Nomination Packet Board of Directors

Transcription

1 Nomination Packet Board of Directors Submission Deadline: Thursday, June 30, :30 pm CT Please: Return via only CONFIRM RECEIPT prior to the deadline Direct all inquiries/questions to Erin Horng Operations Specialist

2 Background on Nominations and Election Process: In June 2015, the board unanimously voted to update the bylaws and election procedures, moving from a popular general election to an election by affirmation (slate). The decision was made based on the total number of members voting over the last 5 years compared to the total number of eligible voting members as well as from data and information collected through member surveys about elections, voting habits, reasons for voting or not voting and member preferences. Additionally, efforts to align with the AHA board of trustee s process played into the decision. In the 2015 member satisfaction survey, members ranked AHE services, benefits and products from most important to least important. Elections were not high on the list of member needs when compared against educational programming, EXCHANGE conference, webinars, publications, and access to industry trends and data. However, as a means to keep members engaged in the board selection process, the Nominating Committee is now comprised of the five (5) most recent past presidents and four (4) PAM members currently serving as committee chairs or actively engaged in a committee. The vigorous applicant vetting process is maintained with the decision being made by the Nominating Committee. The slate is presented to the board and then to the members via announcement. Historically, over 95% of the board members come to the nominations process as a result of a desire to serve and their level of engagement in AHE activities. Board service history has demonstrated that the more engaged a member is in AHE, the more advanced the member is in understanding member issues, challenges and strategic needs. Additionally, some of the most difficult association decisions have been made by board members that have spent years actively engaged in AHE. This engagement was a driving force in the final decision to eliminate popular election. Eligibility Requirements By definition and in accordance with Article 4, of the AHE Bylaws, only Professional Active Members (PAM) may stand for nomination to the board of directors. A PAM member is defined in the Bylaws Article 4 Section as follows: Professional Active Membership (PAM) shall be available to an individual employed in a health care facility (i.e. an organization that provides direct patient care such as an acute care hospital, long term care, ambulatory care center, etc.) with the majority of time spent directing environmental services operations. PAM members may serve on committees and task forces, vote and hold office in accordance with Article 7. IMPORTANT NOTE: *Applications submitted by an applicant who has joined AHE selecting the incorrect membership category is declared ineligible and the application will not be reviewed by the Committee. Please review the membership definitions prior to application or call AHE staff at with questions. Nominees must be PAM* members in good standing for at least 2 years at the time of application. Good standing is defined as one who continues to meet eligibility requirements as provided in the bylaws, and whose dues have been current for the preceding twelve (12) months. Other requirements include: Must meet the qualifications as outlined (see page 7). Eligible members must be in compliance with all provisions and the most current Bylaws. Must be a CHESP in good standing at the time of application, when assuming office and must remain in good standing for the full term 2

3 Eligibility does not guarantee the Nominating Committee believes the candidate meets the qualifications or is suited for the role based on qualifications listed on page 7. Additionally, not all applicants will be nominated by the Committee for the slate. The Committee will review a myriad of information to select the best candidates: Committee engagement Follow up as evaluated by fellow committee members and committee chairs Leadership Behaviors as evaluated by candidate references The role of the board is one of service where the best interests of AHE rank first. Personal or professional interests, ego and personal aspirations are secondary. Board service is not intended to be a resume builder, but it can in fact have that end result. Leadership Behaviors Each applicant is required to submit a minimum of three (3) references. Current board members and AHE staff are not acceptable as references. References will be asked to complete a Leadership Behaviors checklist to be returned directly to AHE. The results remain confidential and are shared with the Nominating Committee only in aggregate. Leadership behaviors on the checklist include: Development of self and others Consensus building Organizational representation Change management Decision making Use of technology Financial management Communication Board Member At-Large Position Summary Board members are responsible for: Setting AHE s strategic goals and assuring alignment with the AHA strategic plan, Representing the interests of AHE constituents on strategic issues and healthcare trends. Providing effective communication to members and other stakeholders Must possess expertise and experience in environmental services as well as in healthcare Exemplifies the AHE vision, mission, and values and is willing to publicly support AHE decisions and activities. After one year of board service, any at-large board member may be elected by their board peers to the office of president-elect by a simple Board majority vote, in accordance with Bylaws Article 8 Section 8.2. Serving on the board of AHE is a responsibility not to be taken lightly. The role of the board is one of service and the best interests of AHE are first over personal or professional aspirations and interests. While certainly useful for career advancement, board service is not intended to be a resume builder. Term of Office At-large board members shall serve a three year term expiring on December 31 st of the appropriate year. A board member who has served one full at-large term is eligible for a second consecutive term. A board member who has served two full consecutive terms shall not be reeligible until 1 year has passed. Directors shall forfeit their office if they lose eligibility for or are expelled from membership pursuant to Article 4, Section 4.4 of the Bylaws. Directors are subject to removal from office 3

4 pursuant to Article 9 or by a vote of two-thirds of the Board of Directors for failure to fulfill the duties of office or for other reasons as outlined in the Policies and Procedures. All directors will be required to comply with all the AHE Bylaws and complete an AHA Conflict of Interest statement. Board Composition There shall be a board of directors composed of seven (7) members: president, president-elect, past president, three (3) at-large members, and one associate member that serves as the Industry Liaison. The President shall serve as chairperson of the board. The President, at his or her discretion and with board approval, may appoint a special advisor to the board to fill a critical role not filled by the sitting board of directors. Such appointment is a nonvoting role and has a term of service limitation identified in the AHE Policies and Procedures. Qualifications The nominating committee has identified a number of desired attributes to be used when considering board candidate applications 1. Recent active leadership and engagement in AHE. Examples include but are not limited to service on AHE Advisory Council, AHE committees or task forces, service on an AHE affiliated chapter board, the AHA Certification Center (AHA-CC) board of directors or the CHESP Program Committee. 2. A recognized leader in the community. Examples include but are not limited to service on municipal, charitable, school boards of directors, scouting leader, youth group facilitator etc. 3. Relevant expertise in the disciplines of organizational management. Examples include but are not limited to working knowledge of marketing, fundraising, component relations (relationships between other organizations, healthcare departments or disciplines). 4. A motivator who can manage and communicate effectively with other professionals including staff. 5. Understands the challenges of healthcare as a whole and how change is and will be affecting environmental services, the profession and AHE. 6. Ability to distinguish between strategic and tactical issues and the role of the board vs. that of staff and volunteer committees. 7. Has approval and support for one s manager and can commit to the obligations and responsibilities of the board position as outlined. 8. Is respected by his/her peers, demonstrates a level of professionalism and exemplifies the highest ideals and professional standards. 9. Leadership attributes: Emotional intelligence and maturity, ability to work collaboratively and engage in appropriate debate and discussion when needed. Ability to set self-interests aside for the good of AHE and the board as a unit. 10. Is a visionary, strategic thinker. Demonstrated ability to conceive of new and innovative programs within their sphere of influence. Examples include but are not limited to 4

5 incorporating strategy, leadership, future focus, being a calculated risk taker and possesses an entrepreneur spirit. 11. Ability and willingness to commit personal time and energy (preparing for board meetings and conference calls, discussions, reviewing documents and other board duties), typically 2-4 hours or less/week. 12. Commitment to participate in board orientation (at AHE expense), (4) face-to-face board meetings (at AHE s expense) and (8) 90 minute monthly conference calls. Expectations and Responsibilities Assist in identifying funding sources to execute the AHE strategic plan. To be responsive to the executive committee, advisory council, committee chairs, AHE staff, affiliated association leaders and others seeking input and information. Conducts an annual self-evaluation to determine achievement of objectives and overall effectiveness of individual and group participation on the board. If needed, the President will discuss the results and key areas needing improvement with the individual board member or the board as a whole. Notify the board of directors and the executive director in the event of a change in eligibility and/or conflict of interest status. Failure to notify of a change shall be considered grounds for removal from the board for cause. Promote AHE and CHESP to the profession to expand and elevate the membership. Encourages professionals caring for the healthcare environment to join AHE and assist in the development of affiliated chapters. Identify AHE national and affiliate members worthy of national recognition in the AHE recognition awards program. Mentor AHE future leaders, in particular members of the Advisory Council. New Process The board of directors and the nominating committee are responsible for recruiting applicants for the board positions. All AHE members should consider acting as recruiters. The 2016 nominating committee structure has changed to facilitate a higher level of member representation for the nominations process with the advent of an election by affirmation (slate selection) vs a popular vote general election. The 2016 committee consists of nine (9) AHE PAM members in good standing; five (5) past presidents; typically the five (5) most recent presidents and 4 PAM members actively engaged in AHE activities. All candidates must complete and submit the application according to the posted deadline. If you wish to submit the name of an AHE member, please give this packet to the member for completion. AHE recommends confirming that a submission packet has been received by contacting Erin Horng (ehorng@aha.org or at ). The nominating committee will ensure all pertinent information has been read and forms reviewed and signed accordingly. Make sure you read the entire packet as well as: Position Summary Board Eligibility Term and Board Composition Performance Expectations Responsibilities 5

6 Checklist *If nominated, signatures will be required on AHA Conflict of Interest and Non- Disclosure agreement forms. Members of the nominating committee are eligible to apply for the positions being solicited. In the event a committee member intends to apply, he/she must express this intent and recuse themselves from the position on the nominating committee. Nomination Process and Results Applicants approved by the nominating committee will be sent to the board of directors Applicants will contacted by the president or the Nominating Committee chair. An announcement will be made to membership and to the AHA News Now daily. Applications and other selection documents remain on file for 90 days. 6

7 SUBMISSION REQUIREMENTS CHECKLIST: Complete Application and Biographical Information Respond to all questions outlined on application. Sign and submit consent forms with your signature and that of your manager NEW! Submit a copy of your position description Submit a recent high resolution digital photograph (jpg or tif file). Please forward picture to ahe@aha.org with your packet. A professional setting is preferred and you must be alone in the photo. Submit an audio file (3 minutes or less in length) of you talking about: Why you believe you would be a productive and contributing Board member What skills and competencies you bring to the table in the interest of membership and the profession. How you believe you would contribute to the AHE mission, vision and goals as outlined in the strategic plan. The plan is available at: Provide at least THREE (3) references: One must be an AHE peer with whom you serve or have served on an AHE committee, task force or volunteer program. The remaining references can be a co-worker, member of a healthcare committee, your manager or a healthcare peer. Current AHE board members and staff cannot be used as a reference. Include the following required information for each reference provided: Name Title Organization name Phone number Packet is submitted electronically to ehorng@aha.org Confirm with Erin Horng at ehorng@aha.org or at that your entire submission has been received on or before the deadline. IMPORTANT: All materials must be submitted at the same time. Late or Incomplete submissions absolutely will not be accepted. Use the checklist to be sure you have all submission requirements. SUBMISSION DEADLINE: Thursday, June 30, :30 PM CDT Questions? Please contact: Erin Horng Operations Specialist Phone: ehorng@aha.org Thank you for your commitment to AHE and the profession! 7

8 2016 and 2017 Board Meetings and Conference Calls TENTATIVE SCHEDULE All new board members are required to attend the Q4 Board meeting in November 2016 in Arizona to participate in new board orientation. Airfare, lodging, ground transportation and meals while in travel are paid by AHE per AHA travel policies. Rental cars are not reimbursed unless AHE requests the rental Q4 Board Meeting for Board Orientation Date: November 4-5, 2015 Location: Wigwam Resort City: Litchfield, AZ Arrivals By 11:00am Friday (11/4) or Thursday (11/3) evening if early flight is not available on Friday. Day 1 Friday Board Orientation - 12:00pm-4:30pm Day 2 Saturday Board Meeting 6:30am-4:30pm Departures Day 2 after 4:30pm Hotel room rate is available three (3) days before and after if you choose to extend your stay on your own. If a flight is not available on Saturday to your city, AHE will pay the additional night Q Board Meeting Date: March TBD Location: Orlando, FL Tentative Tentative Schedule: Day 1 Arrivals Friday Day 2 Saturday Board Meeting 7:30 am-4:30 pm Departures Saturday flights after 7:00pm or Sunday morning Hotel room rate is available three (3) days before and after if you choose to extend your stay on your own. Q Board Meeting Date: June (typically first week-end) Location: Suburban Chicago City: Itasca, IL 8

9 Tentative Schedule: Day 1 Arrivals Friday/ Board meeting starting around 1:00pm Day 2 Saturday Board Meeting 7:30 am-4:30 pm Day 3 Sunday Board meeting 7:30 am-12:00pm Departures Sunday flights after 3:30 pm Hotel room rate is available three (3) days before and after if you choose to extend your stay on your own. Q Meeting Date: September, 2017 (as part of EXCHANGE 2017) Location: Orlando City: Orlando, FL Tentative Schedule: Arrivals Saturday Meeting Saturday 2:00pm-5:00 pm Departures after EXCHANGE is over Hotel room rate is available three (3) days before and after if you choose to extend your stay on your own. Q Board Meeting for Board Orientation Date: November Location: Wigwam Resort City: Litchfield, AZ Monthly Conference Calls days and times to be finalized by 2017 President Board Conference Calls For th Thursday of each month 8:30 am CT allow 90 minutes No calls are scheduled if there is a face-to-face board meeting. Calls scheduled for January, February, April, May, July, August, October, December An additional call may be scheduled in September to review Board member activities for the conference. 9