Table of Contents. Introduction. p. 1. Viewing the Program Window.. p. 2. Creating a Document.. p. 3. Moving Around Your Document.. p.

Transcription

1 Table of Contents Introduction. p. 1 Viewing the Program Window.. p. 2 Creating a Document.. p. 3 Moving Around Your Document.. p. 3 Editing Text. pp. 3-5 Changing Fonts and Font Sizes. p. 6 Spell Check.. pp. 6-7 Creating Bullets and Numbered Lists..pp. 7-9 Borders and Shading.pp Saving a Document pp Printing a Document.p. 11 Word, Part 1 8/24/01 0

2 INTRODUCTION Microsoft Word is a full-featured word processing program. A Word Processing Program is a software that allows you to create attractive and professional-looking documents such as: letters, memos, newsletters, resumes, flyers, etc. The information you type in a word processing document is stored electronically on your computer, so that it can be easily edited, revised and/or moved to other documents. Normal View Button Word, Part 1 8/24/01 1

3 VIEWING THE PROGRAM WINDOW When you start Word, the Word program window opens with a new blank document. It automatically allows you to start typing a new document. Title bar Horizontal ruler Formatting toolbar Menu bar Vertical scroll bar Standard toolbar View buttons Horizontal scroll bar Status bar Views are different ways of displaying a document. Each view provides different features that are especially helpful in different phases of working on a document. You can change the document view by clicking the view buttons to the left of the horizontal scroll bar. Normal View: Print Layout View: Outline View: Web Layout View: A simple view of the document. The document as it will appear when printed on paper, along with the horizontal and vertical rulers. Selected levels of headings and body text. The document as a Web page. Word, Part 1 8/24/01 2

4 CREATING A DOCUMENT Entering text with a word processor is different from typing with a typewriter. When you reach the end of a line as you type with Word, the insertion point moves to the next line. This feature is called word wrap.the [Enter] key is only pressed if you want to insert a new line or start a new paragraph. After typing text, you can edit it by inserting new text or by deleting text you want to remove. Word will automatically adjust the spacing of the existing text. MOVING AROUND YOUR DOCUMENT You can use your mouse to move around your document and click the desired location. You can also use the following keyboard shortcuts: DESIRED ACTION One character to the left One character to the right One word to the left One word to the right Next line up Next line down One paragraph up One paragraph down To the end of the line To the beginning of the line Up one screen Down one page End of the document Beginning of the document KEYBOARD KEYS <Left Arrow> <Right Arrow> <Ctrl > <Left Arrow> <Ctrl> <Right Arrow> <Up Arrow> <Down Arrow> <Ctrl> <Up Arrow> <Ctrl> <Down Arrow> <End> <Home> <Page Down> <Alt> <Ctrl> <Page Down> <Ctrl> <End <Ctrl> <Home> EDITING TEXT You must select your text before editing or formatting it. You can select text by clicking before the text you want to select and dragging the mouse pointer across it, or you can use the selection bar to select lines of text. The selection bar is the blank area to the left Word, Part 1 8/24/01 3

5 of the text. When you click in the selection bar you can select a line, several lines, a paragraph, or the entire document. TO SELECT DO THIS A word Double-click the word A sentence Press and hold [Ctrl], then click the sentence A paragraph Triple-click the paragraph, or double click the selection bar next to the paragraph A line of text Click the selection bar next to the line An entire document Press and hold [Ctrl], then click anywhere in the selection bar, or triple-click the selection bar A vertical block of Press and hold [Alt], then drag through the text text A large amount of text Place the insertion point at the beginning of the text, press and hold [Shift], the click the end of the text A graphic Click once on the graphic Cut, Copy, Paste and Undo Word, Part 1 8/24/01 4

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7 CHANGING FONTS AND FONT SIZES One of the easiest ways to change the appearance of a document is to change its font. A font is a family of characters, which includes letters, numbers, and punctuation, with the same typeface or design. The font you choose affects the tone of your document: stylized fonts can add a note of flamboyance, formality or scholarly. You can also increase or decrease the size of your text by changing the font size. Fonts are measured in points (pts). The bigger the number of points, the larger the size of the font. To change the font or font size, highlight the text you want to change and then use the buttons on the formatting toolbar. Font name Font size SPELL CHECK You can run a spell check at anytime. It will check for spelling errors, grammar, and repeated words such as the the. Although the Spelling and Grammar commands catch most errors, there are certain errors it will not find, such as homonyms. For example, if you typed fell and you meant feel, Word will not identify this as an error. Word, Part 1 8/24/01 6

8 Another feature is the AutoCorrect. It automatically corrects commonly misspelled words as you type. CREATING BULLETS AND NUMBERED LISTS A bullet is a small symbol such as a circle or a square, and precedes each paragraph in the list. Using the Bullets button on the Formatting toolbar, you can insert a bullet in front of each item in a list. If you want to show items in a sequence, a numbered list best reflects the order or priority of the item. Word, Part 1 8/24/01 7

9 The following are some examples of the different bullets and numbering types you can use: Bullet types Numbering types Once you have selected a bullet and want to change it at a later time, just place your blinking cursor on the blank space to the right of the bullet or number and right click. The following window will appear for you to make your new selection: Word, Part 1 8/24/01 8

10 BORDERS AND SHADING To add visual interest to your document add borders, boxes and shades. Borders are lines that can be added to the top, bottom, or sides of paragraphs. Boxes add an outline to desired text. Shading is a transparent color or pattern applied to a paragraph. Word, Part 1 8/24/01 9

11 Place the insertion point at the beginning of the paragraph, then click the Tables and Borders button on the standard toolbar. Click the Shading Color button and select desired background color. Scroll to the top of the document, click the Line Style button and make a selection. Click the Draw Table button. The pointer will change into a pencil. Click the Outside Border button or make a different selection. Close the tool bar by clicking the upper right x. Contact: Amparo Fernandez-Perez Fundraising Coordinator (415) SAVING A DOCUMENT When you create a document, the text you enter and the changes you make to the document are only temporarily stored in your computer. To store it permanently so that you can retrieve it and edit it at a later time, you must save your document to your computer s internal hard disk or floppy disk. For Cerritos College users the recommended drive and most reliable is the z drive. Use all other drives for backups. Word, Part 1 8/24/01 10

12 Make sure that when you save your file you give it a filename. It is helpful to give your documents brief file names that describe the contents of the document. Remember to save your work soon after starting, and save it again every 10 to 15 minutes and always save before printing. You can save your document by using the save button or the save command on the File menu. PRINTING A DOCUMENT After saving your document, you can quickly print it by clicking the Print button on the Standard tool bar. This way the document will print using the default print settings. If you want to select a different printer, paper orientation, number of copies, etc. use the Print command on the File menu. It is a good idea to preview your document before you print to see exactly what it will look like when it is printed. You will save paper too! Word, Part 1 8/24/01 11