 ETH Zürich 4 Sep
9 Mitigation Try to understand the complex US funding schemes visit workshops Convince the boards of the importance of US Grants and Compliance with US Regulations Set up regulations (FCOI) Set up Working Groups (lawyers, finance department, grants office) analyzing the critical issues Build up US Network NCURA / EARMA Define responsibilities and processes Analyze whether new regulations are necessary Inform Researchers Be alert for new developments Thank you! Regina Notz ǀ EU GrantsAccess ETH Zürich ǀ University of Zurich Seilergraben 49 ǀ 8001 Zurich ǀ Switzerland [email protected] ǀ ETH Zürich 4 Sep
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