Guide to Theses and Dissertations: Electronic Submissions

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1 Guide to Theses and Dissertations: Electronic Submissions School of Education The University of North Carolina at Chapel Hill Table of Contents Introduction...2 Guide to Theses and Dissertations:...3 I. General Content and Organization... 3 Order... 3 Components... 3 Title page... 3 Copyright page... 4 Abstract... 4 Dedication, Acknowledgements, Preface... 4 Table of Contents... 4 List of Tables... 5 List of Figures or Illustrations... 5 List of Abbreviations... 5 List of Symbols... 5 II. Format... 5 Margins... 5 Font type and size... 6 Spacing... 6 Indentation... 6 Pagination... 6 Footnotes and Endnotes... 6 Appendices... 7 Bibliography/References... 7 Fees... 7 Internet Distribition... 7 III. Copyrighting...8 Using Copyrighted Materials... 8 Use of your own previously published materials.. 8 IV. Submission...9 Checklist Sample Pages Revision History: 2006 Jul 18 BDL

2 Guide to Theses and Dissertations UNC School of Education 2 Introduction Please read this manual carefully before preparing your thesis/dissertation. Staff in the Student Affairs Office is available to assist you in preparing and submitting your thesis/dissertation. You are encouraged to call the office at (919) or stop by Peabody Hall if you have questions about these guidelines. This Guide is not meant to be an exhaustive manual. For specific questions of style, consult the most recent edition of the style manual used in your field (e.g. Kate L. Turabian, A Manual for Writers of Term Papers, Theses, and Dissertations; The MLA Style Manual; and the American Psychological Association (APA) Style Manual). When using a style manual, follow the specifications for published documents, but do not include typesetting notations often used when submitting manuscripts to a publisher. If there is a discrepancy between a style manual and this guide, the regulations set forth in this School of Education guide take precedence. Please do not use another thesis/dissertation as a model for your work, since a particular style or example in a previous model may not meet current guidelines. Also, certain commonly used software packages may require format modifications in order to comply with School of Education guidelines.

3 Guide to Theses and Dissertations UNC School of Education 3 Guide to Theses and Dissertations: Electronic Submissions ORDER I. General Content and Organization Please see the sample dissertation at the end of this document for illustrations. 1. Title Page 2. Copyright Page (optional) 3. Abstract 4. Dedication, Acknowledgement(s) and/or Preface (all optional) 5. Table of Contents, with page references 6. List of Tables, with titles and page references (if applicable) 7. List of Figures or Illustrations, with titles and page references (if applicable) 8. List of Abbreviations (if applicable) 9. List of Symbols (if applicable) 10. Chapters, including: Introduction, if any Main body (with the larger divisions and more important minor divisions indicated by suitable, consistent headings) 11. Appendices (if applicable) 12. Bibliography/References COMPONENTS Title page The title page of a thesis/dissertation should bear the following information: 1. The title of the thesis/dissertation, centered 2 below the top of the page 2. Your name, centered 1 below the title. 3. The following statement, within the full margins, 1 below your name: A dissertation [or thesis] submitted to the faculty of the University of North Carolina at Chapel Hill in partial fulfillment of the requirements for the degree of [Master of Arts] or [Doctorate of Education] in the School of Education. Be sure to list your department, school, or curriculum rather than your subject area or discipline. The latter, however, may appear in parentheses if you would like e.g. School of Dentistry (Endodontics) or Department of Romance Languages (French). 4. On the lower half of the page, centered, the words Chapel Hill and one line below that, the year in which your committee approves the completed thesis/dissertation. 5. On the right-hand side of the page, Approved by, followed by each faculty member s name and no signature.

4 Guide to Theses and Dissertations UNC School of Education 4 Copyright page If you wish to copyright your dissertation or thesis, you must include a copyright page with the following information single-spaced and centered on the bottom half of the page: Year Full Name (exactly as it appears on the title page) ALL RIGHTS RESERVED This page should immediately follow the title page, and should bear the lower case Roman numeral: ii. See Section V of this Guide for more information on copyrighting your thesis/dissertation. Abstract The word ABSTRACT should be centered 2 below the top of the page. Immediately below that, center your name followed by the title of the thesis/dissertation. Use as many lines as necessary. Centered below the title, in parentheses, type the phrase Under the direction of and include the name(s) of the dissertation advisor(s). Skip one line and begin the content of the abstract. It should be double-spaced and conform to margin guidelines. An abstract should not exceed 150 words for a thesis or 350 words for a dissertation. The latter is a requirement of both the School of Education and UMI s Dissertation Abstracts International. Because your dissertation abstract will be published, please prepare and proofread it carefully. Be sure to print all symbols and foreign words clearly and accurately to avoid errors or delays. Make sure that the title given at the top of the abstract has the same wording as the title shown on your title page. Avoid mathematical formulae, diagrams, and other illustrative materials, and only offer the briefest possible description of your thesis/dissertation and a concise summary of its conclusions. Do not include lengthy explanations and opinions. Dedication, Acknowledgements, Preface (all optional) Each of these should appear on a separate page and numbered with small Roman numerals (starting with the page number after the Abstract). A DEDICATION is an honorific statement from the author to a person or group to whom the author commends the effort and product of the dissertation. Most dedications are short statements of tribute beginning with To... No heading is required on the Dedication page. The text of short dedications should be centered between the left and right margins for a more attractive presentation, at least 2 from the top of the page. Humorous dedications often lose effect over time and are inappropriate for a work of serious scholarship. ACKNOWLEDGMENTS are the author s statement of gratitude to and recognition of the people and institutions who helped the author s research and writing. A PREFACE is a statement of the author s reasons for undertaking the work and other personal comments that are not directly germane to the materials presented in other sections of the thesis/dissertation. These reasons tend to be of a personal nature. The ACKNOWLEDGMENTS and PREFACE both have headings that begin 2 from the top margin of their respective pages. There is no length limit, and subsequent pages of text return to the 1 top margin. Table of Contents Type the heading CONTENTS or TABLE OF CONTENTS in all caps and center it 2 below the top of the page. The Table of Contents should not contain listings for the pages that precede it, but must list all parts of the thesis/dissertation that follow it. Be sure to include the Bibliography and all appendices and the page numbers at which these divisions begin, though these should not be assigned chapter numbers. If the chapters in your

5 Guide to Theses and Dissertations UNC School of Education 5 thesis/dissertation contain subheadings of one or more levels, include them in the Table of Contents. The subheading(s) should be indented to the right of the margin for chapter titles. Information listed in a table of contents must match exactly the capitalization and wording of titles for the parts, chapters, and subheadings used in the thesis/dissertation itself. Page numbers in the table of contents should be located just inside the right-hand margin of the paper with leaders (lines of dots) filling out the space between the entry and the page number. If an entry takes up more than one line, break up the entry about three-fourths of the way across the page and place the rest of it on a second line, single spacing the two lines. Double-space between entries. List of Tables Assign each table in your thesis/dissertation an Arabic numeral. You may number tables consecutively throughout the entire work (Table 1, Table 2, etc.), or you may assign each table a twopart Arabic numeral, the first number designating the chapter in which it appears, followed by a period, followed by a second number to indicate its consecutive placement in the chapter. Table 3.2, for example, would be the second table in Chapter Three. Do not include in the text typesetting notations often used when submitting manuscripts to a publisher (i.e., insert table x here). The heading for the list of tables should appear 1 from the top of the page, centered and in all caps: LIST OF TABLES. Double-space between the heading and the first entry. The number of each table (in Arabic) and its title should be located on the left margin of the paper with two spaces separating the table number and the title. Page numbers (in Arabic) are located just inside the right margin of the paper with leaders filling out the space between the entry and the page number. Single-space a table and its title if it takes up more than one line and doublespace between each entry. The table number and title in your list of tables should match exactly the number and title appearing in the thesis/dissertation itself. List of Figures or Illustrations The heading for the list of figures should appear 1 below the top of the page, centered and in all caps: LIST OF FIGURES or LIST OF ILLUSTRATIONS. Otherwise, follow the instructions given above for the list of tables. List of Abbreviations If you use abbreviations extensively in your thesis/dissertation, you should provide a list of abbreviations and their corresponding definitions. The heading for the list of abbreviations should appear 1 below the top of the page, centered and in all caps: LIST OF ABBREVIATIONS. Arrange your abbreviations alphabetically at the left margin single-space within each entry and double-space between entries. List of Symbols If you use symbols in your thesis/dissertation, you may combine them with your abbreviations, titling the section LIST OF ABBREVIATIONS AND SYMBOLS, or you may set up a separate LIST OF SYMBOLS and their definitions by following the instructions above for abbreviations. MARGINS II. Format All copies of a thesis/dissertation must have the following uniform margins: Left: 1 1/4. Right: 1 throughout the entire document. Bottom: 1 throughout (with allowances for page numbers, see section on Pagination). Top: 1 throughout.

6 Guide to Theses and Dissertations UNC School of Education 6 Exceptions: The TITLE PAGE, ABSTRACT, first page of the DEDICATION, ACKNOWLEDGE- MENT(S) and PREFACE (if any), first page of the TABLE OF CONTENTS, and the first page of each CHAPTER (including the Introduction, if any), begin 2 from the top of the page. Thesis/dissertation pages should not contain headers. FONT TYPE AND SIZE To ensure clear and legible text for all copies, choose a medium width font that is either 10 or 12 points in size. Superscripts and subscripts (e.g., footnote numbers) should be no more than 2 points smaller than the font size used for the body of the text. SPACING The text of a thesis/dissertation must appear in a single column on each page and double-spaced throughout. Exceptions are blocked quotations, notes, captions, legends, and long headings, which should be single-spaced with a space between items. INDENTATION Indent paragraphs four spaces throughout the thesis/dissertation. For blocked quotations, indent the entire body four spaces from the left and right margins, with the first line indented an additional four spaces. PAGINATION Use small Roman numerals (i, ii, iii, iv, etc.) on all pages preceding the first page of chapter one. The title page counts as page i, but the number does not appear, therefore the first page showing a number will be page ii (the copyright page or first page of the abstract). Arabic numerals (beginning with 1, 2, 3, 4, etc.) start at chapter one and include the text, illustrations, notes, and any other materials that follow. The first page of each chapter should be counted when you paginate the thesis/dissertation, but should not be identified with any numeral. Thus, the second page of chapter one is the first to show an Arabic numeral: 2. Do not use page numbers accompanied by letters, hyphens, periods, or parentheses [e.g. 1a, 1-2, -1-, 1., and (1)]. Center all page numbers at the bottom of the page 1/2 (4 lines) from the bottom edge. If your document contains landscape pages (pages in which the top of the page is the long side of a sheet of paper), make sure that your page numbers nevertheless appear in the same place as they do on other sheets for consistency. FOOTNOTES AND ENDNOTES Place the footnote at the bottom of the page, and separate it from the text by a solid line one or two inches long, beginning at the left-hand margin on the first line below the text. Single-space footnotes that are more than one line long. A double-space should separate more than one footnote on a page. Divide a footnote if it cannot be accommodated in the space remaining at the bottom of one page. To maintain the required margins, break the note within a sentence and carry the remainder into the footnote area of the next page, where it will precede the footnotes for that page, if any. Do not indicate the continuation of a footnote. Number all footnotes consecutively with Arabic numerals. You may number notes continuously, without repeating any numbers, through the entire thesis/dissertation. Or you may begin repeating note numbers with each new chapter, numbering the first note in each new chapter with the number 1. Note numbers should precede the note, be placed slightly above the line (superscripted), and leave no extra space between the number and the note. Alternatively, note numbers can appear on the same line as the note (not superscripted) followed by a

7 Guide to Theses and Dissertations UNC School of Education 7 period and two spaces. Be consistent about following one style or the other. Endnotes are an acceptable alternative to footnotes. The same overall format guidelines apply, however endnotes should always begin on a separate page with a 1 margin at the top of the page. True footnotes placed at the bottom of the page are preferred because they allow a reader to follow the text continuously from beginning to end, without having to move back and forth from text to notes in a bound or microfilmed work. APPENDICES If your thesis/dissertation has appendices, they should appear at the end of the document (not the chapter to which they pertain) and their margins should conform to the rest of the document. When there is more than one appendix, assign each appendix a number or a letter heading, (APPENDIX 1D, APPENDIX ONE, or APPENDIX A) and a descriptive title. All headings and titles must appear in the Table of Contents. All appendix pages should be numbered with Arabic numerals, continued from and subject to the same guidelines as the rest of the document. BIBLIOGRAPHY/REFERENCES You are required to list all the references you consulted. Because the form of bibliographical entries varies from discipline to discipline, consult, and be consistent in applying, one of the published manuals listed at the beginning of this Guide and/or a professional journal in your discipline for the proper form. Citations are single-spaced within each entry and double-spaced between entries. Consult with your thesis advisor or dissertation director to determine which of the following headings should identify this section: BIBLIOGRAPHY, SELECTED BIBLIOGRAPHY, WORKS CITED, REFERENCES, or SOURCES CONSULTED. References at the end of each chapter (like endnotes) must begin on a separate page with a 1 margin at the top of the page. FEES Dissertation fee: $55.00 Thesis fee: $45.00 Copyright registration fee: $45.00 Note: Fees for filing theses and dissertations are set by UMI/Proquest Information and may change. INTERNET DISTRIBITION All theses and dissertations will be included in the UMI database and the University Library database and made available to the general public over the internet. UMI search services allow different levels of access depending on payment, ranging from metadata only searching, to accessing only the first portion of the paper, to the entire paper. UMI collects fees from anyone that orders a thesis or dissertation from it and, then, shares a portion of the fee with the author. Students will sign an agreement with UMI setting forth the terms of the UMI s services. The University Library database will make theses and dissertations available in their entirety to the general public for free. As a condition of enrollment, each student grants the University a limited, non-exclusive royalty-free license to reproduce the student s dissertation, in whole or in part, in electronic form to be posted on the University s library database and made available to the general public at no charge. Under certain circumstances, students may restrict distribution of a portion of their theses or dissertations over the internet. Such restrictions, if allowed, will only be for a limited period of time.

8 Guide to Theses and Dissertations UNC School of Education 8 III. Copyrighting A copyright is an intangible right granted to the author or originator of certain literary or artistic productions, where he or she is invested, for a limited period with the sole, exclusive privilege of multiplying copies and publishing and selling them. Copyright protection automatically exists from the time the work is created in fixed form. There is no requirement that the work be published or registered to obtain protection under the copyright laws. The copyright in the work of authorship immediately becomes the property of the author who created the work unless it is a work-for-hire or unless ownership has been assigned by written agreement. As a condition of your enrollment in UNC-Chapel Hill, you have granted the university a limited, nonexclusive royalty-free license to reproduce your dissertation, in whole or in part, in electronic form to be posted on the UNC-Chapel Hill Library database and made available to the general public at no charge. While a legal formality, UNC-Chapel Hill requires that you include a copyright notice, following the title page, with the following information centered on the bottom half of the page: Year Full Name (exactly as it appears on the title page) You may also wish to register your copyright with the U.S Copyright Office at the Library of Congress. As mentioned above, copyright registration is not a condition to copyright protection; there are, however, advantages to registration, especially if you have a claim of infringement of your copyright. Registration may be made at any time within the life of the copyright, but there are advantages to filling for registration within three months of publication. For more information on registration, consult the website of the U.S. Copyright Office, You may empower UMI to file the application on your behalf, or you may directly contact the Register of Copyrights, Copyright Office, The Library of Congress, Washington, DC See the submission site for instructions and fees. USING COPYRIGHTED MATERIALS General Guidelines Any copyrighted materials used in your work, beyond brief excerpts, may be used only with the written permission of the copyright owner. Book and journal publishers normally hold the copyright for all materials they publish. Therefore, even if you are the sole or one of several authors of material in a published book or journal, you must obtain written permission from the copyright holder if you are including this material in your thesis. You are responsible for securing these permissions and paying any permission fees. Your letter to the copyright holder should make clear that you seek permission to microfilm and publish your dissertation through UMI and that UMI may sell, on demand, for scholarly purposes, single copies of your dissertation, which includes the copyright holder s material. Your letter should also seek permission to submit the copyrighted material electronically to be posted and made available to UNC-Chapel Hill Library database where it will be made available to the general public at no charge. For additional guidance, visit USE OF YOUR OWN PREVIOUSLY PUBLISHED MATERIALS Some departments permit you to include in your thesis/dissertation articles or other materials that you have previously published, that have been

9 Guide to Theses and Dissertations UNC School of Education 9 accepted for publication, or that have been otherwise presented to the public. In all such instances the following rules apply: 1. The material, if included in the body of your text, must be rendered in a typeface and citation form consistent with the body of the text. Photocopying material with a different typeface and/or format is unacceptable. 2. If the material is co-authored, the department must approve its inclusion in your thesis/dissertation. 3. If the material is copyrighted (if you are the sole author but the copyright is held by the publisher), you must fulfill the specifications detailed above. The date on the title page should be the year in which your committee approves the thesis/dissertation. IV. Submission A Checklist and Sample Pages are provided at the end of this guide. To expedite the submission process, make sure your work conforms to these guidelines before you visit the submission site. The website address for submission is Read and follow all instructions carefully. You will be contacted once your thesis/dissertation has been reviewed by The Graduate School and expected to submit required revisions in a timely manner.

10 Guide to Theses and Dissertations UNC School of Education 10 Checklist Does the page show a 2 margin at the top? Title Page Does the statement correctly specify the department, curriculum, or school granting your degree? Copyright Page Does your name appear exactly as it does on the title page? Is the copyright page numbered in lower-case Roman numerals? Is the title worded exactly as it is on the title page? Does the page show a 2 margin at the top? Abstract Does the second page (if any) return to a 1 margin at the top? Is the text of your abstract no longer than 150 words (for a thesis) or 350 words (for a dissertation)? Is this page(s) numbered in lower-case Roman numerals? Dedication, Acknowledgement(s) and/or Preface (if any) Do the DEDICATION, ACKNOWLEDGMENT(S) and PREFACE each begin on a new page? Does the first page of each show a 2 margin at the top? Do the second and subsequent pages of each return to the 1 top margin? Are these pages numbered in lower-case Roman numerals? Does the first page show a 2 margin at the top? Table of Contents Do the second and subsequent pages of the Table of Contents return to the 1 top margin. Are these pages numbered in lower case Roman numerals? Do the wording, capitalization, and punctuation of all entries match those used in the text of your thesis or dissertation? Is each entry single-spaced, with a double space between entries? Are the corresponding page numbers accurate? Does the Table of Contents appear after the Abstract (or after the Preface, if you include one)?

11 Guide to Theses and Dissertations UNC School of Education 11 List of Tables, Illustrations, Abbreviations, and Symbols Does each list have a heading in all caps 1 below the top of the page? Are all lists of tables, etc. properly numbered, given a title, and listed consecutively? Is each entry in the list single spaced, with a double space between entries? Do the wording, capitalization, and punctuation of all entries in your lists match those used in the text of your thesis or dissertation? Are these pages numbered with lower-case Roman numerals? Chapters Does the first page (only) of each chapter begin 2 from the top of the paper? Is the text double-spaced (except for blocked quotations, notes, captions, legends, and long headings, which are single-spaced)? Are paragraphs indented consistently throughout? Have you numbered footnotes (or endnotes) consecutively either within each chapter or throughout the work? Are note numbers properly formatted as superscript Arabic numerals or as Arabic numerals placed on the line and followed by a period? Do endnotes begin on a separate page? Are abbreviations used in notes consistent with those used in the bibliography? Is each note single-spaced, with a double space between notes? Are page numbers of the text in Arabic numerals without any additional punctuation? Have you left the page number off the title page and the first page of each chapter (even though you count these pages in numbering)? Appendices Have you placed all appendices after the last chapter and before the bibliography? Have you assigned each appendix a number or letter and title? Does the page show a 1 margin at the top? Bibliography/References Are all entries single-spaced, with a double space between entries? If references are included at the end of each chapter, does each set begin on a separate page? Are abbreviations consistent with those used in the footnotes (or endnotes)? Does the page show a 1 margin at the top?

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